B Final Budget Hearing, Tariff No. 15, Revision 3 and FTZ136 Zone Schedule, Revision 3 (Rodger Rees) (Time Certain 9:10 AM)

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1 If you would like to speak before the Canaveral Port Authority Board of Commissioners during Public Comments on a topic relevant to the Canaveral Port Authority Commission Agenda for this meeting, please complete a Public Comment Request card and give the card to the recording secretary. Public Comment Request cards are located near the outside entry doors next to the agenda for this meeting. All persons speaking will follow conduct as set forth by Canaveral Port Authority Policy POL EXE-3, Public Participation and Conduct at Board Meetings. 1. Before approaching the podium, please remove hats and sunglasses and turn all cell phones off or to vibrate. 2. Please proceed to the podium when your name is called by the Commission Chairman and state your name, business affiliation, and city of residency for the recording secretary. 3. You will have THREE MINUTES to speak before the Board of Commissioners. 4. Do not make threats or rude comments, including the use of profanity, to or about members of the Board or Canaveral Port Authority Employees. 5. All Statements are to be directed to the Commission Chairman. You may not address or question Board members or Port Staff individually unless directed by the Chairman. 6. Be respectful of other people s ideas or situation when you talk. Try not to judge them or point fingers. 7. Be patient when listening to others speak and do not interrupt them. No Board action will be taken on requests during Public Comments unless determined by the Commission Chairman to be an emergency. Any other requests for Board action may be placed on the agenda for a subsequent meeting. CANAVERAL PORT DISTRICT BOARD OF COMMISSIONERS September 28, 2017 Port Commission Room Port Canaveral, Florida AGENDA This meeting is open to the public. 9:00 AM 1. Call to Order and Pledge of Allegiance 2. Approval of Agenda 3. Personal Appearances and Presentations A. Employee Service Awards (John Murray) B Final Budget Hearing, Tariff No. 15, Revision 3 and FTZ136 Zone Schedule, Revision 3 (Rodger Rees) (Time Certain 9:10 AM) 4. Commission Discussion Items 5. Reports A. Approval of August 23, 2017 meeting minutes. (Melanie Bradford) B. Finance 1. Consideration of approving the Financial Statements for July Consideration of approving the Financial Reports for August a. Statistical Report b. Aging Report

2 c. List of Bills d. List of Disposals e. Attorney Fees f. Commissioner Expenses C. Presentation of the Certificate of Achievement for Excellence in Financial Reporting (Jerry Allender) D. Chief Executive Officer 1. CEO Update 6. Public Comment on Consent Agenda 7. Consent Agenda A. Business Development - None B. Engineering, Construction, and Facilities 1. Consideration of approving various project contract change orders including: a. Change Order #1 to Adelte Ports & Maritime SLU for the CT10 Gangway Project. Decrease P18652 / P by ($135,147.68) for unused allowance funds. b. Change Order #1 to Rush Construction for the Marlin street Improvement Project. Decrease P19074 / P by ($235,218.34) for unused Contingency, Allowance funds and Owner Direct Purchases, Freight and Tax. c. Change Order #1 to W&J Construction for the SR401 Bridge Repair Project. Decrease P19620 / P by ($31,610.30) for unused contingency funds. d. Change Order #1 to Rush Construction for the SR401 Erosion Project. Decrease P19946 / P by ($701,772.03) for unused contingency funds. e. Change Order #1 to Rush Construction for the Parrish Medical Building Project to Decrease P17858 / P by ($334,617.16) for unused Contingency, Allowance funds and Owner Direct Purchases, Freight and Tax. f. Change Order #1 to Canaveral Construction for the 399 Challenger Rd Project to Decrease P17579 / P by ($406,297.94) for unused Contingency, Allowance funds and Owner Direct Purchases, Freight and Tax. 2

3 g. Change Order #1 to Ivey s Construction for the Elevated Roadway Demo to Decrease P18828 by ($136,678.45) for unused funds. 2. Consideration of approving a purchase order to Rush Construction Inc. under their continuing service contract for the construction of the Jetty Park Stormwater Swale project in an amount not to exceed $252,383. (Patrick Hammond/Bill Crowe) 3. Consideration of approving the Staff recommendation of the lowest responsive bidder, to Infrastructure and Industrial Constructors Southeast, Inc., for the Cruise Terminal Scour and Erosion Repair Project and to issue a purchase order and contract in the amount of $3,100,935. (Patrick Hammond/Bill Crowe) 4. Consideration of approving a contract and purchase order to Atkins for the berthing and facilities feasibility study and design in an amount not to exceed $115,854. (Tom Foxhoven/Bill Crowe) 5. Consideration of approving Bermellio Ajamiil & Partners as the selected design consultant for Architectural and Engineering Design and Permitting Services for a New Cruise Terminal, Parking Garage and Site Work at the old Cruise Terminal 3 site and permission to issue a purchase order in the amount of $500,000 to start design immediately and bring final proposal to the October commission meeting for approval. (Tom Foxhoven/Bill Crowe) 6. Consideration of approving the Staff recommendation of the lowest responsive bidder, to GLF Construction Corporation, for the PUR-ITB North Cargo Pier 1 & 2 Rehabilitation Project and to issue a purchase order and contract in the amount of $4,690,000. (Patrick Hammond/Tom Foxhoven) 7. Consideration of approving a formal solicitation for the rebid of North Cargo Berth 8 improvements and authorizing the cancellation of the former solicitation CN , Commission approved April 20, 2011, agenda item D.3.a2; as no notice to proceed was issued. (Bill Crowe) 3

4 8. Consideration of approving a change order to Ivey s Construction Inc. under their continuing services construction/management contract for the design/build of a Tolling System, contract CN (P19579) to add the installation of a CCTV System for the Pay on Exit at Cruise Terminals 5 and 6 in an amount not to exceed $62,888. (Verónica Narváez-Lugo/ Bill Crowe) 9. Consideration of approving the recommendation of the selection committee and authorize staff to negotiate contract with the four (4) firms recommended to provide Planning, Design and Engineering Services as Continuing Contracts. (Verónica Narváez-Lugo/ Bill Crowe) 10. Consideration of approving the following CH2M Hill Engineers Inc. engineering purchase orders totaling $280,000 for General Engineering Services for the upcoming fiscal year, subject to approval of the FY2018 budget. (Bill Crowe) 11. Consideration of approving a purchase order for a service agreement under the U.S. Communities Contract # to Trane Commercial Air & Heat for quarterly preventative maintenance and service work on critical HVAC systems located in all CPA cruise terminals, Exploration Tower, and the Maritime Center, in an amount not to exceed $307,584 for a 12-month period. (AJ Jendroch/Bill Crowe) 12. Consideration of approving a purchase orders to TetraTech in the amount of $51,800 for FY2018 National Pollutant Discharge Elimination System (NPDES) Multi-Sector Permit support, Spill Prevention Control and Countermeasures (SPCC) training, and stormwater sampling services, subject to approval of the FY2018 budget. (Bob Musser) 13. Consideration of approving a purchase order to Keep Brevard Beautiful (KBB) under their professional services contract for Removal of Invasive Vegetation, Litter and Debris in the harbor and around Port property in an amount not to exceed $68,215, subject to final approval of the FY2018 budget. (Bob Musser) 14. Consideration of approving a purchase order in the amount of $53,000 to Olsen Associates, Inc. for coastal engineering support related to Port Canaveral Inlet Management Plan implementation, subject to final approval of the FY2018 budget. (Bob Musser) 4

5 15. Consideration of issuing a purchase order to Doug Wilson Construction under their CM@Risk Continuing Contract for the site development and construction of a new Bait and Tackle Shop in an amount not to exceed $604,108. (Bill Crowe) C. Executive 1. Consideration of approving an amendment to Amended and Restated Agreement for Services between the Canaveral Port Authority and Cape Canaveral Volunteer Fire Department for fire protection, LNG training and lifeguard services to reflect FY2018 budget in the amount of $2,187,694, which is a 2.7% increase in base contract over last year due to wage increases, health plan renewal and training. Lifeguard services increased 1.25% over last fiscal year. (Dave Sargeant/Craig Langley) 2. Consideration of approving an amendment to Amended and Restated Agreement for Services between the Canaveral Port Authority and Port Canaveral Marine Firefighting Training Academy, Inc. for marine firefighting training to reflect FY2018 budget. Budget remains the same as FY2017 at $35,000. (Dave Sargeant/Craig Langley) D. Finance - None E. Government Relations and Communications - None F. Human Resources - None G. Information Technology - None H. Operations - None I. Public Safety - None J. Real Estate 1. Consideration of approving the Perpetual Sanitary Sewer Easement between Canaveral Port Authority and Brevard County, Florida installed under the Barge Canal along the east side of State Road 3. (Craig Langley) 5

6 2. Consideration of approving entering into a Five (5) Year Lease Agreement with Wisneski Ventures LLC for approximately ±2,700 square feet of vanilla shell space located on Christopher Columbus Drive south of Freddie Patrick Park Boat Ramps. (Craig Langley) K. Recreation - None 8. Public Comment 9. Commissioner Reports A. Micah Loyd, Commissioner B. Bob Harvey, Commissioner C. Jerry Allender, Secretary/Treasurer D. Wayne Justice, Vice Chairman E. Tom Weinberg, Chairman 10. Adjourn to next meeting scheduled Wednesday, October 25, 2017 at 6:00 pm. 6