Urbandale City Council Minutes July 21, 2015

Transcription

1 Urbandale City Council Minutes July 21, 2015 The Urbandale City Council met in regular session on Tuesday, July 21, 2015, at 7:00 p.m. in the Council Chambers, th Street, with Mayor Robert D. Andeweg presiding. Answering roll call were the following Council Members: Creighton Cox, Mike Carver, Tom Gayman, Ron Pogge, David Russell. Absent: none. Also present were City Manager A.J. Johnson, City Attorney Bob Laden, Assistant City Manager Su Zanna K. Prophet, Assistant to the City Manager John Konior, Community Development Director Steve Franklin, Police Chief Ross McCarty, Police Officers Andy Dobbins and Melissa Waalk, Director of Engineering and Public Works Dave McKay, Assistant Director of Engineering, Fire Chief Jerry Holt, Finance Director Nicci Lamb, Director of Economic Development Curtis Brown, City Clerk Deb Mains. Mayor Andeweg led the Pledge of Allegiance and recited the CHARACTER COUNTS! statement. Pogge moved, seconded by Cox to approve the Agenda. On roll call, Ayes: Pogge, Cox, Gayman, Carver, Mayor Andeweg made the following reappointments: Urbandale Library Board of Trustees Diana Ripperger, expires Urbandale Civil Service Commission Janet Trentmann, expires Urbandale Tree Board Bill Cox, expires Pogge moved, seconded by Carver to affirm the Mayor s appointments to the Library Board of Trustees, Civil Service Commission and Tree Board. On roll call, Ayes: Pogge, Carver, Gayman, Cox, Mayor Andeweg proclaimed August 4, 2015 as National Night Out 2015 in Urbandale and presented a proclamation to Chief McCarty and Officer Waalk and asked residents to support National Night Out 2015 and cooperative policecommunity crime prevention efforts. Zachary Mannheimer, Executive Director of the Des Moines Social Club, was present to review the past year of partnership with the City of Urbandale and encourage Urbandale residents to take advantage of the benefits of this partnership. Russell moved, seconded by Pogge to approve the July 7, 2015 Council minutes, as written. On roll call, Ayes: Russell, Pogge, Carver, Gayman, Cox. Nays: none. Motion carried.

2 Russell moved, seconded by Pogge to approve the July 14, 2015 Council Lunch & Learn Worksession minutes as written. On roll call, Ayes: Russell, Pogge, Carver, Gayman, Cox. Nays: none. Motion carried. Cox moved, seconded by Gayman to approve the Consent Agenda as listed under Item No. 8. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Russell. Nays: none. Motion carried. Cox moved, seconded by Gayman to authorize the payment of warrants as listed on Bill Lists and On roll call, Ayes: Cox, Gayman, Cox moved, seconded by Gayman to approve a renewal Class E Liquor License for HyVee Inc., 8701 Douglas Avenue, and a renewal Class C Liquor License for House of Hunan, 6810 Douglas Avenue. On roll call, Ayes: Cox, Gayman, Cox moved, seconded by Gayman to approve the third and final reading of Ordinance No To Change The Compensation For Mayor And For City Council Members, effective January 1, On roll call, Ayes: Cox, Gayman, Cox moved, seconded by Gayman to authorize the Mayor to sign a contract with IEDA, Ventech Solutions and the City of Urbandale for financial assistance from the High Quality Job Program. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Cox moved, seconded by Gayman to approve the amended Revolving Loan Fund Administrative Guidelines and direct staff to prepare program documents to administer the program. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Cox moved, seconded by Gayman to approve Resolution Accepting Senior Recreation Center HVAC Improvements Project, and authorize final payment, in the amount of $8,476.50, to Aircon Mechanical. On roll call, Ayes: Cox, Gayman, Cox moved, seconded by Gayman to approve Resolution Accepting Library Roof Repair Project and authorize final payment, in the amount of $4,975, to Academy Roofing. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Russell. Nays: none. Motion carried. Cox moved, seconded by Gayman to approve Resolution Accepting Fire Station #41 Roof Repair Project and authorize final payment, in the amount of $4,180, to Academy Roofing. On roll call, Ayes: Cox, Gayman, Carver, Pogge,

3 Cox moved, seconded by Gayman to approve Resolution Accepting 2014 Storm Sewer Improvement and authorize final payment, in the amount of $ , to Halbrook Excavating. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Cox moved, seconded by Gayman to approve Resolution Accepting Fire Station #42 Living Quarters Expansion Project and authorize final payment, in the amount of $55,368.11, to Munro Construction. On roll call, Ayes: Cox, Gayman, Cox moved, seconded by Gayman to approve Resolution Acceptin Charles Gabus Memorial Tree Park and Gardens Parking Lot and Walker Johnston Park Parking Lot Expansion Projects and authorize final payment, in the amount of $4,966.80, to MPS Engineers. On roll call, Ayes: Cox, Gayman, Cox moved, seconded by Gayman to receive the July 13, 2015 Planning and Zoning Commission minutes. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Mayor Andeweg stated that publication had been completed, as required by State law, for the public hearing to consider the 2015 General Obligation Bond Sale, and asked if there were any objections to the form of the notice. There were none. Pogge moved, seconded by Cox to open the public hearing. On roll call, Ayes: Pogge, Cox, Gayman, Carver, Nicci Lamb reviewed the proposed bond sale with the Council. No comments were made in favor of, or opposing, the proposed sale. Carver moved, seconded by Gayman to close the public hearing. On roll call, Ayes: Carver, Gayman, Cox, Russell, Pogge. Nays: none. Motion carried. Following discussion, Gayman moved, seconded by Cox to approve Resolution Instituting Proceedings to Take Additional Action for the Issuance of Not to Exceed $5,350,000 General Obligation Refunding Bonds. On roll call, Ayes: Gayman, Cox, Russell, Pogge, Carver. Nays: none. Motion carried. Following discussion, Russell moved, seconded by Carver to approve the Discount Tire Site Plan No (4300 Merle Hay Road), subject to recommendations of the Planning and Zoning Commission. On roll call, Ayes: Russell, Carver, Gayman, Cox, Pogge. Nays: none. Motion carried.

4 Following discussion, Russell moved, seconded by Pogge to approve the Karen Acres Elementary Building Addition Site Plan No ( th Street), subject to recommendations of the Planning and Zoning Commission. On roll call, Ayes: Russell, Pogge, Carver, Gayman, Cox. Nays: none. Motion carried. Carver moved, seconded by Gayman to approve the temporary lease agreement with 8401 Hickman Rd LLC for office space for the 2015 Special Census, including utilities, janitorial and phone service, and for the City to purchase/rent furniture and equipment for the leased space. On roll call, Ayes: Carver, Gayman, Cox, Russell, Pogge. Nays: none. Motion carried. Cox moved, seconded by Gayman to accept the low bid of Vital Support Systems, in the amount of $21, for the purchase of the Video Storage Array to retain data from the Police patrol division in-car and body camera systems. On roll call, Ayes: Cox, Gayman, Following discussion, Carver moved, seconded by Cox to accept the low bid of J & K Contracting, LLC, in the amount of $54,665, for the regrading of a detention pond and construction of a concrete weir wall in Hallbrook Plat 1. On roll call, Ayes: Carver, Cox, Russell, Pogge, Gayman. Nays: none. Motion carried. Following discussion, Carver moved, seconded by Pogge to approve a grant agreement with the Iowa Homeland Security and Emergency Management Department to address erosion concerns in the area of Oakwood Drive and Hickory Lane/64 th Street. On roll call, Ayes: Carver, Pogge, Russell, Cox, Gayman. Nays: none. Motion carried. Other items of discussion included resolution of the 4 th of July fireworks issue, the Urbandale Community Theatre s production of State Fair, the Polk County Extension Master Gardener s Demonstration Garden open house and the upcoming CVB meeting at which contribution formulas will be discussed. Mayor Andeweg announced that the order of the two closed sessions will be reversed so that one of the Council Members can leave following the first session. Carver moved, seconded by Cox to adjourn to closed session pursuant to Codes 21.5(1)(i) City Manager Evaluation and 21.5(1)(c) Pending Litigation. On roll call, Ayes: Carver, Cox, Russell, Pogge, Gayman. Nays: none. Motion carried. The meeting was closed to the public at 7:58 p.m. The first closed session was adjourned at 8:30 p.m. and the Council immediately moved into the second closed session.

5 The meeting was opened to the public at 9:35 p.m. No action was taken on items discussed in closed session. Cox moved, seconded by Pogge to adjourn at 9:35 p.m. On roll call, Ayes: Cox, Pogge, Russell, Gayman, Carver. Nays: none. Motion carried. Robert D. Andeweg, Mayor Attest: Debra Mains, City Clerk