CITY OF PORT ARANSAS, TEXAS AGENDA

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1 CITY OF PORT ARANSAS, TEXAS AGENDA CITY COUNCIL SPECIAL MEETING Monday, November 6, 5:00 pm Port Aransas City Hall, 710 W. Avenue A Port Aransas, Texas Notice is hereby given that the Port Aransas City Council will conduct a Special Meeting on Monday, November 6, 2017 beginning at 5:00 pm at the regular meeting place in Council Chamber at City Hall, 710 W. Avenue A, Port Aransas, Texas, and notice of meeting giving time, place, date and subject was posted as described in V.T.C.A., Government Code for the purpose of considering the following agenda items: 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CITIZEN COMMENTS AND REPORTS: At this time, comments will be taken from the audience on any subject matter that is not on the agenda. To address the City Council, please sign the Speaker s Card located on the table just inside the Council Chamber and deliver to the City Secretary before the meeting begins. Please limit comments to three (3) minutes. In accordance with the Open Meetings Act, Council may not discuss or take action on any item that has not been posted on the Agenda. 4. CLOSED EXECUTIVE SESSION: The City Council will conduct a Closed Executive Session in compliance with: Section (1)(a)(b) consult with the City Attorney to seek advice on pending or contemplated litigation or a settlement offer o Cause No CCV City of Port Aransas, Mayor Charles Bujan, City Manager David Parsons vs Julie Smith Shodrok; o Storm Related issues/concerns Section (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Storm Related issues/concerns. 5. OPEN SESSION: The City Council will reconvene into Open Session and take action, if any, from the Closed Executive Session on any item(s) discussed above: Section (1)(a)(b) consult with the City Attorney to seek advice on pending or contemplated litigation or a settlement offer o Cause No CCV City of Port Aransas, Mayor Charles Bujan, City Manager David Parsons vs Julie Smith Shodrok; o Storm Related issues/concerns City of Port Aransas, Texas November 6, 2017 City Council Special Meeting Agenda Page 1 of 3

2 Section (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Storm Related issues/concerns. 6. ITEMS FOR CONSIDERATION: Discuss and take action on the following agenda items - A. PPLT Preliminary Plat for Laguna Isles Subdivision being acres out of the Edward Hall Survey 588 Land script 227, Abstract 160 and the Isaac W. Boone Survey 587, Land Script 241, Abstract 43, Nueces County, Texas Applicant: Revesser, LLC Property Location: 3802 Hwy 361. B. Resolution - Approving Change Order #1 For Library Expansion Project Acct # To KJM Commercial, Inc. Dba Victory Building Team; And Authorizing The City Manager To Sign Said Change Order. C. Consider changing the December regular meeting date of Thursday, December 21, 2017 due to the Christmas Holidays. D. Resolution Ratifying and Awarding Contract Agreement with Michael Hemby for Hurricane Harvey Response and Recovery Assistance; Setting Terms, Conditions, and Fees. E. Resolution - Authorizing Purchase Or Lease-Purchase Of Replacement Ambulance(S) Destroyed by Hurricane Harvey; Funding From FY Budget General Fund 020 Capital Outlay Account #61308; and Authorizing the City Manager to Sign All Documents Associated With Said Acquisition. 7. CITY MANAGER REPORT: The City Manager will present Post Hurricane Harvey updates citizen support, debris removal, trash collection, utilities, city infrastructure, marina/harbor, public works, police, EMS, fire, facility, finance, emergency management, building/inspection, insurance, state/national support and visitors. Construction updates 2016 Bond - street, drainage, sidewalk projects; ferry stacking; 2017 Bond pier, harbor. 8. CITY COUNCIL COMMENTS AND ITEMS FOR FUTURE CONSIDERATION - Expressions of thanks, congratulations or condolences; information regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. 9. ADJOURNMENT City of Port Aransas, Texas November 6, 2017 City Council Special Meeting Agenda Page 2 of 3

3 CERTIFICATION I certify that the above notice of meeting was posted on the bulletin board at City Hall, 710 W. Avenue A, Port Aransas, Texas on Friday, November 03, 2017 at 4:00 pm and on the City s website at I further certify that the following News Media were property notified on this meeting as stated above: South Jetty, Island Moon and Corpus Christi Caller Times. Irma G. Parker, City Secretary I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the City Hall bulletin board on the day of, By: Title: NOTICE This facility is wheelchair accessible and accessible parking spaces are available. Request for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the city secretary at (361) , via facsimile at (361) or at iparker@cityofportaransas.org for further information. Braille is not available. The City Council may go into a Closed Executive Session pursuant to Texas Government Code , , , , , and (f) of the Texas Disaster Act. Refer to list below and incorporated herein. A Closed Executive Session may be held, under these exceptions, at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. TEXAS GOVERNMENT CODE EXCEPTIONS EXCEPTION DESCRIPTION Consultations with Attorney Deliberations about Real Property Personnel Matters Deliberations Regarding Security Devices or Security Audits Deliberation Regarding Economic Development Negotiations (f) At any time during a state of disaster. A governmental body subject to Chapter 551 is not required to conduct an open meeting to deliberate information to which this section applies. Notwithstanding Section (a), the governmental body must make a tape recording of the proceedings of a closed meeting to deliberate the information. City of Port Aransas, Texas November 6, 2017 City Council Special Meeting Agenda Page 3 of 3

4 CITY OF PORT ARANSAS, NUECES COUNTY, TEXAS Meeting Date: Monday, November 6, 2017 AGENDA ITEM: 6-A Deliberate and take action on PPLT Preliminary Plat for Laguna Isles Subdivision being acres out of the Edward Hall Survey 588 Land script 227, Abstract 160 and the Isaac W. Boone Survey 587, Land Script 241, Abstract 43, Nueces County, Texas Applicant: Revesser, LLC Property Location: 3802 Hwy 361. SUBMITTED BY: Rick Adams, Director of Building & Development APPROVED FOR AGENDA: City Manager David Parsons COMMENTARY: Please see attached documentation for the Building & Development Staff. PPLT Page 1 of 1

5 CITY OF PORT ARANSAS, NUECES COUNTY, TEXAS PLANNING AND ZONING COMMISSION Meeting Date: Monday, August 28 th, 2017 AGENDA ITEM: 4C ITEM/SUBJECT: Discuss and take possible action on PPLT Preliminary Plat for Laguna Isles Subdivision being acres out of the Edward Hall Survey 588 Land script 227, Abstract 160 and the Isaac W. Boone Survey 587, Land Script 241, Abstract 43, Nueces County, Texas Applicant: Revesser, LLC Property Location: 3802 Hwy 361. INITIATING DEPARTMENT: APPROVED FOR AGENDA: Administration Planning Assistant Nicole Boyer Associated Information: Application Proposed Plat Utility Reviews Engineer Comments Page 1 of 1

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13 CITY OF PORT ARANSAS UTILITY COMPANY RESPONSE FORM PLAT REQUEST August 9, 2017 SCHEDULED Planning and Zoning PUBLIC HEARING DATE: Friday, August 28 th, 2017 IN THE CONFERENCE ROOM AT CITY HALL, 710 WEST AVENUE A, PORT ARANSAS, NUECES COUNTY, TEXAS. SUBJECT: PPLT Preliminary Plat for Laguna Isles Subdivision being acres out of the Edward Hall Survey 588 Land script 227, Abstract 160 and the Isaac W. Boone Survey 587, Land Script 241, Abstract 43, Nueces County, Texas Applicant: Revesser, LLC Property Location: 3802 Hwy 361 APPROVE PROTEST NUECES CO. WATER DISTRICT #4 CENTURYLINK OF PORT ARANSAS AEP TEXAS CENTRAL COMPANY CITY OF PORT ARANSAS GAS DIVISION COMMENTS: Approval is subject to complying with the Port Aransas, Texas, Code of Ordinance; Chapter 21-Subdivisions, Article IX-Requirements for improvements, reservations, and designs, Division 8-Utilities, Sections Installation & Gas Utility. Placement of underground gas lines shall be furthest from the building line were other utilities exist within the established boundaries of a Utility Easement. Gas line installation shall comply with minimum requirements in the latest addition of the City of Port Aransas Gas Department Specifications for Gas Pipe Installation. To obtain a copy, contact the City Gas Dept. BY: AUTHORIZED SIGNATURE DATE: August 21, 2017

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17 CITY OF PORT ARANSAS, NUECES COUNTY, TEXAS Meeting Date: Monday, November 6, 2017 AGENDA ITEM: 6-B Deliberate and take action on a Resolution Approving Change Order #1 For Library Expansion Project Acct # To KJM Commercial, Inc. Dba Victory Building Team in the amount of $138,718.00; Authorize Budget Amendment to Acct # ; And Authorizing The City Manager To Sign Said Change Order. APPROVED FOR AGENDA: City Manager David Parsons COMMENTARY: on April 20, 2017 the City Council awarded the bid for the Library Expansion Project Acct # To KJM Commercial, Inc. Dba Victory Building Team, the Lowest Responsible Bidder, for a base bid of $589,990. Funding by the City for this project was included in FY to make Capital Improvements to the Library in the amount of $332, The Friends of the Library and the Library Board committing funds of $263, making the total available funds of $595, In the event it becomes necessary to make changes in the plans or specifications after the performance of a contract has been commenced, or it becomes necessary to decrease or increase the quantity of work to be performed or materials, equipment or supplies to be furnished, the city council may approve change orders. The total contract price shall not be increased unless additional money is appropriated from available funds or time warrants are authorized and issued, by the city council. Texas Loc. Gov t Code Construction had begun in July 2017 and in August the City suffered major devastation from Hurricane Harvey causing delays, construction modifications all resulting in increases to this project. Where any change order involves a decrease or increase in cost of $50,000 or less, the city council has granted general authority to the city manager to approve such change orders. Texas Loc. Gov t Code (c). This expenditure will require a budget amendment. Expenditure may be recouped by insurance funds. STAFF RECOMMENDATION: The City Council move to approve Resolution Approving Change Order #1 For Library Expansion Project Acct # To KJM Commercial, Inc. Dba Victory Building Team; And Authorizing The City Manager To Sign Said Change Order as presented. Resolution Library Change Order Page 1 of 3

18 RESOLUTION NO R A RESOLUTION OF THE PORT ARANSAS CITY COUNCIL APPROVING CHANGE ORDER #1 FOR LIBRARY EXPANSION PROJECT ACCT # TO KJM COMMERCIAL, INC. DBA VICTORY BUILDING TEAM, IN THE AMOUNT OF $138,718.00; AUTHORIZE BUDGET AMENDMENT TO ACCT # ; AND AUTHORIZING THE CITY MANAGER TO SIGN SAID CHANGE ORDER. WHEREAS, on April 20, 2017 the City Council awarded the bid for the Library Expansion Project Acct # To KJM Commercial, Inc. Dba Victory Building Team, the Lowest Responsible Bidder, for a base bid of $589,990. WHEREAS, funding by the City for this project was included in FY to make Capital Improvements to the Library in the amount of $332, The Friends of the Library and the Library Board committing funds of $263, making the total available funds of $595,697.00; and WHEREAS, in the event it becomes necessary to make changes in the plans or specifications after the performance of a contract has been commenced, or it becomes necessary to decrease or increase the quantity of work to be performed or materials, equipment or supplies to be furnished, the city council may approve change orders. The total contract price shall not be increased unless additional money is appropriated from available funds or time warrants are authorized and issued, by the city council. Texas Loc. Gov t Code ; and WHEREAS, construction had begun in July 2017 and in August the City suffered major devastation from Hurricane Harvey causing delays, construction modifications all resulting in increases to this project; and WHEREAS, where any change order involves a decrease or increase in cost of $50,000 or less, the city council has granted general authority to the city manager to approve such change orders. Texas Loc. Gov t Code (c). NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARANSAS, NUECES COUNTY, TEXAS: Section 1. The City Council hereby approves Change Order #1 (See Exhibit 1 attached) in the amount of 138, to KJM COMMERCIAL, INC. DBA VICTORY BUILDING TEAM. Section 2. The City Council authorizing the city manager to act as the executive officer and authorized representative of the city in all matters pertaining to said change order and to proceed with FY Budget Amendment for this expenditure. Section 3. It is hereby officially found and determined that the meeting at which this Resolution was passed was open to the public, and that public notice of the time, place and purpose of said meeting was given as required by the Open Meetings Act, Texas Government Resolution Library Change Order Page 2 of 3

19 Code Chapter 551. Notice was also provided as required by Chapter 52 of the Texas Local Government Code. PASSED and APPROVED by the Port Aransas City Council, County of Aransas, State of Texas, on this day of NOVEMBER CITY OF PORT ARANSAS, TEXAS Charles R. Bujan, Mayor ATTEST: Irma G. Parker, City Secretary Resolution Library Change Order Page 3 of 3

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22 51705 Port Aransas Library Addition Scope Amount Demo of walls Coastal Bend $22,000 Demo Disposal Republic $500 Demo of electrical and low voltage Command $4,875 Asbestos Survey Texas Consulting Services $473 Acessment of Mechanical System F&J $3,200 Repair Exterior corner of wall for dry-in CCS, Zamora $3,091 Insulation, drywall along exterior CCS $23,058 Perimeter Electrical Rough - Back boxes conduits for Fire Alarm, Electrical, Low Voltage Command $7,816 Plumbing cap and rough. Gulf Coast $2,500 Waterproof 3 exhaust fans F&J $525 Flooring M&D $12,000 Emergency Grading Duran $6,000 Fire Alarm Dynamark $18,000 Bond/Windstorm $3,800 General Conditions $18,269 Total $126,107 Overhead/Profit 10% $12,611 Total Change Order $138,718

23 CITY OF PORT ARANSAS, NUECES COUNTY, TEXAS Meeting Date: Monday, November 6, 2017 AGENDA ITEM: 6-C Consider changing the December regular meeting date of Thursday, December 21, 2017 due to the Christmas Holidays. APPROVED FOR AGENDA: City Manager David Parsons COMMENTARY: With the holiday season fast approaching Staff wants to ask Council if they wish to conduct the December meeting on the regular date (12/21/2017) or move it to another date. STAFF SEEKS COUNCIL GUIDANCE Resolution Hemby Page 1 of 1

24 CITY OF PORT ARANSAS, NUECES COUNTY, TEXAS Meeting Date: Monday, November 6, 2017 AGENDA ITEM: 6-D Deliberate and take action on a Resolution Ratifying and Awarding Contract Agreement With Michael Hemby for Hurricane Harvey Response and Recovery Assistance; Setting Terms, Conditions, And Fees. APPROVED FOR AGENDA: City Manager David Parsons COMMENTARY: The City suffered significant damages to our facilities. In order to recoup FEMA funds, certain requirements are necessary. Since, Staff has no expert in this field, it was determined that assistance was required. Staff requests the Council ratify actions taken by the City in putting into place for FEMA compliance and subsequent reimbursement. STAFF RECOMMENDATION: The City Council move to approve Resolution Ratifying and Awarding Contract Agreement With Michael Hemby for Hurricane Harvey Response and Recovery Assistance; Setting Terms, Conditions, And Fees as presented. Resolution Hemby Page 1 of 2

25 RESOLUTION NO 2017-R A RESOLUTION OF THE PORT ARANSAS CITY COUNCIL RATIFYING AND AWARDING CONTRACT AGREEMENT WITH MICHAEL HEMBY FOR HURRICANE HARVEY RESPONSE AND RECOVERY ASSISTANCE; SETTING TERMS, CONDITIONS, AND FEES. WHEREAS, on August 25, 2017, the City of Port Aransas suffered widespread and severe damage, injury, or loss of property resulting from Hurricane Harvey; and WHEREAS, the City Manager determined that measures must be taken to seek a Consultant to streamline the City s Emergency Management response and recovery; and WHEREAS, funds for this expenditure was not anticipated nor funded; however, a consultant with working knowledge in the National Incident Management Systems (NIMS) as prescribed by the U.S. Department of Homeland Security, FEMA- Emergency Management Institute or Texas Department of Public Safety Division of Emergency Management would assist the city in recouping these and other expended funds necessary for the full recovery of our city. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARANSAS, NUECES COUNTY, TEXAS: Section 1. That the Port Aransas City Council ratifies the Contact by and between the City and Michael Hemby, attached hereto as Exhibit 1. Section 2. It is hereby officially found and determined that the meeting at which this resolution is passed is open to the public as required by law, and that public notice of the time, place and purpose of said meeting was given as required. PASSED and APPROVED by the Port Aransas City Council, County of Aransas, State of Texas, on this day of NOVEMBER, CITY OF PORT ARANSAS, TEXAS ATTEST: Charles R. Bujan, Mayor Irma G. Parker, City Secretary Resolution Hemby Page 2 of 2

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31 CITY OF PORT ARANSAS, NUECES COUNTY, TEXAS Meeting Date: Monday, November 6, 2017 AGENDA ITEM: 6-E Deliberate and take action on a Resolution Authorizing Purchase or Lease-Purchase Of Replacement Ambulance(S) Destroyed by Hurricane Harvey; Funding From FY Budget General Fund 020 Capital Outlay Account #61308; and Authorizing the City Manager to Sign All Documents Associated With Said Acquisition. APPROVED FOR AGENDA: City Manager David Parsons COMMENTARY: Two ambulances suffered flooding during Hurricane Harvey. Attached are the three ambulance bids for replacement. One of these ambulances was due to be rotated out and replaced with a new ambulance October 1st with the new budget. Bids reflect the new requirements for increased safety measures and other specifications. Staff recommends purchasing from Nexus Emergency Group from Waxahachie, Texas. The Nexus Group also has two ambulances that are ready to go to the paint shop and we could expect delivery by Thanksgiving. Staff is prepared to discuss financing and purchase options. STAFF RECOMMENDATION: The City Council move to approve Authorizing Purchase Or Lease-Purchase Of Replacement Ambulance(s) Destroyed by Hurricane Harvey; Funding From FY Budget General Fund 020 Capital Outlay Account #61308; and Authorizing the City Manager to Sign All Documents Associated With Said Acquisition as presented. Resolution EMS Page 1 of 3

32 RESOLUTION NO 2017-R A RESOLUTION OF THE PORT ARANSAS CITY COUNCIL AUTHORIZING PURCHASE OR LEASE-PURCHASE OF REPLACEMENT AMBULANCE(S) DESTROYED BY HURRICANE HARVEY; FUNDING FROM FY BUDGET GENERAL FUND 020 CAPITAL OUTLAY ACCOUNT #61308; AND AUTHORIZING THE CITY MANAGER TO SIGN ALL DOCUMENTS ASSOCIATED WITH SAID ACQUISITION. WHEREAS, the Emergency Medical Services Department s General Fund 050, Central Operating Capital Outlay Account #61308 received authorization in FY to lease-purchase two (2) ambulances for this fiscal year in the amount of $79,150.00; and Account # Description Budget Ambulance $79, #333 Payment $31, New Ambulance $48, WHEREAS, in preparing FY Budget Staff was unaware of the new requirements and guidelines being adopted regarding increased ambulance safety measures and specifications which will increase costs; and WHEREAS, with the devastation the City received from Hurricane Harvey staff had to rent one (1) ambulance to replace the one flooded. Another ambulance was scheduled for replacement this year; and WHEREAS, insurance claims have been made but no funds have been made at this time. Since this is a health and safety issue, Staff proposes to place our orders now. The Finance Director has verified that funds are available for this capital expenditure in Fiscal Year Budget for said item(s); and WHEREAS, the City participates in various local government purchasing cooperatives created in accordance with Section of the Texas Government Code to comply with state bidding requirements, and to identify qualified vendors of commodities, goods, and services. This purchase will be made through Buyboard pricing and no fee. Three bids were received: Nexus Emergency Group, Southwest Ambulance Sales, and Frazer Sales. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARANSAS, NUECES COUNTY, TEXAS: Section 1. That the Port Aransas City Council authorizes the city manager to proceed with rebuilding our fleet and move forward with lease-purchase or purchase from Nexus Emergency Group, Waxahachie, Texas using the best financing options available. Resolution EMS Page 2 of 3

33 Section 2. If lease-purchase options are deemed more advantageous, Staff proposes to provide funding information to the City Council at the November 16, 2017 Regular City Council Meeting. Section 3. The City Council authorizing the city manager to act as the executive officer and authorized representative of the city in all matters pertaining to said contract agreement for lease of said equipment. Section 4. It is hereby officially found and determined that the meeting at which this resolution is passed is open to the public as required by law, and that public notice of the time, place and purpose of said meeting was given as required. PASSED and APPROVED by the Port Aransas City Council, County of Aransas, State of Texas, on this day of NOVEMBER, CITY OF PORT ARANSAS, TEXAS Charles R. Bujan, Mayor ATTEST: Irma G. Parker, City Secretary Resolution EMS Page 3 of 3

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