FULTON COUNTY BOARD OF COMMISSIONERS REGULAR MEETING. August 1, :03 a.m.

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1 FULTON COUNTY BOARD OF COMMISSIONERS REGULAR MEETING August 1, a.m. Assembly Hall Fulton County Government Center 141 Pryor Street SW Atlanta, Georgia POST AGENDA MINUTES This document is tentative, has not been ratified or approved by the Board of Commissioners, and is not binding on the County or any officer. Scheduled date for ratification: August 15, 2012 CALL TO ORDER: Chairman John H. Eaves 10:03 a.m. ROLL CALL: Mark Massey, Clerk to the Commission John H. Eaves, Chairman (District 1, At-Large) Emma I. Darnell, Vice Chair (District 5) Robert L. Robb Pitts, Commissioner (District 2, At-Large) Liz Hausmann, Commissioner (District 3) Tom Lowe, Commissioner (District 4) Joan P. Garner, Commissioner (District 6) William Bill Edwards, Commissioner (District 7) PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT INVOCATION: Reverend Clifton Dawkins, Jr., County Chaplain PLEDGE OF ALLEGIANCE: Recited in unison

2 CONSENT AGENDA Board of Commissioners Adoption of the Consent Agenda (ADOPTED) All matters listed on the Consent Agenda (Items # through # , excluding *Items # , # , # , # , # , and # ) were considered routine by the County Commission and enacted by one motion. *These Items were moved to the Regular Meeting Agenda for separate consideration, as requested by members of the Board. A motion was made by Commissioner Edwards and seconded by Commissioner Garner to adopt the Consent Agenda as amended. The motion carried by a vote of Chairman Eaves and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Vice Chair Darnell and Commissioner Lowe Proclamations for Spreading on the Minutes (SPREAD UPON THE MINUTES UPON APPROVAL OF ITEM # ) 65 th Alumni National Conference of Southern University Alumni Appreciation Days July 11-15, 2012 (Edwards) Ruby Dee Appreciation Day July 14, 2012 (Eaves) Jones Family Reunion Appreciation Day July 14, 2012 (Edwards) Pinkie B. Smith Family Reunion Appreciation Day July 14, 2012 (Edwards) Boulder Park Community 50 th Annual Reunion Day July 20, 2012 (Darnell) Angelo Taylor Appreciation Day July 20, 2012 (Eaves) Brinson Family Reunion Days July 26-29, 2012 (Edwards) 2

3 Edna Barr Appreciation Day July 28, 2012 (Edwards) Eagle Scout Bates B. Bowers, IV, Appreciation Day July 28, 2012 (Hausmann) Dixon, James, Rush, and Williams Family Reunion Appreciation Day July 28, 2012 (Edwards) Arts and Culture Request authorization for the County Manager to execute all necessary documents with Ticketmaster in order that Ticketmaster may assign, as an advance prior to each event, a portion of the ticket sales revenue, not to exceed $150,000 per event, to the promoter of each of the events held at the Wolf Creek Amphitheater through December This assignment in advance shall pertain only to the ticket sales revenue that is being held in escrow by Ticketmaster, which belongs exclusively to the promoters and would be disbursed by the County solely to the promoters. (APPROVED) THIS ITEM WAS MOVED TO THE REGULAR MEETING AGENDA FOR SEPARATE CONSIDERATION, AS REQUESTED BY COMMISSIONER GARNER. SOUNDED/HEARD AFTER ITEMS # , # , and # A motion was made by Commissioner Edwards and seconded by Commissioner Garner to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Garner and Edwards voted yea. Commissioners Pitts, Hausmann, and Lowe 3

4 District Attorney Request approval to apply for and accept a Criminal Justice Coordinating Council 2012 Victims of Crime Act (VOCA) Continuation Project Grant in the allotted amount of $155,903. This grant will allow funding for the salaries of three (3) Victim Witness Advocates with one (1) Victim Witness Counselor in the Victim Witness Assistance Program used as matching salary. The purpose of this grant application is to allow our office to reach crime victims immediately after the defendant has been arrested through the Complaint Room process and to provide services to these victims. A match of $38,976 is required. (APPROVED UNDER ITEM # ) Finance Presentation of the Intra-Fund Borrowing Quarterly Report. (PRESENTED UNDER ITEM # ) Request approval of a Resolution amending the Fulton County Employees Retirement System adopted September 11, 1991, as restated by a Resolution adopted December 18, 1991, as recommended by the Defined Benefit Pension Board to amend the Plan to allow eligible rollovers to IRAs of distributed monies to participants pursuant to changes in the Federal Tax Laws that bring the Plan in compliance with the regulatory changes. (APPROVED) THIS ITEM WAS MOVED TO THE REGULAR MEETING AGENDA FOR SEPARATE CONSIDERATION, AS REQUESTED BY COMMISSIONER GARNER. SOUNDED/HEARD AFTER ITEM # A motion was made by Commissioner Garner and seconded by Commissioner Edwards to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Garner and Edwards voted yea. Commissioners Pitts, Hausmann, and Lowe 4

5 Facilities and Transportation Services Land Division Request approval of a Resolution rescinding the policy and procedure adopted pursuant to agenda item # regarding the disposition of surplus County-owned real property, and adopting in lieu thereof a substitute policy to improve existing policies and procedures for identifying and disposing of properties that are no longer needed for any existing planned uses, thereby allowing them to be returned to the active tax rolls of the County. (APPROVED) THIS ITEM WAS MOVED TO THE REGULAR MEETING AGENDA FOR SEPARATE CONSIDERATION, AS REQUESTED BY COMMISSIONER GARNER. SOUNDED/HEARD AFTER ITEM # A motion was made by Commissioner Garner and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Garner and Edwards voted yea. Commissioners Pitts, Hausmann, and Lowe did not vote Request approval of an Office Lease Agreement between Fulton County and the Georgia Department of Corrections for 13,500 square feet of office space at 160 Pryor Street, Suites JB02 and JG54, Atlanta, Georgia for use by the Probation Division, Court Services Unit of the Georgia Department of Corrections. (APPROVED UNDER ITEM # ) 5

6 Health Services Request approval to apply for and accept the U.S. Department of Health and Human Services, Substance Abuse and Mental Health Services Administration Federal Assistance FY2012 Offender Re-entry Program Grant in the amount of $400,000 to implement the Transitional Rehabilitation and Comprehensive Services (TRACS) program. The project period of performance is October 1, 2012, up to September 30, (APPROVED) THIS ITEM WAS MOVED TO THE REGULAR MEETING AGENDA FOR SEPARATE CONSIDERATION, AS REQUESTED BY VICE CHAIR DARNELL. SOUNDED/HEARD AFTER ITEM # A motion was made by Vice Chair Darnell and seconded by Commissioner Edwards to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Garner and Edwards voted yea. Commissioners Pitts, Hausmann, and Lowe Vice Chair Darnell requested Staff to provide information on the status, impact, and coordination of the wraparound services involved in the program Request approval to apply for and accept grant funding up to $400,000 per year for each of four years from the U.S. Department of Health and Human Services, Substance Abuse and Mental Health Services Administration to increase access to primary care for persons with serious mental illness by providing coordinated and integrated services through establishment of patient-centered medical homes in two community-based adult mental health centers: West Fulton Mental Health Center and South Fulton Mental Health Center. (APPROVED UNDER ITEM # ) 6

7 Housing and Human Services Request approval to accept an amendment increase of $11,115 to the 2011 Workforce Investment Act Adult Program grant award from the Georgia Department of Labor under the Workforce Investment Act (WIA) - Adult Program Region 3, Local Area Grant number (APPROVED) THIS ITEM WAS MOVED TO THE REGULAR MEETING AGENDA FOR SEPARATE CONSIDERATION, AS REQUESTED BY VICE CHAIR DARNELL. SOUNDED/HEARD AFTER ITEM # A motion was made by Vice Chair Darnell and seconded by Commissioner Garner to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Garner and Edwards voted yea. Commissioners Pitts, Hausmann, and Lowe Vice Chair Darnell requested Staff to provide information on the unemployment rate in unincorporated South Fulton. She also requested quarterly reports on (1) the retraining of participants; (2) performance standards, in addition to the number served; and (3) the amount of people actually getting jobs. Additionally, she emphasized the need for meaningful relationships with community colleges Request approval to accept an amendment increase of $15,230 to the 2011 Workforce Investment Act Dislocated Worker Program grant award from the Georgia Department of Labor under the Workforce Investment Act (WIA) - Dislocated Worker Program Region 3, Local Area Grant number (APPROVED UNDER ITEM # ) 7

8 Juvenile Court Request approval to apply for and accept the U.S. Department of Health and Human Services - Substance Abuse and Mental Health Services Administration (SAMHSA) Treatment Courts Grant in the amount of $249,951 annually with no required match for the grant period of October 1, 2012, through September 30, 2015 (3 years). The grant will support an enhancement and expansion of services provided by the Fulton County Juvenile Court - Family Drug Court Program. (APPROVED UNDER ITEM # ) Request approval to apply for and accept the Governor s Office for Children and Families Block Grant in the amount of $14,839 with a cash match of $1,847 for the period of September 1, 2012, through August 31, The grant will provide youth (ages 14-17) who have been removed from a traditional school setting via expulsion, suspension, truancy, etc. the opportunity to increase their academic and literacy levels and prepare to return to a traditional school environment or take the GED exam. (APPROVED UNDER ITEM # ) Request approval to accept the Judicial Council of Georgia Standing Committee on Drug Courts Grant allocation of additional funding in the amount of $3,687 for the grant period of July 1, 2012, through September 30, The grant will provide support for the Fulton County Juvenile Court Juvenile Drug Court Program. (APPROVED UNDER ITEM # ) Request approval to accept the Judicial Council of Georgia Standing Committee on Drug Courts Grant allocation of additional funding in the amount of $3,062 for the grant period of July 1, 2012, through September 30, The grant will provide support for the Fulton County Juvenile Court Family Drug Court Program. (APPROVED UNDER ITEM # ) 8

9 Request approval of an exception to the Transfer of Leave Policy (PR # ) to allow the incumbent in Position # in the Juvenile Court to receive an additional 240 hours of leave time from employees due to medical reasons. (APPROVED UNDER ITEM # ) Sheriff Request approval of an Intergovernmental Agreement between the City of Charlotte, Charlotte-Mecklenburg Police Department, and the Fulton County Sheriff s Office for the joint cooperation of law enforcement duties during the Democratic National Convention held September 4, 2012, until September 6, 2012, at no cost to Fulton County. (APPROVED) THIS ITEM WAS MOVED TO THE REGULAR MEETING AGENDA FOR SEPARATE CONSIDERATION, AS REQUESTED BY COMMISSIONER GARNER. SOUNDED/HEARD AFTER ITEM # A motion was made by Commissioner Garner and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Garner and Edwards voted yea. Commissioners Pitts, Hausmann, and Lowe did not vote Request approval to accept the U.S. Department of Justice Homeland Security State Criminal Alien Assistance Program grant in the amount of $7,939. No County match required. (APPROVED UNDER ITEM # ) Request approval of an exception to the Transfer of Leave Policy (PR # ) to allow the incumbent (only) in Position #20981 in the Sheriff s Office to receive an additional 240 hours of leave time from employees due to an extended illness. (APPROVED UNDER ITEM # ) 9

10 Solicitor General Request approval of a professional service contract between Fulton County and Clark Atlanta University, Inc. in the amount of $100,000 to provide counselling services to defendants referred to Project Redirection, a diversion/intervention program for persons accused of misdemeanor crimes, effective January 1, 2013, through December 31, (APPROVED UNDER ITEM # ) State Court Request approval to accept a Criminal Justice Coordinating Council Georgia Accountability Courts Grant for the amount of $3,244. No County match required. (APPROVED UNDER ITEM # ) Superior Court Request approval to accept a $21,164 grant from the Georgia Criminal Justice Coordinating Council which will support the Fulton County Accountability Courts (Superior Court s Drug and Mental Health Court programs) by providing surveillance personnel and drug testing supplies. The grant award term is 7/1/12 through 9/30/12. No match required. (APPROVED UNDER ITEM # ) Water Resources Request approval of a Memorandum of Understanding between Fulton County and the City of Alpharetta for installation of water and sewer facilities along Thomson Street Road that are associated with the City s Haynes Bridge Road Realignment contract with C.W. Matthews Contracting Co., Inc. The project is estimated in the amount of $3,673, (APPROVED UNDER ITEM # ) Request approval of an Indemnification, Maintenance, and Land Use agreement for private improvement by Ashton Atlanta Residential, LLC for a subdivision entry monument at Stone Grove Overlook subdivision located in land lot 279, District 1, Section 1, on the north side of Parsons Road. (APPROVED UNDER ITEM # ) 10

11 REGULAR MEETING AGENDA Board of Commissioners Adoption of the Regular Meeting Agenda. (ADOPTED) A motion was made by Commissioner Garner and seconded by Chairman Eaves to adopt the Regular Meeting Agenda as amended to add a Proclamation to Item # , add a Board Appointment nomination to Item # , add Items # and # , and combine Items # and # The motion carried by a vote of Chairman Eaves and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Vice Chair Darnell and Commissioner Lowe Ratification of Minutes. (RATIFIED) Recess Meeting Minutes, June 20, 2012 Regular Meeting Post Agenda Minutes, July 11, 2012 Regular Meeting Minutes, July 11, 2012 A motion was made by Chairman Eaves and seconded by Commissioner Garner to ratify the minutes. The motion carried by a vote of Chairman Eaves and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Vice Chair Darnell and Commissioner Lowe Presentation of Proclamations and Certificates. (PRESENTED) Proclamation recognizing Fulton County Firefighter Appreciation Month. (Edwards) (PRESENTED) Proclamation recognizing John Szabo Appreciation Day. (Eaves/Hausmann/Edwards) (PRESENTED) Proclamation recognizing City of Johns Creek Community Wildlife Habitat Day. (Hausmann) (PRESENTED) *Proclamation recognizing Real Men Cook Day. (Eaves) (PRESENTED) *ADDED DURING THE MEETING. Surprise recognition of Vice Chair Emma I. Darnell honoring her 20 years of public service to Fulton County Government. (BOC) (PRESENTED) 11

12 PUBLIC HEARINGS Board of Commissioners Public Comment Citizens are allowed to voice County-related opinions, concerns, requests, etc. during the Public Comment portion of the Commission meeting. Before speaking, each participant must fill out a speaker card, located at the entryway, the podium, and the media and court reporter tables. Speaker cards must be submitted to the Clerk s staff, who will accept them on a first-come, first-served basis. Once Public Comment begins, speaker cards will no longer be accepted. Speakers will be granted up to two minutes each, and Public Comment will not exceed 15 minutes. Those who could not speak during Public Comment will be allowed to speak first at a subsequent Board meeting. For more information or to arrange a speaking date, contact the Clerk s Office. (CONDUCTED) 26 SPEAKERS: Ms. Arlene Tigner (yielded time to Ms. Patricia Ajike Williams), Ms. Patricia Ajike Williams (senior transportation/elder abuse/marta safety); Mr. Greg Fann (classification of Fulton County employees); Ms. Kristin Tartara (supports Jail Dog Program); Ms. Rainie Jueschke (support of arts programs); State Representative Sharon Beasley-Teague (South Fulton senior adult daycare transportation); Ms. Lisa Adler (support for arts programs); Ms. Rachel May (support for arts programs); Susan Jacobs-Meadows (supports Jail Dog Program); Ms. Nena Gilreath (support for arts programs); Ms. Sherole Thrash (South Fulton senior adult daycare transportation); Ms. Priscilla Smith (support for arts programs); Mr. Joseph Winter (support for arts programs); Ms. Andrea Barnwell Brownlee (support for arts programs); Mr. Freddie Ashley (support for arts programs); Mr. Andrew Whitmore (South Fulton senior adult daycare transportation); Mr. Henry King (South Fulton senior adult daycare transportation); Ms. Gardenia King (yielded time to Mr. Andrew Whitmore); Ms. Helen Turner (South Fulton senior adult daycare transportation); Ms. Dina Jones (yielded her time to Ms. Helen Turner so she could continue speaking); State Senator Donzella James (South Fulton senior adult daycare transportation); Ms. Rosie Jackson (South Fulton senior adult daycare transportation); Ms. Patricia Bankston (South Fulton senior adult daycare transportation); Ms. Ginny Milner (supports Jail Dog Program); Ms. Ruby Reed (supports Jail Dog Program); and Ms. Temple Anderson (supports Jail Dog Program). 12

13 Led by Commissioner Edwards, Board members requested the County Manager to provide recommendations that address the issues that citizens raised about South Fulton senior adult daycare participants/programs that have been moved and where the costs have changed. ZONING, USE PERMITS, RIVER CORRIDOR, ZONING MODIFICATION, AND ROAD NAME APPLICATIONS Zoning Public Hearing - Citizens may speak for or against a zoning issue, and each side will have up to 10 minutes to present its case. Prior to speaking, please complete a speaker card and present it when approaching the podium. If you are representing an organization, you must also complete an affidavit and have it notarized by the Clerk s staff seated at the table in front of Assembly Hall. If you have any documents for the Commissioners, please provide 10 copies and present them when approaching the podium. When speaking, always talk directly into the microphone and begin by stating your name, address, and the name of any organization you represent. UNFINISHED BUSINESS: Planning and Community Services Z-0002 FC- Amendment to Fulton County Zoning Resolution to Amend Article 12C Cascade Corridor Overlay District. (HELD 7/11/12) (APPROVED) P & CS Dept.: CZB: CLUP: Approval: Denial: Recommendation: Approval Recommendation: Approval per Staff N/A Mr. Clifton Jenkins, Mr. Wallace Linsey Sr., Ms. Lynn Jarrett-Gude, Mr. Bruce Moody, and Ms. Carla Mannings. Ms. Susan Maziar and Ms. Rosemary Lawson- Edge Application by Fulton County to amend Article 12C.3.D.10. of the Zoning Resolution pertaining to the Cascade Overlay District - Building Materials and Architectural Treatments for security protection devices. A motion was made by Commissioner Edwards and seconded by Vice Chair Darnell to approve. The motion carried by a unanimous vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Lowe, Garner, and Edwards voted yea. 13

14 Road Name Change RNC-0001 FC - SCARBOROUGH ROAD (existing) TO CAM NEWTON DRIVE (proposed) (HELD 7/11/12) (APPROVED TO WITHDRAW) Application by Fulton County seeks a road name change from Scarborough Road to Cam Newton Drive. Scarborough Road has approximately 9, feet of roadway beginning at the intersection of Jailette Road and running westerly where it dead ends north of South Fulton Parkway. This roadway is located in Land Lots 133, 134, 150, 151, 152, and 157 of the 9F District of South Fulton County, Georgia. A motion was made by Commissioner Edwards and seconded by Vice Chair Darnell to permit withdrawal. The motion carried by a unanimous vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Lowe, Garner, and Edwards voted yea. NEW BUSINESS: Two Related Cases Z-0008 FC - Burdett Road (APPROVED) VC-0015 FC - Burdett Road (APPROVED) P & CS Dept.: CZB: CLUP: Approval: Recommendation: Approval - Conditional Recommendation: Approval - Conditional Consistent Mr. Clifton Jenkins, Mr. Wallace Linsey Sr., Ms. Lynn Jarrett-Gude, Mr. Bruce Moody, Ms. Susan Maziar, Ms. Rosemary Lawson-Edge, and Ms. Carla Mannings. Application by Kurt Newton for World Changers Church International seeks a rezoning from O-I (Office Institutional) to an O-I (Office Institutional) zoning district to increase the approved square footage for a Youth Activity Center from 22,000 square feet to 35,000 square feet along with a concurrent variance to allow offsite parking. (Article [1], Section B.2.) 14

15 The subject 7.01 acre site has approximately feet of road frontage along the northern side of Burdett Road, located in Land Lot 100, District 13, Fulton County, Georgia. A motion was made by Commissioner Edwards and seconded by Vice Chair Darnell to approve [Items # and # ]. The motion carried by a unanimous vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Lowe, Garner, and Edwards voted yea ZM-0004 FC Fireside Lane (APPROVED) E & CD Dept.: CZB: CLUP: Recommendation: Approval - Conditional N/A N/A Application by Janet Todd of Diment Carroll LLP for Michelle Johnson Bolden seeks a zoning modification of condition 3.a. to revise the side yard building setback along the south property line from 5 feet to 1.6 feet for Lot 60. The subject site known as 6797 Fireside Lane, located in Phase 1A of the Cooks Landing Subdivision, has approximately feet of road frontage along the western side of Fireside Lane located in Land Lot 165, District 9F, Fulton County, Georgia. A motion was made by Commissioner Edwards and seconded by Commissioner Lowe to approve. The motion carried by a unanimous vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Lowe, Garner, and Edwards voted yea. 15

16 COUNTY MANAGER S ITEMS UNFINISHED BUSINESS Arts and Culture Request approval of the Contracts for Services Program awards totalling $1,480,104. (HELD 7/11/12 FOR A LACK OF FOUR AFFIRMATIVE VOTES) (APPROVED) A motion was made by Commissioner Garner and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Lowe, and Garner voted yea. Commissioner Edwards was present but Commissioner Hausmann requested information on what the City of Atlanta is contributing to (investing in) the arts community, and she encouraged Staff to reach out to the City, as well as other entities, to foster more collaborative support for the arts. Vice Chair Darnell requested the County Manager to provide information on how the County can receive arts programming assistance from our municipalities, along with our business and educational partners. She further stated that she wants to see evidence of a public-private partnership or intergovernmental agreement with all recommendations for the arts. She also stressed the importance of working closer with the community regarding arts programs and providing citizens accurate information. Chairman Eaves indicated the need for exploring a new paradigm pertaining to arts funding, such as engaging the private community, enhancing partnerships with neighboring cities, and revisiting the reallocation of arts funding throughout the County. He also suggested that the County use its existing arts facilities to generate income from outside organizations that may utilize these buildings for various purposes. 16

17 COUNTY MANAGER S ITEMS NEW BUSINESS Housing and Human Services Presentation of the Aging Update Quarterly Report. (PRESENTED) SOUNDED HEARD AFTER ITEM # PRESENTATION CONDUCTED. Commissioner Garner requested Staff to provide the Board a cost analysis of the Aging programs/services. Vice Chair Darnell requested a detailed description of the process used to conduct the surveys that rated clients overall satisfaction with the programs/services for the current quarter. She suggested to the County Manager that forthcoming surveys be conducted offsite using external/independent third-party evaluators. She also wants program performance data measured by outcomes as opposed to the number of clients served. Additionally, she wants a breakdown on the number of clients who register for programs/services as it relates to the percentage of participants who are actually eligible. Furthermore, she wants the County Manager to integrate his external data in the upcoming reports and to include a plan for addressing overcrowding at the multipurpose centers. Finance Presentation of the August 2012 Budget Soundings. (PRESENTED) SOUNDINGS PRESENTED. County Manager Discussion of FY 2012 and 2013 Budget Management Plan and request approval of BOC level policy recommendations to reduce Library hours and postpone renovation of the South Fulton Government Annex. (DISCUSSED) SOUNDED/HEARD WITH ITEM # , AS REQUESTED BY CHAIRMAN EAVES. DISCUSSION CONDUCTED. Chairman Eaves requested the County Manager to provide dollar amounts associated with all recommendations. 17

18 Commissioner Edwards indicated that more conversation is needed with regard to the County Manager s recommended two percent across-the-board reduction. Vice Chair Darnell requested that a very aggressive grants program be developed. She also would like the County to consider both Grady and Atlanta Medical as trauma centers with whom the County can contract for trauma services. Additionally, she wants to consider modifying the County s healthcare delivery system in order to meet responsibilities to indigent residents, particularly by exploring partnerships with sister jurisdictions that have similar healthcare challenges and goals. Commissioner Hausmann expressed that she would not be in support of reducing the Library s hours of operation, particularly on Sundays when many citizens use the branches. Commissioner Garner requested information on how the Library s programs would be impacted if its hours of operation were reduced. She also wants information about what is involved if grants are reduced and what will be necessary to make the transition. Additionally, she asked whether a process has been created to audit the County s operations to determine where more efficiency and cost savings could be attained. Furthermore she stated that the Board should first identify its priorities before considering possible reductions. Chairman Eaves requested the County Manager to provide some cost-savings projections based on whether the State and Superior Courts are consolidated, and to include figures pertaining to the consolidation of court administrative functions. He also asked the County Manager to explore if any of the County s operations could be outsourced to save money. He further suggested that the County examine other governments that have effective partnerships with public hospitals and to use them as models for improving our healthcare delivery and efficiency with Grady Hospital. Additionally, he indicated that we should research nonprofits and determine if they could be a resource with respect to sharing the delivery of services to the community. Vice Chair Darnell indicated that she has requested the County Manager to develop information on child poverty and senior hunger with respect to budget priorities. 18

19 The Board requested the Clerk to conduct a poll to determine a date and time to hold a budget work session before the next Board meeting. Purchasing and Contract Compliance Request approval of lowest responsible bidder, Facilities and Transportation Services Department, Bid #12ITB83946C-MT, Carpet and Carpet Tile Installation and Repair, in the amount of $300,000 with Prime Contractors Incorporated (Douglasville, GA) to provide carpet and carpet tile installation and repairs, upon execution of contract through December 31, 2012, with two renewal options. (APPROVED) A motion was made by Commissioner Garner and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe Request approval of lowest responsible bidder, Facilities and Transportation Services Department, Bid #12ITB85325C-MT, High Density Mobile File Storage System, in the amount of $84,018 with Walter Hopkins Company (Marietta, GA) to provide a high density mobile file storage system. This is a one-time procurement. (APPROVED) A motion was made by Chairman Eaves and seconded by Commissioner Garner to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe Request approval of lowest responsible bidder, Department of Water Resources, 12ITB83317C-DR, Emergency Cleaning Services, in the amount of $135,000 with SERVPRO (Austell, GA) to provide emergency cleaning services, upon execution of contract through December 31, 2012, with two renewal options. (APPROVED) A motion was made by Vice Chair Darnell and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe 19

20 Request approval of recommended proposal, Facilities and Transportation Services Department, RFP #12RFP83223C-MT, Automated Fuel Management System, in the amount of $532,745 with E. J. Ward, Inc. (San Antonio, TX) to provide an automated fuel management system that includes hardware and software required to manage the fueling for the County s fleet. (APPROVED) A motion was made by Vice Chair Darnell and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe Request approval of revenue-generating contract, Facilities and Transportation Services Department, Bid #12ITB83861C-MT, Electronic Equipment Recycling Services, with anticipated revenue in the amount of $12,000 with Premier Surplus, Inc. (Cumming, GA) to provide electronic equipment recycling services, upon execution of contract through December 31, 2012, with two renewal options. (APPROVED) A motion was made by Commissioner Edwards and seconded by Commissioner Garner to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe Request approval to renew existing contracts, Facilities and Transportation Services Department, Bid #10ITB75536C-MT, Ballasts, Lamps, Light Fixtures, and Related Supplies, in the total amount of $122,000 with (A) Regency Lighting (Chatsworth, CA) in the amount of $46,600; (B) Voss Lighting (Smyrna, GA) in the amount of $46,600; (C) Production Dynamics of Atlanta (Norcross, GA) in the amount of $16,800; and (D) B & S Electric Supply Co., Inc. (Atlanta, GA) in the amount of $12,000 to provide ballasts, lamps, light fixtures, and related supplies. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2013, through December 31, (APPROVED) A motion was made by Commissioner Edwards and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe 20

21 Request approval to renew existing contract, Facilities and Transportation Services Department, #10ITB74786YC-AP, International Truck Parts and Services, in the amount of $60,000 with (A) Yancey Brothers Co. (Austell, GA) in the amount of $34,000 and (B) All American Diesel Repair (Austell, GA) in the amount of $26,000 to provide International Truck parts and repair services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2013, through December 31, (APPROVED) A motion was made by Commissioner Garner and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe Request approval to renew existing contract, Facilities and Transportation Services Department, Bid #11ITB80687C-MT, Electrical On Call Maintenance Services, in the amount of $60,000 with Capital City Electrical Services (Norcross, GA) to provide electrical on-call maintenance services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2013, through December 31, (APPROVED) A motion was made by Commissioner Garner and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Garner, and Edwards voted yea. Commissioner Hausmann was present but Commissioner Lowe Request approval to renew existing contract, Facilities and Transportation Services Department, #11ITB79148YC-AP, Trash Collection Curbside Services, in the amount of $42,000 with Waste Industries Atlanta, LLC (Douglasville, GA) to provide trash collection services for selected Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2013, through December 31, (APPROVED) A motion was made by Vice Chair Darnell and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe 21

22 Request approval to renew existing contract, Facilities and Transportation Services Department, Bid #10ITB74796C-MT, Tree Removal Services, in the total amount of $50,000 with (A) Capital Tree Services, LLC (College Park, GA) in the amount of $40,000 and (B) White Meadows Tree Service (Sharpsburg, GA) in the amount of $10,000 to provide tree-removal services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2013, through December 31, (APPROVED) A motion was made by Vice Chair Darnell and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe Request approval to increase spending authority, Facilities and Transportation Services Department, Bid #10ITB73517YC-AP, Bus and Shuttle Services, in the amount of $87,000 with Cooper Global Chauffeured Transportation (Atlanta, GA) to provide bus and shuttle services, effective upon BOC approval. (APPROVED) A motion was made by Vice Chair Darnell and seconded by Commissioner Garner to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe Request approval to renew existing contract, Office of Equal Employment Opportunity and Disability Affairs (OEEODA), RFP #10RFP74274A-CC, Sign Language Interpreter Services, in the amount of $110,000 with Sign Language Interpreting Specialists, Inc. (Gainesville, GA) to provide qualified sign language interpreter services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2013, through December 31, (APPROVED) A motion was made by Vice Chair Darnell and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe 22

23 Request approval to utilize The Cooperative Purchasing Network (TCPN), contract #R5023, Copy Paper and Related Supplies, in the amount of $450,000 with Office Depot, Inc. to provide copy paper and related supplies Countywide. Effective dates: January 1, 2013, through December 31, 2013, with four renewal options. (APPROVED) A motion was made by Commissioner Garner and seconded by Chairman Eaves to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Garner, and Edwards voted yea. Commissioner Hausmann was present but Commissioner Lowe Request approval to renew existing contract, Facilities and Transportation Services Department, RFP #11RFP80266A-DR, Solid Waste Services Landfill Post Closure Services, in the amount of $482,200 with Atlantic Coast Consulting, Inc. (Roswell, GA) to provide post closure care services at two (2) municipal solid waste landfills and the Merk/Miles Citizen Convenience Center. This action exercises the first of three renewal options. Two renewal options remain. Effective dates: January 1, 2013, through December 31, (APPROVED) A motion was made by Commissioner Edwards and seconded by Commissioner Garner to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe Planning and Community Services Request approval to enter into an Intergovernmental Agreement (IGA) for Animal Control Services with the following municipality within Fulton County: City of Atlanta, effective July 1, 2012, through June 30, (HELD) A motion was made by Commissioner Garner and seconded by Chairman Eaves to approve. The vote was Chairman Eaves and Commissioners Hausmann and Garner voted yea. Commissioner Pitts voted nay. Vice Chair Darnell and Commissioner Edwards were present but Commissioner Lowe (THE MOTION FAILED TO RECEIVE FOUR AFFIRMATIVE VOTES; THEREFORE, NO ACTION WAS TAKEN AND THIS ITEM WAS HELD) 23

24 COMMISSIONERS ITEMS UNFINISHED BUSINESS Commissioners Action Items Request approval of a Resolution encouraging the Fulton County Sheriff to implement a Jail-Dog Program at the Fulton County Jail. (Pitts) (HELD 7/11/12 FOR A LACK OF FOUR AFFIRMATIVE VOTES) (APPROVED AS AMENDED) A motion was made by Commissioner Pitts and seconded by Commissioner Garner to approve with a Friendly Amendment by Commissioner Hausmann that after the following paragraph on the Resolution, NOW, THEREFORE, BE IT RESOLVED, that based on the above-stated reasons, the Board of Commissioners finds that the implementation of a jail-dog program is in the best interest of Fulton County and the Board of Commissioners hereby encourages the Fulton County Sheriff to implement a jail-dog program at no cost to the County within ninety (90) days after the adoption of this Resolution; this paragraph be added: BE IT FURTHER RESOLVED, that the Board of Commissioners expresses its supports for the Fulton County Sheriff s decision to implement an appropriate Jail-Dog Program as he determines to be appropriate; and The motion carried by a vote of Vice Chair Darnell and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Chairman Eaves was present but Commissioner Lowe 24

25 COMMISSIONERS ITEMS NEW BUSINESS Commissioners Action Items Request approval of a Resolution directing the County Manager to establish a continuing education program to enhance the services provided to citizens by Fulton County employees. (Pitts/Hausmann) (APPROVED) A motion was made by Commissioner Pitts and seconded by Commissioner Edwards to approve. The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Garner, and Edwards voted yea. Commissioner Lowe Commissioners Discussion Items Discussion: All mobile units (vehicles) presently assigned to various departments within Fulton County. (Edwards) (DISCUSSED) DISCUSSION CONDUCTED. Commissioner Edwards requested the County Manager to provide a written plan of corrective action that ensures the condition, equipment, and operation of the mobile units/vehicles. Commissioner Hausmann requested the County Manager to provide an evaluation of the need of the mobile units/vehicles. Commissioner Garner acknowledged the value of the mobile units/vehicles and stressed the importance of proper maintenance Discussion: Adopted Resolutions of the NACo Health Steering Committee. (Garner) (DISCUSSED) DISCUSSION CONDUCTED Discussion: 2013 Budget Recommendations. (Eaves) SOUNDED/HEARD WITH ITEM # , AS REQUESTED BY CHAIRMAN EAVES. DISCUSSION CONDUCTED. (SEE DIRECTIVES UNDER ITEM # ) 25

26 BOARD APPOINTMENTS Commissioners District Appointments Commission on Disability Affairs (APPROVED) Term = 2 years Term below expired July 31, 2007: Ms. Lenee Windom (Handel) Term below expired July 31, 2008: Ms. Sue Burgess (Riley) Terms below expired July 31, 2011: Ms. Marcia O'Shaughnessy (Riley) Mr. Charles C. Schoen (Lowe) Terms below expired July 31, 2012: Ms. Vernitia Shannon (Darnell) Mr. Irvin Cox (Garner) Ms. Melissa Firestone (Eaves) Dr. Rometta Powell (Pitts) Ms. Patricia Williams (Lowe) Chairman Eaves nominated Ms. Melissa Firestone for a District reappointment to a term ending July 31, *Vice Chair Darnell nominated Ms. Vernitia Shannon for a District reappointment to a term ending July 31, *THIS NOMINATION WAS ADDED DURING THE MEETING. SOUNDED/HEARD AFTER ITEM # A motion was made by Commissioner Garner and seconded by Commissioner Edwards to approve Items # , # , and # The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Hausmann, Garner, and Edwards voted yea. Commissioners Pitts and Lowe 26

27 Housing Authority of Fulton County (APPROVED) Term = Five (5) years (Regular Member) One (1) year (Resident Member) Terms below expired July 13, 2012: Mr. Rafer Johnson (Eaves) Rev. Albert Love (Darnell) Chairman Eaves nominated Mr. Keith Millner to replace Mr. Rafer Johnson for a District appointment ending July 13, SOUNDED/HEARD AFTER ITEM # A motion was made by Commissioner Garner and seconded by Commissioner Edwards to approve Items # , # , and # The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Hausmann, Garner, and Edwards voted yea. Commissioners Pitts and Lowe EXECUTIVE SESSION Board of Commissioners Executive (CLOSED) Session regarding litigation (County Attorney) and real estate (County Manager). (CONDUCTED) CONDUCTED AFTER ITEM # PRESENT IN BOTH EXECUTIVE SESSIONS: Chairman Eaves, Vice Chair Darnell, and Commissioners Pitts, Hausmann, Lowe, Garner, and Edwards; County Manager Zachary L. Williams; County Attorney R. David Ware; and Clerk to the Commission Mark Massey. NO ACTION TAKEN. 27

28 ADDED DURING THE MEETING Commissioners Items Discussion: 2012 NACo Transportation Steering Committee report. (Darnell) (DISCUSSED) SOUNDED/HEARD AFTER ITEM # DISCUSSION CONDUCTED. Chairman Eaves and Vice Chair Darnell requested the County Manager to add/strengthen staffing to help maximize the funding available for transportation projects Board Appointments Beltline Tax Allocation District (TAD) Advisory Committee (APPROVED) Term = 2 years, with such term commencing upon approval by the Atlanta City Council. Terms below expired December 31, 2010: Mr. Eugene H. Bowens (BOC/Darnell) Ms. Portia A. Scott (BOC/Darnell) Terms below expired December 31, 2011: Mr. Monty R. Bruell (Eaves) VACANT (Lowe) VACANT (Edwards) Ms. Daphne B. Jackson (Pitts) Term below expires December 31, 2012: VACANT (Darnell) Term below expires December 31, 2013: VACANT (Garner) Commissioner Garner nominated Mr. Demarcus Peters to fill an unexpired vacant District position for a two-year term commencing upon approval by the Atlanta City Council. SOUNDED/HEARD AFTER ITEM #

29 A motion was made by Commissioner Garner and seconded by Commissioner Edwards to approve Items # , # , and # The motion carried by a vote of Chairman Eaves, Vice Chair Darnell, and Commissioners Hausmann, Garner, and Edwards voted yea. Commissioners Pitts and Lowe ADJOURNMENT Upon conclusion of Item # , Chairman Eaves adjourned the meeting [at 4:07 p.m.]. 29