DEKALB BOARD OF COMMISSIONERS SPECIAL CALLED MEETING, EXECUTIVE SESSION AND COMMITTEE OF THE WHOLE, TUESDAY, JUNE 16, 2015

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1 DeKalb County Board of Commissioners Larry Johnson, MPH Presiding Officer Board of Commissioners Commissioner Nancy Jester, District 1 Commissioner Jeff Rader, District 2 Commissioner Larry Johnson, District 3 Commissioner Sharon Barnes Sutton, District 4 VACANT, District 5 Commissioner Kathie Gannon, District 6 Commissioner Stan Watson, District 7 DEKALB BOARD OF COMMISSIONERS SPECIAL CALLED MEETING, EXECUTIVE SESSION AND COMMITTEE OF THE WHOLE, TUESDAY, JUNE 16, 2015 I. Committee of the Whole A. Permitting Improvement Project Update B. Employee Pension Plan Model Implementation C. Human Trafficking "Post It Up" Campaign D. Review of the Proposed Executive Agenda for June 23, 2015 PROPOSED PUBLIC HEARING ITEMS CEO and Board of Commissioners 1. Home Rule Ordinance to Amend the Pension Code of DeKalb County, Georgia, 1962 Ga. Laws 3088, as Amended, to Change Employee Pension Contribution Rates Effective January 1, 2016; Set the Pension Benefit Level for Future Employees Hired On or After January 1, 2016; and Make Other Clarifying Changes Public Works Commission Districts 2 & 6 2. Traffic Calming Petition Black Fox Drive (between Deer Park Road and Council Bluff Drive) Public Works Commission Districts 3 & 7 3. Traffic Calming Petition Twin Falls Road PROPOSED PRELIMINARY ITEMS DEMA 1. Grant Acceptance FY 2014 Performance Partnership Award Facilities Management 2. Lease Space to Relocate Water and Sewer Call Center and Billing Fleet Management 3. Buy Back of CNG International Trucks The Manuel J. Maloof Center, 1300 Commerce Drive, Decatur, GA

2 GIS Commission Districts 3 & 6 4. A Resolution Authorizing the Sale of an Unredeemed and Unforeclosed Interest in Property. Tax Parcel Located at 2230 Brannen Road GIS Commission Districts 3 & 7 5. A Resolution to Declare County Real Property as Surplus and Authorize its Sale.- Tax Parcel Located at 2798 Amelia Avenue, Decatur 6. A Resolution to Declare County Real Property as Surplus and Authorize its Sale - Tax Parcel Located at 2723 Amelia Avenue, Decatur GIS Commission Districts 3 & 7 7. A Resolution to Declare County Real Property as Surplus and Authorize its Sale - Tax Parcel Located at 2722 Eastwood Drive Human & Community Development 8. Grant Acceptance from the Atlanta Regional Commission for SFY 2016 Police 9. Grant Acceptance Center for Disease Control and Prevention, Inc. (CDC Foundation) 10. Grant Acceptance 2014 Urban Area Security Initiative (UASI) Memorandum of Understanding (MOU) 11. Grant Acceptance 2013 Urban Area Security Initiative (UASI) Memorandum of Understanding (MOU) Police/Emergency Grant Acceptance Urban Area Security Initiative (UASI) Memorandum of Understanding (MOU) Public Works Transportation 13. Proposed Project Submittals to the Atlanta Regional Commission Purchasing and Contracting 14. Purchases (Low Bidder) LB1. Anti-freeze (Annual Contract with 2 Options to Renew): Invitation No for use by Public Works Fleet Management. Total Amount Not To Exceed: $106, LB2. Traffic Signal Equipment (Annual Contract with 2 Options to Renew): Invitation No for use by Public Works Roads and Drainage. Total Amount Not to Exceed: $ 1,100, LB3. Tree Cutting and Removal Service (Annual Contract with 2 Options to Renew): Invitation No for use by the Department of Watershed Management, Recreation, Parks & Cultural Affairs, and Public Works- Roads and Drainage. Total Amount Not to Exceed: $ 1,900, LB4. Manhole Condition Assessment for General Areas (548 Calendrer Days): Invitation No for use by the Department of Watershed Management (DWM). Amount Not To Exceed: $1,428, Purchases (Extension) EXT1. EXT2. EXT3. Diesel Engines, Generators and Accessory Equipment (Annual Contract 1st Extension): Invitation No for use by the Department of Watershed Management and Facilities Management. Amount Not to Exceed: $148, Pump Repair Service for Assorted Watershed Handling Models (Annual Contract-4 th Extension): Invitation No for use by the Department of Watershed Management. Recommend approval to extend the contract expiration date through October 31, 2015 Landscape Maintenance Services (Annual Contract 1 st Extension): Invitation No for use by Recreation, Parks and Cultural Affairs. Recommend approval to extend the contract expiration date through October 31, 2015 to align the contract with the landscape peak growing season

3 Recreation, Parks and Cultural Affairs 15. Acceptance of Outdoor Physical Fitness Equipment Valued at $8,000 from the Atlanta Retailers Association Foundation. Workforce Development 16. Pre-Acceptance of Multiple Federal Workforce Investment Act (WIA/WIOA) Grants Rapid Response, Adult, Dislocated Worker and Youth Programs for Program Year (PY) E. Review of Board of Commissioners Preliminary for June 23, 2015 NEW ITEMS (to be heard on June 23, 2015) PUBLIC HEARING ITEMS Planning & Sustainability Commission Districts: 1, 4 & 7 1. Mountain Industrial Blvd. Overlay District PRELIMINARY ITEMS Board of Commissioners District 6 1. To Transfer $100, from 2001 Parks Bond Interest Account for Development Activity at Fork Creek Mountain Park District Attorney 2. To Pre-accept the 2016 Child Support Contract with the State of Georgia and the Office of the DeKalb County District Attorney Juvenile Court 3. Approval to Accept the FY 2016 Criminal Justice Coordinating Council- Juvenile Justice Incentive Grant (Sub-Grant Number Y ) in the Amount of $750,000 Magistrate Court 4. Request to Accept an Accountability Courts Grant from Georgia s Criminal Justice Coordinating Council for Fiscal Year for the Benefit of the Magistrate Court of DeKalb County s Diversion Treatment Court in the Sum of $39,000 F. Review/Recap of New Items for the June 23, 2015 BOC Meeting Agenda BOC Central Staff

4 G. Items Previously Heard (to be heard on June 23, 2015) PUBLIC HEARING Planning & Sustainability Districts 2 & 6 1. Land Use Plan Amendment LP Fuqua Development c/o Smith, Gambrell & Russell, LLP (Deferred from the 5/26/15 BOC Rezoning Meeting public hearing) 2. Rezone Z Fuqua Development c/o Smith, Gambrell & Russell, LLP (Deferred from the 5/26/15 BOC Rezoning Meeting public hearing) 3. Special Land Use Permit SLUP Fuqua Development c/o Smith, Gambrell & Russell, LLP (Deferred from the 5/26/15 BOC Rezoning Meeting public hearing) 4. Special Land Use Permit SLUP Fuqua Development c/o Smith, Gambrell & Russell, LLP (Deferred from the 5/26/15 BOC Rezoning Meeting public hearing) Planning & Sustainability Districts 4 & 6 5. Rezoning, CZ Carlos Arenas (Deferred from the 5/26/15 BOC Rezoning Meeting for decision only; Substitute deferred from the 6/9/15 Regular BOC APPOINTMENTS CEO 1. Appointment to the Development Authority of DeKalb County Board Mr. Don Bolia (Accepted to the Regular BOC Meeting Agenda; Assigned to the Planning & Substitute deferred from the 5/26/15 Regular BOC 2. Appointment to the Development Authority of DeKalb County Board Mr. Kevin Gooch (Accepted to the Regular BOC Meeting Agenda; Assigned to the Planning & Substitute deferred from the 5/26/15 Regular BOC 3. Appointment to the Development Authority of DeKalb County Board Ms. Miranda Mack McKenzie (Accepted to the Regular BOC Meeting Agenda; Assigned to the Planning & Economic Development Committee; Deferred from the 4/28/15 Regular BOC Meeting; Discussed during the 5/12/15 Planning & Economic Development Committee meeting recommended 1 month deferral and return to committee; Substitute deferred from the 5/26/15 Regular BOC 4. Appointment to the Development Authority of DeKalb County Board Mr. Tyrone Rachal (Accepted to the Regular BOC Meeting Agenda; Assigned to the Planning & Substitute deferred from the 5/26/15 Regular BOC

5 5. Appointment to the Development Authority of DeKalb County Board Ms. Keisha Taylor (Accepted to the Regular BOC Meeting Agenda; Assigned to the Planning & Substitute deferred from the 5/26/15 Regular BOC 6. Appointment to the Development Authority of DeKalb County Board Mr. Baoky N. Vu (Accepted to the Regular BOC Meeting Agenda; Assigned to the Planning & Substitute deferred from the 5/26/15 Regular BOC ITEMS FOR DECISION BY THE BOARD Board of Commissioners District 1 1. Cooperating with Special Investigators (Normal Coursed from the 3/24/15 Regular BOC Meeting; Deferred from the 4/14/15 Regular BOC Meeting; Assigned to the County Operations & Public Safety Committee; Deferred from the 4/28/15 Regular BOC Meeting; No action due to lack of four votes during the 5/12/15, 5/26/15 and 6/9/15 Regular BOC Meetings) Board of Commissioners District 2 2. Resolution by the Governing Authority of DeKalb County, Georgia, to Set Policies Concerning the 2015 Budget, and for other Purposes. (Deferred from the 2/27/15 Reconvened Regular BOC Meeting Agenda; Deferred from the 3/24/15 Regular BOC Meeting; Assigned to the Finance, Audit & Budget Committee; Deferred from the 4/28/15 & 5/26/15 Regular BOC Meetings; Assigned to the 6/16/15 Finance, Audit & Budget Committee Board of Commissioners District 7 3. An Ordinance to Amend the Code of DeKalb County as Revised 1988, Chapter 16, to Require Functional and Available Restrooms in Facilities and for Other Purposes (Accepted to the Regular BOC Meeting Agenda; Deferred from the 4/14/15 Regular BOC Meeting; Assigned to the County Operations & Public Safety Committee no official recommendation; Deferred from the 4/28/15 & 5/26/15 Regular BOC Meetings) Facilities Management 4. North Police Precinct Relocation/Animal Shelter Design Funding Reallocation (Accepted to the Regular BOC Meeting Agenda; Deferred from the 5/26/15 Regular BOC Purchasing and Contracting 5. Purchasing and Contracting (Low Bid) LB2. Fork Creek Mountain Park Phase One Improvements (180 calendar days): Invitation No for use by the Recreation, Parks and Cultural Affairs Department. Amount Not to Exceed: $412, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee recommended approval; Deferred from the 3/24/15 & 4/14/15 Regular BOC Meetings; Discussed during the 4/21/15 Finance, Audit & Budget Committee recommended holding in Committee; Deferred from the 4/28/15 Regular BOC Meeting; Discussed during the 5/19/15 Finance, Audit & Budget Committee

6 recommended holding in Committee; Deferred from the 5/26/15 & 6/9/15 Regular BOC Meetings Purchasing and Contracting 6. Purchases (Low Bidder) LB1. Trailer Mounted Sewer Cleaner with Positive Displacement Vacuum: Invitation No for Public Works - Fleet Management to be used by the Department of Watershed Management. Total Amount: $165, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC LB2. PVC Sewer Pipes and Fittings (Annual Contract with 2 Options to Renew): Invitation No for use by the Department of Watershed Management. Total Amount Not to Exceed: $397, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC LB3. Manhole Casting and Accessories (Annual Contract with 2 Options to Renew): Invitation No for use by Public Works - Roads and Drainage and the Department of Watershed Management. Total Amount Not to Exceed: $227, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC LB4. Installation of Bermuda Sod: (Annual Contract with 2 Options to Renew): Invitation No for use by Public Works Sanitation. Total Amount Not to Exceed: $940, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC LB5. Maintenance and Repair Service for Flare Station and Gas Collection Systems (Annual Contract with 2 Options to Renew): Invitation No for use by Public Works - Sanitation. Amount Not to Exceed: $138, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC LB6. Superior Avenue Sanitary Sewer Improvements Phase 2 (270 Calendar Days): Invitation No for use by the Department of Watershed Management. Amount Not to Exceed: $849, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC Purchases (Request for Proposal) RFP1. Multi-year (up to 5) Parking Management Camp Road and Downtown Decatur Areas: Request for Proposals No for use by Facilities Management. Estimated Revenue: $687, Annually (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC RFP2. Records Management System (RMS) (5-Year Multiyear Contract): Request for Proposals No for use by Fire Rescue Services. Amount Not To Exceed: $617, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC RFP3. Facilities Assessment and Master Planning Services (180 days): Request for Proposals No for use by Facilities Management. Amount Not to Exceed: $709, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC

7 Purchases (Extensions) EXT1. New Computers, Laptops, Scanners and Accessories (Annual Contract 1st Extension): Invitation No for use by Information Technology. Amount Not To Exceed: $200, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC EXT2. Concrete Forming, Placing, Finishing and Retainer Walls (Annual Contract - 2nd Extension): Invitation No for use by the Department of Watershed Management, Public Works Sanitation Division, and Recreation, Parks and Cultural Affairs. Total Amount Not to Exceed: $2,760, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC Purchases (Rescission) R1. Rental Uniforms for DeKalb County (Annual Contract with 2 Options to Renew): Invitation No for use by the Department of Watershed Management (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC Purchases (Change Order) CO1. Change Order No. 1 to Contract No for Waterline Replacement, Group 3: for use by the Department of Watershed Management. Amount Not to Exceed: $481, (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee; Deferred from the 6/9/15 Regular BOC Recreation, Parks & Cultural Affairs 7. Little Creek Horse Farm Boarding, Equestrian Activities and Program Fees (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee recommended Deferral and return to the next Committee meeting; and the Employee Relations & Community Services Committee recommended holding in Committee; Deferred from the 5/12/15 Regular BOC Meeting; Discussed during the 5/19/15 Finance, Audit & Budget Committee recommended Deferral; Deferred from the 5/26/15 Regular BOC II. Special Called Meeting A. Executive Session B. Other Matters