Jackson County Board of Commissioners Meeting Minutes

Transcription

1 COUN y 4110 CORGI!, Jackson County Board of Commissioners Meeting Minutes Monday, July 16, : 00 P. M. The Jackson County Board of Commissioners met on Monday, at 6: 00 p. m. in the Jury Assembly Room at the Jackson County Courthouse, located at 5000 Jackson Parkway, Jefferson, Georgia. Commissioners Present: Tom Crow, Chairman Jim Hix, Commissioner District 1 Chas Hardy, Commissioner District 2 Ralph Richardson, Commissioner District 3 Marty Seagraves, Commissioner District 4 Staff Present: Media Present: Christopher Hamilton, County Attorney Kevin Poe, County Manager Gina Roy, Public Development Director Toni Harvey, Senior Planner Ericka Johnson, Deputy Clerk Mike Buffington, Mainstreet News/ Jackson Herald A. CALL TO ORDER: Chairman Tom Crow called the meeting to order at 6:00 p. m. B. INVOCATION: Commissioner Jim Hix gave the invocation. C. PLEDGE OF ALLEGIANCE: Garner Crow, the grandson of Chairman Tom Crow, led the Pledge of Allegiance. D. APPROVAL OF MINUTES: Minutes for June 18, 2018 Board Meeting: Commissioner Richardson made the motion to approve the minutes for June 18, Commissioner Seagraves seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) Minutes for June 20, 2018 Board Retreat: Commissioner Hix made the motion to approve the minutes for June 20, Commissioner Hardy seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0)

2 11644 Page 2 of 9 E. CITIZEN INPUT: Fred Jackson, a resident of South Jackson and who lived on John Collier Road, addressed the board regarding property taxes. He was not in support of tax dollars allocated for the construction of the Agricultural facility. He believed the private sector should be responsible for the cost. He wasn' t opposed to building of the facility; however, he wanted to see sales tax revenue primarily used for infrastructure and roads. F. REPORTS: From County Manager Kevin Poe: Mr. Poe reminded members the board would have a planning work session on Wednesday, July 18, 2018 from 2: 00 p. m. to 5: 00 p. m. From Chairman Tom Crow: Chairman Crow commented on the Agricultural facility. He believed the center was long overdue. He acknowledged private funds will be included. He stated millions of dollars was utilized in recreational programs for Jackson County. He said the Agricultural facility will be a recreational and an educational facility. He added there would be additional funding from other various sources. To kick- off the initial individual giving, Chairman Crow pledged $ 1, 000 to the effort. G. RECOGNITIONS, APPOINTMENTS, & SPECIAL ITEMS: 1) Presentation of FY 2017 Audit Results: Mauldin & Jenkins, County Auditors) Finance Director Trey Wood addressed the board and reminded members in 2017 staff solicited RFP' s for a new auditor. Mauldin & Jenkins was selected as the new County auditor. Joel Black, a partner with Mauldin & Jenkins, addressed the board. He provided a brief overview of the audit. He reported the County had received an unmodified or" clean" opinion and had met all independent standards on the basic financial statements. This did not include the Water & Sewer Authority or Board of Health; those component units were audited by other firms. Mr. Black advised there was a significant increase in revenues and expenditures in There was an increase in the fund balance. The County' s current Fund Balance was 17%. He reviewed the findings and recommendations for improvement. A copy of the audit presentation has been filed in the Addendum Book and has become a part of the official record. 2) SPLOST 6 Water & Sewer Oversight Committee: Thomas Gary Mr. Gary now serves on the Nicholson Town Council and is ineligible to serve on the Committee. There was no recommendation.

3 Page 3 of 9 Loy 3) SPLOST 6 Roads & Bridges Oversight Committee: Wes Lewis Mr. Lewis resigned from his appointment to the Committee. There was no recommendation. 4) Region 2 Georgia Department of Behavioral Health and Developmental Disabilities: Linda Foster Ms. Foster now serves on the Board of Directors for Action Inc. and the North Georgia Community Foundation. There was no recommendation. 5) Northeast Georgia Area Agency on Aging 2 Year Term: Lucille Law (Term expired December 31, 2018) Mrs. Law submitted her resignation on April 16, An appointment is needed to fill the unexpired term. There was no recommendation: 6) Jackson County Board of Assessors 3 Year Term: Dennis Marlow ( District 2 Term expired June 30, 2018) Kenneth Bridges (District 4 Term expired June 30, 2018) LIF District 2: - Commissioner Hardy made a motion to reappoint Dennis Marlow. Commissioner Hix seconded the motion. Hearing no discussion, the vote was taken and the motion carried unanimously. ( Vote 5 0) District 4: - Commissioner Seagraves made a motion to reappoint Kenneth Bridges to the Jackson County Board of Assessors. Commissioner Hardy seconded the motion. Hearing no discussion, the vote was taken and the motion carried unanimously. ( Vote 5 0) 7) Jackson County Family & Children Services 5 Year Term: Jennie Parham (District 4 Term expired June 30, 2018) Commissioner Seagraves made the motion to appoint Andy Goodman as the District 4 representative to the Jackson County Family & Children Services' board of directors. Commissioner Hix seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) 8) Jackson County Water& Sewerage Authority 3 Year Term: Pat Bell (District 1 Term expired June 30, 2018) Dylan Wilbanks (District 2 Term expired June 30, 2018) District 1: - Commissioner Hix made the motion to reappoint Pat Bell as the District 1 representative to the Jackson County Water& Sewerage Authority. Commissioner Hardy seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) District 2: - Commissioner Hardy made the motion to reappoint Dylan Wilbanks as the District 2 representative to the Jackson County Water & Sewerage Authority. Commissioner Hix seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0)

4 Page 4 of 9 H. CONSENT AGENDA: None UNFINISHED BUSINESS: None J. NEW BUSINESS: 9) Dedicate Right-of-Way on Adams Drive in Sandy Creek Phase 1 Subdivision:( Gina Roy) To request the acceptance of Adams Drive in Sandy Creek Phase 1 Subdivision. Public Development Director Gina Roy presented the staff report. She advised this was the final phase on the special tax district for this subdivision. The special tax district was previously approved, the title search for the right- of-way was completed and deed signed. She said originally Adams Drive was deeded to the homeowner' s association; however, the homeowner's association did not want that responsibility. The deed was signed to assign the right-of- way to Jackson County. Commissioner Hardy made the motion to dedicate the rightof- way on Adams Drive in Sandy Creek Phase 1 Subdivision. Commissioner Seagraves seconded the motion. Hearing no discussion, the vote was taken and the motion carried unanimously. ( Vote 5 0) 10) FY 2017 End- of-year Budget Amendment: Trey Wood) Authorize approval of the FY 2017 end- of-year Annual Operating and Capital budget amendments. Finance Director Trey Wood addressed the board and presented the staff report. He requested consideration to authorize approval of the FY 2017 end- of year budget adjustments in the amount of$ 5 million dollars. The adjustment was needed based on the year-end numbers per the audit. Chairman Crow made the motion to approve the FY 2017 End- of- Year Budget Amendment. Commissioner Seagraves seconded the motion. Hearing no discussion, the vote was taken and the motion carried unanimously. (Vote 5 0) 11) FY 2019 Aging Services Contract: Kevin Poe) To authorize approval of the FY 2019 Aging Services Contract with the Northeast Georgia Regional Commission. County Manager Kevin Poe presented the staff report. He said the request was to consider approval of the FY 2019 Aging Services Contract with the Northeast Georgia Regional Commission. The total minimum required matching funds to be contributed by the County was $ 11, 409. This was the same matching requirement as in Of this total, $ 10, 932 was attributed to nutrition/ wellness and $ 477 was attributed to recreational support services. The total amount of all services using federal, state, and local matching funds was $ 216,412. Chairman Crow made the motion to approve the FY 2019 Aging Services Contract. Commissioner Richardson seconded the motion. Hearing no discussion, the vote was taken and the motion carried unanimously. ( Vote 5 0)

5 Page 5 of 9 12) Acceptance of Jackson County Drug Court State Grant and Request for DATE Funds: Kevin Poe) To accept and approve the grant award for FY 2019 from Criminal Justice Coordinating Council to assist in the funding of the Jackson County Drug Court. County Manager Kevin Poe said this was a request to approve the grant award for FY 2019 from the Criminal Justice Coordinating Council to assist in the funding of the Jackson County Drug Court. The amount the County would spend and reported as Match was $ 6, 331. The funding source was the General Fund, Criminal Justice Coordinating Council DATE funds and Participant Fees. Mr. Poe added since 2011, the Drug Court had received state and/ or federal funding to assist in the operation of the program. The FY 2019 grant runs from July 1, 2018 through June 30, Chairman Crow stated he had attended several graduations in the past and commended the court for their efforts with the program. Chairman Crow then made the motion for approval. Commissioner Hardy seconded the motion. Hearing no discussion, the vote was taken and the motion carried unanimously. ( Vote 5 0) 13) Resolution to Call for a Special Election to Consider the Sale of Alcoholic Beverages for Consumption on the Premises on Sundays from 11: 0 a. m. until 12 Midnight: Kevin Poe) To consider passing a resolution to call for a special election regarding the Sale of Alcoholic Beverages for Consumption on Premises on Sundays from 11: 00 a. m. to 12 midnight. 11., County Manager Kevin Poe presented the staff report. He said this was to consider a resolution to call for a special election regarding the sale of alcoholic beverages on consumption on the premises on Sunday from 11: 00 a. m. to 12 midnight. He said during the 2018 Legislative Session, the state enacted a bill relating to local authorization and regulation of sales of alcoholic beverages on Sunday. Specifically, the bill allows counties to authorize Sales of Alcoholic Beverages for Consumption on the Premises during certain times on Sundays subject to the passage of a referendum. Mr. Poe added in order to include this referendum on the ballot for the November General Election, the BOC must pass a resolution calling for a Special Election and then publish the Call for an Election per state guidelines. To meet the time requirements, the BOC must pass the resolution at this meeting. Chairman Crow made the motion to approve the resolution. Commissioner Hardy seconded the motion. Hearing no discussion, the vote was taken and the motion passed. Chairman Crow and Commissioners Hardy, Hix, and Richardson voted in favor of the motion. Commissioner Seagraves voted against the motion. ( Vote 4 1) 14) Approve Contract for Airport Improvements: Kevin Poe) Approve a contract with Southeastern Site Development for Apron pavement Replacement, Fuel Dispenser Relocation, and RSA/ ROFA Improvements at the Jackson County Airport. L County a contract between Jackson County and Southeastern Site Development for several projects at the airport. The grant for the project was discussed at the May meeting and the board approved to move forward. The match for the funds was no more than $ 140,000 on Manager Kevin Poe presented the staff report. He said this was a request to approve approximately $ 1 million dollars in improvements. Since May, the project was submitted out

6 Page 6 of 9 for bid. One bid was received, from Southeastern Site Development, and it was within budget. Funding was available for the base bid. The County' s match was 5% and the majority of the funding would come from the Federal Aviation Administration ( FAA), and the State Department of Transportation. The total project cost was estimated at $ 1, 377, He recommended awarding the entire contract with Southeastern Site Development, Inc. Mr. Poe advised there would be adjustments made if the additional funding from the DOT was not received. The County' s funding for the match was from the $ 800,000 match received from the Georgia DOT last year. This was a reimbursement from previous land purchases made around the airport. Chairman Crow made the motion to approve the Airport Improvement Project contract. Commissioner Hix seconded the motion. Chairman Crow called for discussion. Hearing none, the vote was taken and the motion passed unanimously. ( Vote 5 0) 15) Amendment to Intergovernmental Lease Agreement with City of Hoschton for West Jackson Park: Kevin Poe) To approve First Modification to the Intergovernmental Lease Agreement with the City of Hoschton regarding use of property for recreational purposes. And, authorize the Chairman to sign the Modification Agreement. County Manager Kevin Poe addressed the board and presented the request to approve the first modification to the intergovernmental lease with the City of Hoschton regarding use of property at West Jackson Park for recreational purposes. He said the City of Hoschton requested a modification to the lease agreement related to the property currently known as West Jackson Park. The original agreement called for the property to be used for recreational purposes only. The City wished to activate a well drilled on the property in 2008, and to construct, operate, and maintain a well house and water supply line on the park property. There was a brief discussion if the area will require fencing. Chairman Crow requested this to be included in the contract requiring a fence for the safety of children. Commissioner Richardson made the motion to approve the amendment. Chairman Crow seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. Vote 5 0) 16) Award Design- Build Contract for New Jackson County Multi- Use Agricultural Center: Kevin Poe) Award the Design- Build Contract for Jackson County Multi- Use Agricultural Center to Keith Hayes Construction, Inc. in the amount of$ 3, 859, 000. County Manager Kevin Poe presented a request to the board to consider awarding a contract for the design and construction of a new multi- use Agricultural Center. Proposals were received from seven ( 7) companies interested in designing and constructing the new center. The proposals were reviewed by a committee consisting of commissioners, the county manager, and one member of the Citizen' s Committee. The Committee' s recommendation was to award the design- build contract to Keith Hayes Construction in the amount of$ 3, 859, 000. Chairman Crow invited anyone from the audience to make comments if they desired. There were no comments.

7 Page 7 of 9 Chairman Crow made a motion to award the design- build contract for the Jackson County Multi- Use Agricultural Center in the amount of$ 3, 859, 000 to Keith Hayes Construction. Commissioner Hix seconded the motion. Chairman Crow called for discussion. Commissioner Hardy expressed his concerns regarding the commitment of approximately $4 million dollars out of next year's budget. He added the board had not held a meeting to discuss next year's budget. He added the board held a session to set goals last month and the group decided the list to include improving EMS response time, staffing, the reduction of debt, and to improve the pay and benefits for employees. Commissioner Hardy said it was also discussed to find more outside funding for the facility. He further stated the board had not considered the ramifications of committing the money for the project and the board was not presented information about the project. He preferred to sit down and determine how this project would impact the budget. He requested the board not approve the request at this time and include the project in the budget discussions next month. County Kevin Poe advised he planned to submit the first draft of the budget in September. Commissioner Richardson stated he was 100% in favor of building an agricultural center. He said the auditor had just commended the group on the improvement of the County' s finances and its reserves. He was concerned about funding the facility from reserves. He said he could not support moving forward with the single and largest expense in his tenure and fund it from reserves. He agreed with Commissioner Hardy to postpone the vote and discuss the project during the budget work session. Hearing no other discussion, the vote was taken. Chairman Crow and Commissioners Hix and Seagraves voted in favor of the motion. Commissioners Hardy and Richardson were opposed. The motion carried. ( Vote 3 2) K. ZONING BUSINESS: Unfinished Business: None New Business: Hildebrant, 222 J. D. Brooks Rd., Hoschton, GA; 3. 5 acres; special 17) SU Courtney use for horseback riding lesson program. ( Map 104/ Parcel 005H) Planning Staff Recommendation: Planning Commission Recommendation: Approval Approval Public Development Direct Gina Roy addressed the board and presented the staff report for SU She said the applicant requested approval of a special use for a horseback riding lesson program. The property was currently zoned A-2 and the facilities were in place. The Planning Staff and Planning Commission recommended approval of the request. County Attorney Christopher Hamilton reviewed the rules and procedures for conducting the public hearings. He then opened the public hearing for comment on the request. Ms. Courtney Hildebrant, 222 JD Brooks Road, spoke in support of the application. She requested approval to run a horseback riding program. She acknowledged she had

8 Page 8 of 9 everything that was needed. No one else wished to speak in favor of the request. Mr. Hamilton called opposition. There was no opposition and the public hearing was closed. Commissioner Richardson made the motion to approve SU Chairman Crow seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. Vote 5 0) 18) MA Mohammed Arshad, 3540 Hwy. 332, Hoschton, GA; acres; change the Character Area Map from " Suburban" to " Rural". ( Map 104/Parcel 009E) Planning Staff Recommendation: Planning Commission Recommendation: Denial Denial Public Development Director Gina Roy reported the applicant had submitted a request to postpone the application until next month. Chairman Crow made the motion to table the request. Commissioner Seagraves seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) 19) MA L Chanz LLC, 223 New Cut Road, Braselton, GA; acres; change the Character Area Map from " Agricultural" to " Urban" and change the Future Land Use Map from " Agricultural" to " Commercial". Planning Staff Recommendation: Planning Commission Recommendation: Denial Approval Public Development Director Gina Roy addressed the board and presented the staff report for a map amendment change in the Character Area Map from "Agricultural" to " Urban" and change the Future Land Use Map from " Agricultural" to " Commercial". County Attorney Christopher Hamilton opened the public hearing for comment. Constance Latham, 870 Hickory Lane, Lawrenceville, GA addressed the board in support of the application. She requested a map amendment in order to use the property to park vehicles. No one else wished to speak in favor of the request. There was no opposition to the request and the public hearing was closed. Commissioner Richardson made the motion to deny MA The motion died due to the lack of a second, and no subsequent motion was made. Mr. Hamilton advised since the board did not have a motion, the request will be postponed until the next meeting. The next meeting will be held on Monday, August 20, L. EXECUTIVE SESSION: None M. ADJOURNMENT: Chairman Tom Crow declared the meeting adjourned at 7: 06 p. m.

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10 Page 9 of 9 All printed material/ documentation presented is filed in Board Minute Addendum Book No. 13,...) 0 (Year 2018) and hereby becomes a part of these official minutes. Minutes Approved: Monday, August 20, JACKSON COUNTY BOARD OF COMMISSIONERS cot/ egel, viii 4 om Crow, Chairman 4 wr ix, District 1 Commissioner 4: orgtx Chas Hardy, District 2 Commissioner Attest: Alk Ericka Johnson, Depj Clerk Marty Ralph Richardson, Jr. Dis Commissioner S agr. ve- District 4 Commission J J