MINUTES WORK SESSION MEETING Tuesday, October 8, 2013, 3:00 P.M. Commissioners Meeting Room, 500 West Lamar Street

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1 MINUTES WORK SESSION MEETING Tuesday, October 8, 2013, 3:00 P.M. Commissioners Meeting Room, 500 West Lamar Street I. Call to Order Randy Howard, 3:00 PM II. Roll Call Commissioners Present: Randy Howard, Mark Waddell, George Torbert, Clay Jones, Thomas Jordan Staff Present: County Administrator Bill Twomey, County Clerk Rayetta Floyd, County Attorney Bill NeSmith III. Adopt the Agenda Motion: Commissioner Waddell 2 nd : Commissioner Torbert IV. Citizen Comments Kenny Davis, Flint Equipment Company, stated he is looking forward to doing business with the county. Eddie Wallace, 199 Jenkins Road, he attended the board meeting of the tax assessors and he did not get an answer and he is now being charged for taxes for everything. He wants to know why his church is being charged taxes. Now it is saying that next year he will not be charged. He wants to get it straightened out so that his church will not be charged taxes. He wants the new church to be tax exempt. Attorney NeSmith stated that the church is was divided into several parcels and now they are combined and next year he will not be charged taxes, but he is charged this year because there is nothing according to Georgia law that would allow for an exemption. Tax Assessors cannot do anything beyond what the Department of Revenue says they can do. V. Approval of finance director job description (Tab 9) - Mr. Twomey and Leah Watson have revisited the job description areas. They have made sure that the person knows they were appointed by the county administrator and that they are to report to the county administrator. Recommended as a separate item. VI. Approval to advertise to fill the position of finance director in Grade 23 (Tab 2) Recommended as a separate item. VII. Approval of the minutes of Wednesday, September 11, 2013 at 3:00 PM; Tuesday, September 17, 2013 at 6:00 PM; Thursday, September 26, 2013 at 6:00 PM (Tab 1) A motion to approve the minutes was made by Commissioner Waddell and seconded by Commissioner Jordan. VIII. Official approval of support letter for Americus Motorsports Complex (Tab 4) There letter was previously sent to the Board via for urgency issues. The letter of support was to USDA. A motion to approve the letter was made by Commissioner Waddell and seconded by Commissioner Torbert.

2 IX. Approval of the agreement between the Board of Regents of the University System of Georgia by and behalf of the University of Georgia Cooperative Extension and Fort Valley State University Cooperative Extension Service and the Sumter County Board of Commissioners for Fort Valley State University County Extension Program (Tab 5) Mr. Twomey spoke with Bill Starr regarding this position. This would be an operation person only. The position is a Terrell County position in which this person would be working in Sumter County. If the person doesn t perform to our standards, there is the opportunity to remove this person. This is not a paid position by the county. The Board inquired about liability since this person would be working in the schools and wanted to know if liability falls upon the county of the school system. Recommended as a separate item. X. Discussion of the rental agreement with juvenile justice (Tab 3) Bill Twomey Attorney NeSmith is working on the agreement. Recommended as a separate item. XI. Discussion Items: 1. Sale of excess County Real Estate (Tab 13) Bill Twomey met with the representatives of the Realtor Company. Mike Sudduth showed samples of pieces of the property. The company is in the final process of getting back a proposal to the Board for the selling of the property. 2. TSPLOST projects Mr. Whitaker stated a proposal will be ed back to him and he will have available for next week. We received 3 equipment bids. There has been a lot of interest in the equipment bid packages. 3. Sign Ordinance (Tab 6) It was consensus of the Board to have a special called meeting on Tuesday, October 29, 2013 at 3:00 PM to discuss the sign ordinance and the business license ordinance. The Board will also have IPAD training at this meeting. 4. Business License Ordinance (Tab 8) Special called meeting on October 29, 2013 at 3:00 PM. 5. Inventory for Each Department Mr. Twomey has received most of the inventory lists from the departments. He is asking for a little more detail on the lists. He is asking for weapons inventory from the sheriff office. 6. SPLOST He will be meeting with the city administrator later this month. The Board is requesting a meeting with the cities either on November 14, 2013 or on November 21, 2013 at South Georgia Technical College. Need to have a listing of projects with estimated costs.

3 XII. Reports: A. Sumter County Sheriff Office (Tab 35) B. Fire Department (Tab 37) John Ekaitis he reviewed his report with the Board. He received a grant in the amount of $5,934 from firehouse sub for some fire equipment (vehicle stabilization equipment, air lifting system). They will have to go to Albany to the Fire House Sub to have a picture taken. They have received grants from Flint EMC and Sumter EMC. He reminded everyone of fire prevention week. C. Parks and Recreation (Tab 38) Tim Estes D. NEOS IT Report (Tab 39) E. C.I. Report (Tab 40) Warden Jimmie Colson F. Code Enforcement Report (Tab 41) Mike Sudduth They didn t have any zoning issues or variance requests. They did sign name changes at Cooper Lightning and Hickory Springs. They are working on the chicken house on Burma Road. Revenues increased a little. They are handling nuisances. G. Human Resources Reports (Tab 42) Leah Watson Sheriff Department has 3 vacant detention officers. They are short in the jail which may cause overtime. We received a refund from ACCG workers comp in the amount of $2, individuals received flu vaccine. A lunch and learn will be done on October 23, 2013 from 12:00 PM to 1:00 PM. 1. Health Insurance Status 2. Status of Vacant Positions in the County H. Public Works Reports (Tab 43) Frank Whittaker Working towards giving more information in the reports. I. Sumter County Extension Service Reports (Tab 44) Bill Starr J. FINANCIAL REPORTS 1. SPLOST 2004 Expenditures (Tab 46) 2. SPLOST 2007 Expenditures (Tab 47) 3. General Fund Monthly Expenditures (Tab 50) XIII. Other Business A. Commissioners: 1. Howard Thanks to the department heads and elected officials that attended the forum. He would like to see more people attend the forums. He will be meeting with the Lieutenant Governor at the hospital at 3:30 PM tomorrow. He inquired about Obamacare health care program. 2. Jones Nothing at this time.

4 3. Torbert He attended a training in Athens on taxation and property appraisal. There was also discussion regarding the correctional institute. 4. Waddell Asked everyone to review the Georgia Trend Magazine. There is Dr. Jocelyn Rogers from Americus in the magazine for 40 under 40 recognition. 5. Jordan Nothing at this time. B. County Attorney Informed the Board of the ruling of the Georgia Supreme Court for the L.O.S.T. There are two choices the sales tax can end or continue in the same manner in which it is in now. $2,240,000 is budgeted for L.O.S.T. Inquired about doing a drug paraphernalia ordinance for the county. Attorney NeSmith will be working on a county ordinance against the sale of these types of items. C. County Administrator Recommendation that we not place the ad in the GA Trend magazine. GA Trend wants to give a discount for the ad space. Discussed camera request for the courthouse. He has received the maps, but they were not color coded. He is not sure of the recommendation. He is waiting on a ball point figure from NEOs of the camera equipment. The criminal justice coordinating council is asking for the approval of a reconciliation of the items that were in the accounts. This will be an agenda item for next week. He will be out of the office tomorrow in Athens for a training session with Carl Vinson Institute. He discussed financials with the Board. Departments have done a good job the first quarter of the year with their budgets. D. County Clerk Reminded the Board of the 8 th District Meeting. Fish Fry will be on October 10 th for Plains PDA. XIV. XV. Executive Session No need at this time. 4:31 PM.

5 Information 1. ACCG A. 8 th District 2013 fall meeting Monday, October 28 th, from 4:30 PM to 6:30 PM in the Pope Center at South Georgia Technical College 2. Americus Sumter Payroll Development Authority & Chamber of Commerce Existing Industry and Business Appreciation Fish Fry Thursday, October 10, 2013 at Plains Community Center Minutes of Boards and Authorities 1. Georgia Department of Behavioral Health and Developmental Disabilities Minutes of the June 12, 2013 meeting and upcoming community forums.

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