BOARD OF EDUCATION HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICT MEETING OF JUNE 16, 2008

Transcription

1 BOARD OF EDUCATION HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICT MEETING OF JUNE 16, 2008 APPROVED AS WRITTEN JULY 1, 2008 OFFICIAL COPY MEMBERS PRESENT: MEMBERS ABSENT: ALSO PRESENT: CALL TO ORDER: EXECUTIVE SESSION: OPEN SESSION: PLEDGE OF ALLEGIANCE: Fran Greenspan, President Jay Marcucci, Vice President Jeanine Bottenus Carole Catapano Jill Kaufman James Ptucha Anne Marie Sorkin None Sheldon Karnilow, Superintendent Mike DeStio, Assistant Superintendent for Secondary Education Kelly Fallon, Assistant Superintendent for District-wide Administration Patrick Harrigan, Assistant Superintendent for Research, Assessment, and Special Services Victor Manuel, Assistant Superintendent for Finance and Facilities Gloria Smith, Assistant Superintendent for Elementary Education Jack Feldman, Esq., Board Counsel Rosanne Marini, District Clerk, and Guests The meeting, held at Candlewood Middle School, was called to order by Mrs. Greenspan at 6:00 p.m. A Motion was made by Mrs. Sorkin, seconded by Mr. Marcucci, and carried unanimously (7-0) to convene into Executive Session at 6:10 p.m. in order to discuss contractual and personnel issues. The meeting convened into Open Session at 8:15 p.m. Mrs. Greenspan commenced the meeting with the Pledge of Allegiance. Mrs. Greenspan welcomed everyone to this evening s Board meeting. Dr. Karnilow said it is a pleasure to be here in Candlewood this evening and introduced Mr. Andrew Greene, Principal of Candlewood Middle School.

2 PRINCIPAL S MESSAGE: Mr. Andrew Greene, Principal of Candlewood Middle School, welcomed everyone to Candlewood. He referred to the beautiful Candlewood Auditorium that was part of the new construction from the bond issue. He wished the Board of Education and Administration a successful meeting this evening. CONGRATULATIONS STUDENTS AND STAFF MEMBERS: Dr. Karnilow said that this evening, we are taking the opportunity to honor students and staff who have shown an exemplary level of achievement. Dr. Karnilow along with Mrs. Greenspan, presented certificates to students and staff for various achievements. The meeting took a brief recess at 8:40 p.m. The meeting returned to session at 8:45 p.m. Mr. Pennacchio, Athletic Director, introduced the following teams: Half Hollow Hills Boy s Badminton Team Suffolk County Champions High School East Boy s Tennis Team Suffolk County Champions Mr. Pennacchio also introduced a number of individual athletes who have received significant recognition. Mr. Randazzo, Director of Music and Fine Arts, introduced those students who have been selected by the New York State School Music Association to represent Half Hollow Hills in the 72 nd Annual All-State NYSSMA Winter Conference. CONGRATULATIONS TO OUR 2008 RETIREES: Dr. Karnilow recognized the following 2008 Retirees: Administrators Maxine Argiz Joan Fowler James Gallo Gloria Smith (Dr.) Teachers Steve Accardi Sally Ball Eileen Benze Maureen Buckley Thomas Carey Gary de Sesa Ralph DiCicco Richard Hogan Anthony Izzo Mary Joyce Linda Martucci Vincent McCambley Lillian Montalbano Joan Mundy-Klement 2

3 Peter DiGennaro Patricia Gordon Kathryn Greguski Robert Hodum Support Staff Richard Becker Raymond Brown Arthur Carlson Margaret Clark Constance DiCerbo Elsie Gades Frank Giordano Joan O Hanlon Chrysi Notskas William Sefick (Dr.) Philip Stuart Diane Kordula Susan Martello Fran McKenna Barbara Napolitano Robb Sommer Elaine Surge Adelaide Vierling THANK YOU OUTGOING PTA COUNCIL OFFICERS & PRESIDENTS: Dr. Karnilow recognized the active participation of our PTA and is proud of the partnership we have forged with our community. He presented each of our outgoing PTA Council Officers and Presidents with a certificate along with special comments written by each school s principal. PTA Council: Chestnut Hill: Forest Park: Otsego: Signal Hill: Sunquam: Vanderbilt: High School East: High School West: Christine Geed Susan Kaufman Jackie Fogel, Denise Tantillo Debbie Hartnett Stacey Hill Sue Bodian, Simone Tubman Karen Rosenberg Maria Holmquist Francine Schlingbaum Gina Raio Bitsimis, Debbie Collins MINUTES: CORRESPONDENCE: A Motion was made by Mr. Marcucci, seconded by Mrs. Bottenus, and carried unanimously (7-0) to approve the Minutes of May 12, 2008 with one amendment on page 7 under Mrs. Kaufman s remarks about the Meet the Candidate Newsletter; and the Minutes of June 2, 2008 with one amendment to the Budget Transfer schedule. The District Clerk highlighted the letters received by the Board: 6/9/08 Letter from a resident Re: A particular teacher. 3

4 BOARD COMMITTEE REPORTS: Mrs. Bottenus reported that the Facilities Committee will meet next week to continue the discussion on Use of Facilities. Mrs. Catapano reported that the Transportation Committee met last Friday and discussed future runs for next year and efficiencies. They also discussed bus schedules for the finals and athletic bus runs. They will have another meeting sometime in July. Mr. Ptucha reported on Community Awareness. They are monitoring the development of proposed condos on Deer Park Avenue. Mrs. Catapano added that there will be a petition circulating regarding the proposed condos on Deer Park Avenue. Mrs. Greenspan reported that the Policy Committee met with Mike DeStio and Joe Pennacchio to discuss the student handbook. Additionally, the Education Committee met to discuss a proposal for an additional Pre-k Program and a Parent Center. COMMENTS FROM VISITORS: Debra Giaime informed the Board of a new Bagatelle Civic Association, Inc. forming. The Association will be forming a Traffic Safety Committee to get involved with making Bagatelle Road safer. Kesha Woodard asked about the Otsego playground fire and about reckless driving at High School East. ACTION ITEMS: PERSONNEL REPORT ADMINISTRATIVE PERSONNEL Appointments/Probationary 1. Allison Beyersdorf 4A WH/Asst. Principal 7/1/08-6/30/11 10 ½ Month NYS SDA/SDL/SBL A Motion was made by Mr. Marcucci, seconded by Mrs. Sorkin, and carried unanimously (7-0) to approve the above Appointment. A Motion was made by Mr. Marcucci, seconded by Mrs. Sorkin, and carried unanimously (7-0) to take the remainder of the Personnel Report in its entirety. A Motion was made by Mr. Marcucci, seconded by Mrs. Sorkin, and carried unanimously (7-0) to approve the Personnel Report as follows: 4

5 ADMINISTRATIVE PERSONNEL Resignations 1. Scott McElhiney VAN/Asst. Principal 6/30/08 CERTIFICATED PERSONNEL Resignations 1. Robert Cassara CW/Music 6/30/08 2. Elizabeth Fleming Sullivan CH/VAN/Music 6/30/08 Leaves of Absence 1. Allison Korzonkiewicz OTS/Elementary 4/28/08-6/30/09 2. Heather Stein FP/Special Education 9/3/08-1/30/09 3. Christina Zanelotti SUN/Elementary 6/11/08-1/30/09 Family Medical Leaves 1. Kristen DiPietro HSW/Physical Ed. 6/2/08-10/9/08 2. Alene Meehan PAU/Elementary 6/16/08-11/9/08 Appointments/Probationary 1. Maria Armetta 2A WH/Science 9/1/08-8/31/11 NYS Initial Science 2. Jaclyn Calderon 5D WH/Reading 9/1/08-8/31/11 NYS Initial Literacy 3. Matthew DiPalmo 3D HSE/HSW/Science 9/1/08-8/31/10 NYS Initial Earth Sc./Physics 4. Carmen Genao 4D WH/Foreign Lang. 9/1/08-8/31/10 NYS Initial Spanish 5. Karen Strickler 7D DW/Speech 9/1/08-8/31/09 NYS Perm. Speech Appointments/Leave of Absence Replacements 1. Richard Abarno 4D WH/Music 9/1/08-6/30/09 NYS Perm. Music 2. Alexis Ghiraldi 3A DW/Elementary 9/1/08-6/30/09 NYS Initial Elem. Gr Kathryn Grossman 2C WH/Elem. Math 9/1/08-6/30/09 NYS Initial Math 4. Brooke Helmes 6D WH/Eng. Lang. Arts 9/1/08-6/30/09 NYS Perm. English 5. Kelly McDougall 1D WH/Elementary 9/1/08-1/30/09 NYS Initial elem. Gr Andrew Sciulara 1D WH/Science 9/1/08-6/30/09 NYS Initial Gen./Earth Science 7. Stephanie Tursi 4D HSE/Math 9/1/08-6/30/09 NYS Prov. Math 5

6 8. Melissa Vargas 8D OTS/Special Ed. 9/1/08-6/30/09 NYS Perm. Special Ed. Appointments Part-Time 1. Birdie Fox 5C SW/.9 Fam./Cons. Sc. 9/1/08-6/30/09 NYS Initial Fam./Cons. Sc. 2. Nina Hertz 17D DW/.6 Speech 9/1/08-6/30/09 NYS Perm. Speech 3. Susan Knechtel 9D DW/.5 Speech 9/1/08-6/30/09 NYS Perm. Speech 4. Rosanne Lauber 23G DW/.4 Special Ed. 9/1/08-6/30/09 NYS Perm. Special Ed. Changes 1. Dina Futterman 7G DW/Reading Change from Elementary to Reading Teacher effective 9/1/08 2. Kristen Lange 11D DW/Enrichment Change from Elementary to Enrichment Teacher effective 9/1/08 3. Michele Schutte 9F DW/Reading Change from Elementary to Reading Teacher effective 9/1/08 Substitutes for FMLA 1. Christine Marino $ (1/200 of Step 1A) 2. Sayward Robinson $ (1/200 of Step 1A) 3. Allison Varrone $ (1/200 of Step 1A) NON-CERTIFICATED PERSONNEL Retirements 1. William Heartt Bus Driver/Transportation 7/31/08 Resignations 1. Shana Robinson Special Education Paraprofessional/ 5/23/08 HSE Changes 1. Susan Bevington Budget Assistant to Budget Technician/ 6/17/08 Business Office 2. Elizabeth Norberg Senior Clerk Typist/HSE to HSW 7/1/08 Substitutes 1. Kimberly Acker Summer Substitute Custodian 6/17/08 2. Laura Bosch Substitute Paraprofessional 6/17/08 3. Brian Donovan Summer Substitute Custodian 6/17/08 4. Paul Grech Summer Substitute Custodian 6/17/08 5. Brian Kennedy Summer Substitute Custodian 6/17/08 6

7 6. John Matzelle Summer Substitute Custodian 6/17/08 7. Kathy Zoccoli Substitute Monitor/FP 6/17/08 ADDITIONAL COMPENSATION A) Bi-Weekly Club/HSW B) Intramurals (b1 b7) C) Longevity Pay D) Pupil Personnel (d1 d3) E) F) Scorers/Timers (f1 f4) G) Summer Compensation H) PDP RESOLUTION: BE IT HEREBY RESOLVED that the Board of Education of the Half Hollow Hills Central School District approves the terms of the Memorandum of Agreement between the Board and Local 237, International Brotherhood of Teamsters (Food Service Workers) dated June 12, 2008; and BE IT FURTHER RESOLVED that the Board authorizes the Assistant Superintendent for District-wide Administration to sign the Memorandum of Agreement on the Board s behalf. BUDGET TRANSFERS: BID AWARDS: A Motion was made by Mr. Marcucci, seconded by Mrs. Bottenus, and carried unanimously (7-0) to approve the Budget Transfers. A Motion was made by Mr. Marcucci, seconded by Mrs. Catapano, and carried unanimously (7-0) to take the Bid Awards all together. A Motion was made by Mr. Marcucci, seconded by Mrs. Bottenus, and carried unanimously (7-0) to approve the Bid Awards as follows: 1. Bid #08-18: Custodial Supplies 2. Bid #08-19: Pre-Engineered Bus Storage Building 3. Bid #08-26: Rebid - Pre-Engineered Bus Storage Building 4. Bid #08-27: Security Services 5. Bid #08-30: Automotive Oils & Fluids 6. Bid #08-34: Automotive/Grounds Equipment Parts & Vehicle Repair Service 7. Bid #08-38: Interscholastic Athletic Supplies Fall/Winter Sports 8. Bid #08-40: Burner/Boiler Control Parts 9. Bid #08-42: Service/Maintenance for Automatic Temperature Control and Air Conditioning Systems 10. Bid #08-43: Interscholastic Athletic Equipment 11. Bid #08-32: Rejection Furnish and Install Armour Crack Repair of Tennis Courts at High School East 7

8 12. Bid #08-48: Rebid - Furnish and Install Armour Crack Repair of Tennis Courts at High School East 13. Bid Co-Op: Bagels 14. Bid Co-Op: Bread 15. Bid Co-Op: Coffee With/Without Equipment 16. Bid Co-Op: Dairy 17. Bid Co-Op: Frozen Food 18. Bid Co-Op: General Classroom Supplies 19. Bid Co-Op: Grocery 20. Bid Co-Op: Meat 21. Bid Co-Op: Non-Carbonated Drinks with Equipment 22. Bid Co-Op: Non-Carbonated Drinks without Equipment 23. Bid Co-Op: Paper/Plastic 24. Bid Co-Op: Snacks RFP AWARD: HEALTH SERVICES: A Motion was made by Mr. Marcucci, seconded by Mrs. Catapano, and carried unanimously (7-0) to approve RFP #08-36: Preparation of Annual Financial Statements in accordance with GASB34 regulations. A Motion was made by Mrs. Bottenus, seconded by Mrs. Catapano, and carried unanimously (7-0) to approve the following Health Services. No. of Students Name of District Contract Price 2 Bay Shore UFSD $1, TAN RESOLUTION: UNIVERSAL PRE-K PROGRAM: RESOLUTION TO FUND RESERVES: A Motion was made by Mrs. Bottenus, seconded by Mr. Marcucci, and carried unanimously (7-0) to adopt the annual Tax Anticipation Note Resolution, prepared by Hawkins, Delafield and Wood, New York, Bond Counsel, authorizing the sale of Tax Anticipation Notes not to exceed $45,000,000 in anticipation of the receipt of taxes to be levied for the fiscal year ending June 30, A Motion was made by Mr. Marcucci, seconded by Mrs. Catapano, and carried unanimously (7-0) to approve the District move forward with planning and collaboration with REACH Community and Youth Agency, for the 2008/2009 UPK Program. WHEREAS, by action of the Board of Education, the Half Hollow Hills Central School District has previously established the following reserves: Reserve for Employee Benefit Accrued Liability Workers Compensation Reserve Reserve for Retirement Contribution Unemployment Insurance Reserve Reserve for Property Loss Reserve for Liability 8

9 EASTERN SUFFOLK BOCES JOINT MUNICIPAL COOPERATIVE BIDDING PROGRAM RESOLUTION: NOW BE IT RESOLVED that upon the recommendation of the Assistant Superintendent for Finance and Facilities, the Board of Education of the Half Hollow Hills Central School District authorizes transferring funds into the following reserves up to the following amounts for the period ending June 30, 2008: Reserve for Employee Benefit Accrued Liability $2,335,297* Workers Compensation Reserve 1,276,367* Reserve for Retirement Contribution 798,053* * Please note that these dollar amounts are the maximum allowable for each category, and would fully fund each of the reserves. The actual amounts transferred will be determined after the close of the fiscal year, and additional resolutions will be provided to the Board of Education prior to any transfers into reserves are completed. Interest will be allocated to the reserve accounts at the close of the fiscal year using applicable interest rates. A Motion was made by Mrs. Bottenus, seconded by Mrs. Sorkin, and carried unanimously (7-0) to approve the above Resolution. A Motion was made by Mr. Marcucci, seconded by Mrs. Kaufman, and carried unanimously (7-0) to approve the following Resolution: WHEREAS, various educational and municipal corporations located within the State of New York desire to bid jointly for generally needed services and standardized supply and equipment items; and WHEREAS, the Half Hollow Hills Central School District, an educational/municipal corporation (hereinafter the Participant ) is desirous of selectively participating with other educational and/or municipal corporations in the State of New York in joint bidding in the areas mentioned above pursuant to General Municipal Law 119-o and Education Law Section 1950; and WHEREAS, the Participant is a municipality within the meaning of General Municipal Law 119-n and is eligible to participate in the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter Eastern Suffolk BOCES) Joint Municipal Cooperative Bidding Program (hereinafter the Program ) in the areas mentioned above; and WHEREAS, the Participant acknowledges receipt of the Program description inclusive of Eastern Suffolk BOCES standard bid packet and the general conditions relating to said Program; and 9

10 WHEREAS, with respect to all activities conducted by the Program, the Participant wishes to delegate to Eastern Suffolk BOCES the responsibility for drafting of bid specifications, advertising for bids, accepting and opening bids, tabulating bids, awarding the bids, and reporting the results to the Participant. BE IT RESOLVED that the Participant hereby appoints Eastern Suffolk BOCES to represent it and to act as the lead agent in all matters related to the Program as described above; and BE IT FURTHER RESOLVED that the Participant hereby authorizes Eastern Suffolk BOCES to place all legal advertisements for any required cooperative bidding in Newsday, which is designated as the official newspaper for the Program; and BE IT FURTHER RESOLVED that a Membership Committee consisting of one (1) representative from each Participant shall be formed. The Participant shall accordingly appoint one (1) representative to the Membership Committee. Said representative shall be provided with a list of bids. A meeting of the Membership Committee shall be held annually. Notice of the meeting shall be given to each representative at least five (5) days prior to such meeting; and BE IT FURTHER RESOLVED that this Agreement with the Participant shall be for a term of one (1) year as authorized by General Municipal Law 119-o.2.j. BE IT FURTHER RESOLVED that the Participant agrees to pay Eastern Suffolk BOCES an annual fee as determined annually by Eastern Suffolk BOCES to act as the lead agent for the Program. COOPERATIVE BIDDING FOR SUPPLIES: A Motion was made by Mr. Marcucci, seconded by Mrs. Catapano, and carried unanimously (7-0) to continue to avail Half Hollow Hills Central School District with their competitive bidding at a fee of $18,240 for the 2008/2009 school year. NEW YORK COOPERATIVE BIDDING FOR TRADES, TIMES AND MATERIALS: A Motion was made by Mrs. Bottenus, seconded by Mrs. Catapano, and carried unanimously (7-0) to join the New York Cooperative Bidding for Trades, Times and Materials and continue to avail the District of competitive bid pricing discounts secured as a result of this bidding. EMERGENCY MANAGEMENT: BE IT RESOLVED, in accordance with State Law and the requirements of Project SAVE, the Board of Education of the Half Hollow Hills Central 10

11 School District has reviewed the Emergency Management Plan, and upon the recommendation of the district-wide and building-level school safety teams, the Board of Education hereby adopts the Emergency Management Plan for the 2008/2009 school year. A copy of the Plan is available in the Office of the District Clerk. There were no revisions to the 2007/2008 revamped edition. A Motion was made by Mrs. Bottenus, seconded by Mr. Marcucci, and carried unanimously (7-0) to approve the above Resolution. SCHOOL LUNCH PRICE INCREASE: BE IT RESOLVED that School Lunches will be increased beginning in the 2008/2009 school year as follows: NYS OFFICE OF DONATED FOODS AGREEMENT: OMNI AUTHORIZATION OF AGENCY: Elementary Breakfast $1.00 (+.10) Elementary Lunch 1.75 (+.25) Secondary Breakfast 1.35 (+.10) Secondary Hot Lunch 2.00 (+.35) Milk.50 (+.15) Adult Lunch 3.25 (+.50) A Motion was made by Mrs. Catapano, seconded by Mr. Marcucci, and carried unanimously (7-0) to approve the above Resolution. A Motion was made by Mrs. Bottenus, seconded by Mr. Marcucci, and carried unanimously (7-0) to update our agreement to accept government commodity foods through its warehouse distribution program. By entering into this agreement, Half Hollow Hills Central School District agrees to accept delivery and transfer, at its own expense, of USD donated foods from the warehouse to the school district, we will properly inventory, store and keep record of these foods. Furthermore, Half Hollow Hills CSD agrees that donated foods received under this agreement will be used solely for the benefit of the school meals program. BE IT RESOLVED, that the Board of Education authorizes the Board President to execute the Authorization of Agency with OMNI Financial Group to act as the District s Third Party Administrator on behalf of any and all compliance matters associated with revised 403b regulations issued by the IRS. A Motion was made by Mr. Marcucci, seconded by Mrs. Bottenus, and carried unanimously (7-0) to approve the above Resolution. ADDENDUM TO BUSINESS REPORT 11

12 HUNTINGTON UTILITIES EASEMENT: WHEREAS, the Board of Education of the Half Hollow Hills Central School District desires to grant a certain public utility easement over school property to the Town of Huntington for public utility services, in accordance with the provisions of section 405 of the Education Law; NOW, THEREFORE, BE IT RESOLVED that the Board of Education of the Half Hollow Hills Central School District hereby approves the Public Utilities Easement Agreement between the District and the Town of Huntington and conveys to the Town of Huntington a right-of-way over the parcels of land described therein for public utility services, pursuant to section 405 of the Education Law; AN BE IT FURTHER RESOLVED, that the Board of Education authorizes the Board President to execute said Public Utilities Easement Agreement and to approve or execute such other documentation necessary for the filing of said conveyance. A Motion was made by Mrs. Catapano, seconded by Mrs. Bottenus, and carried unanimously (7-0) to approve the above Resolution. Mrs. Kaufman requested that the Board write a letter to the Town of Huntington expressing the District s concern about safety when exiting the side parking lot at High School West. A Motion was made by Mrs. Kaufman, seconded by Mr. Marcucci, and carried unanimously (7-0) to send a letter regarding the safety issue at the student parking lot at High School West. STATUS REPORTS: Revenue Status Report of May 31, 2008, was provided to the Board of Education in mailing of June 6, Appropriation Status Report of May 31, 2008, was provided to the Board of Education in mailing of June 6, MONTHLY BUDGET TRANSFERS INFORMATION REPORT: Budget Transfers Report for the month of May 2008 is attached to the Business Report. APPROPRIATION REPORTS FOR CAPITAL AND FEDERAL FUNDS: Reports for Capital and Federal Funds through May 2008 are attached to the Business Report. SCHOOL LUNCH FUND STATEMENTS OF REVENUE & EXPENDITURES: School Lunch Fund Statements of Revenues & Expenditures for the month of April 2008 are attached to the Business Report. 12

13 TREASURER S REPORT: CASH FLOW SCHEDULE: A copy of the Treasurer s Report for the period ending April 20, 3008 is attached to the Business Report. A copy of the Cash Flow Schedule for the period ending April 30, 2008 is attached to the Business Report. CLAIMS AUDIT REPORT: A copy of the Claims Audit Report for the period ending May 31, 2008, prepared by Michael Kearns, Claims Auditor is attached to the Business Report. WARRANTS: CSE RECOMMENDATIONS: CPSE RECOMMENDATIONS: CONSULTANT CONTRACTS: Bills pending Claim Auditor approval totaling $1,378, The Claims Audit Report for these bills will be provided at Board Meeting in July. A Motion was made by Mr. Marcucci, seconded by Mrs. Bottenus, and carried unanimously (7-0) to approve the CSE Recommendations of June 16, A Motion was made by Mr. Marcucci, seconded by Mrs. Sorkin, and carried unanimously (7-0) to approve the CPSE Recommendations of June 16, A Motion was made by Mrs. Bottenus, seconded by Mr. Marcucci, and carried unanimously (7-0) to approve the following Consultant Contracts: Commack Union Free School District Little Flower Union Free School District 2008 NYSSBA ANNUAL CONVENTION: Mrs. Greenspan reminded the Board to notify the District Clerk if they plan on attending the 2008 NYSSBA Annual Convention ASAP. ADJOURNMENT: A Motion was made by Mr. Marcucci, seconded by Mrs. Catapano, and carried unanimously (7-0) to adjourn the meeting at 10:15 p.m. Respectfully submitted, Rosanne Marini, District Clerk 13