Board of Education Meeting CAZENOVIA CENTRAL SCHOOL DISTRICT CAZENOVIA, NY Board of Education Conference Room August 21, :30 PM

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1 Board of Education Meeting CAZENOVIA CENTRAL SCHOOL DISTRICT CAZENOVIA, NY Board of Education Conference Room August 21, :30 PM Regular Session Board Members Present:, Jan Woodworth, Leigh Baldwin,, Lisa Lounsbury, Kathy Hahn, Lou Orbach and Jennifer Parmalee (6:45) Board Members Absent: David Mehlbaum Administrators Present: Matthew Reilly, Thomas Finnerty, Terry Ward Call to Order: The meeting was called to order by Jan Woodworth at 6:33. She asked all for a moment of silence and then to stand for the pledge of allegiance. Public Comments: None Written Communications: Members received an from two parents that did not go to Superintendent Reilly. Educational Highlights: Mike Byrnes, Athletic Coordinator, told the board that he and Jay Steinhorst had spoken to Matt Reilly about renting lights for a night game. They planned this event last year and would like to do it earlier this year on September 8 th at 7:00. Matt said the feed back from the last year was positive. Information and Reports: Jan Woodworth, President of the Board, reported that she had attended a legal conference in July in Syracuse concerning bullying, surveillance and trans gender. They also had a discussion for FMLA. Report from Administrators: Matt Reilly Superintendent - Matt gave a response to Lou Orbach concerning graphing calculators that are required for school. He said that for those who cannot afford them, they cost $99 the have a classroom set that they can use. Matt reported that the paving is done at Burton Street. The collaboration with the village saved us $3800 The new teacher orientation is this week. We have 9 new teachers. There 1

2 Consent Agenda:* will be a luncheon at noon on Wednesday and board members are welcome to come. Opening day is a week from Wednesday. There will be donuts and coffee from 7:30-8:00 and there will be a special guest speaker. This is on August 30 th. Tom Finnerty - gave a smart school update, we have been given permission from the state to begin. Wireless is being installed through out the district. They will be working on it all year. Tom reported that the Fenner Windmill s decided that they shouldn t be taxed. They are owed a refund $268,000 and we need to get $8,400 from the library tax. We have a tax tertiary, and we typically wouldn t have to pay all at once. We will check with Fenner insurance. The district has received paperwork to begin hearing of over taxation, They say it is 2.5 million instead of their assessment. The district has turned the matter over to our law firm. If they do not win we will be able to keep things the way they are. Tom reported that the facilities crew are doing a great job. There are no big projects this summer. The toshiba copiers are being installed through the district. The Admin team and VASA negotiating team met with consortium for health care team trying to educate ways for cost savings. Terry Ward - is working on giving kids more access. Some of the parents are wanting higher level courses for their students. He is trying to create ways to get them to higher level courses. Routine Matters He met with administrators concerning ways to get into higher level courses. Students can take on line courses and/or receive tutoring. Math teachers are piloting new ideas, and the science classes have started discussions to help students reach the other high level courses. Strategic planning committees have had a lot of discussions regarding this subject. 1. Minutes of June 19, Financial Reports for June and July 3. Budget Transfers # 4. Field Trip Approval 2

3 Whereas Kurt Wheeler, High School Teacher and High School Track Coach, has asked for pre-approval for the Cross Country Team, grades 9-12, to participate in the New York City/Manhattan Cross Country Invitational from October 13 th through October 15 th ; and Whereas it is a pre approval in order to obtain all of the details and names of the participants; be it Resolved that the board pre approved the trip to NYC/Manhattan and that final approval will be given by Mr. Matt Reilly once all required forms and information is submitted. 4. Textbook Approval Whereas Trisha Moesch, High School Health Teacher, has asked for approval for the Novel, Make Your Bed, by Admiral William H. McRaven, for use in the 11 th grade Health course; and Whereas Mr. Knuth, High School Principal has seen and approved this book; be it Resolved that the board approve this novel. A motion was made by Kathy Hahn and seconded by Lisa Lounsbury to approve the consent agenda. The motion carried 6-0. New Business: A. Approval of Tax Warrant WHEREAS the Board of Education has confirmed the tax rolls to be used for the school year tax year levy, and WHEREAS by adoption of a budget on May 16, 2017, the voters approved expenditures in the amount of $28,426,155 and authorized the Board of Education to raise the necessary tax to support such budget, be it RESOLVED that the Board approve the attached Tax Warrant with the amount of the levy $18,025,164 for the school and the library levy of $566,221 which makes the total tax warrant $18,591,385 for the fiscal year. A motion was made by Lou Orbach and seconded by Lisa Lounsbury to approve the tax warrant. The motion carried 6-0. B. Approval of Participation in the National School Breakfast and Lunch Programs WHEREAS it is the desire of the Cazenovia Central School District to participate in the National School Breakfast and Lunch Programs for the school year, be it RESOLVED that the Board of Education authorize participation in the National School Breakfast and Lunch Programs, and be it FURTHER RESOLVED that the Assistant Superintendent be authorized to sign an agreement for such and make all necessary arrangements for the District s participation. Motion was made by Leigh Baldwin and seconded by Lou Orbach to approve the 3

4 participation in the National School Breakfast and Lunch Program. C. Approval of Food Service Management Company WHEREAS the Cazenovia Central School District wishes to enter into a contract with Compass Group USA, Inc., by and through Chartwells Division for Food Service Management for the school year, and WHEREAS Compass Group USA, Inc., by and through its Chartwells Division is the lowest id at $ per breakfast meal and $ per lunch meal, RESOLVED that the Board of Education awards the contract for Food Service Management to Compass Group USA, Inc by and through its Chartwells Division. A motion was made by Lisa Lounsbury and seconded by Leigh Baldwin to approve the Chartwells for their lowest bid. D. Acceptance of Donation for Rachel s Challenge from the Lion s Club Whereas the Cazenovia Lion s Club held a fund-raiser specifically to raise funds in support of the district offering the Rachel s Challenge program to middle and high school students, and Whereas Rachel s Challenge is a program that deals with bullying that was started in memory of a student killed in the Columbine school shooting, Whereas these funds in the amount of $13,369 are to be used exclusively for Rachel s Challenge, be it Resolved that the board accept the donation from the Lions Club in the amount of $13,369 to be used exclusively for Rachel s Challenge. A motion was made by Lisa Lounsbury and seconded by Kathy Hahn to accept the donation from the Lyons Club for $13,369. The motion carried 6-0 E. Lease of the Copy Center Copier Whereas the Board of Education of the Cazenovia Central School District desires to enter into up to a 48 month service contract with the Onondaga-Cortland-Madison Board of Cooperative Educational Services (hereafter referred to as OCM BOCES) in order for the Regional Information Center (RIC) to furnish certain services to the District pursuant to Educational Law 1950(4) 9ij), those services being but not limited to network printing services in CoSer 521, 562,/or CoSer 620, therefore Resolve that the Board of Education of the above School District agrees to enter into a contract with the OCM BOCES for the provision of said services to the District and not to exceed in total over the life of this agreement the estimated annual payment for equipment and Regional Information Center support of $22, plus overage charges incurred by the OCM BOCES on behalf of the school district during the term of this contract. This amount may be amended with the approval of both parties. Payments will be made as part of a regular annual BOCES contract for services. Further, this contract will be finalized by the Superintendent of the school district and is subject to the approval of the Commissioner of Education for both these multi-year service agreement and the OCM BOCES Document Services Agreement contract that will be entered into on behalf of the school district at its request, This contract will be for a 4

5 maximum period of 48 months commencing on or about August 1, A motion was made by Lisa Lounsbury and seconded by Kathy Hahn to lease the copy center copier. The motion carried 6-0. F. Approval of Resolution to Confirm Tax Rolls WHEREAS Cazenovia Central School District has received assessment figures for the counties of Madison and Onondaga for the levy of real property tax, and WHEREAS the District has received the current applicable equalization rates from the State of New York, be it RESOLVED that the Board of Education fix the equalization rates by town and confirm the extension of the tax roll as they appear on the following described tax roll: TOWNSHIP TAXABLE VALUE EQUALIZATION RATIO FULL VALUE. CAZENOVIA FENNER GEORGETOWN LINCOLN NELSON POMPEY SULLIVAN $717,082,388 $92,586,200 $627,212 $6,633,406 $148,907,094 $45,850,889 $8,914,501 $100% 98% 92% 100% 98% 99% 98% $717,082,388 $94,475,714 $681,752 $6,633,406 $151,946,014 $46,314,029 $9,096,430 TOTALS $1,020,601,690 $1,026,229,734 Equalization rate changes: Georgetown +3; Pompey -1; Sullivan -2 FURTHER RESOLVED that the tax warrant of this Board, duly signed, shall be affixed to the above described tax rolls authorizing the collection of said taxes to begin on 09/01/17 and end11/6/17, giving the tax warrant an effective period of sixty-seven (67) days, at the expiration of which time the tax collector shall make an accounting in writing to the Board, and be it FURTHER RESOLVED that the delinquent tax penalties shall be fixed as follows: By 10/02/17 By 10/31/17 By 11/06/17 Interest free period Interest of two (2) percent added Interest of three (3) percent added, and be it FURTHER RESOLVED that the Board authorizes the return of any unpaid taxes to the appropriate county. 5

6 A motion was made by Lisa Lounsbury and seconded by Leigh Baldwin to approve of the resolution to confirm tax rolls. The motion carried 6-0. G. Establishment of an Aide position at the Middle School Whereas the Superintendent has recommended that one teacher aide position be established due to the needs of the special education student, be it Resolved that the aide position at the Middle School be established. A motion was made by Lou Orbach and second by Kathy Hahn to approve this one time appointment. The motion carried 6-0. H. Establishment of a Teaching Assistant in the Middle School Whereas due to the needs of a special education student an additional teaching assistant is required in the Middle School, therefore be it Resolved that a teaching assistant position is established. A motion was made by Lou Orbach and seconded by Kathy Hahn. The motion carried 6-0. I. Approval of Facilities Equipment Lease Agreement Whereas the district is seeking board approval to enter into a three-year Lease Agreement with John Deere Financial for facilities equipment, be it Resolved the board approves entry into a three-year Lease Agreement with John Deere Financial committing to 36 monthly payments of $1, A motion was made by Lisa Lounsbury ad seconded by Leigh Baldwin to approve the Equipment Lease Agreement. The motion carried 6-0. J. Approval of Telephone Equipment Lease Agreement WHEREAS, the Board of Education of the Cazenovia Central School District desires to enter into up to a three year service contract with the Onondaga-Cortland-Madison Board of Cooperative Educational Services (hereafter referred to as OCM BOCES) in order for the Regional Information Center (RIC) to furnish certain services to the District pursuant to Education Law 1950(4)(jj), those services being but not limited to classroom technology and library automation and other instructional technologies in CoSer 562 and/or CoSer 620. NOW, THEREFORE, it is RESOLVED, that the Board of Education of the above School District agrees to enter into a contract with the OCM BOCES for the provision of said services to the District not to exceed in total over the life of 6

7 this agreement the estimated principal amount not to exceed $56, plus related borrowing fees incurred by the OCM BOCES on behalf of the school district, plus yearly Regional Information Center support during the term of this contract. This amount may be amended with the approval of both parties. Payments will be made as part of a regular annual BOCES contract for services. Further, this contract will be finalized by the Superintendent of the school district and is subject to the approval of the Commissioner of Education for both this multi-year service agreement and the OCM BOCES Installment Purchase contract which will be entered into on behalf of the school district at its request. This contract will be for a maximum period of three years commencing on or about September 15, A motion was made by Lisa Lounsbury and seconded by Kathy Hahn to approve the telephone equipment lease agreement. The motion carried nd Public Comments: None Advanced Planning : A. Items for Future Agendas - Board Conference B. Future Meeting Dates - Board Retreat September 26, 2017 GHD 5:00 Executive Session: None Adjournment: Lisa Lounsbury moved that the meeting be adjourned. The meeting was adjourned at 8:25. Respectfully submitted, Patricia Marzeski, District Clerk 7