HAMILTON AVENUE SCHOOL BUILDING COMMITTEE. Minutes of the Hamilton Avenue School Building Committee held on Tuesday, September 28, 2004.

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1 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee held on Tuesday, September 28, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk J. Robert Carey Thomas J. Heagney Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Larry Leverett Marcos Madrid Peter C. Robinson Administration Present: Construction Manager: Susan O. Wallerstein Damaris Rau Frederick Kreuter Don Hallett, Jr., URS Corporation The meeting of the Hamilton Avenue Building Committee was called to order at 7:30 a.m. Don Hallett presented a summary and evaluation of the twelve architectural firms that submitted a Request for Qualifications (RFQ). Don explained the criteria and process used in the evaluation of these firms. The Committee reviewed the twelve firms and the following seven were selected to receive a Request for Proposal (RFP): Fletcher-Thompson; Jeter, Cook and Jepson; Herbert S. Newman; Swanke Hayden Connell; Tai Soo Kim; Atinozzi Associates; and David Chin. It was agreed that the RFP s would be sent out prior to the Committee voting on them at the October 5 th meeting. Don Hallett will send them out on Thursday, September 30, to be returned in three weeks. He will also send copies of the RFP to the Committee prior to the October 5 th meeting. The Committee discussed the need for a Municipal Improvement for the demolition of the existing Hamilton Avenue School Building. A motion was made by Tom Heagney and seconded by Jay Schondorf to request the Board of Selectmen to submit to Planning and Zoning a request for a Municipal Improvement to demolish the existing Hamilton Avenue School Building based upon the educational specifications. VOTE: 9 in favor, none opposed

2 Hamilton Avenue School Building Committee September 28, 2004 Page 2 The following meetings have been scheduled for the month of October: Tuesday, October 5; Tuesday, October 12; Tuesday, October 19; and Tuesday, October 26. All meetings will take place at 7:30 a.m. in Staff Development Room B at the Havemeyer Building. A schedule will be sent to all members and posted with the Town Clerk s Office. Minutes of the September 21, 2004, Hamilton Avenue Building Committee Meeting: A motion was made by Tom Heagney and seconded by Dean Goss to approve the minutes of the September 21, 2004, meeting of the Hamilton Avenue Building Committee. VOTE: 9 in favor, none opposed There being no further business, Tom Heagney moved and Bob Carey seconded to adjourn the meeting at 8:30 a.m. Approved: Meeting of October 5, 2004 Frank Mazza Chairman Jay Schondorf Clerk

3 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, October 5, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Peter J. Crumbine Dean Goss Larry Leverett Marcos Madrid Administration Present: Construction Manager: Susan O. Wallerstein Frederick Kreuter Don Hallett, Jr., URS Corporation The meeting of the Hamilton Avenue Building Committee was called to order at 7:35 a.m. Sue Wallerstein and Frank Mazza reported on their discussion with the BET regarding the funding issues related to the Hamilton Avenue project. Don Hallett reported that a walk-through for the architects is scheduled for Friday, October 8, at 2:00 p.m. at the Hamilton Avenue School. The Committee reviewed the Request for Proposal (RFP) and the architectural proposal score sheet prepared by URS. Dan Hallett will incorporate the changes made by the Committee and issue an amended RFP to the architects. A motion was made by Tom Smario and seconded by Tom Heageny to approve the amended RFP. VOTE: 8 in favor, none opposed The Committee reviewed the construction schedule as prepared by Joe Ross. Joe will revise the schedule to include the changes made by the Committee. This schedule will be discussed further at the meeting on October 12.

4 Hamilton Avenue School Building Committee October 5, 2004 Page 2 Minutes of the September 28, 2004, Hamilton Avenue Building Committee: A motion was made by Dean Goss and seconded by Sylvester Pecora to approve the minutes of the September 28, 2004, meeting of the Hamilton Avenue Building Committee. VOTE: 8 in favor, none opposed There being no further business, Paul Toretta moved and Tom Smario seconded to adjourn the meeting at 9:00 a.m. Approved: Meeting of October 26, 2004 Frank Mazza Chairman Jay Schondorf Clerk

5 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, October 12, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk J. Robert Carey Thomas J. Heagney Sylvester Pecora Thomas L. Smario Paul Toretta Ex-Officio Members Present: Dean Goss Larry Leverett Marcos J. Madrid Administration Present: Susan O. Wallerstein Frederick Kreuter The meeting of the Hamilton Avenue Building Committee was called to order at 7:32 a.m. Frank Mazza reported that the MI was sent to the Selectman. He talked to Diane Fox regarding Planning and Zoning requirements building, fence, abatement, etc. Two meetings are scheduled in November November 9 th and November 30 th. P & Z requires necessary information three weeks prior to the meeting date. URS will give us a price for a site plan. The Committee will request additional funds in December. The demolition estimate from URS is $400,000 which Jay Schondorf and Joe Ross will review. Fred Kreuter will provide the abatement report. Jay Ross reviewed the construction schedule. We are on track with bid award. Municipal Improvement time remains. Conference call with Connecticut State Department of Education to discussing phasing will be arranged. The Phases for construction covering 22 months are: l) Demolition-which is not reimbursable, 2) Phase I-reimbursable to be determined, and 3) Phase II- (reimbursable). Project manager needed for continuity, owner s representative. Key elements for project manager: strong estimating, value engineering, more than one man operation, availability on site, continuity for duration of the project. A motion was made by Tom Heagney and seconded by Tom Smario to put out a Request for Proposal for project management services on the Hamilton Avenue project that will use a general contractor. VOTE: 8 in favor, 1 opposed - Bob Carey opposed

6 Hamilton Avenue School Building Committee October 12, 2004 Page 2 The Architectural RFPs are due on Thursday, October 21, at 2:00 p.m. Committee members can pick up the proposals anytime thereafter or the next day. The Committee will discuss these proposals at the meeting of October 26 th. Fred Kreuter reported that the new law requires licensed contractors. A motion was made and seconded to approve the minutes of the September 28, 2004, Building Committee Meeting. A motion was made and seconded to adjourn the meeting at 8:45 a.m. Approved: Meeting of October 26, 2004 Frank Mazza Chairman Jay Schondorf Clerk

7 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, October 19, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk J. Robert Carey Thomas J. Heagney Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Larry Leverett Marcos J. Madrid Peter Robinson Administration Present: Susan O. Wallerstein Frederick Kreuter The meeting of the Hamilton Avenue Building Committee was called to order at 7:35 a.m. Frank Mazza reported that the BET approved an appropriation of $860,000 to the Building Committee at its meeting on October 18, This appropriation will be forwarded to the RTM for approval at its meeting on October 25, The Committee passed a resolution requesting these funds. A motion was made by Tom Heagney and seconded by Steve Walko to pass a resolution requesting $860,000 for engineering expenses. VOTE: 9 in favor, none opposed Frank also reported that the Committee received MI approval from the Board of Selectmen for demolition of the Hamilton Avenue School with the caveat that the façade may or may not be saved. The MI together with a site plan, presently being prepared by URS, must now be filed with Planning and Zoning for approval. This will be done following receipt of the site plan. The architectural RFP s are due in Sue Wallerstein s office by 2:00 p.m. on Thursday, October 21. Copies will be available thereafter for Committee members.

8 Hamilton Avenue School Building Committee October 19, 2004 Page 2 Joe Ross and Jay Schondorf submitted a draft of the Request for Proposal for Project Management Services. The Committee discussed this proposed document at length, particularly the suggested scope of work for the Project Manager. Joe and Jay will rewrite the proposal incorporating the changes made by the Committee and will send out copies to Committee members by Friday, October 22. A motion was made by Tom Heagney and seconded by Paul Toretta to approve the Request for Proposal for Project Management Services and the scope of work for the project manager. VOTE: 9 in favor, none opposed The legal notice for the RFP will be published in the newspapers by Friday, October 22, 2004; a walk-through at Hamilton Avenue School is scheduled for Friday, October 29, 2004, at 2:30 p.m.; and the RFPs are due by Friday, November 12, 2004, at 2:30 p.m. There being no further business, Dean Goss moved and Sylvester Pecora seconded to adjourn the meeting at 8:45 a.m. Approved: Meeting of October 26, 2004 Frank Mazza Chairman Jay Schondorf Clerk

9 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, October 26, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk J. Robert Carey Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Larry Leverett Marcos J. Madrid Peter Robinson Administration Present: Susan O. Wallerstein Frederick Kreuter Damaris Rau The meeting of the Hamilton Avenue Building Committee was called to order at 7:34 a.m. Frank Mazza reported that the RTM approved the appropriation of $860,000 to the Building Committee at its meeting on Monday, October 25, Frank Mazza introduced Steve LoParco, who is replacing Bob Carey as the Board of Education appointee to the Building Committee. Sue Wallerstein reported on a conference call with David Wedge of the State Department of Education, Frank Mazza, and Larry Leverett regarding eligibility and requirements for State aid. David Wedge will issue us a temporary project number as we have met some of the requirements; namely, a building committee in place, educational specifications, and a selection process for an architect. We will proceed to apply for a final project number, move forward with the project, and file with the State for reimbursement. The RFPs for the Project Manager are due by November 12. The demolition site plan for the MI is expected within a day or two.

10 Hamilton Avenue School Building Committee October 26, 2004 Page 2 The Committee reviewed the proposals received from five architectural firms: Antinozzi Associates; Swanke Hayden Connell Architects; Jeter, Cook & Jepson Architects; David Chin and Associates; and Fletcher-Thompson. Herbert S. Newman and Partners and Tai Soo Kim Partners withdrew from consideration. Following an overview of the proposals by each Committee member, the Committee selected to interview the following three firms: Swanke Hayden Connell Architects; Jeter, Cook and Jepson Architects; and Antinozzi Associates. The Committee reviewed the fee proposals submitted by the five architectural firms. The architectural interviews are scheduled for Thursday, October 28, 2004, at 3:00 p.m. in the Board Room at the Havemeyer Building. Each firm will be given 15 minutes for presentation and 30 minutes for questions and answers. The Committee will deliberate for 15 minutes following each interview. The November meeting schedule is as follows: November 9, November 16, and November 30. All meetings will be held at 7:30 a.m. in the Staff Development Room at Havemeyer. Minutes of the October 5, 2004; October 12, 2004; and October 19, 2004, were submitted for approval. A motion was made by Tom Heagney and seconded by Bob Carey to approve the minutes of October 5, 2004; October 12, 2004; and October 19, 2004; meetings of the Hamilton Avenue Building Committee. VOTE: 10 in favor, none opposed There being no further business, Sylvester Pecora moved and Bob Carey seconded to adjourn at 9:00 a.m. Approved: Meeting of November 9, 2004 Frank Mazza Chairman Jay Schondorf Clerk

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12 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, October 28, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Other: Thomas Conelias The meeting of the Hamilton Avenue Building Committee was called to order at 3:03 p.m. The purpose of the meeting was to interview three architectural firms: Swanke Hayden Connell Architects; Jeter, Cook & Jepson Architects; and Antinozzi Associates. Frank Mazza reported that the Committee will be going to Planning and Zoning on November 30 for MI approval for the demolition of the Hamilton Avenue School. Also, Jay Schondorf is working on an estimate for the CIP process. Frank will be discussing this with Ed Gomeau. Following a review of each of the presentations, the Committee selected Swanke Hayden Connell Architects. A motion was made by Steve Walko and seconded by Paul Toretta to approve Swanke Hayden Connell Architects as the architect for the Hamilton Avenue project subject to negotiation of the contract. VOTE: 9 in favor, none opposed The Committee discussed Swanke s fee proposal and expressed concern regarding their lack of experience with the approval process in the State of Connecticut and the Town of Greenwich. A motion was made by Steve Walko and seconded by Steve LoParco to authorize negotiation of Swanke s fee and amended and seconded by Tom Heagney to include assurance that Swanke will provide the Committee with individuals on the project with experience in the approval process for the State of Connecticut and the Town of Greenwich. VOTE: 9 in favor, none opposed

13 Hamilton Avenue School Building Committee October 28, 2004 Page 2 A committee of Frank Mazza, Joe Ross, Jay Schondorf, and Paul Toretta will meet with Swanke on Thursday, November 4, to discuss these issues. There being no further business, Steve Walko moved and Paul Toretta seconded to adjourn at 7:45 p.m. Approved: Meeting of November 9, 2004 Frank Mazza Chairman Jay Schondorf Clerk

14 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, November 9, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Peter Robinson Administration Present: Others: Susan O. Wallerstein Damaris Rau Laura DiBella George Von Tobel The meeting of the Hamilton Avenue Building Committee was called to order at 7:30 a.m. Frank Mazza reported on the contract negotiations with Swanke Hayden Connell Architects at a meeting on Thursday, October 28, A contract in the amount of $1,350,000 with a cap for reimbursable expenses at $67,500 was agreed upon. A motion was made by Sylvester Pecora and seconded by Dean Goss to approve a contract with Swanke Hayden Connell Architects in the amount of $1,350,000 with a cap for reimbursable expenses at $67,500. VOTE: 9 in favor, none opposed A motion was made by Paul Toretta and seconded by Dean Goss to approve $500,000 for initial expenses on the contract with Swanke Hayden Connell Architects. VOTE: 9 in favor none opposed AMENDED A motion was made by Tom Heagney and seconded by Paul Toretta to reduce the $500,000 for initial expenses on the contract with Swanke Hayden Connell Architects to $250,000. VOTE: 9 in favor, none opposed

15 Hamilton Avenue School Building Committee November 9, 2004 Page 2 The architect will be submitted to the Board of Education for acceptance at their meeting on November 10, The MI for the demolition of the Hamilton Avenue School has been submitted to Planning & Zoning for approval at their meeting on November 30, Frank Mazza reported that eight project management firms attended the walk-through on Friday, October 29, and since then two additional firms have expressed interest. The RFPs are due on Friday, November 12, The Committee will discuss these at the November 16th meeting. Interviews will take place in December. The Committee discussed the preservation of the façade in the design of the school, the timetable for the various Town approvals and bid awards, and the impact of these on the project schedule. It was agreed that the Committee should invite the architect to our meeting to discuss these issues. Frank will contact Swanke to see if they will be able to attend the Building Committee meeting on November 16th. The minutes of the October 26, 2004, meeting were submitted for approval with the following correction. The vote on page 2 should read: VOTE: 9 in favor, none opposed. A motion was made by Jay Schondorf and seconded by Tom Smario to approve the minutes of the October 26, 2004, Hamilton Avenue School Building Committee Meeting as corrected. VOTE: 9 in favor, none opposed The minutes of the October 28, 2004, meeting were submitted for approval with the following correction. The date on the top of page 1, first sentence, should read: Thursday, October 28, A motion was made by Tom Smario and seconded by Jay Schondorf to approve the minutes of the October 28, 2004, Hamilton Avenue School Building Committee Meeting as corrected. VOTE: 9 in favor, none opposed There being no further business, a motion was made and seconded to adjourn at 8:25 a.m. Approved: Meeting of November 16, 2004 Frank Mazza Chairman Jay Schondorf Clerk

16 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, November 16, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Larry Leverett Marcos Madrid Peter Robinson Administration Present: Architects: Others: Susan O. Wallerstein Damaris Rau Frederick Kreuter Joseph J. Aliotta Roger L. Klein Robert Sea Oh Robert Vail Cole Mark Maljanian George Von Tobel Hamilton Avenue PTA Nino Sechi Greenwich Time Paul Pugliese Architectural Review Commission The meeting of the Hamilton Avenue Building Committee was called to order at 7:30 a.m. Frank reported that the RFPs for the project manager were received on Friday, November 12. These proposals will be discussed at the meeting on November 30. A letter was sent to the Selectmen from the Historic District Commission regarding the Hamilton Avenue School project. Because of the historic significance of the school, Frank mentioned the need to communicate with the historical groups in town. The Board of Education will be voting on the approval of the architect at their meeting on Thursday, November 18, The Committee discussed the demolition permit process - the legal and posting requirements and the waiting period involved. The Committee will file for a demolition permit following approval of the MI from Planning and Zoning.

17 Hamilton Avenue Building Committee November 16, 2004 Page 2 The Committee discussed the MI application for the Hamilton Avenue School that is before the Planning and Zoning Commission for approval on November 30. The architect will be present at the meeting as well as representatives from the Building Committee and the school administration. It was agreed that it would be helpful to have the PTA represented at the meeting as well as neighborhood groups and historical groups who support the Building Committee s concept for the school. It would also be helpful for them to send letters to Planning and Zoning indicating their support. Sylvester Pecora will contact the proper individuals for information regarding the memorials on the property. This information needs to be given to the architect. Frank reported that he met with the Law Department and the Comptroller regarding the architect s contract. The Law Department suggested that the contract be written for the entire amount with a disclaimer that we will be spending only $250,000 at the present time. The Comptroller was in agreement. A presentation was made by the architect, Swanke Hayden and Connell, of their design concept and the proposed layout of the school. They have requested a meeting with Principal Damaris Rau in the next few weeks to review the operational issues of the school. Frank asked the architect to be able to discuss the façade at the Planning and Zoning Commission meeting on November 30. The minutes for the November 9, 2004, meeting were submitted for approval. A motion was made by Dean Goss and seconded by Sylvester Pecora to approve the minutes of the November 9, 2004, meeting of the Hamilton Avenue School Building Committee. VOTE: 9 in favor, none opposed There being no further business a motion was made and seconded to adjourn at 8:50 a.m. Approved: Meeting of November 30, 2004 Frank Mazza Chairman Jay Schondorf Clerk

18 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, November 30, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Larry Leverett Marcos Madrid Administration Present: Susan O. Wallerstein Damaris Rau Frederick Kreuter The meeting of the Hamilton Avenue School Building Committee was called to order at 7:35 a.m. Frank Mazza reported that the architect s contract is being reviewed by the Law Department. He also reported that the architect has requested a meeting with various staff members to review the educational specifications. The meeting is scheduled for Thursday, December 2, at 2:30 p.m. in the Board Room at the Havemeyer Building. The issue of the number of parking spaces needs to be resolved. The Committee discussed the RFPs for the project manager and selected the following firms to be interviewed: PinnacleOne, URS Corporation, DMJM+Harris, and Champion Construction Management Corporation. The interviews are scheduled for Wednesday, December 8, 2004, at 3:00 p.m. in the Staff Development Room at the Havemeyer Building. A motion was made by Tom Smario and seconded by Dean Goss to interview the following project management firms for the Hamilton Avenue School project: PinnacleOne, URS Corporation, DMJM+Harris, and Champion Construction Management Corporation. VOTE: 6 in favor, none opposed The Committee discussed the budget request for additional funds for architectural and project management costs and demolition/abatement costs. A request in the amount of $2,550,000 will be submitted at the December BET meeting and the January RTM meeting. A motion was made by Paul Toretta and seconded by Sylvester Pecora to approve a budget request in the amount of $2,550,000 for architectural and project management costs and demolition/abatement costs for the Hamilton Avenue School project. VOTE: 6 in favor, none opposed

19 Hamilton Avenue School Building Committee November 30, 2004 Page 2 The MI for the Hamilton Avenue project is on the agenda for the Planning and Zoning Commission meeting on November 30. The architect will be at the meeting as well as representatives from the Building Committee and school administration. Joe Ross reported that he met with the architect last week regarding the façade. The architect did a structural analysis of the façade and found that the entire structure along Hamilton Avenue can be saved except for the corner piece that is set back. They will present this proposal at the Planning and Zoning Commission meeting. The meeting schedule for December is as follows: Wednesday, December 8, 2004, at 3:00 p.m. in Staff Development Project Manager Interviews Tuesday, December 14, 2004, at 7:30 a.m. in Staff Development The minutes for the November 16, 2004, meeting were submitted for approval. A motion was made by Paul Toretta and seconded by Tom Smario to approve the minutes of the November 16, 2004, meeting of the Hamilton Avenue School Building Committee. VOTE: 6 in favor, none opposed There being no further business, a motion was made and seconded to adjourn at 8:34 a.m. Approved: Meeting of December 14, 2004 Frank Mazza Chairman Jay Schondorf Clerk

20 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Wednesday, December 8, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Stephen H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss The meeting of the Hamilton Avenue School Building Committee was called to order at 3:03 p.m. The purpose of the meeting was to interview four project management firms: DMJM+Harris, URS Corporation, Champion Construction Management Corporation, and PinnacleOne. Following the interviews, the Committee discussed the presentations. They asked PinnacleOne to provide a revised cost proposal for further review. This will be discussed at the December 14 th meeting. Frank Mazza reported that the demolition permit was filed today. There being no further business, a motion was made and seconded to adjourn at 6:50 p.m. Approved: Meeting of December 14, 2004 Frank Mazza Chairman Jay Schondorf Clerk

21 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, December 14, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Larry Leverett Marcos Madrid Administration Present: Others: Susan O. Wallerstein Damaris Rau Frederick Kreuter Nino Sechi Greenwich Time The meeting of the Hamilton Avenue School Building Committee was called to order at 7:32 a.m. Project Manager The Committee discussed the project manager interviews held on December 8. Following a discussion on the proposal submitted by PinnacleOne, the Committee agreed to hire PinnacleOne subject to negotiation of a final contract. A motion was made by Sylvester Pecora and seconded by Tom Heagney to hire PinnacleOne as the project manager for the Hamilton Avenue School project subject to negotiation of a final contract. VOTE: 8 in favor, none opposed Steve LoParco was not present at the time of the vote. A subcommittee of Frank Mazza, Joe Ross, Jay Schondorf, Tom Smario, and Paul Toretta will meet with PinnacleOne as soon as a meeting date can be arranged to negotiate a contract. Architect s Progress The architect has had several meetings with the school staff. The following issues require further clarification as they impact on the design:

22 Hamilton Avenue School Building Committee December 14, 2004 Page 2 1. Number of parking spaces It was agreed that 91 parking spaces will be sufficient for the school. 2. Number of students The school administration will provide this information. 3. Cafeteria capacity and number of shifts The school administration will provide this information. Demolition Progress Frank Mazza reported that the demolition permit has been filed and the building has been posted. The 20-day waiting period will expire on December 28. The shell of the building will remain from the corner of St. Roch Avenue and Hamilton Avenue and all along Hamilton Avenue to the gym (gym not included). The borings will be done the week of December The salvageability of equipment and materials was discussed. Joe Ross reported that he has talked to three demo contractors regarding their state certification status, and all three contractors are interested in bidding the job. Sylvester Pecora will finalize the memorials on the site. The architect will discuss the demo package at the meeting on December 21 st. The additional appropriation of $2,550,000 is on the BET Budget Committee agenda for this evening. Meeting schedule: Tuesday, December 21, 2004, at 7:30 a.m. Staff Development Tuesday, January 4, 2005, at 7:30 a.m. Staff Development The minutes for the November 30, 2004, and December 8, 2004, meetings were submitted for approval. A motion was made by Paul Toretta and seconded by Dean Goss to approve the minutes of the November 30, 2004, and December 8, 2004, meetings of the Hamilton Avenue School Building Committee. VOTE: 9 in favor, none opposed There being no further business, a motion was made and seconded to adjourn at 8:45 a.m. Approved: Meeting of December 21, 2004 Frank Mazza Chairman Jay Schondorf Clerk

23 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, December 21, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Stephen G. Walko Ex-Officio Members Present: Dean Goss Peter Robinson Administration Present: Architect: Others: Susan O. Wallerstein Damaris Rau Frederick Kreuter Joseph J. Aliotta Swanke Hayden Connell Denis Belenger Swanke Hayden Connell Roger L. Klein Swanke Hayden Connell Christine Mahoney Swanke Hayden Connell Mark Maljanian Swanke Hayden Connell Robert Sea Oh Swanke Hayden Connell Paul Stoller Atelier Ten Roger Watkins Champion Construction Management The meeting of the Hamilton Avenue School Building Committee was called to order at 7:35 a.m. Project Manager Joe Ross reported on the negotiations with PinnacleOne. An agreement was reached at a contract cost of $463,000, with the reimbursable amount to be determined and anticipated staffing as negotiated. Motion: A motion was made by Sylvester Pecora and seconded by Dean Goss to approve PinnacleOne as the project manager for the Hamilton Avenue School Building project at a contract cost of $463,000, with the reimbursable amount to be determined and anticipated staffing as negotiated. VOTE: 8 in favor, none opposed

24 Hamilton Avenue Building Committee December 21, 2004 Page 2 Architect s Progress The architect presented for the Committee s review schematic drawings developed as of this date based upon meetings with the school staff and review of the educational specifications. The Committee feels the design is progressing in the right direction. The demolition drawings were received from the architect. A subcommittee of Frank Mazza, Joe Ross, Jay Schondorf, Tom Smario, Steve LoParco, and Fred Kreuter will meet to review these drawings. Frank reported that he met with Parks and Recreation regarding the playgrounds at Hamilton Avenue School. Parks and Recreation will look into this issue. The minutes of the December 14, 2004, meeting were submitted for approval. A motion was made by Joe Ross and seconded by Tom Smario to approve the minutes of the December 14, 2004, meeting of the Hamilton Avenue School Building Committee. VOTE: 7 in favor, none opposed Steve Walko left the meeting prior to the vote. There being no further business, a motion was made and seconded to adjourn at 9:35 a.m. Approved: Meeting of January 4, 2005 Frank Mazza Chairman Jay Schondorf Clerk