Town of Griswold. Board of Selectmen Regular Meeting June 26, :30 PM Downstairs Meeting Room 28 Main St., Jewett City APPROVED MINUTES

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1 Regular Meeting 6:30 PM Downstairs Meeting Room 28 Main St., Jewett City APPROVED MINUTES 1. Call to Order/Roll Call Meeting was called to order at 6:30 PM by First Selectman, Philip E. Anthony Members Present: Philip E. Anthony, First Selectman Steven Mikutel, Second Selectman Donald Hill, Third Selectman Others Present: Lisa M. Wood, Executive Assistant 6 interested citizens 1 member of the press 2. Approval of Minutes a. June 12, MOTION: Motion was made by D. Hill, seconded by P. Anthony, to approve the regular meeting minutes of June 12, 2012 as submitted. Motion carried unanimously. 3. Correspondence - None 4. New Business a. Discussion and possible action on tax refunds as presented by Rich Grabowski, Tax Collector None b. Discussion and possible action on appointing Carol Mauro to the Board of Recreation to fill the unexpired portion of a six year term ending 5/15/2016 Both P. Anthony and S. Mikutel spoke in favor of this candidate and D. Hill had no objection. MOTION: Motion was made by S. Mikutel, seconded by D. Hill to appoint Carol Mauro to the Board of Recreation to fill the unexpired portion of a six year term ending 5/15/2016. Motion carried unanimously.

2 c. Discussion and possible action on appointing Randy Bronson to the Board of Recreation to fill the unexpired portion of a four year term ending 5/15/2014 S. Mikutel spoke in favor of appointment of Randy Bronson based on his letter submitted to the Board and his service as a police officer and Community Networking Officer. MOTION: Motion was made by D. Hill, seconded by S. Mikutel, to appoint Randy to the Board of Recreation to fill the unexpired portion of a four year term ending 5/15/2014. Motion carried unanimously. d. Discussion and possible action on request of Public Health & Safety Commission to reappoint Susan E. Gunderman and Stacie Stadnicki for a six year term from 7/1/2012 6/30/2018 P. Anthony spoke in favor of reappointing both candidates as recommended by the chairman of the Commission. MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to reappoint Susan Gunderman and Stacie Stadnicki to the Public Health & Safety Commission for a six year term from 7/1/2012 6/30/2018. Motion carried unanimously. e. Discussion and possible action on authorization for the First Selectman to sign a fixed price ($2000 lump sum) contract with Paul Burgess LLC for MS4 Stormwater Sample Collection and Analysis in FY S. Mikutel and P. Anthony commented this is routine and is done every year. MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to authorize the First Selectman to contract with Paul Burgess LLC for MS4 Stormwater Sample Collection for the FY Motion carried unanimously. f. Discussion and possible action on guidance from the Board of Selectman to the Economic Development Commission on next steps for Main Street Corridor Streetscape Improvements and initial ideas for future grant application under the new Main Street Investment Fund (MSIF) The current Main Street Grant and the purchase of period lighting was discussed. They made reference to the quality of the lights to be purchased. Tom Giard, Chairman of the EDC, commented more definitive information will be available by July 24 th on different quality and styles of lighting and pricing for such. S. Mikutel commented before the flower boxes are placed on Main Street, as part of this project, that a written maintenance agreement be in place with the business or property owner who is willing to maintain the flower box. T. Giard commented the EDC is looking for some guidance in the moving forward with the next round of the Main Street Corridor Streetscape Improvement Plan. P. Anthony commented we need to first see how far we can go with the lighting for the first and current phase before we can determine where we can start at the next phase. S. Mikutel commented he is going to make some inquiries as to what is allowed in the scope of the project. T. Giard commented the EDC would like to be on board with where the Selectmen would like to go with the project. There was a consensus that façade improvement would be a strong desire. D. Hill commented as far as the lighting for the first phase goes, he would like to see Page 2 of 6

3 a map of where the lighting is planned to be. T. Giard commented the company we would have to hire to do the install should be able to give us some direction based on his expertise. Some places may not be conducive to pole lighting and may require a sconce type. g. Discussion and possible action authorizing the First Selectman to sign a contract extension until 12/31/2012 for SECCOG to provide specific mapping services as part of an update of the 2007 Plan of Conservation and Development The paperwork for this item has not been completed and was asked to be tabled by the Town Planner. MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to table action on this item. Motion carried unanimously. h. Discussion and possible action on request of IWWCC and PZC to designate remaining line item funds from their commissions to the Open Space Land Acquisition Fund rather than the General Fund - P. Anthony commented the Ordinance as well as the legal opinion state that it is legal to designate these funds. D. Hill sits on the Open Space Land Acquisition and is familiar with it. MOTION: Motion was made by D. Hill, seconded by S. Mikutel, to designate the remaining line item funds from the IWWCC and the PZC to the Open Space Land Acquisition Fund rather than the General Fund. Motion carried unanimously. i. Executive Session Discussion and possible action on interview candidates for the position of part-time Assistant Assessor MOTION: Motion was made by S. Mikutel, seconded by D. Hill to enter into executive session at 6:58 PM for the purpose of discussing possible action on interview candidates for the position of part-time Assistant Assessor. Motion carried unanimously. *Executive Session ended at 7:07 PM. j. Discussion and possible action on setting an interview date for the position of part-time Assistant Assessor MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to schedule interview time for the position of part-time assistant assessor for June 28 th at 10 AM. Motion carried unanimously. S. Mikutel rescinded his motion above due to a scheduling issue. MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to schedule interview time for the position of part-time assistant assessor for June 28 th at 9:30 AM. Motion carried unanimously. Page 3 of 6

4 k. Discussion and possible action on Griswold Business Tax Incentive Policy T. Giard handed out a revised copy of the plan which included a few minor revisions by the Board of Finance. T. Giard briefly noted those changes. P. Anthony noted his support for the plan and thanked T. Giard for his effort in getting the Board of Finance on board with the proposal. D. Hill noted his support and hopes that the plan will help to bring business to Griswold. 5. Old Business MOTION: Motion was made by D. Hill, seconded by S. Mikutel, to approve the Griswold Business Tax Incentive Policy. Motion carried unanimously. a. Executive Session Discussion of employee benefit for current temporary public works employee MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to enter into executive session at 7:17 PM for the purpose of discussing an employee benefit for current temporary public works employee. Motion carried unanimously. * Executive session ended at 7:28 PM. b. Discussion and possible action regarding employee benefit for current temporary public works employee S. Mikutel noted this employee has been working for the Town for over a year and has been performing his duties very well. MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to approve a onetime one week vacation for the temporary full time public works employee and note that this in no way changes his temporary status. Motion carried unanimously. c. Discussion and possible action regarding energy audit prepared by ECG P. Anthony noted the audit is no cost and includes the school also. They have presented preliminary figures and would like to do a more in depth study to get more accurate numbers and come back with recommendation. D. Hill commented he was in favor of this program if it is at no cost and may save the taxpayers some money. MOTION: Motion was made by D. Hill, seconded by S. Mikutel, that we continue on with the energy audit by ECG. Motion carried unanimously. 6. Any Other Business that may properly come before the Board MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to bring onto the agenda for discussion and possible action the item of bids for flower installation for flower boxes on Main Street. Motion carried unanimously. P. Anthony commented that three local bids were received to supply the materials and flowers as well as the installation of the flowers for the flower boxes to be placed on Main Street. The low bid was Dantry & Associates LLC. Page 4 of 6

5 MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to award the low bid to Dantry & Associates LLC with the stipulation a written maintenance agreement be signed by the business that is willing to maintain the box, before the boxes are installed. Motion carried unanimously. MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to bring onto the agenda for discussion and possible action the item of Mr. Sweet and his law suit against the Town. Motion carried unanimously. S. Mikutel commented he would like to schedule a meeting with Mr. Sweet, his attorney, the and the Town s attorney. P. Anthony asked if his colleagues have read the last correspondence from the Town attorney. D. Hill noted there is a third party involved that would need to be invited also. After discussion it was agreed to try to arrange a meeting for anytime on Monday, July 9 th. MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to schedule a special meeting on July 9 th for a time to be determined, in order to discuss the pending Sweet law suit. Motion carried unanimously. MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to bring onto the agenda the issue of weeds growing around the town hall. Motion carried unanimously. S. Mikutel commented there was a woman found weeding around the town hall this week. It was agreed, when the janitor was hired, that he would be responsible for the weeding. He commented he spoke with Todd Babbitt and it was agreed a schedule would be made for the janitor to do weeding around the town hall. S. Mikutel would like to see the schedule made as it was agreed it would be done by the janitor. D. Hill suggested a volunteer from a garden club if one exists in town. S. Mikutel stressed it was agreed to janitor would do it. P. Anthony commented he agrees with both colleagues and the issue will be addressed. 7. Public Forum Ransom Young Commented he brought in the missing link picture regarding the dry port. He also commented on the cap stones that have disappeared from Rixtown Cemetery over the past years. Noted he thought the Main Street lighting improvements should be European or Scandinavian style. Norm Sylvestre Commented he passed out a letter regarding the on-going blight issues in town. Noted when visiting the new Veteran s housing you can easily see junk and blighted buildings in the area. Norm Higgins Commented any outsider doing weeding around the town hall would subject the Town to liability. He also commented the person who gets the contracts for filling the flower boxes be willing to receive phone calls if business are having a problem caring for the flowers correctly. N. Higgins also noted the grass on Slater Avenue needs to be taken care of and believes there is an ordinance to address that. P. Anthony commented Page 5 of 6

6 the property on the corner of Slater Ave. is owned by a financial institution. He has contacted them and they have agreed to take care of the grass within the next three days and will maintain it from now on. N. Higgins also mentioned about the yellow line being done down the middle of Pleasant View. He noted he knows Public Works is busy but this is the time the kids will be riding their bikes down to the hotel. The grass is also very long along Pleasant View; he only maintains his property front. 8. Adjournment MOTION: Motion was made by S. Mikutel, seconded by D. Hill, to adjourn the meeting at 7:58 M. Motion carried unanimously. Respectfully Submitted, Lisa M. Wood, Executive Assistant Page 6 of 6