HAMILTON AVENUE SCHOOL BUILDING COMMITTEE

Transcription

1 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, January 4, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Larry Leverett Administration Present: Project Manager: Susan O. Wallerstein Damaris Rau Frederick Kreuter Rich Sitnik PinnacleOne The meeting of the Hamilton Avenue School Building Committee was called to order at 7:30 a.m. Project Manager Frank Mazza introduced Rich Sitnik of Pinnacle One, the project manager for the Hamilton Avenue School project. Demolition - A subcommittee reviewed the demolition drawings, and revisions were made and incorporated into revised drawings. The underground oil tank will be removed. Abatement information is completed. The architect and the project manager will review these documents. The demolition package will be presented to the Committee for approval on January 18. The schedule is as follows: Committee approval on January 18, advertisement for bids on January 21, walk-through on January 27 or 28, and bids due February 10 or 11. The borings were done, but the results have not been received. The Board of Education will move as much of the playground equipment as can be relocated to the modulars, and whatever equipment cannot be relocated will be put in storage. Dean Goss will work as a subcommittee on LEED systems. Committee members are welcome to work with Dean. Frank talked to CL&P regarding rebates on a new building, and they would like to meet with the architect and the project manager to discuss this issue. The Committee discussed consideration of an emergency generator.

2 Hamilton Avenue Building Committee January 4, 2005 Page 2 Change Order The Committee approved the following change order: Change Order No. 1 Payment to Frank Mazza in the amount of $76.71 $42.00 for permit fee and $34.71 for postage. A motion was made by Sylvester Pecora and seconded by Tom Heagney to approve Change Order No. 1 in the amount of $ VOTE: 9 in favor, none opposed The Board of Education will submit a formal request for reimbursement for the following expenses: 1) site survey - $15,000, 2) architect RFP - $13,000, and 3) drawings for MI - $2,000. The minutes of the December 21, 2004, meeting were submitted for approval as amended. The following sentence should be added at the end of Paragraph 1, Page 2: Steve Walko expressed reservations about the change in the movement of the Media Center. A motion was made by Tom Heagney and seconded by Tom Smario to approve the minutes of the December 21, 2004, meeting of the Hamilton Avenue School Building Committee as amended. VOTE: 9 in favor, none opposed The next meeting of the Hamilton Avenue School Building Committee is scheduled for Tuesday, January 18, There being no further business, a motion was made and seconded to adjourn at 8:12 a.m. Approved: Meeting of January 18, 2005 Frank Mazza Chairman Jay Schondorf Clerk

3 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, January 18, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Raymond J. Heimbuch Larry Leverett Administration Present: Project Manager: Susan O. Wallerstein Frederick Kreuter Rich Sitnik PinnacleOne The meeting of the Hamilton Avenue School Building Committee was called to order at 7:35 a.m. Frank Mazza introduced Ray Heimbuch representing the Planning and Zoning Commission as an ex-officio member of the Committee. Demolition The Committee discussed the demolition plans. Frank Mazza reported that the demolition drawings have been completed but will not arrive on time for the Committee to approve them at this meeting. They will be delivered sometime today. The Committee agreed to have a subcommittee review and approve the demolition plans. A motion was made by Paul Toretta and seconded by Dean Goss to allow the Chairman to appoint a subcommittee of at least three members to review and approve the demolition plans. Request for Reimbursement The Board of Education submitted a request for reimbursement in the amount of $15,000 for site survey and $2,000 for demolition drawings for a total of $17,000. A motion was made by Tom Heagney and seconded by Paul Toretta to approve payment in the amount of $17,000 to the Board of Education - $15,000 for site survey and $2,000 for demolition drawings.

4 Hamilton Avenue School Building Committee January 18, 2005 Page 2 The Committee discussed the placement of the Media Center. Dr. Larry Leverett explained to the Committee that for a number of educational reasons it was felt that the Media Center should be located in the central part of the building. The school staff supports this location. Code compliance issues need to be addressed with the State regarding the placement of the Media Center on the second floor of the building. The schematic drawings are expected to be delivered today, and they will be available for Committee members to review over the next two weeks. The grant application for State reimbursement has been sent to David Wedge of the Connecticut State Department of Education School Facilities Unit. The Committee s request for an additional $2,550,000 is on the RTM agenda for approval this evening. The minutes for the January 4, 2005, meeting were submitted for approval. A motion was made by Paul Toretta and seconded by Dean Goss to approve the minutes of the January 4, 2005, meeting of the Hamilton Avenue School Building Committee. The next meeting of the Hamilton Avenue School Building Committee is scheduled for Tuesday, February 1, There being no further business, a motion was made and seconded to adjourn at 8:24 a.m. Approved: Meeting of February 1, 2005 Frank Mazza Chairman Jay Schondorf Clerk

5 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, February 1, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Raymond J. Heimbuch Larry Leverett Marcos J. Madrid Peter Robinson Administration Present: Project Manager: Architect: Others: Susan O. Wallerstein Frederick Kreuter John Hopkins Damaris Rau Rich Sitnik PinnacleOne Joseph J. Aliotta Swanke Hayden Connell Roger L. Klein Swanke Hayden Connell Mark Maljanian Swanke Hayden Connell Robert Sea Oh Swanke Hayden Connell Nino Sechi Greenwich Time The meeting of the Hamilton Avenue School Building Committee was called to order at 7:30 a.m. Frank Mazza reported that the RTM approved the Committee s request for $2,550,000 at its meeting on January 18, Architect s Contract Approval of the balance of $1,100,000 on the contract with Swanke Hayden Connell Architects. A motion was made by Paul Toretta and seconded by Sylvester Pecora to approve $1,100,000 on the contract with Swanke Hayden Connell Architects representing the balance of the contract.

6 Hamilton Avenue School Building Committee February 1, 2005 Page 2 Demolition The demolition bid notice appeared in the newspapers on January 31, A walkthrough is scheduled for Monday, February 7, 2005, at 3:15 p.m. at Hamilton Avenue School, and bids will be opened on Wednesday, February 23, 2005, at 1 p.m. An objection was filed against the demolition; therefore, a permit cannot be issued until March 9, 2005, at the earliest. Schematic Design and Budget The architect presented a value engineering analysis of the project. A lengthy discussion took place regarding the design and areas of cost savings. The architect was asked to provide the Committee with data showing the operating cost of a geothermal system. The school staff will provide the Committee with their recommended areas of project cost savings for discussion at next week s meeting. Rich Sitnik will have his estimate of the project for the Committee to review at the next meeting. Sue Wallerstein, Rich Sitnik, and the architect are working on completing the grant application for State reimbursement. The minutes for the January 18, 2005, meeting were submitted for approval. A motion was made by Steve Walko and seconded by Tom Smario to approve the minutes of the January 18, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 6 in favor, none opposed Steve LoParco and Tom Heagney left prior to the vote. The next meeting of the Hamilton Avenue School Building Committee is scheduled for Tuesday, February 8, 2005, at 7:30 a.m. There being no further business, a motion was made and seconded to adjourn at 9:05 a.m. Approved: Meeting of February 8, 2005 Frank Mazza Chairman Jay Schondorf Clerk

7 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, February 8, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Raymond J. Heimbuch Peter Robinson Administration Present: Project Manager: Architect: Others: Susan O. Wallerstein Frederick Kreuter Damaris Rau Rich Sitnik PinnacleOne Mark Maljanian Swanke Hayden Connell Nino Sechi Greenwich Time The meeting of the Hamilton Avenue School Building Committee was called to order at 7:35 a.m. Budget Estimates and Schematic Design Frank Mazza reviewed with the Committee his report on the schematic budget estimate and the design, indicating where we are in terms of the budget and building size at this time. Rich Sitnik presented for review PinnacleOne s estimate of the project, which compares closely to the estimate submitted by the architect. Sue Wallerstein and Damaris Rau presented the administration s report on their review of the architect s value engineering analysis, indicating their position on the various items listed in the analysis.

8 Hamilton Avenue School Building Committee February 8, 2005 Page 2 A lengthy discussion took place regarding the design and square footage of the project with Committee members expressing concerns and offering suggestions. The architect will incorporate into the design the school administration s value engineering information and the Committee s suggestions. Tom Heagney will look into the issue of possibly acquiring a parcel of property adjacent to the school playground on Charles Street. Dean Goss will review the information submitted by the architect regarding the geothermal system and report back to the Committee. Rich Sitnik will arrange for school staff and interested Committee members to tour the recently completed elementary school building projects in Fairfield, Connecticut. The minutes for the February 1, 2005, meeting were submitted for approval. A motion was made by Sylvester Pecora and seconded by Tom Heagney to approve the minutes of the February 1, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 9 in favor, none opposed The next meeting of the Hamilton Avenue School Building Committee is scheduled for Tuesday, February 15, 2005, at 7:30 a.m. There being no further business, a motion was made and seconded to adjourn at 9:12 a.m. Approved: Meeting of February 15, 2005 Frank Mazza Chairman Jay Schondorf Clerk

9 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, February 15, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Peter Robinson Larry Leverett Administration Present: Project Manager: Architect: Board of Education: Others: Susan O. Wallerstein Damaris Rau Richard L. Sitnik PinnacleOne Ray Wiley PinnacleOne Joseph J. Aliotta Swanke Hayden Connell Mark Maljanian Swanke Hayden Connell William G. Kelly Kathy Derene Hamilton Avenue PTA Richard Holleran RTM District 1 Nino Sechi Greenwich Time Anthony Byrne The meeting of the Hamilton Avenue School Building Committee was called to order at 7:30 a.m. Susan Wallerstein introduced Tony Byrne, the new Facilities Director, who will be joining the district in mid-march. Frank Mazza reported that the visits last Friday to the Burr and McKinley Elementary Schools in Fairfield, Connecticut, were very interesting and worthwhile. A number of Committee members, the architect, the principal, and three teachers from Hamilton Avenue School toured the two schools.

10 Hamilton Avenue School Building Committee February 15, 2005 Page 2 Schematic Design The Committee discussed at length the design and square footage of the project. The architect submitted revised schematic drawings showing the project at the square footage specified in the Educational Specifications. The school administration expressed concerns over the reduction in the size of the project as it impacts on classroom space. The administration will address these concerns to the Board of Education at their meeting on February 17, 2005, as well as parking and energy-efficiency issues. Information will be provided to the Board regarding the space needs of the school and its impact on the overall project. Geothermal System The architect briefly discussed the geothermal system. Information was provided to the Committee at last week s meeting. Dean Goss is reviewing this information and will report back to the Committee. The minutes of the February 8, 2005, meeting were submitted for approval. A motion was made by Sylvester Pecora and seconded by Paul Toretta to approve the minutes of the February 8, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 7 in favor, none opposed Steve LoParco and Steve Walko left prior to the vote. The next meeting of the Hamilton Avenue School Building Committee is scheduled for Tuesday, February 22, 2005, at 7:30 a.m. There being no further business, a motion was made and seconded to adjourn at 9:12 a.m. Approved: Meeting of February 22, 2005 Frank Mazza Chairman Jay Schondorf Clerk

11 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, February 22, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean Goss Raymond J. Heimbuch Peter Robinson Project Manager: Architect: Others: Ray Wiley PinnacleOne Roger L. Klein Swanke Hayden Connell Mark Maljanian Swanke Hayden Connell Charles Thomson Swanke Hayden Connell Nino Sechi Greenwich Time The meeting of the Hamilton Avenue School Building Committee was called to order at 7:33 a.m. Frank Mazza reported that the Board of Education reaffirmed the square footage of the building as specified in the Educational Specifications. The Board of Education changed the LEEDS (Leadership in Energy and Environmental Design) design by eliminating the silver level requirements. Demolition bids will be opened on Wednesday, February 23, 2005, at 1 p.m. in the Board Room at the Havemeyer Building. Request for Payment A request in the amount of $ was received from Beacon Blueprints, Inc. for demolition prints. A motion was made by Tom Heagney and seconded by Sylvester Pecora to approve payment in the amount of $ to Beacon Blueprints, Inc. for demolition prints. VOTE: 9 in favor, none opposed

12 Hamilton Avenue School Building Committee February 22, 2005 Page 2 Schematic Design The architect presented the current schematic drawings showing the project at the square footage specified in the Educational Specifications and reviewed the value engineering analysis. The Committee discussed at length the parking structure. The architect will submit parking schemes incorporating the concerns and suggestions made by the Committee. Geothermal System Dean Goss reported on his review of the geothermal system. He contacted two schools, one in Katonah and one in the Putnam Valley Central School District, who are using geothermal systems. Comments from both schools were very favorable. A motion was made by Tom Smario and seconded by Sylvester Pecora to go forward with the geothermal system in the Hamilton Avenue School project. Tom Heagney left prior to the vote. The Committee has directed the architect to proceed to the design development stage of the project. Steve Walko expressed concern over the Board of Education s decision to increase the size of the school when enrollment is decreasing. Jay Schondorf suggested that it might be advisable to obtain an updated budget estimate based upon the latest set of schematics. A motion was made by Paul Toretta and seconded by Tom Smario to proceed to the design development stage of the project. Tom Heagney left prior to the vote. The architect presented project elevation drawings for the Committee s review and comments. The minutes of the February 15, 2005, meeting were submitted for approval. A motion was made by Paul Toretta and seconded by Tom Smario to approve the minutes of the February 15, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 7 in favor, none opposed Tom Heagney and Steve Walko left prior to the vote. The next meeting of the Hamilton Avenue School Building Committee is scheduled for Tuesday, March 1, 2005, at 7:30 a.m.

13 Hamilton Avenue School Building Committee February 22, 2005 Page 3 There being no further business, a motion was made and seconded to adjourn at 9:17 a.m. Approved: Meeting of March 8, 2005 Frank Mazza Chairman Jay Schondorf Clerk

14 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, March 8, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Thomas J. Heagney Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean L. Goss Raymond J. Heimbuch Marcos J. Madrid Peter Robinson Administration Present: Project Manager: Architect: Larry Leverett Damaris Rau Susan Wallerstein Richard L. Sitnik PinnacleOne Ray Wiley PinnacleOne Roger L. Klein Swanke Hayden Connell Mark Maljanian Swanke Hayden Connell Joseph J. Aliotta - Swanke Hayden Connell Others: Vincent A. DiMarco RTM-District 9 Garo Garabedian Public Works Department Barbara Jacowleff Hamilton Avenue School Jennifer Sijmons Hamilton Avenue School The meeting of the Hamilton Avenue School Building Committee was called to order at 7:30 a.m. Request for Payment Frank Mazza presented a request from PinnacleOne for Payment No. 1 on their contract in the amount of $11,875. A motion was made by Tom Smario and seconded by Sylvester Pecora to approve Payment No. 1 in the amount of $11,875 to PinnacleOne contingent upon a signed contract. VOTE: 7 in favor, none opposed

15 Hamilton Avenue School Building Committee March 8, 2005 Page 2 Demolition Frank Mazza reported that four bids were received at the bid opening on February 23 for the demolition of the school. The bidders were: Bestech, Inc., Manafort Brothers, Mazzocchi Wrecking, and Stamford Wrecking. The lowest bid was from Manafort Brothers with a base bid of $747,870. Ray Wiley reported that he reviewed the Manafort bid and recommends going to contract. A motion was made by Sylvester Pecora and seconded by Steve Walko to approve a demolition contract to Manafort Brothers with a base bid in the amount of $747,870. VOTE: 7 in favor, none opposed Rich Sitnik distributed copies of a pre-construction schedule. The Committee reviewed the schedule and discussed at length the approval process and time frame involved in obtaining local funding, local regulatory approvals, and State review and approval. A prep meeting has been scheduled for April 25 with the State Office of School Facilities to discuss the project. A temporary project number has been issued by the State. Parking Garage The architect presented five proposed parking garage schemes for discussion and review. The Committee selected Scheme A. A motion was made by Steve Walko and seconded by Tom Smario to approve Scheme A for the proposed parking garage. VOTE: 6 in favor, 1 opposed (Sylvester Pecora) The minutes of the February 22, 2005, meeting were submitted for approval. A motion was made by Paul Toretta and seconded by Tom Smario to approve the minutes of the February 22, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 7 in favor, none opposed There being no further business, a motion was made and seconded to adjourn at 9:10 a.m. Approved: Meeting of March 29, 2005 Frank Mazza Chairman Jay Schondorf Clerk

16 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, March 29, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Paul Toretta Stephen G. Walko Ex-Officio Members Present: Raymond J. Heimbuch Peter Robinson Administration Present: Project Manager: Architect: Others: Anthony P. Byrne Damaris Rau Susan Wallerstein Ray Wiley PinnacleOne Roger L. Klein Swanke Hayden Connell Mark Maljanian Swanke Hayden Connell Joseph J. Aliotta - Swanke Hayden Connell Joseph Pecora - Pecora The meeting of the Hamilton Avenue School Building Committee was called to order at 7:30 a.m. Requests for Payment 1. Swanke Hayden Connell - $202,500 completion of schematic design A motion was made by Tom Heagney and seconded by Sylvester Pecora to approve payment in the amount of $202,500 to Swanke Hayden Connell, Architects. VOTE: 7 in favor, none opposed Steve Walko was not present when the vote was taken. 2. PinnacleOne - $11, monthly payment in the amount of $11,875 plus $84.62 for Federal Express charges. A motion was made by Paul Toretta and seconded by Tom Heagney to approve payment in the amount of $11, to PinnacleOne. VOTE: 7 in favor, none opposed Steve Walko was not present when the vote was taken.

17 Hamilton Avenue School Building Committee March 29, 2005 Page 2 3. Beacon Blueprints, Inc. - $ demolition prints A motion was made by Sylvester Pecora and seconded by Tom Heagney to approve payment in the amount of $ to Beacon Blueprints, Inc. VOTE: 7 in favor, none opposed Steve Walko was not present when the vote was taken. 4. Frank Mazza - $56.07 reimbursement of costs incurred for certified mailing to adjacent property owners. A motion was made by Sylvester Pecora and seconded by Paul Toretta to approve payment in the amount of $56.07 to Frank Mazza. VOTE: 7 in favor, none opposed Steve Walko was not present when the vote was taken. Frank reported: 1. Frank met with Connecticut Light and Power regarding their reimbursement program. CL&P will work with the architect and the engineers. 2. Building Committee Meetings will now be held on a monthly basis on the second Tuesday of each month. Additional meetings may be scheduled as needed. The architect and PinnacleOne will be meeting on a weekly basis. 3. The site plan has been filed with Planning and Zoning for approval. 4. Estimates are being received for a test well for the geothermal system. The following is the Progress Payment Schedule for PinnacleOne: Total Monthly 2005 Pre Construction Construction Billing January $11,875 $11,875 February 11,875 11,875 March 11,875 $14,800 26,675 April 11,875 10,800 22,675 May 11,875 9,800 21,675 June 11,875 9,800 21,675 July 11,875 9,800 21,675 August 11,875 9,800 21,675 September 9,800 9,800 October 9,800 9,800 November 9,800 9,800 December 9,800 9,800 $199,000

18 Hamilton Avenue School Building Committee March 29, 2005 Page 3 Total Monthly 2006 Pre Construction Construction Billing January $9,800 $9,800 February 9,800 9,800 March 9,800 9,800 April 9,800 9,800 May 9,800 9,800 June 9,800 9,800 July 9,800 9,800 August 9,800 9,800 September 9,800 9,800 October 9,800 9,800 November 9,800 9,800 December 9,800 9,800 $117,600 Total Monthly 2007 Pre Construction Construction Billing January $9,800 $9,800 February 9,800 9,800 March 9,800 9,800 April 11,800 11,800 May 12,800 12,800 June 12,800 12,800 July 18,800 18,800 August 15,800 15,800 September 0 October 0 November 0 December 0 101,400 $418,000 Three cost estimates at $15,000 each to be billed as completed 45,000 TOTAL $463,000 The Committee discussed the removal of trees on the school property. Two memorial trees need to be removed and saved as soon as possible. During demolition three trees will have to come down. The status of the remaining trees cannot be determined until receipt of the final plans from the architect. At that time the issue will be discussed with the Tree Warden and the architect to determine which trees are to be saved and how it will be done. The Committee is committed to saving as many of the trees as possible.

19 Hamilton Avenue School Building Committee March 29, 2005 Page 4 A motion was made by Steve LoParco and seconded by Tom Heagney to authorize Frank Mazza to work with the Tree Warden to remove as soon as possible the two memorial trees that need to be saved. The Committee discussed phasing the project for State reimbursement purposes, and the review and approval process required by Town agencies. Steve Walko would like additional information as to the State s reimbursement position on the garage structure. A presentation was made by the architect on the status of the design development stage for the Committee s review. The minutes of the March 8, 2005, meeting were submitted for approval. A motion was made by Paul Toretta and seconded by Sylvester Pecora to approve the minutes of the March 8, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 5 in favor, none opposed Jay Schondorf, Steve Walko, and Tom Heagney left prior to the vote. The next meeting of the Hamilton Avenue School Building Committee is scheduled for Tuesday, April 12, 2005, at 7:30 a.m. There being no further business, a motion was made and seconded to adjourn at 9:15 a.m. Approved: Meeting of April 12, 2005 Frank Mazza Chairman Jay Schondorf Clerk

20 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, April 12, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean L. Goss Raymond J. Heimbuch Larry Leverett Marcos Madrid Peter Robinson Administration Present: Project Manager: Architect: Anthony P. Byrne Mary Capwell Damaris Rau Susan Wallerstein Ray Wiley PinnacleOne Roger L. Klein Swanke Hayden Connell Roseann Dube Swanke Hayden Connell The meeting of the Hamilton Avenue School Building Committee was called to order at 7:32 a.m. Requests for Payment 1. Swanke Hayden Connell - $175,500 65% completion of design development A motion was made by Paul Toretta and seconded by Tom Heagney to approve payment in the amount of $175,500 to Swanke Hayden Connell, Architects. Steve LoParco was not present when the vote was taken.

21 Hamilton Avenue School Building Committee April 12, 2005 Page 2 2. Beacon Blueprints, Inc. - $11.60 demolition prints A motion was made by Tom Heagney and seconded by Sylvester Pecora to approve payment in the amount of $11.60 to Beacon Blueprints, Inc. Steve LoParco was not present when the vote was taken. Steve Walko suggested that a financial report be presented at the Committee meetings on the status of the project budget. Frank reported: 1. The site plan approval is on the agenda for the May 10 Planning and Zoning Commission meeting. 2. Frank met with the Tree Warden regarding the trees on the school property. The Tree Warden will arrange for the removal of the memorial trees and will post the trees that will be taken down. He feels that the trees in the parking lot cannot be saved. The trees at the end of the parking lot and along the walkway will be addressed in the fall. 3. The Facilities Department is handling the removal of the playground. 4. Copies of a report on the HVAC system design were distributed for the Committee s information. Project Manager s Report: 1. Demolition is scheduled to begin on May 2. Preliminary work will take place the week of April Ray Wiley reported that the State requires the owner to provide quality assurance service by a competent independent hygienist to ensure that the abatement process meets the State s health requirements. This service will be provided through PinnacleOne s contract. A motion was made by Tom Heagney and seconded by Jay Schondorf to hire PinnacleOne to provide site hygienist services at a maximum daily rate of $750 plus 10% with the total not to exceed $50,000. VOTE: 9 in favor, none opposed 3. Ray Wiley presented a proposal from a structural engineering firm to provide special inspections during construction as required by the building code. This was submitted for informational purposes. Action is not required at this time.

22 Hamilton Avenue School Building Committee April 12, 2005 Page 3 Geothermal System The Committee discussed a proposal in the amount of $14,410 from the architect for a test well for the geothermal system. This work would be done within the architect s contract. A motion was made by Tom Heagney and seconded by Paul Toretta to authorize a test well in an amount not to exceed $15,000. VOTE: 9 in favor, none opposed A presentation was made by the architect on the exterior development of the project for the Committee s review. A motion was made by Paul Toretta and seconded by Sylvester Pecora to accept the conceptual design of the elevation of the building. VOTE: 7 in favor, none opposed Steve Walko and Jay Schondorf left prior to the vote. The minutes of the March 29, 2005, meeting were submitted for approval. A motion was made by Sylvester Pecora and seconded by Joe Ross to approve the minutes of the March 29, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 7 in favor, none opposed Steve Walko and Jay Schondorf left prior to the vote. There being no further business, a motion was made and seconded to adjourn at 8:55 a.m. Approved: Meeting of May 3, 2005 Frank Mazza Chairman Jay Schondorf Clerk

23 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, May 3, Committee Members Present: Frank Mazza, Chairman Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean L. Goss Larry Leverett Administration Present: Project Manager: Architect: Anthony P. Byrne John Hopkins Damaris Rau Susan Wallerstein Richard L. Sitnik - PinnacleOne Ray Wiley PinnacleOne Joseph J. Aliotta Swanke Hayden Connell Mark Maljanian Swanke Hayden Connell Joseph DelVecchio Thornton-Tomasetti Group The meeting of the Hamilton Avenue School Building Committee was called to order at 7:30 a.m. Request for Payment Aquarion Water Company - $ water flow test in the vicinity of Hamilton Avenue School. A motion was made by Tom Heagney and seconded by Tom Smario to approve payment in the amount of $ to Aquarion Water Company for a flow test in the vicinity of Hamilton Avenue School. VOTE: 6 in favor, none opposed Steve LoParco was not present when the vote was taken. Chairman s Report 1. The Board of Education has submitted an application for Municipal Improvement to Planning and Zoning for the construction of a new Hamilton Avenue School.

24 Hamilton Avenue School Building Committee May 3, 2005 Page 2 A motion was made by Tom Heagney and seconded by Sylvester Pecora to request Municipal Improvement for the construction of a new Hamilton Avenue School. VOTE: 6 in favor, none opposed Steve LoParco was not present when the vote was taken. 2. The demolition contract has not been finalized; therefore, the contractor cannot work in the building. However, the contractor can erect the fencing and shut off the water. 3. The Architectural Review Committee will review the project on Wednesday, May 4, The site plan is on the Planning and Zoning agenda for Tuesday, May 10, Frank reported that he met with the RTM Education and Finance Committees on Monday, May 2, to discuss the project. Project Manager s Report Rich Sitnik reported that he, Tony Byrne, Mark Maljanian, and Risa Rottenberg met with the State Facilities Unit on April 25 to discuss the project review. Meetings have been scheduled for June 13 to review Phase 1 and August 15 to review Phase 2. Rich discussed phasing the project and is recommending that Phase I include the construction of the parking garage only. John Hopkins, Food Services Director for Greenwich Public Schools, discussed with the Committee the needs of the school kitchen. He believes the cost of the kitchen equipment should be in the range of $250,000. The Committee and architect discussed at length the design development drawings and the cost estimate presented by the architect. Rich Sitnik will coordinate the comments made by the committee members into one document for the architect to review and respond to. PinnacleOne s cost estimate will be available sometime next week. The Committee directed the architect to move forward with the design of the parking garage. A motion was made by Steve LoParco and seconded by Paul Toretta to proceed with construction drawings for the parking garage. VOTE: 7 in favor, none opposed The minutes of the April 12, 2005, meeting were submitted for approval. A motion was made by Steve Walko and seconded by Paul Toretta to approve the minutes of the April 12, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 7 in favor, none opposed

25 Hamilton Avenue School Building Committee May 3, 2005 Page 3 The next meeting of the Hamilton Avenue School Building Committee will be held on Tuesday, May 17, 2005, at 7:30 a.m. There being no further business, a motion was made and seconded to adjourn at 8:55 a.m. Approved: Meeting of May 17, 2005 Frank Mazza Chairman Jay Schondorf Clerk

26 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, May 17, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean L. Goss Raymond J. Heimbuch Larry Leverett Marcos Madrid Peter Robinson Administration Present: Project Manager: Architect: Anthony P. Byrne Damaris Rau Susan Wallerstein Ray Wiley PinnacleOne Joseph J. Aliotta Swanke Hayden Connell Mark Maljanian Swanke Hayden Connell Roger L. Klein Swanke Hayden Connell The meeting of the Hamilton Avenue School Building Committee was called to order at 7:33 a.m. Chairman s Report 1. A request was received from the architect for additional fees for the design of the parking garage. The Committee disagrees with the request, and a letter was sent to the architect to that effect. 2. Frank reported that the Committee did not receive site plan approval at the Planning and Zoning Commission Meeting on May 10 th. Issues raised were the number of buses, staffing as it relates to parking, and height variances. The Board of Education and the architect will respond to these concerns. The site plan will be resubmitted to the Planning and Zoning Commission at their meeting on June 7.

27 Hamilton Avenue School Building Committee May 17, 2005 Page 2 Project Manager s Report Ray Wiley presented a monthly report on the status of the project, including a financial report and a project schedule. The following items were presented for review and approval: 1. Request for payment for the removal of the memorial trees on the Hamilton Avenue School property in the amount of $ A motion was made by Paul Toretta and seconded by Sylvester Pecora to approve payment in the amount of $ for the removal of the memorial trees on the Hamilton Avenue School property. VOTE: 7 in favor, none opposed Steve Walko and Steve LoParco were not present when the vote was taken. 2. Ray Wiley reported that demolition has begun and selective abatement is in progress. Ray discussed with the Committee the need for exploratory demolition to determine the extent of the asbestos in the building. A motion was made by Paul Toretta and seconded by Tom Smario to approve $15,000 for exploratory demolition. VOTE: 9 in favor, none opposed 3. Additional exploration of the site as requested by Town engineers in the amount of $ A motion was made by Jay Schondorf and seconded by Tom Smario to approve $ for additional exploration of the site as requested by Town engineers. VOTE: 9 in favor, none opposed 4. Purchase of a container in the amount of $2,100 for the storage of the medallions. A motion was made by Sylvester Pecora and seconded by Tom Smario to approve $2,100 for the purchase of a container for the storage of the medallions. VOTE: 9 in favor, none opposed

28 Hamilton Avenue School Building Committee May 3, 2005 Page 3 The architect submitted a value engineering analysis of the design development budget estimate. The Committee reviewed each of the items listed. Attached is a revised analysis, which includes a list of the value engineering items discussed at the meeting, indicating those that were approved by the Committee and those that were rejected. A lengthy discussion took place regarding the project cost estimate being over budget. It was agreed that a meeting with the Board of Education is needed to discuss this issue. The minutes of the May 3, 2005, meeting were submitted for approval. A motion was made by Sylvester Pecora and seconded by Jay Schondorf to approve the minutes of the May 3, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 7 in favor, none opposed Steve Walko and Tom Heagney left prior to the vote. There being no further business, a motion was made and seconded to adjourn at 10:40 a.m. Approved: Meeting of June 7, 2005 Frank Mazza Chairman Jay Schondorf Clerk

29 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, June 7, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Jay Schondorf, Clerk Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Dean L. Goss Raymond J. Heimbuch Administration Present: Project Manager: Architect: Anthony P. Byrne Susan Wallerstein Richard L. Sitnik PinnacleOne Ray Wiley PinnacleOne Mark Maljanian Swanke Hayden Connell The meeting of the Hamilton Avenue School Building Committee was called to order at 7:35 a.m. Chairman s Report Frank Mazza presented the following requisitions for approval: 1. PinnacleOne monthly fees and reimbursable expenses: a. Month of March $41, b. Month of April , c. Month of May , Total $87, A motion was made by Tom Smario and seconded by Sylvester Pecora to approve payment in the amount of $87, to PinnaceOne for work completed in the months of March, April, and May. VOTE: 9 in favor, none opposed

30 Hamilton Avenue School Building Committee June 7, 2005 Page 2 2. Beacon Blueprints, Inc. $ site plan copies A motion was made by Paul Toretta and seconded by Sylvester Pecora to approve payment in the amount of $13.00 to Beacon Blueprints, Inc., for site plan copies. VOTE: 9 in favor, none opposed 3. Swanke Hayden Connell - $94, completion of design development A motion was made by Tom Smario and seconded by Steve LoParco to approve payment in the amount of $94, to Swanke Hayden Connell for design development completion subject to approval of a construction budget. VOTE: 9 in favor, none opposed 4. Swanke Hayden Connell - $26, test borings A motion was made by Jay Schondorf and seconded by Sylvester Pecora to approve payment in the amount of $26, to Swanke Hayden Connell for test borings. VOTE: 9 in favor, none opposed 5. Swanke Hayden Connell - $13, reimbursable expenses A motion was made by Tom Smario and seconded by Jay Schondorf to approve payment in the amount of $13, to Swanke Hayden Connell for reimbursable expenses. Project Manager s Report VOTE: 9 in favor, none opposed Ray Wiley presented a monthly progress report, which included a financial review and the status of the asbestos abatement. Ray presented the following construction issues for discussion and approval: 1. Additional asbestos removal in the gymnasium area approximate cost $132,000 A motion was made by Paul Toretta and seconded by Sylvester Pecora to approve an amount not to exceed $132,000 for additional asbestos removal. VOTE: 9 in favor, none opposed

31 Hamilton Avenue School Building Committee June 7, 2005 Page 3 2. Additional steel to stabilize the old building approximate cost $35,000 A motion was made by Paul Toretta and seconded by Tom Smario to approve an amount not to exceed $30,000 for additional steel to stabilize the old building. VOTE: 9 in favor, none opposed 3. Removal of safe in Hamilton Avenue School approximate cost $2, A motion was made by Sylvester Pecora and seconded by Tom Smario to approve $2, for the removal of the safe in the Hamilton Avenue School. VOTE: 9 in favor, none opposed 4. Change Order No. 1 to Manafort Brothers, Inc. debris removal, abatement exploratory work, and subsurface equipment time - $22, A motion was made by Tom Smario and seconded by Paul Toretta to approve Change Order No. 1 in the amount of $22, to Manafort Brothers, Inc. VOTE: 9 in favor, none opposed Rich Sitnik presented a construction budget in the amount of $22,467,000 ($19,992,019 for the building and $2,474,981 for the parking garage). Following a discussion on the budget, the Committee agreed to a construction budget in the amount of $22,467,000 and to move forward with the construction document phase of the project. A motion was made by Paul Toretta and seconded by Steve LoParco to authorize Swanke Hayden Connell to proceed to the construction document phase of the project and to design the project to the budget amount of $22,467,000. VOTE: 9 in favor, none opposed The minutes of the May 17, 2005, meeting were submitted for approval. A motion was made by Sylvester Pecora and seconded by Paul Toretta to approve the minutes of the May 17, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 9 in favor, none opposed

32 Hamilton Avenue School Building Committee June 7, 2005 Page 4 The next meeting of the Hamilton Avenue Building Committee will be held on Tuesday, July 12, 2005, at 7:30 a.m. There being no further business, a motion was made and seconded to adjourn at 8:47 a.m. Approved: Meeting of July 5, 2005 Frank Mazza Chairman Jay Schondorf Clerk

33 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, July 5, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Thomas J. Heagney Steven H. LoParco Sylvester Pecora Thomas L. Smario Paul Toretta Stephen G. Walko Ex-Officio Members Present: Raymond J. Heimbuch Administration Present: Project Manager: Architect: Susan Wallerstein Richard L. Sitnik PinnacleOne Ray Wiley PinnacleOne Mark Maljanian Swanke Hayden Connell The meeting of the Hamilton Avenue School Building Committee was called to order at 7:30 a.m. Chairman s Report 1. Results of the geothermal test well indicate that fewer wells may be required than originally anticipated. 2. An agreement with the neighbor for right of entry to the property has been signed. 3. Final site plan approval is on the Planning and Zoning agenda for the meeting on July 12, Project Manager s Report Ray Wiley presented a monthly progress report, which included a financial review and a report on the status of the demolition. Rich Sitnik reported that the garage drawings were reviewed and accepted by the State Department of Education Facilities Unit on June 13. An independent code consultant will conduct a local review of the garage plans prior to submission to the State for final approval at a cost of $2,000. A motion was made by Tom Smario and seconded by Paul Toretta to approve an amount not to exceed $2,000 for an independent code consultant to conduct a local review of the garage plans.

34 Hamilton Avenue School Building Committee July 5, 2005 Page 2 The following construction issues were presented for discussion and approval: 1. Special inspection proposal from The DiSalvo Ericson Group to conduct special inspections - $30,000. A motion was made by Sylvester Pecora and seconded by Paul Toretta to approve DiSalvo Ericson Group to conduct special inspections in an amount not to exceed $30, The need for an additional $38,000 to the previously approved $132,000 for asbestos removal and other related expenses. A motion was made by Tom Smario and seconded by Tom Heagney to approve an additional $38,000 to the previously approved $132,000 for asbestos removal and other related expenses. The following requisitions were presented for approval: 1. Swanke Hayden Connell - $9, reimbursables - February 2005 A motion was made by Paul Toretta and seconded by Sylvester Pecora to approve payment in the amount of $9, to Swanke Hayden Connell for reimbursable expenses. 2. Swanke Hayden Connell - $15, reimbursables - June 2005 A motion was made by Sylvester Pecora and seconded by Paul Toretta to approve payment in the amount of $15, to Swanke Hayden Connell for reimbursable expenses. 3. Swanke Hayden Connell - $54, professional services through May 20, 2005 No action taken. 4. Board of Appeals variance fees - $ A motion was made by Tom Smario and seconded by Sylvester Pecora to approve payment of $ for variance fees.

35 Hamilton Avenue School Building Committee July 5, 2005 Page 3 5. Request for additional fees from Swanke Hayden Connell for additional design work A motion was made by Paul Toretta and seconded by Tom Heagney to offer up to $60,000 in additional fees to Swanke Hayden Connell for resolution of all matters. 6. Swanke Hayden Connell for furniture layout of the new building necessary to complete construction documents - $16,000 A motion was made by Tom Heagney and seconded by Paul Toretta to approve $16,000 to Swanke Hayden Connell for furniture layout of the new building. The school administration will be responsible for developing furniture specifications and construction administration. 7. Contract payment No. 1 to Manafort Brothers, Inc. - $135, A motion was made by Tom Heagney and seconded by Paul Toretta to approve contract payment No. 1 to Manafort Brothers, Inc., in the amount of $135, Garage Plans and Specifications The architect presented the garage plans and specifications for the Committee s review and approval. Some minor technical modifications were discussed. The plans and specifications will be presented to the Board of Education for approval at their meeting on July 19, A motion was made by Tom Heagney and seconded by Tom Smario to approve the garage plans and specifications pending final technical modifications. Mark Maljanian updated the Committee on the progress of the construction documents. The minutes of the June 7, 2005, meeting were submitted for approval. A motion was made by Sylvester Pecora and seconded by Tom Smario to approve the minutes of the June 7, 2005, meeting of the Hamilton Avenue School Building Committee. VOTE: 7 in favor, none opposed Paul Toretta left prior to the vote

36 Hamilton Avenue School Building Committee July 5, 2005 Page 4 The next meeting of the Hamilton Avenue School Building Committee will be held on Tuesday, August 9, 2005, at 7:30 a.m. There being no further business, a motion was made and seconded to adjourn at 9:03 a.m. Approved: Meeting of August 9, 2005 Frank Mazza Chairman Jay Schondorf Clerk

37 HAMILTON AVENUE SCHOOL BUILDING COMMITTEE Minutes of the Hamilton Avenue School Building Committee Meeting held on Tuesday, August 9, Committee Members Present: Frank Mazza, Chairman Joseph L. Ross, Vice Chairman Thomas J. Heagney Steven H. LoParco Thomas L. Smario Paul Toretta Ex-Officio Members Present: Larry Leverett Marcos Madrid Peter Robinson Administration Present: Project Manager: Architect: Damaris Rau Susan Wallerstein Richard L. Sitnik PinnacleOne Ray Wiley PinnacleOne Mark Maljanian Swanke Hayden Connell The meeting of the Hamilton Avenue School Building Committee was called to order at 7:34 a.m. The following requisitions were presented for review and approval: 1. PinnacleOne $36,675 payment for the month of June 2005 A motion was made by Tom Smario and seconded by Tom Heagney to approve payment in the amount of $36,675 to PinnacleOne for work completed through June VOTE: 6 in favor, none opposed 2. Manafort Brothers, Inc. - $196, Contract Payment No. 2 A motion was made by Tom Smario and seconded by Tom Heagney to approve Contract Payment No. 2 to Manafort Brothers, Inc., in the amount of $196, VOTE: 6 in favor, none opposed 3. Manafort Brothers, Inc. - $148, Contract Payment No. 3 A motion was made by Tom Smario and seconded by Joe Ross to approve Contract Payment No. 3 to Manafort Brothers, Inc., in the amount of $148, subject to approval by the architect. VOTE: 6 in favor, none opposed