Journey School A California Public Charter School

Transcription

1 Journey School A California Public Charter School February 27, 2014 REGULAR MEETING AGENDA 6:00 p.m. At Journey School Foxborough Aliso Viejo, CA In the Journey School Office And by teleconference at posted locations (949) Michael Corbo, Council President Sue Vaughn, Council Vice-President Warren Whiteaker, Council Treasurer Susan Toma-Berge, Council Secretary Jon Kaplan, Council Member Kara McCann, Council Member Lisa O Neill: Parent Cabinet Member TBD: Educational Trustee Member INSTRUCTIONS FOR PRESENTATIONS TO THE COUNCIL BY PARENTS AND CITIZENS Journey School welcomes your participation at the school s Council meetings. The purpose of a public meeting of the Council is to conduct the affairs of Journey School in public. We are pleased that you are in attendance. To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided: 1. Agendas are available to all audience members at the door during the meeting. 2. Request to Speak forms are available for all audience members who wish to speak on any agenda items or under the general category of Public Comment. Public Comment time is set aside for members of the audience to raise issues that are not specifically on the agenda. However, due to public meeting laws, the Council can only listen to your issue, not discuss your issue, respond in substance or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes. The Council may give direction to staff to respond to your concern. 3. With regard to items that are on the agenda, you may specify that agenda item on your Request to Speak form. Following the presentation on that agenda item by staff, school committees or the public, the President will recognize members of the public who have submitted a Request to Speak form. This period precedes Council discussion and deliberation. You will be given an opportunity to speak for up to three (3) minutes. 4. When addressing the Council, speakers are requested to state their name from the podium and adhere to the time limits set forth. Page 1 of 5

2 Notices: Journey does not discriminate on the basis of disability in the admission or access to, or treatment in employment in its programs or activities. Please notify the office at (949) seventy-two (72) hours prior to the date of the meeting for disability accommodations necessary in order to participate. Per California Government Code section (b), Journey shall make materials that are part of the regular agenda packet available in the office and/or on the school s web site without delay and at the same time they are distributed to the Council. AGENDA ITEM SPONSOR EST. TIME 1 Call to Order, Roll Call and Review of Norms/Roles Mike Corbo 6:0 0 2 Inspirational Passage Mike Corbo 6:05 3 Oath of Office*: Oath of Office for Educational Trustee Member Mike Corbo 6:10 4 Approval of Agenda* Mike Corbo 6:12 NOTE: The order of the agenda may be changed without prior notice to the public. 5 PUBLIC COMMENT: Reminder: Please fill-out a speaker card; see policy above for guidelines 6 CONSENT AGENDA ITEMS: Mike Corbo 6:15 6:30 Items on Consent Agenda may be approved with one motion and vote for all but without discussion. If an item is to be discussed, it is removed from the Consent Agenda and moved to an Action Item immediately following the Consent Items. A. Approval of Minutes*: Minutes from meetings of January 23, B. Corporate Tax Return 990 and 199*: Review and approval of submission of annual tax returns for the fiscal year C. Second Interim Financial Report*: Approval of Second Interim financial report for submission to CUSD, based on January financial position. D. Consolidated Application*: Approval of Winter submission of Consolidated Application for federal funding and other reporting. E. Support Staff Job Descriptions*: Approval of updated job Page 2 of 5

3 descriptions for office support staff. F. Fiscal Policies*: Update to fiscal policies to clarify check signing and alter limits for pre-approval documentation. 7 INFORMATION ITEMS: Reports 6:35 A. Financial Report*: Review of January financials, update on current forecast compared to revised budget. B. Budget Committee Update: Update regarding beginning of budget process for school year. C. Administrative Update*: Reports from Executive Director and Assistant Director, including report on the Administrator-Parent Coffee meetings, enrollment, attendance and upcoming lottery, reflections on classroom activities, update and challenges of Common Core implementation, including planning for Smarter Balance field testing D. Faculty Update: Update on Faculty activities, including progress on individual professional development plans E. Parent Cabinet Update*: Update on Parent Cabinet winter activities and upcoming Auction. F. Report on Follow-up for Previous Board Items Larry Tamayo Mike Corbo / Gavin Keller Faculty Rep Lisa O Neill Sue Vaughn 8 DISCUSSION/ACTION ITEMS: 7:30 A. Journey School Nut Policy*: Consideration of update to school Nut Policy to create a Nut free campus. B. Administrative Configuration and Organization for with Job Descriptions for Administrative positions*: Discussion and approval of organization for Journey Administrative structure for C. Approval of contracts for Co-Learning Directors for *: Discussion and approval of Learning Director positions as per Administrative Organization for D. Waldorf Co-Alignment between Common Core Standards and public Waldorf curriculum*: Review of recently completed Alliance for Public Waldorf Education s Common Core curricular alignment E. Charter Renewal Planning: Discussion of timing and action items needed for charter renewal in , including School and Employee Handbook revisions. Mike Corbo Gavin Keller Page 3 of 5

4 F. Dress Code and Media Guidelines: Review of recommendations and considerations to update dress code and media guidelines for school year. G. Bell Schedule for : Review of proposed changes to bell schedule to allow implementation of staggered start, end and recess times due to school growth. 9 AUDIT COMMITTEE: 8:30 A. Audit Engagement contract*: Review and approval of audit engagement letter with school audit firm for fiscal year ending June 30, Franci Sassin 10 DISCUSSION/ACTION ITEMS: Board Development 8:35 A. Board Retreat Planning: Discussion of planning for annual Board retreat including board training topics and items for board discussion B. Form 700*: Review of annual process for submission of Form 700 under the Council s Conflict of Interest Code. C. Board attendance at school events*: Review of upcoming events and board attendance or representation. Mike Corbo/ Franci Sassin Mike Corbo/ 11 DISCUSSION/ACTION ITEMS: Development and Journey School Foundation 8:45 A. Update on Development Activities: Report on the Light the Journey fundraising campaign, Close the Gap, recent Glaze family Compassionate Campus gift, and other JSF activities 12 CLOSED SESSION: The meeting will now convene to closed session to discuss the matters described below: Colleen Patterson/ Mike Corbo 9:00 A. Pursuant to Government Code : CONFERENCE WITH LABOR NEGOTIATORS: Update on negotiations Employee organization: Journey Teachers Association/CTA/NEA Agency designated representative: Colleen Patterson B. Pursuant to Government Code : CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Property: Foxborough, Page 4 of 5

5 Aliso Viejo, CA Agency negotiators:, Franci Sassin Negotiating parties: Capistrano Unified School District and Journey School Under negotiation: Lease terms for and C. Pursuant to Government Code 54957: Public Employee Performance Evaluations: Titles: Executive Director, Assistant Director, Main Class Teacher, Specialty Teacher D. RECONVENE TO OPEN SESSION: The meeting was reconvened to open session at: p.m. PUBLIC REPORT ON ACTION TAKEN IN CLOSED SESSION (includes the vote or abstention of every member present) 13 Adjournment Mike Corbo 9:30 Agenda publicly posted at Journey School on February 24, 2014 by And at: 1315 Alma Ave #422, Walnut Creek CA by Jon Kaplan And on the school website at *Items that are expected to have back up materials provided prior to or at the meeting are indicate with an asterisk. Other items may also have back up materials provided. Page 5 of 5