Southwest Power Pool, Inc. OPERATIONS TRAINING WORKING GROUP MINUTES

Transcription

1 Southwest Power Pool, Inc. OPERATIONS TRAINING WORKING GROUP Teleconference January 11, 2016 MINUTES OTWG Members in Attendance Denney Fales KCPL Chair Robert Hirchak CLECO Vice Chair Chris Dodds WRI Michael Gaunder OG&E Mike Hood AECC Sheldon Hunter SECI Danny Johnson XCEL Russell Moore CUS Edgar Rivera LUS Steve Tegtmeier LES Stanley Winbush AEP Michael Daly SPP Staff Secretary OTWG Nominees in Attendance Dan O Neill WAPA Carroll Reddick WFEC Derek Stafford GRDA Attendees Margaret Adams SPP Gay Anthony SPP Angie Blacketer LES Kim Burnside SPP Melinda Campbell EDE Tyler Delcambre LUS Jennifer Farley SPP Becky Gifford SPP Jim Gunnell SPP John Gunter SPP Mike Kidwell EDE John Mason IND Karen McGee AEP Dave Millam KCPL PJ Rose SPP Leslie Sink SPP Karen Thomas SPP Jimmy Womack SPP Keeth Works SPA Agenda Item 1: Call to Order Denney Fales (KCPL) called the meeting to order at Agenda Item 2: Statement and Attendance Michael Daly (SPP) read the introductory language from the Chair/Staff Secretary training and then completed roll call. Agenda Item 3: Approval of the Meeting Agenda Robert Hirchak (CLECO) made a motion to approve the agenda. Russell Moore (CUS) seconded the motion. The motion passed with no opposition or abstentions. Agenda Item 4: Approval of the Meeting Minutes Danny Johnson (XCEL) made a motion to approve the minutes from the December 7 teleconference. Michael Gaunder (OGE) seconded this motion. The motion passed with no opposition or abstentions.

2 Agenda Item 5: Review of Previous Action Items Action Item Date Originated Owner Status Comments Leslie Sink to research information previously discussed regarding No Shows for ILT sessions Leslie Sink Completed To be discussed in Agenda Item 15 b Agenda Item 6: Working Group Survey Results Denney Fales asked if all members received the survey results, and no one indicated they did not receive the information. Denney noted the improved response rate of 83%, and he pointed out several of the comments. One comment mentioned about listing times for each agenda item so that speakers would not go on too long about a particular item. Denney shared that the idea is really better suited for meetings held over multiple days, for example MOPC. Our meetings, he said, were generally shorter and did not need that level of detail. Agenda Item 7: OTWG Nominations Denney Fales shared that, with our revised charter, there were now four openings for membership on the OTWG. To date, only three nominations had been submitted and were presented for consideration. Dan O Neill (WAPA), Carroll Reddick (WFEC), and Derek Stafford (GRDA) were nominated for the open seats, and each was allowed to share their backgrounds with the group. Dan O Neill stated that he had worked for WAPA for over 26 years, and joined the training group in He enjoys the position and keeps busy, training five new dispatchers in connection with the 2015 integration with SPP. Dan stated that his entity operates in both the Eastern and Western Interconnects. Carroll Reddick stated that he has spent over 27 years with WFEC, including 12 years as a transmission operator and 4 years as chief transmission operator. He is currently the manager of transmission and distribution operations and supervises the WFEC trainer. Working with the WFEC trainer, he makes sure all WFEC operators meet NERC requirements, and specifically helps with all switch training. Denney Fales pointed out that Carroll is also a voting member of the Market Operations Policy Committee (MOPC). Derek Stafford stated that previous to his employment with GRDA he was in computer-based training. He has spent the past 11 years at GRDA in system operations, specifically in generation, marketing, and transmission. Currently, he is the system operations trainer at GRDA, focusing on generation and marketing training as well as on-the-job training for those positions. After the completion of all presentations, Denney reminded OTWG members about how to use the polls in WebEx to record their votes. He stressed that only OTWG members should respond to the polls. Jim Gunnell (SPP) interjected to say that members needed to understand that they were only voting to send these nominees as a recommendation to Nick. Danny Johnson asked who Nick was. Michael Daly stated that Nick referred to Nick Brown, President and CEO of Southwest Power Pool. He also mentioned that this recommendation process was stipulated in the bylaws. Separate polls were opened for each nominee and members submitted their votes. Michael

3 Daly reminded members that he would be in touch once the results were tabulated and Nick Brown had responded to the nominations. Agenda Item 8: System Operations Conference (SOC) Update John Gunter (SPP) shared that work continued on the design and development of the new content for the upcoming SOCs. Most of the work would be complete by the end of February, and all work would be finalized in March prior to the first delivery. John noted that there had been a change to the hotel accommodations for the SOC in Amarillo. A block of rooms had been set aside at the Courtyard Marriott in downtown Amarillo rather than at hotels near the Amarillo Technical Center, which is the SOC location. With this change, John confirmed that all room blocks are complete for the SOCs this year. Stanley Winbush (AEP) asked about this year s theme and outline for the SOCs. John stated that there won t be a theme this year like the previous years, rather topics would be separate for each day. He mentioned that Day 1 would include Situational Awareness/Human Performance; Day 2 would include Transmission Congestion and Voltage Mitigation; Day 3 would include Capacity and Energy Emergency/Conservative Operations; and, Day 4 would include Load Shed. Agenda Item 9: Dispatcher Training Simulator (DTS) Update PJ Rose (SPP) shared that the DTS was updated with a new model last Friday, but a few other changes need to be made to it. A new model will be developed and implemented prior to the black start drill later this month. Work is underway to make sure the DTS gets the most current model available. Dan O Neill (WAPA) asked how updates to one-lines could be submitted for inclusion in the model the DTS utilizes. PJ will send out instructions to Dan and all OTWG members about how to submit updates via the Request Management System (RMS). Agenda Item 10: 2016 Registration Update/Waitlist Kim Burnside (SPP) shared the latest information regarding the registration and waitlists for She will send her slide by to the OTWG Exploder list. Agenda Item 11: Upcoming Reliability Training Events PJ Rose (SPP) reminded everyone of the upcoming training sessions this month. Click here for details. Agenda Item 12: Marketplace Training Update Becky Gifford (SPP) shared that work was underway for two Marketplace net-conferences one on the Day-Ahead Market and one related to Ramp. More details will be provided next month. She stated that we continue to monitor Revision Requests (RRs) for impacts to training materials. A review of all Marketplace related elearning courses has been completed, and a meeting is scheduled with the CBT developer to determine the priority order of necessary updates. Agenda Item 13: Lessons Learned from Audits No items were shared. Agenda Item 14: Operations Reliability Working Group (ORWG) Update Robert Hirchak (CLECO) shared that the ORWG met last week. He put in a plug for the fall Drill with MISO, which will be held on October 4 and 5, The ORWG will pass along information to the OTWG for this event. Robert shared that information regarding the communications protocol was contained in the ORWG s January Meeting Materials. Click here to access that document. a. Load Shed Process Update Karen Thomas (SPP) stated there was no update regarding the Load Shed Process. Karen

4 reminded all members to check your information and phone numbers to make sure they were correct for the pilot. Any changes should be ed to her at There was some confusion on who received information regarding the Load Shed Pilot. Karen clarified that ORWG members received this information, and that during the pilot the instructions would be sent to the real-time desk. Agenda Item 15: Other Items a. SPP Criteria Changes John Gunter shared that SPP used to have one criteria document; however, beginning January 1, 2016, there are separate operating and planning criteria documents that will impact market and reliability training. Members are encouraged to review the document and update any training material. Additionally, a routing document has been produced to help identify the changes that have occurred. If members have any questions, they can call John Gunter for assistance. b. No Shows for ILT Sessions Leslie Sink (SPP) reminded members that back in October 2014 they had discussed how No Shows in Instructor Led Training (ILT) sessions impacted the training budget. And, the minutes from October 2014 indicate that members were supportive of having a charge for No Shows with appropriate guidelines. The goal is to reduce costs while still maintaining a quality product. Now, the concern is that No Shows are still an impact to our budget, and we need to more closely monitor the number of No Shows to training sessions this year. Leslie stated that by diligently tracking the number of No Shows in 2016 we could have a good record of the costs incurred. The plan is to make sure to track No Shows in the Learning Management System (LMS), particularly those inside of a five-day window before a training event. An will be sent to the individual, his or her manager, and the entity training contact when a No Show is recorded in the LMS. This data will be compiled and presented to the members at the end of this year along with some guidelines about a charge. Steve Tegtmeier (LES) questioned what appropriate time frame was to cancel a seat at the SOC. Leslie stated that the optimal time frame was 14 days in advance for travel arrangements and 5 business days for food/cancellations. These timeframes for the SOCs would allow us to recoup some printing and catering costs with that amount of notice. Leslie thanked members for helping spread the word about the impact of No Shows. Agenda Item 16: Roundtable Gay Anthony (SPP) reminded members about the end-of-year training survey. This survey was part of the NERC required evaluation of all training offerings in The survey was launched on January 4 and received by those attending any virtual instructor-led, instructorled, or computer-based training. The survey is open until February 21 to make sure all shifts can have the opportunity to respond, and Gay encouraged all members to get the word out about responding to the survey. Results from the survey will be discussed in the March OTWG meeting. PJ Rose shared that there was a meeting to discuss changes to the black start drills on January 12 from 2:00 p.m. to 3:00 p.m. CST. Agenda Item 17: Summary of New Action Items 1. PJ Rose to send instructions to all members about how submit updates to the model the DTS uses. 2. Michael Daly to report to the group once Nick Brown has responded to the nominations of Dan O Neill, Carroll Reddick, and Derek Stafford. Agenda Item 18: Future Meetings OTWG Teleconference February 8, 2016, 1:30 p.m. 3:00 p.m. CST

5 Click here to register. Agenda Item 19: Adjournment Denney Fales (KCPL) adjourned the meeting at Respectfully submitted, Michael Daly, Secretary