WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT

Transcription

1 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 3434 COLWELL AVENUE SUITE 200 TAMPA, FLORIDA WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING December 10, 2013

2 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT AGENDA DECEMBER 10, 2013 at 3:00 p.m. Fowler White Boggs, P.A. 501 E. Kennedy Boulevard, Suite 1700 Tampa, FL District Board of Supervisors Alex McLeod Chairman Doug South Vice Chairman Pam Parisi Assistant Secretary Maja Barnat Assistant Secretary District Manager Matthew Huber Rizzetta & Company, Inc. District Attorney Erin McCormick Fowler White Boggs, P.A. District Engineer Jamie Scarola Scarola Associates All Cellular phones and pagers must be turned off while in the meeting room. The District Agenda is comprised of five different sections: The meeting will begin promptly at 3:00 p.m. with the first section, which is called Audience Comments. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT IS MAINTENANCE RELATED ITEM, THESE ITEMS WILL NEED TO BE ADDRESSED BY THE DISTRICT ADMINISTRATOR OUTSIDE THE CONTEXT OF THIS MEETING. The Second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. If any member of the audience would like to speak on one of the business items, they will need to register with the District Administrator prior to the presentation of that agenda item. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Administrator s office at (813) at least seven days in advance of the scheduled meeting. Requests to address items that are not on this agenda must be submitted in writing with an explanation to the District Administrator at least fourteen (14) days prior to the date of the meeting and will be heard under Public Comments. The fourth section is called Staff Reports. This section allows the District Administrator, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (813) , at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) , who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

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6 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT November Minutes of Meeting Page 1 MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Waterset North Community Development District was held on Tuesday, November 12, 2013 at 3:05 p.m. at the office of Newland Communities, located at 777 S. Harbour Island Boulevard, Suite 320 Tampa, Florida Present and constituting a quorum: Alex McLeod Doug South Maja Barnat Pam Parisi Board Supervisor, Chairman Board Supervisor, Vice-Chairman Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Also present were: Matt Huber Erin McCormick Jamie Scarola Kelly Evans John Toborg Mark Ballenger District Manager, Rizzetta & Company, Inc. District Counsel, Fowler White Boggs P.A. District Engineer, Scarola & Associates Rizzetta Amenity Services, Inc. Operations Manager, Rizzetta & Company, Inc. Representative, Ballenger & Company FIRST ORDER OF BUSINESS Call to Order Mr. Huber called the meeting to order and read the roll call. No audience members were present. SECOND ORDER OF BUSINESS Consideration of the Minutes of the Board of Supervisors Regular Meeting held on October 15, 2013 On a Motion by Mr. McLeod, seconded by Mr. South, with all in favor, the Board approved the minutes of the Board of Supervisors Regular meeting held on October 15, 2013 for Waterset North Community Development District.

7 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT November Minutes of Meeting Page 2 THIRD ORDER OF BUSINESS Consideration of the Operation and Maintenance Expenditures for October 2013 Mr. Huber presented the expenditures to the Board for their review. On a Motion by Mr. McLeod, seconded by Ms. Parisi, with all in favor, the Board approved the Operation and Maintenance Expenditures for October 2013 ($95,747.97) for Waterset North Community Development District. FOURTH ORDER OF BUSINESS Consideration of the Operation and Maintenance Expenditures for October 2013 Waterset Café Mr. Huber presented the expenditures to the Board for their review. Ms. Evans will track the Rizzetta Amenity Services fees and will present to the Board at next meeting. On a Motion by Mr. McLeod seconded by Mr. South, with all in favor, the Board approved the Operation and Maintenance Expenditures for October 2013 Waterset Café ($14,961.66) for Waterset North Community Development District. FIFTH ORDER OF BUSINESS Ratification of Series 2007 Construction Requisitions #437, #439-#440 (see recap) Mr. Huber presented the requisitions to the Board for their review. On a Motion by Mr. South, seconded by Mr. McLeod, with all in favor, the Board ratified the Series 2007 Construction Requisitions #437, #439-#440 for Waterset North Community Development District. SIXTH ORDER OF BUSINESS Ratification of Series 2007 Construction Requisitions #438, Ferguson Enterprises $109, (see recap) Mr. Huber presented the requisitions to the Board for their review. On a Motion by Mr. McLeod, seconded by Mr. South, with all in favor, the Board ratified the Series 2007 Construction Requisitions #438, Ferguson Enterprises $109, for Waterset North Community Development District. SEVENTH ORDER OF BUSINESS Ratification of Contracts for Construction Executed by Chairman per Resolution (see recap)

8 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT November Minutes of Meeting Page 3 On a Motion by Mr. McLeod seconded by Mr. South, with all in favor, the Board ratified the contract for construction executed by the Chairman per Resolution for Waterset North Community Development District. EIGHTH ORDER OF BUSINESS Consideration of Resolution , Amending Fiscal Year 2012/2013 Budget Mr. Huber presented Resolution ; Amending Fiscal Year 2012/2013 Budget. On a Motion by Mr. McLeod, seconded by Ms. Parisi, with all in favor, the Board adopted Resolution ; Amending Fiscal Year 2012/2013 Budget as presented for Waterset North Community Development District. NINTH ORDER OF BUSINESS Consideration of Fiscal Year 2012/2013 Developer Funding Agreement Mr. Huber presented Fiscal Year 2012/2013 Developer Funding Agreement. On a Motion by Mr. McLeod, seconded by Ms. Parisi, with all in favor, the Board approved the Fiscal Year 2012/2013 Developer Funding Agreement for Waterset North Community Development District. TENTH ORDER OF BUSINES Consideration of Phase 2C1 Proposals Mr. South presented the Phase 2C1 Proposals for the Board. The Kearney Companies, LLC and RIPA & Associates were the only qualified bidders to present a proposal. The Construction Committee ranked the proposals with RIPA & Associates in the amount of $4,545, receiving 299 points and The Kearney Company, LLC in the amount of $4,721, receiving points. The Construction Committee recommends to the Board to award the contract to RIPA & Associates. A discussion ensued. On a Motion by Ms. Parisi, seconded by Mr. McLeod, with all in favor, the Board accepted the Ranking of the Construction Committee and approved to issue a Notice of Award, Bond Release and Notice to Proceed and enter into negotiations with RIPA & Associates in the amount of $4,545, for Waterset North Community Development District. ELEVENTH ORDER OF BUSINES Consideration of Drainage Easement Agreement Mr. McCormick presented the Drainage Easement Agreement to the Board. A discussion ensued. On a Motion by Mr. McLeod, seconded by Mr. South, with all in favor, the Board approved the Drainage Easement Agreement as presented for Waterset North Community Development District.

9 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT November Minutes of Meeting Page 4 TWELFTH ORDER OF BUSINESS Consideration of Authorizing Waterset Phase 2 Waterset Blvd., Landscape & Irrigation Request for Proposal Mr. South presented the request for proposal for Phase 2 Waterset Blvd., Segment A. On a Motion by Mr. McLeod, seconded by Mr. South, with all in favor, the Board authorized District Staff to issue a Request for Proposal for Waterset Phase 2 Waterset Blvd., Landscape and Irrigation for Waterset North Community Development District. THIRTEENTH ORDER OF BUSINESS Consideration of Dedication of Wetland Mitigation Areas in Phase 2 to the CDD Mr. South stated that EPC has inspected and approved. SWFWMD statement of completion and certification is still pending. Newland will prepare deeds and send to Ms. McCormick to convey at the December BOS meeting. FOURTEENTH ORDER OF BUSINESS Discussion of District s Irrigation System Mr. South opened the discussion on the irrigation system and presented a proposal from ValleyCrest in the amount of $29, for the Board to consider. The funds for this proposal will be split by the Developer at 60% and the District at 40%. A discussion ensued. On a Motion by Mr. South, seconded by Mr. McLeod, with all in favor, the Board approved the proposal from ValleyCrest in the amount of $29, for the removal/replacement of the Rainmaster Controllers for Waterset North Community Development District. FIFTEENTH ORDER OF BUSINESS Presentation of Field Inspection Report Mr. Toborg presented the Field Inspection Report. SIXTEENTH ORDER OF BUSINESS Discussion of Farmers Event; 3 rd Sunday of the Month (under separate cover) Mr. Parisi presented to the Board the concept of the Farmers Event to the Board. A discussion ensued. On a Motion by Mr. McLeod, seconded by Ms. Parisi, with all in favor, the Board authorized in concept and authorizes the Chairman to execute outside of a BOS meeting for Waterset North Community Development District. SEVENTEENTH ORDER OF BUSINESS Staff Reports

10 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT November Minutes of Meeting Page 5 A. District Counsel Ms. McCormick presented Resolution ; Amending the Provisions for Collection and Enforcement of Special Assessments. On a Motion by Mr. McLeod, seconded by Ms. Parisi, with all in favor, the Board adopted Resolution ; Amending the Provisions for Collection and Enforcement of Special Assessments for Waterset North Community Development District. B. District Engineer No report. C. District Manager Mr. Huber noted that the next regularly scheduled Board of Supervisors meeting will be held on December 10, 2013 at 3:00 p.m. at the office of Fowler White Boggs 501 E. Kennedy Blvd., Suite 1700, Tampa, Florida D. Clubhouse Manager Ms. Evans noted that Matt Duncan will be the new Clubhouse Manager. Ms. Evans recommended a quarterly preventative maintenance program for the fitness center equipment. On a Motion by Ms. Parisi, seconded by Mr. McLeod, with all in favor, the Board approved a Quarterly Preventative Maintenance program for the Fitness Equipment with Fit Rev for Waterset North Community Development District. EIGHTEENTH ORDER OF BUSINESS Supervisor Requests No Supervisor Requests. NINETEENTH ORDER OF BUSINESS Adjournment On a Motion by Mr. McLeod, seconded by Ms. Parisi, with all in favor, the Board adjourned the meeting at 4:20 p.m. for Waterset North Community Development District. Secretary/Assistant Secretary Chairman/ Vice Chairman

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12 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT SERIES 2007 CONSTRUCTION REQUISITION RECAP FOR BOARD APPROVAL ON DECEMBER 10, 2013 REQUISITION NO. PAYEE AMOUNT 441 Atlantic TNG $43, CIF Distributing, Inc. $26, Ferguson Enterprises, Inc. $7, Scarola Associates $2, Ballenger & Company, Inc. $3, Cardno Entrix $16, CIF Distributing, Inc. $47, Fowler White Boggs, P.A. $5,633.50

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14 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT SERIES 2007 CONSTRUCTION REQUISITION RECAP FOR BOARD APPROVAL ON DECEMBER 10, 2013 REQUISITIONS OVER $100,000 REQUISITION NO. PAYEE AMOUNT 446 RIPA & Associates $263, RIPA & Associates $263,219.31

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16 WATERSET NORTH COMMUNITY DEVELOPMENT DISTRICT CONTRACTS EXECUTED BY CHAIRMAN PER RESOLUTION FOR BOARD RATIFICATION ON DECEMBER 10, 2013 Contractor Description Contract Amount Number Cardno EXTRIX Waterset Pond Wetland J-M H1 Maintenance and Monitoring $54, Metcalf Enterprises, LLC Waterset Irrigation Controller Electric Service $5, Sunrise Landscaping Contractors, Inc. Waterset Phase 1D Cul de Sac Island Landscaping $5, Sunrise Landscaping Contractors, Inc. Waterset Phase 2A Common Area Landscape & Irrigation $97,594.50

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28 Ballenger & Company, Inc th Ave. N. Pinellas Park, Florida Irrigation Management Specialists Telephone Fax mark_ballenco@verizon.net FIELD REPORT DATE: November 15, 2013 PROJECT: Waterset Apollo Beach, Florida RE: Irrigation System Phase 1 A service/maintenance technician visited the site; October 23 rd, 24 th, 30 th and November 1 st, 4 th, 7 th, 13 th, 14 th & 15 th (two additional visits are planned for the month November). Total recorded rainfall to Controller A.50+/-. The site has dried out substantially except the buffer areas against Waterset Dr. south of Covington Stone Dr.. A meeting to review the proposal request sent to the CDD from Valley Crest to replace the Rain Master control system took place November 4 th. In this meeting the scope of work was better defined. Valley Crest resubmitted a new number and the board of directors approved the new numbers on November 12 th. This replacement is to be coordinated with JDL, Green Tech, Hunter Industries, Sunrise Maintenance and Ballenger & Company. The work is to take place in January of 2014 and to be completed February Action Items: Valley Crest is to repair under warranty major drip and conventional zone leaks at the A & C controllers where common irrigation installed on homeowners lot (reported last month). Program B2 (turf Sprays) dropped out all the irrigation zones by an undeterminable cause (November 12 th ish). Additional time was programmed to revive turf and the zone were reprogrammed into the controller Weather station and Controller A communication capabilities required cycling of power to A controller and station itself. Rain Master reported glitches in the central control software and indicated they are working/repaired issue. Rain Master Controllers communicated effectively with central control. Many turf zones are operating for 3 days a week due to the drying out. A request was made to Sunrise Landscape (Paul Gassen) to replace all 4 of these type devices with the newer above ground XC hybrid Hunter controller so that the controller is above ground and a rain shut off device can be installed. This work has yet to be accomplished. To date there were 68 icentral alarms sent via . Most involved dissemination not received from weather station. 3 were for a solenoid failure (B15), solenoid was replaced with approval from CDD. Many of the alarms were false flow alarms of exceeded the preprogramed amount by 1 gallon. A change was made in the flow register for any zone with less than a 3 gallon difference. Drip and PVC zone pipe repairs were required due maintenance procedures and installation techniques. Test Programs were initiated for each zone a minimum of 5-10 minutes or longer for maintenance purposes.

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38 Mark A. Ballenger Mark A. Ballenger C.L.I.A., C.I.D.

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53 Waterset North December 10, 2013 Under Separate Cover Jen s Market Agreement

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