SOUTHERN HILLS PLANTATION III

Transcription

1 SOUTHERN HILLS PLANTATION III COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA February 21, 2019

2 Southern Hills Plantation III Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida Phone: (561) Fax: (561) Toll-free: (877) February 14, 2019 Board of Supervisors Southern Hills Plantation III Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: A Regular Meeting of the Southern Hills Plantation III Community Development District will be held on February 21, 2019, at 10:00 a.m., at the Southern Hills Plantation Clubhouse, located at 4200 Summit View Drive, Brooksville, Florida The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments 3. Consideration of Resolution , Canvassing and Certifying the Results of the Landowners Election of Supervisors Held Pursuant to Section (2), Florida Statutes 4. Administration of Oath of Office to Newly Elected Supervisors, Jim Knierim, [SEAT 1], Robert Nelson, [SEAT 2], and Margaret Bloomquist, [SEAT 5] (the following to be provided in a separate package) A. Guide to Sunshine Amendment and Code of Ethics for Public Officers and Employees B. Membership, Obligations and Responsibilities C. Financial Disclosure Forms i. Form 1: Statement of Financial Interests ii. Form 1X: Amendment to Form 1, Statement of Financial Interests iii. Form 1F: Final Statement of Financial Interests D. Form 8B Memorandum of Voting Conflict 5. Consideration of Resolution , Electing the Officers of the Southern Hills Plantation III Community Development District, and Providing for an Effective Date

3 Board of Supervisors Southern Hills Plantation III Community Development District February 21, 2018, Regular Meeting Agenda Page 2 6. Approval of Unaudited Financial Statements as of December 31, Approval of Minutes A. September 6, 2018 Public Hearing and Regular Meeting B. November 15, 2018 Landowners Meeting 8. Other Business 9. Staff Reports A. District Counsel: Hopping Green & Sams, P.A. B. District Engineer: Coastal Engineering Associates, Inc. C. District Manager: Wrathell, Hunt and Associates, LLC NEXT MEETING DATE: March 21, 2019 at 10:00 a.m. 10. Adjournment If you have any questions or comments, please contact me directly at (239) Sincerely, Chesley E. Adams, Jr. District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE CALL IN NUMBER: CONFERENCE ID:

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5 RESOLUTION A RESOLUTION CANVASSING AND CERTIFYING THE RESULTS OF THE LANDOWNERS ELECTION OF SUPERVISORS HELD PURSUANT TO SECTION (2), FLORIDA STATUTES WHEREAS, pursuant to Section Florida Statutes, a landowners meeting is required to be held within 90 days of the District's creation and every two (2) years following the creation of a Community Development District for the purpose of electing Supervisors for the Board of Supervisors of the District; and WHEREAS, following proper publication of notice thereof, such landowners meeting was held on November 15, 2018, at which the below recited persons were duly elected by virtue of the votes cast in their respective favor; and WHEREAS, the District, by means of this Resolution, desires to canvass the votes and declare and certify the results of said election; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SOUTHERN HILLS PLANTATION III COMMUNITY DEVELOPMENT DISTRICT; 1. The following persons are found, certified, and declared to have been duly elected as Supervisors of and for the District, having been elected by the votes cast in their favor as shown, to wit: Jim Knierim Votes: 183 Robert Nelson Votes: 183 Margaret Bloomquist Votes: In accordance with said statute, and by virtue of the number of votes cast for the respective Supervisors, they are declared to have been elected for the following terms of office: Jim Knierim four (4)-year term Seat 1 Robert Nelson four (4)-year term Seat 2 Margaret Bloomquist two (2)-year term Seat 5 3. Said terms of office shall commence immediately upon the adoption of this Resolution. PASSED AND ADOPTED this 21 st day of February, Chair/Vice Chair, Board of Supervisors Secretary/Assistant Secretary

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7 RESOLUTION A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SOUTHERN HILLS PLANTATION III COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Southern Hills Plantation III Community Development District ( District ) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Hernando County, Florida; and WHEREAS, the Board of Supervisors of the Southern Hills Plantation III Community Development District held their Landowners Election for Seats 1, 2 and 5 on November 15, 2018; and WHEREAS, pursuant to Chapter 190, Florida Statutes, the Board desires to elect the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SOUTHERN HILLS PLANTATION III COMMUNITY DEVELOPMENT DISTRICT: 1. DISTRICT OFFICERS. The District officers are as follows: is appointed Chair is appointed Vice Chair Chuck Adams is appointed Secretary is appointed Assistant Secretary is appointed Assistant Secretary is appointed Assistant Secretary Craig Wrathell Craig Wrathell Jeff Pinder is appointed Assistant Secretary is appointed Treasurer is appointed Assistant Treasurer 2. CONFLICTS. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict.

8 3. EFFECTIVE DATE. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this day of, Attest: SOUTHERN HILLS PLANTATION III COMMUNITY DEVELOPMENT DISTRICT Secretary/Assistant Secretary Chair/Vice Chair, Board of Supervisors

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11 DRAFT MINUTES OF MEETING SOUTHERN HILLS PLANTATION III COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of the Southern Hills Plantation III Community Development District held a Public Hearing and a Regular Meeting on Thursday, September 6, 2018, immediately following the adjournment of the Southern Hills Plantation I CDD meeting scheduled to commence at 10:00 a.m., at the Southern Hills Plantation Clubhouse, located at 4200 Summit View Drive, Brooksville, Florida Present at the meeting was: Grady Miars (via telephone) Chair Robert Nelson Vice Chair Ellen Johnson Assistant Secretary Margaret Bloomquist Assistant Secretary Also present were: Chuck Adams District Manager Jennifer Kilinski (via telephone) District Counsel David McGuire (via telephone) Berger, Toombs, Elam, Gaines & Frank FIRST ORDER OF BUSINESS Call to Order/Roll Call Mr. Adams called the meeting to order at 10:36 a.m. Supervisors Bloomquist, Nelson and Johnson, were present, in person. Supervisor Miars was attending via telephone. Supervisor Knierim was not present. SECOND ORDER OF BUSINESS Public Comments (Agenda Items) There being no public comments, the next item followed. THIRD ORDER OF BUSINESS Presentation of Audited Annual Financial Report for the Fiscal Year Ended September 30, 2017, Prepared by Berger, Toombs, Elam, Gaines & Frank 1

12 SOUTHERN HILLS PLANTATION III CDD DRAFT September 6, Mr. McGuire, of Berger, Toombs, Elam, Gaines & Frank, presented the Audit, reviewed the information found on each page and noted that Pages 1 and 2 reflected an unmodified opinion. There were no deficiencies or instances of non-compliance. He highlighted the Finding, Status and Response, on Page 24, and the Finding and Response, on Page 26 of the Management Letter, and took questions. FOURTH ORDER OF BUSINESS Consideration of Resolution , Approving the Audited Annual Financial Report for the Fiscal Year Ended September 30, 2017 Mr. Adams presented Resolution On MOTION by Mr. Nelson and seconded by Ms. Johnson, with all in favor, Resolution , Approving the Audited Annual Financial Report for the Fiscal Year Ended September 30, 2017, was adopted. FIFTH ORDER OF BUSINESS Public Hearing to Hear Comments and Objections on the Adoption of the District s Final Budget for Fiscal Year 2018/2019, Pursuant to Florida Law A. Affidavit/Proof of Publication The proof of publication was provided for informational purposes. B. Consideration of Resolution , Relating to the Annual Appropriations and Adopting the Budget for the Fiscal Year Beginning October 1, 2018, and Ending September 30, 2019; Authorizing Budget Amendments; and Providing an Effective Date Mr. Adams presented Resolution The budget was exactly as it was when presented in draft form at the May 2, 2018 meeting. Most of the budget relates to the shared cost agreement with the other two districts for the improvements. Mr. Adams opened the Public Hearing. No members of the public spoke. Mr. Adams closed the Public Hearing. 2

13 SOUTHERN HILLS PLANTATION III CDD DRAFT September 6, On MOTION by Mr. Nelson and seconded by Ms. Johnson, with all in favor, Resolution , Relating to the Annual Appropriations and Adopting the Budget for the Fiscal Year Beginning October 1, 2018, and Ending September 30, 2019; Authorizing Budget Amendments; and Providing an Effective Date, was adopted. SIXTH ORDER OF BUSINESS Consideration of Fiscal Year 2018/2019 Funding Agreement Mr. Adams presented the Fiscal Year 2018/2019 Funding Agreement with SH Venture II LLC. The Agreement was identical to previous agreements and recognizes the budget, which is Developer-funded. It provides for a lien, collection methods; it is periodic billing, based upon actual expenses incurred, on a quarterly or semi-annual basis. On MOTION by Ms. Bloomquist and seconded by Ms. Johnson, with all in favor, the Fiscal Year 2018/2019 Funding Agreement between the District and SH Venture II LLC, was approved. SEVENTH ORDER OF BUSINESS Consideration of Resolution , Adopting the Annual Meeting Schedule for Fiscal Year 2019 Mr. Adams presented Resolution The following change was made: November 15, 2018: Change Regular Meeting Landowners Meeting On MOTION by Mr. Nelson and seconded by Ms. Johnson, with all in favor, Resolution , Adopting the Annual Meeting Schedule for Fiscal Year 2019, as revised, was adopted. EIGHTH ORDER OF BUSINESS Approval of Unaudited Financial Statements as of July 31, 2018 Mr. Adams presented the Unaudited Financial Statements as of July 31, The financials were accepted. NINTH ORDER OF BUSINESS Approval of May 2, 2018 Public Hearing and Regular Meeting Minutes 3

14 SOUTHERN HILLS PLANTATION III CDD DRAFT September 6, Mr. Adams presented the May 2, 2018 Public Hearing and Regular Meeting Minutes and asked for any additions, deletions or corrections. On MOTION by Ms. Johnson and seconded by Mr. Nelson, with all in favor, the May 2, 2018 Public Hearing and Regular Meeting Minutes, as presented, were approved. TENTH ORDER OF BUSINESS Other Business There being no other business, the next item followed. ELEVENTH ORDER OF BUSINESS Staff Reports A. District Counsel: Hopping Green & Sams, P.A. There being no report, the next item followed. B. District Engineer: Coastal Engineering Associates, LLC There being no report, the next item followed. C. District Manager: Wrathell, Hunt and Associates, LLC i. Consideration of ADA Site Compliance Proposal for Website Compliance Shield, Accessibility Policy and One (1) Annual Technological Audit Mr. Adams stated that Management engaged ADA Site Compliance (ADASC) to affix an ADA Compliance Shield on the District s homepage and bring its clients websites into compliance with the ADA website requirements. The CDD s website will be reduced to include only the documents and information required by Statute. The annual cost would be $200. ii. UPCOMING MEETINGS September 19, 2018, immediately following the adjournment of the Southern Hills Plantation I CDD meeting scheduled to commence at 10:00 a.m. October 18, 2018 at 10:00 a.m. Mr. Adams stated that the September 19, 2018, meeting will be cancelled. The Board will be notified of whether the October 18, 2018 meeting will be held. The Landowners Election Meeting will be on November 15,

15 SOUTHERN HILLS PLANTATION III CDD DRAFT September 6, TWELFTH ORDER OF BUSINESS Supervisors Requests There being no Supervisors requests, the next item followed. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business to discuss, the meeting adjourned. On MOTION by Ms. Bloomquist and seconded by Mr. Nelson, with all in favor, the meeting adjourned at 10:50 a.m. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 5

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18 DRAFT MINUTES OF MEETING SOUTHERN HILLS PLANTATION III COMMUNITY DEVELOPMENT DISTRICT A Landowners Meeting of the Southern Hills Plantation III Community Development District was held on Thursday, November 15, 2018, immediately following the adjournment of the Southern Hills Plantation I CDD Landowners Meeting, scheduled to commence at 10:00 a.m., at the Southern Hills Plantation Clubhouse, located at 4200 Summit View Drive, Brooksville, Florida Present at the meeting was: Chuck Adams District Manager Ellen Johnson Proxy Holder Margaret Bloomquist Board Member FIRST ORDER OF BUSINESS Call to Order/Roll Call Mr. Adams called the meeting to order at 10:09 a.m. In addition to himself, Ms. Ellen Johnson, a Landowner Representative and Proxy Holder, and Ms. Margaret Bloomquist, a Board Member, were present, in person. SECOND ORDER OF BUSINESS Proof of Publication The proof of publication was provided for informational purposes. THIRD ORDER OF BUSINESS Election of a Chair to Conduct Landowners Meeting Those in attendance agreed to Mr. Adams serving as Chair to conduct the Landowners Meeting. FOURTH ORDER OF BUSINESS Election of Supervisors [SEATS 1, 2 & 5] A. Nominations 1

19 SOUTHERN HILLS PLANTATION III CDD DRAFT November 15, Ms. Johnson nominated the following: Seat 1 Jim Knierim Seat 2 Robert Nelson Seat 5 Margaret Bloomquist No other nominations were made. B. Casting of Ballots i. Determine Number of Voting Units Represented A total of 183 votes were represented; no Landowners were present, in person, to cast votes and Ms. Johnson was the Proxy Holder for 183 votes, assigned to her by SH Venture II, LLC. ii. Determine Number of Voting Units Assigned by Proxy A total of 183 votes were assigned by proxy; Ms. Johnson was the Proxy Holder for all 183 proxied votes represented. Ms. Johnson cast the following votes: Seat 1 Jim Knierim 183 Votes Seat 2 Robert Nelson 183 Votes Seat 5 Margaret Bloomquist 182 Votes C. Ballot Tabulation and Results Mr. Adams announced the results of the Landowners Election and noted the term of Seat 2, as follows: Seat 1 Jim Knierim 183 Votes Four-year Term Seat 2 Robert Nelson 183 Votes Four-year Term Seat 5 Margaret Bloomquist 182 Votes Two-year Term FIFTH ORDER OF BUSINESS Landowners Questions/Comments There being no Landowners questions of comments, the next item followed. SIXTH ORDER OF BUSINESS Adjournment There being no further business to discuss, the meeting adjourned at 10:12 a.m. 2

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22 SOUTHERN HILLS PLANTATION III COMMUNITY DEVELOPMENT DISTRICT NOTICE OF FISCAL YEAR 2019 MEETINGS The Board of Supervisors ( Board ) of the Southern Hills Plantation III Community Development District ( District ) will hold regular meetings for Fiscal Year 2019 at the Southern Hills Plantation Clubhouse, located at 4200 Summit View Drive, Brooksville, Florida or immediately thereafter the adjournment of the Southern Hills Plantation I CDD meeting scheduled to commence at 10:00 a.m., on the following dates: October 18, 2018 (canceled) November 15, 2018 [Landowners Meeting] December 20, 2018 (canceled) January 17, 2019 (canceled) February 21, 2019 March 21, 2019 April 18, 2019 May 16, 2019 June 20, 2019 July 18, 2019 August 15, 2019 September 5, 2019 The purpose of the meetings is for the Board to consider any business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provision of Florida Law for Community Development Districts. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for these meetings may be obtained from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida or by calling (561) There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at the meetings because of a disability or physical impairment should contact the District Office at (561) at least 48 hours prior to the meetings. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or (TTY) / (Voice), for aid in contacting the District Office. A person who decides to appeal any decision made at the meetings with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. District Manager Southern Hills Plantation III Community Development District