ABSECON BOARD OF EDUCATION BOARD OF EDUCATION MEETING REGULAR MEETING July 24, 2018

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1 ABSECON BOARD OF EDUCATION BOARD OF EDUCATION MEETING REGULAR MEETING July 24, 2018 A. CALL TO ORDER The meeting was called to order at 5:30 P.M. in the Media Center of the Marsh School, with the president, Dr. Grites presiding. B. FLAG SALUTE C. SUNSHINE LAW Dr. Grites announced that the meeting was being held in compliance with the "Sunshine Law", in that a notice was posted with the City Clerk and the newspapers were notified. Dr. Grites announced that a mechanical device would be used to record these proceedings. D. ROLL CALL Board Members Present Absent Administration Present Mr. Cottrell X Tina Maruca X Mr. Rynkiewicz X / Arrived at 5:35pm Dr. Daniel Dooley X Ms. Wallace X Ms. Law X Mr. Corkhill X Mr. Neal X Dr. Grites X E. EXECUTIVE SESSION: Mr. Cottrell moved to adopt the following resolution at 5:35 pm: BE IT RESOLVED by the Absecon Board of Education that, pursuant to the Open Public Meetings Act (N.J.S.A.10:4-1 et seq.) it shall enter into Executive Session to discuss personnel, and other matters of attorney client privilege. The information discussed can be disclosed to the public only upon formal written request to the board secretary at the next work, special or regular meeting to determine if the time and circumstances would be appropriate to disclose the information discussed. At the conclusion of this session the Board of Education will reconvene the regular portion of the meeting and action may, or may not, be taken. The motion was seconded by Mr. Corkhill, and unanimously carried by a roll call vote. On a motion by Mr. Cottrell, seconded by Mr. Corkhill, and unanimously carried by a voice vote, the Executive Session was declared closed at 7:00 pm. THE ABSECON BOARD OF EDUCATION USES A CONSENT AGENDA PROCEDURE. F. MINUTES: Mr. Neal moved to approve the following minutes as read: Special Board Meeting June 19, 2018 The motion was seconded by Ms. Law, and unanimously carried by a roll call vote. Mr. Neal moved to approve the following minutes as read: Executive Session Special Board Meeting June 19, 2018 The motion was seconded by Ms. Law, and unanimously carried by a roll call vote.

2 Page 2 July 24, 2018 Mr. Neal moved to approve the following minutes as read: Board Meeting June 26, 2018 The motion was seconded by Ms. Law, and unanimously carried by a roll call vote. Ms. Law and Mr. Corkhill, Abstain. Mr. Cottrell moved to approve the following minutes as read: Executive Session June 26, 2018 The motion was seconded by Ms. Law, and unanimously carried by a roll call vote. Ms. Law and Mr. Corkhill, Abstain. G. CORRESPONDENCE: None H. OPENED TO PUBLIC: Meeting was opened to public at 7:10 pm. Re: Agenda action items only. Sheri Liepe, AEA President, addressed the history of the lack of funding for the school budget and the newly received additional state aid. Ms. Liepe reviewed the loss of jobs and resources over the years. Requested the Board make the right decision to restore staff and programs with the newly received additional aid. John Armstrong, Absecon City Mayor, spoke about the state of the city and resident concerns about property taxes voiced at open forums he has held for community members. Mayor Armstrong urged the Board to balance the interest of the City and School regarding the newly received additional state aid. Mr. Armstrong would like the town to provide quality education as well as see the proposed increase to the tax levy eliminated. Laura Oliver, 1 Tremont Avenue, spoke about what activities she participates in with the city and school community to rally the support for additional state aid. Ms. Oliver urged the Board to address the need for staff and resources with the additional state aid. Gerald Hoenes, 740 Shelburne Avenue, expressed support for the Mayor s recommendation to eliminate the tax increase for 2018/2019 year. Added in 16/17 the increase was 5.3 cents, in 17/18 it was 6.7 cents, and for 18/19 it is proposed as 7.2 cents. Mr. Hoenes addressed the additional state aid and asked that the funds be used to eliminate the proposed tax increase and the remaining aid be used to fill positions that are needed. Erin Seitz, 150 Coolidge Avenue, does not feel we can be certain that state aid will continue and increase; added she understands there are tax programs to assist lowincome households as they can have their taxes frozen. Ms. Seitz spoke about the newly built low-income housing units at Mi-Place and Clayton Mills. John Armstrong, Absecon City Mayor, responded with an explanation of the reasons why low-income housing has been recently built. The City must adhere to a State requirement of a percentage of housing that needs to qualify as low-income housing. Erin Seitz, 150 Coolidge Avenue, addressed the impact of students from the low-income housing on the school/teaching staff. Keith Bennet, 1101 Delmar Court, noted he is very proud of the Absecon Public Schools. Added with the additional aid, the school should hire the staff needed, but also give the residents of Absecon a break from the tax increase.

3 Page 3 July 24, 2018 Meghan Marczyk, 811 Shelburne Avenue, asked if the school was even allowed to use the additional aid for tax relief. Dr. Grites answered, that it was one of the three options for use of the funds. Ms. Marczyk felt that spending on the school is a priority over eliminating taxes. Christine Parker, Arc Court, noted that city residents can benefit from reduced taxes but also acknowledged the benefit of using the money for the school. Brook Decker, 103 E. Weilers Lane, noted the additional state aid money gives the school the opportunity to address the needs of the K-8 students and set them for success in High School. Jeff Decker, 103 E. Weilers Lane, state the school needs to use the additional funds for the benefit of the school so families do not move out of town. Donna Nastasi, 4 th grade teacher, noted the school needs the money to support the teachers who do not have the resources they need to support the children. Caleb Caviler, 139 Ohio Avenue, referred to the school being underfunded over the years. The parents who rallied and called the politicians in support of fair funding should be the loudest in the room. CLOSED TO PUBLIC: Meeting was closed to public at 8:10 pm. I. MONTHLY DEPARTMENT REPORTS: Attales Principal Marsh Principal Enrollment J. SUPERINTENDENT S REPORT EDUCATIONAL POLICIES COMMITTEE: Community: Dr. Dooley addressed the following community members: Chief Deritis Mayor Armstrong Councilman Sayer Family members and parents AEA Representation Multiple Staff members Curriculum: Dr. Dooley reported on the following: ELA Meeting - Wednesday, July 18, 2018 Reading Wonders on hold to even out a balanced approach to literacy Balanced Literacy Approach Fountas and Pinnell Benchmarking Writer s Workshop Guided Reading Readers Workshop Models Proposed Meeting: August 16, Second Part of ELA Committee Meeting LinkIt Update o All 3-8 special education teachers and middle school Title I teachers will fully implement LinkIt benchmarking in September. They will administer benchmarks 3 times per year, enter their own screening and unit/skill-based tests, and utilize LinkIt

4 Page 4 July 24, 2018 progress monitoring tools, on-site training, and technical support. Special education teachers will continue to meet after school one day per month for professional development and support. In January 2019 all staff in grades 3-8 will follow similar procedures with support from special education teachers, administrators, and LinkIt staff QSAC o Administration has attended optional QSAC work sessions with the new county school improvement coordinator (Lin Direnzo). Schools are sharing resources and collaborating on curriculum documents. Two more summer sessions will take place, with focus on evaluating district templates and continuing to add resources to shared drive. Curriculum Writing o While all nine curricular areas have been updated to reflect new standards, they all still need some work to fully meet QSAC standards. Professional Development o Proposed Meeting: August 23, Free PD Opportunities Student Safety Data System (SSDS) - Adjusted and Submitted ScIP and DEAC Goals 100 Day Plan - Introduced in August Personnel: Dr. Dooley reported on the following: Dr. Dooley thanked the hiring committee for the Attales School Principal Position Hiring process: Kindergarten numbers are averaging 14 per class with five sections, reassess by 8/15 to determine staff need. PERSONNEL: 1. Letter of Retirement - Motion to accept the letter of retirement from Evelyn Herron, ECA Special Education Teacher, effective August 1, Emma C. Attales Principal - Upon the recommendation of the Superintendent, motion to approve the hiring of Kevin Burns, Emma C. Attales Principal, effective 08/24/2018 at the prorated annual salary of $112,000 for the school year. Employment is provisional pending the employment history verification and background check. 3. Substitute Nurse - Upon the recommendation of the Superintendent, motion to approve the hiring of Melissa Finnegan, Substitute Nurse, effective September 1, 2018, at the rate of $125 per day, for the school year. 4. Part Time Maintenance/Custodian - Upon the recommendation of the Superintendent, motion to ratify Frank Reale as a part time maintenance/custodian for the school year, prorated at level 1, 62.5%, effective July 25, Summer Technology Work - Upon the recommendation of the Superintendent, motion to ratify Michael Morris, Jr., as summer technology help, at an hourly rate of $40 per hour, not to exceed 200 hours, effective July 16, 2018 through August 31, Employment is provisional pending the employment history verification and background check. 6. Degree Advancement - Motion to approve the degree advancement of the following staff member, effective September 1, 2018, pending the new Absecon Education Association Agreement:

5 Page 5 July 24, 2018 Name From To College Christine Adams BA+30 MA Stockton University 7. Independent Employees - Upon the recommendation of the Superintendent, motion to ratify the annual salary for the following independent employees for the school year: Name Position Salary Sonia Witherspoon Payroll/Accountant $51,129 Mila Melton Accounts Payable/BOE Secretary $44,991 Kenneth Goglas District Registrar $48,121 Michael Morris Technology $73,831 Brian Mills Facilities Director $72,776 CURRICULUM: 8. Calendar - Motion to approve the revised school calendar. 9. Ratified Hours - Motion to approve the following staff members who attended a Pre-School Workshop on April 10-11, 2018 at $15 per hour as stipulated in the Absecon Education Association negotiated bargaining agreement, for 2 hours per person. Suzanne Rhodes Susan Morton Beverly Morrison Nicole Barbieri Valerie Rodriquez 10. Out of District Workshops - Motion to approve the following Out of District Workshops: DATE NAME LOCATION EVENT REGISTRATION MILEAGE EXPENSE July 31, 2018 Alaina Baner Rowan College at Gloucester County Regional Training Session for District Certification Staff No Charge to the District 43.1 Miles Roundtrip August 8, 2018 August 9, 2018 ECA Principal ETTC School Law Bootcamp Joe Giardina ETTC School Law Bootcamp 7 ETTC Hours N/A 7 ETTC Hours N/A

6 Page 6 July 24, Job Descriptions - Upon the recommendation of the Superintendent, motion to approve the following updated job descriptions: a. Multimedia Specialist b. First Grade Teacher c. General Education Music Teacher d. Technology Teacher e. Title I Teacher f. Middle School Science Teacher g. School Attendance Officer h. Crossing Guard i. 6th Grade ELA Long Term Substitute j. 7th Grade ELA Long Term Substitute k. 6th Grade Social Studies Long Term Substitute l. Lead Custodian/Maintenance 12. New Positions - Upon the recommendation of the Superintendent, motion to approve the creation of the following new positions: a. Director of Special Services b. Middle School Guidance Counselor POLICY: 13. Board of Education Policies - Motion to approve the second reading of the following Board of Education policies: Policy Number Reading Policy nd Reading Budget, Planning, Preparation and Adoption nd Reading Payroll Deductions nd Reading School Meal Program Arrears nd Reading Recruitment, Selection and Hiring [Certified Staff] nd Reading Evaluation of Teaching Staff Members nd Reading Recruitment, Selection and Hiring [Non-certified Staff] nd Reading Conduct/Discipline nd Reading Vandalism/Violence nd Reading Drugs, Alcohol, Steroids, Tobacco nd Reading Equal Educational Opportunity nd Reading Evaluation of Individual Student Performance nd Reading Research nd Reading Gifted and Talented nd Reading Special Education Policy #21 Dyslexia Screening and SDDS added

7 Page 7 July 24, nd Reading Committees Ms. Law moved to approve items 1., 2., 3.,4., 5., 6., 7., 8., 9., 10., 11., 12., and 13. The motion was seconded by Ms. Wallace, and unanimously carried by a roll call vote. FISCAL AFFAIRS COMMITTEE: FACILITIES: FINANCE: 14. Transportation Jointure - Motion to ratify the 2018/2019 transportation jointure with Greater Egg Harbor Regional School District for summer school as follows: Route Number of Seats Destination Cost* ESY-SL-HL 1 Galloway Twp School - ESY $1, ABS-EY 29 Marsh/Attales School - ESY $3, COA1-EY 1 Coastal Lng Ctr - Northfield - ESY $1, DAV-EY 1 Davenport School - EHT - ESY $2, COA-EY 1 Coastal Lng Ctr - Northfield - ESY $1, ABS-E 54 Marsh/Attales - ELL $1, * Plus a 5.0% admin fee 15. Bid Award - a. Technology Supplies - Motion to award the ESCNJ bid for technology supplies and services to CDW-G, Bid # ESCNJ 18/19-03, 7/1/2018-6/30/2020. b. Custodial Supplies - Motion to award the ESCNJ bid for various custodial supplies, Bid # ESCNJ 17/18-47, through 1/21/2020. c. Apple Educational Products - Motion to award the ESCNJ BID for Apple educational products, Bid # MRESC15/16-69, extended through 5/12/2019. d. Office/Computer Supplies - Motion to award the Educational Data Services, Inc. bid for office/computer supplies to Staples Contract & Commercial, Inc., Bid # 8004, extended through 12/1/2018. e. Pest Extermination Services - Motion to award the Educational Data Services, Inc., bid for pest extermination services to Alliance Commercial Pest Control, Inc., Bid # 8533, through 11/30/2018. f. Macadam (Repaving Services and Repair) Motion to award the Educational Data Services, Inc. bid for macadam (repaving) service and repair of driveways and parking areas to Diamond Construction, for the period May 9, 2018 through November 30, 2018, Bid # g. Classroom Supplies - Motion to award the following Educational Data Services cooperative bids for classroom supplies for the 2018/2019 school year for the following: Bid Number Bid Number Initial District Order General Classroom Supplies 8116 $19, Fine Art Supplies 8647 $2,417.87

8 Page 8 July 24, 2018 Health & Trainer Supplies 5629 $2, Library Supplies 8664 $ Office / Computer Supplies 8004 $ Physical Education Supplies 8628 $2, Science Supplies 8625 $16.50 Special Needs 8669 $ Teaching Aids 8672 $ Print Management Agreement - Motion to approve the Print Management Agreement with Stewart Business Systems for network printers at a total monthly base billing of $667.01, for the period 7/24/2018 7/24/2019: Monthly Base Page Allowance Monthly Base Rate Quarterly Overage Rate Black & White 23,000 $ $.0120 Color 5,013 $ $ Commission for the Blind Services Contract - Motion to approve the 2018/2019 service contract with the Commission for the Blind and Visually Impaired, for the following students: Student Level of Service Start End Cost CBV-01 Education Level 1 9/1/2018 6/30/2019 $1, Subscription Busing - Motion to approve the Subscription Busing Program for the 2018/2019 school year, for Grades K-8, at a rate of $150, at existing bus stops only. 19. Asphalt Pavement Repair Motion to approve asphalt pavement repair of the front bus loop by Diamond Construction at a total cost of not to exceed $41,000.00, Educational Data Services Bid # Preschool Education Expansion Aid - Motion to approve submission of the Preschool Education Expansion Aid grant. 21. Non-Public Textbook Aid - Motion to accept non-public textbook aid for the 2018/2019 school year in the amount of $22,321: Holy Spirit High School $20,078 Highland Academy $2, Non-Public Nursing Aid - Motion to accept the non-public nursing aid for the 2018/2019 school year in the amount of $41,419: Holy Spirit High School $37,345

9 Page 9 July 24, 2018 Highland Academy $4, Non-Public Technology Aid - Motion to accept the non-public technology aid for the 2018/2019 school year in the amount of $15,048: Holy Spirit High School $13,536 Highland Academy $1, Non-Public Security Aid - Motion to accept the non-public security aid for the 2018/2019 school year in the amount of $32,025: Holy Spirit High School $28,675 Highland Academy $3,150 Mr. Cottrell moved to approve items 14., 15., 16., 17., 18., 19., 20., 21., 22., 23., and 24. The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. EXECUTIVE SESSION Mr. Cottrell moved to adopt the following resolution at 8:30 pm: BE IT RESOLVED by the Absecon Board of Education that, pursuant to the Open Public Meetings Act (N.J.S.A. 10:4-1 et seq.) it shall enter into Executive Session to discuss personnel, potential litigation and other matters of attorney client privilege. The information discussed can be disclosed to the public only upon formal written request to the board secretary at the next work, special or regular meeting to determine if the time and circumstances would be appropriate to disclose the information discussed. At the conclusion of this session the Board of Education will reconvene the regular portion of the meeting and action may, or may not, be taken. The motion was seconded by Ms. Law, and unanimously carried by a roll call vote. On a motion by Mr. Cottrell, seconded by Ms. Law, and unanimously carried by a voice vote, the Executive Session was declared closed at 10:00 pm /2019 Additional State Aid - Motion to recognize the additional 2018/2019 general fund state aid, $1,284,403 as follows: The additional aid will be designated for use as follows: increase the 2018/2019 general fund appropriations by $1,031,403, and designate $253,000 to reduce the 2018/2019 General Fund Tax Levy 2018/2019 General Fund Appropriations: $ 81, Regular Instruction - Gr 1-5 Salaries of Teachers $ 58, Regular Instruction - Supplies $ 70, Regular Instruction - Textbooks $ 24, Resource Room - Salaries of Teachers $ 52, Basic Skills - Salaries of Teachers $ 57, Guidance - Salaries of Other Professional Staff $ 55, Improvement of Instruction - Salaries $ 15, Improvement of Instruction - Stipends $ 55, Improvement of Instruction - Purchased Educational Service $ 50, Instruct Staff Training - Professional Develop

10 Page 10 July 24, 2018 $ 60, General Admin - Legal $ 55, School Admin - Salaries of Directors $ 11, Admin Info Tech - Computer Services $ 85, Facility, Repair and Maintenance Services $ 40, Security - Supplies $ 30, Unallocated Benefits-Social Security Contributions $ 206, Unallocated Benefits-Health Benefits $ 8, School Sponsored Activity - Supplies $ 16, After School Teacher - Salaries $1,031,403 Increase the 2018/2019 general fund appropriations Mr. Cottrell moved to approve item 25. The motion was seconded by Mr. Rynkiewicz, and carried by a roll call vote as follows: Board members voting Aye: Mr. Rynkiewicz, Ms. Wallace, Ms. Law, Mr. Corkhill, Mr. Neal and Dr. Grites; Board Member voting Nay: Mr. Cottrell. OTHER BUSINESS: 26. TREASURER/SECRETARY REPORTS Mr. Cottrell moved to acknowledge the receipt of the Treasurer's Report and the Secretary s Report for June which are in agreement. The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. 27. BOARD SECRETARY MONTHLY CERTIFICATION Mr. Cottrell moved, that after review and pursuant to N.J.A.C. 6: (e), the Absecon Board of Education certifies that as June 30, 2018, after review of the Secretary s and Treasurer s Monthly Financial Reports (Revenue and Appropriation Sections), and upon consultation with the appropriate district officials that, to the best of our knowledge, no Major account or fund has been expended in violation of N.J.A.C. 6A:23A (b), and there have been no changes in anticipated revenue sources and/or amounts so that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. 28. TRANSFERS Mr. Cottrell moved to ratify June transfers. The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. 29. MONTHLY PURCHASE ORDERS/BILLS Mr. Cottrell moved to approve the following: Bills to be Approved for Payment $ 442, Check to be Ratified $ 6, Check to be Ratified $ 61, Payroll (June) to be Ratified $ 830, The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. K. COMMITTEE REPORTS Attales Principal - None Marsh Principal ABOE/AEA Meeting: Wednesday, July 25, 2018 Enrollment - None

11 Page 11 July 24, 2018 L. OLD BUSINESS: None M. NEW BUSINESS: None N. OPENED/CLOSED TO PUBLIC: Meeting was opened/closed to public at 10:25 pm. No public comments. O. NEXT MEETING DATE August 28, :00 PM P. EXECUTIVE SESSION Motion to adopt the following resolution: BE IT RESOLVED by the Absecon Board of Education that, pursuant to the Open Public Meetings Act (N.J.S.A. 10:4-1 et seq.) it shall enter into Executive Session to discuss personnel, negotiations, potential litigation and other matters of attorney client privilege. The information discussed can be disclosed to the public only upon formal written request to the board secretary at the next work, special or regular meeting to determine if the time and circumstances would be appropriate to disclose the information discussed. At the conclusion of this session the Board of Education will reconvene the regular portion of the meeting and action may, or may not, be taken. Let the minutes reflect that the Board of Education did not enter Executive Session at this time. Q. ADJOURNMENT: On a motion by Mr. Cottrell, seconded by Mr. Corkhill, and unanimously carried by a voice vote, the meeting adjourned at 10:30 pm. Respectfully submitted, Tina Maruca Board Secretary