UPSON COUNTY BOARD OF COMMISSIONERS 6:00 P.M. Regular Commission Meeting City/County Meeting Room February 27, 2018

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1 UPSON COUNTY BOARD OF COMMISSIONERS 6:00 P.M. Regular Commission Meeting City/County Meeting Room February 27, 2018 AGENDA Attendance: Chairman Allen, Commissioner Spraggins, Commissioner Wilder, Commissioner R. Ellington, Attorney Heath English, Interim County Manager Billy Beckett and County Clerk Jessica Jones I. CALL TO ORDER Chairman Norman Allen II. III. INVOCATION ADOPTION OF MINUTES February 13, 2018 Regular Meeting Minutes A motion was made to approve the minutes Motion: Commissioner Spraggins Second: Commissioner R. Ellington IV. PUBLIC HEARING Beer Pouring License for Robert Randall Smith on the behalf of D s Rabbit Box located at 1054 Highway 19 North, Thomaston, GA A motion was made to open the public hearing. Motion: Commissioner Wilder Second: Commissioner R. Ellington There were no public comments. Mr. Currier explained that they have corrected the problem with the handicap sign. They do not meet the requirements for the address sign. A motion was made to close the public hearing. Motion: Commissioner Spraggins Second: Commissioner R. Ellington A motion was made to approve the beer pouring license for Robert Randall Smith on behalf of D s Rabbit Box located at 1054 Highway 19 North. Motion: Commissioner Wilder Second: Commissioner R. Ellington

2 V. PUBLIC COMMENTS There were no public comments. VI. NEW BUSINESS a. Discussion of CDBG Grant Carol Southard, the CDBG Grant administrator, explained that they are coming to a close of the 2 nd grant that is currently on Prater Street. She added that some of the funds will have to be returned because the state made it so hard with the historical homes. The application has to be submitted by April 2, 2018 and the grant is for $750,000 for single activity and $1 million for multi activity. This would be for a single activity and she would like to move out of the Lincoln Park area into another area in the community. She has been to several areas and would like to focus on the Logtown Community. Commissioner R. Ellington stated that it would be good to go to that area because there are a lot of elderly citizens on a fix income. Chairman Allen asked how many homes would be done. Mrs. Southard stated depending if the house can be rehabbed or if it has to be total reconstruction. Mrs. Southard explained that she needed permission to move forward and at the next meeting she will need approval of a resolution for the grant. A motion was made to give permission to move forward a CDBG grant application for the Logtown Community contingent on the approval of the Resolution. Motion: Commissioner Wilder Second: Commissioner Spraggins b. Approval of Antenna Lease Agreement Mr. Beckett explained that the board needed to approve the lease agreement for the radio towers, but he would like to first let the attorneys clarify the 5 year agreement to the addendum. He added that this has to be done because there are currently no other options A motion was made giving Chairman Allen permission to sign the Addendum to the Radio Tower- Antenna Lease Agreement with the word changes from the attorney. Motion: Commissioner R. Ellington Second: Commissioner Spraggins c. Approval of Hazard Mitigation grant

3 Mr. Beckett explained the above letter adding that the funds were budgeted in the 2017 budget and the funds were not carried over to the 2018 budget. He added that he would do a budget transfer or an amendment. A motion was made to approve the Hazard Mitigation Grant Program. Motion: Commissioner R. Ellington Second: Commissioner Wilder d. Approval of SPLOST funds for Road Department

4 Mr. Beckett requested funds from the 2016 SPLOST to purchase two dump trucks and two spreaders. Dump TrucksMiddle Georgia Freightliner $100,200 Hydraulic Spreaders- State Contract $10,550 A motion was made to approve the purchase of above purchase of two dump trucks and two hydraulic spreaders. Motion: Commissioner Spraggins Second: Commissioner Wilder

5 e. Discussion of Road Department surplus property Mr. Beckett requested to declare the following surplus property Ford F800 VIN#1FDXF82K4LVA Ford F150 VIN# 1FTZF1724YVB Chevy 3500 VIN# 1GBJ034J6LE Ford F350 VIN# 1FDK37M2MNA Ford F250 VIN# 1FTNF2065WEE Ford F800 VIN# 1FDXF82K7LVA00641 Salt Spreader 2 Air Compressors A motion was made to approve the purchase of above purchase of two dump trucks and two hydraulic spreaders. Motion: Commissioner R. Ellington Second: Commissioner Spraggins f. Discussion of plan to dispose of surplus property stored at the Road Department Mr. Beckett stated that the staff is working on getting inventory on the property that has already been declared surplus. They plant to have an auction sometime in April, After this auction they plan to have a way of disposing of the property as it is declared surplus. g. Update on Community Parks Mr. Beckett explained that people in the community picked up and ran the county community parks during the time when the county didn t invest a lot into the parks. He has work with those volunteers and Mindy Daniel to come up with a plan and contracts on how to handle each park. He along with Commissioner Spraggins and Chairman Allen thanked everyone for their efforts and time put into bringing the community parks back under the county s umbrella and the volunteers for all of their work. h. Request for extended work session times Mr. Beckett requested a mini retreat for the board on Wednesday, March 7 at the Thomaston Upson County Airport. i. Discussion of Consent Agenda Mr. Beckett told the board he would like them to try using a consent agenda. Below is how the consent agenda will work.

6 j. Update on CaterParrott Railnet Mr. Beckett explained when the originally built the railroad at Quad Graphics. It is in need of some repairs and he requested the attorneys to research if the county is still responsible. k. Mr. Beckett requested permission to fill the vacant position in Public Buildings. A motion was made to fill the vacant position in public buildings. Motion: Commissioner R. Ellington Second: Commissioner Wilder County Manager, Commissioners and County Attorney Comments County Attorney Heath had no comments. Interim County Manager Billy Beckett had no comments Commissioner Spraggins asked if the Chairman or County Manager could request from the Sheriff that a deputy be at every meeting for security. Commissioner Wilder wished the Running Knights the best of luck on their game. Commissioner R. had no comments. Commissioner J. Ellington was not in attendance. Chairman Allen stated that the service delivery strategy was coming due. Heart and Soul will be having meetings on Tuesday, March 6, 12-2 at The Pie and 5-7 at Flint Rose. ADJOURMENT Comm. Spraggins made a motion to adjourn, with a second by Comm. R. Ellington to adjourn the meeting.

7 Chairman Norman Allen Commissioner Frank Spraggins Was Not in Attendance Commissioner James Ellington Commissioner Lorenzo Wilder Commissioner Ralph Ellington