City of Castle Pines, Colorado

Transcription

1 City of Castle Pines, Colorado Mayor Tera Radloff City Clerk Tobi Basile Treasurer Aaron Cowan City Council Ward 1 Melissa Coudeyras Deborah Mulvey Ward 2 Gregg Fisher Ben Price Ward 3 Tracy Engerman Roger Hudson CITY COUNCIL AGENDA Douglas County Library, 360 Village Square Lane, Castle Pines, CO Tuesday, January 8, 2019 STUDY SESSION 5:30 p.m. 1. Discussion of 2019 Events 2. Discussion of Liquor License Hearing 1. Roll Call REGULAR MEETING OF THE CITY COUNCIL 6:30 p.m. 2. Pledge of Allegiance 3. Approval of Agenda 4. Public Comment 5. Presentation of Minutes a) Minutes from the December 11, 2018 Regular Meeting 6. Consent Agenda a) Resolution 19-01, A Resolution of the City Council of the City of Castle Pines, Colorado, Designating Locations for the Posting of Public Notices b) Resolution 19-02, A Resolution of the City Council of the City of Castle Pines, Colorado, Designating Authorized Signatories on the City s Bank Accounts 7. General Business a) PUBLIC HEARING: Approval of Hotel and Restaurant Liquor License for Dang Incorporated d-b-a PhoBachi (363 Village Square Lane, Suite #130, Castle Pines, CO 80108) b) Resolution 19-03, A Resolution of the City Council of the City of Castle Pines, Colorado Authorizing the City Manager to Execute Certain Service Agreements and Professional Services Agreements for the 2019 Calendar Year, Including Service Agreements Required for the City s 2019 Roadway Maintenance Services Program, and Agreements Required to Secure On-Call Engineering Services, Splash Pad Maintenance Services, and MS4 Permit and Stormwater Compliance Services 8. Comments/Reports a) City Manager s Report b) Council Member Reports c) Mayor s Report 9. Adjournment The next Regular City Council Meeting is Tuesday, January 22, 2019 Douglas County Library, 360 Village Square Lane, Castle Pines, CO Please call City Offices, (303) at least 48 hours prior to the Council meeting if you believe you will need special assistance or any reasonable accommodation in order to be in attendance or participate in any such meeting City Council Packet Page 1 of City of Castle Pines Page 1 of 1

2 City of Castle Pines, Colorado Minutes Mayor Tera Radloff Treasurer Aaron Cowan City Clerk Tobi Basile REGULAR MEETING OF THE CITY COUNCIL Douglas County Library, 360 Village Square Lane, Castle Pines, CO Tuesday, December 11, 2018, 6:30 p.m. 1. CALL TO ORDER The Regular meeting of the City Council of the City of Castle Pines, Colorado, was called to order by Mayor Tera Radloff at 6:30 p.m. City Council Those present were: Tera Radloff, Mayor Ward 1 Melissa Coudeyras Deborah Mulvey Ward 2 Gregg Fisher Ben Price Council Members: Mayor Pro Tem Melissa Coudeyras, Ward 1 Deborah Mulvey, Ward 1 Gregg Fisher, Ward 2 Ben Price, Ward 2 Roger Hudson, Ward 3 Those absent were: Tracy Engerman, Ward 3 Ward 3 Tracy Engerman Roger Hudson Also present with Council: Michael Penny, City Manager Linda Michow, City Attorney Tobi Basile, City Clerk Sam Bishop, Community Development Director Kristen Knoll, Slate Communications 2. ROLL CALL/ PLEDGE OF ALLEGIANCE Mayor Radloff led the Pledge of Allegiance. 3. APPROVAL OF AGENDA The agenda was approved as presented. 4. PUBLIC COMMENT There was no public comment. 5. PRESENTATION OF THE MINUTES a. Minutes from the November 27, 2018 Regular Meeting were approved. 6. CONSENT AGENDA a. Resolution 18-38, A Resolution of the City Council of the City of Castle Pines, Colorado, Approving the Extension of a Professional Services Agreement with Colorado Designscapes, Inc. for Snow and Ice Removal Services b. Resolution 18-39, A Resolution of the City Council of the City of Castle Pines, Colorado, Approving an Intergovernmental Agreement Between the City Douglas County Concerning Law Enforcement and Animal Control Services for City Council Minutes City Council Packet Page 1 of Page 5 2 of City of Castle Pines

3 City of Castle Pines, Colorado Minutes, cont'd Motion: A motion was made by Mayor Pro Tem Coudeyras to approve the items on the Consent Agenda as presented. Council Member Hudson seconded. Motion approved by unanimous consent: 6 to 0 7. GENERAL BUSINESS a. Captain Jim Jensen gave the Douglas County Sheriff s Office Update Use of the Castle Pines police car for traffic safety began the weekend after Thanksgiving. Statistics from the program will be available at the next Douglas County Sheriff s Office Update. Overall year-to-date crime statistics in Castle Pines are down 32% b. PUBLIC HEARING, Ordinance 18-08, An Ordinance of the City Council of the City of Castle Pines, Colorado Amending Chapter 8 of the Castle Pines Municipal Code Regarding Limitations on Truck Traffic on Second Reading Mayor Radloff opened the Public Hearing at 6:42 p.m. Michael Penny, City Manager, presented the item. There was no public comment. Mayor Radloff closed the Public Hearing at 6:46 p.m. Motion: A motion was made by Mayor Pro Tem Coudeyras to adopt Ordinance 18-08, An Ordinance of the City Council of the City of Castle Pines, Colorado Amending Chapter 8 of the Castle Pines Municipal Code Regarding Limitations on Truck Traffic on Second Reading. Council Member Price seconded. Motion approved by unanimous consent: 6 to 0 c. PUBLIC HEARING, Resolution 18-40, A Resolution of the City Council of the Castle Pines, Colorado, Approving the Berkeley Homes Filing No.1 Preliminary Plan; Case No. PP d. Resolution 18-41, A Resolution of the City Council of the City of Castle Pines Colorado, Approving the Berkeley Homes Filing No.1 Final Plat; Case No. FP Mayor Radloff opened the Public Hearing at 6:50 p.m. Sam Bishop, Community Development Director, stated the Planning Commission opened a Public Hearing on December 6, 2018, but tabled the item until January 24, 2019 in request of further information. Without a recommendation from the Planning Commission, Mr. Bishop recommended tabling item 7c. and 7d. until the February 26, 2019 City Council Meeting. Motion: A motion was made by Mayor Pro Tem Coudeyras to table Resolution 18-40, A Resolution of the City Council of the Castle Pines, Colorado, Approving the Berkeley Homes Filing No.1 Preliminary Plan; Case No. PP and Resolution 18-41, A Resolution of the City Council of the City of Castle Pines, Colorado, Approving the Berkeley Homes Filing No. 1 Final Plat; City Council Minutes City Council Packet Page 2 of 5 Page 3 of City of Castle Pines

4 City of Castle Pines, Colorado Minutes, cont'd Case No. FP and continue the public hearing for Resolution until the February 26, 2019 City Council Meeting. Council Member Fisher seconded. City Attorney Linda Michow stated the Public Hearing on February 26, 2019 would begin on or after 6:30 p.m. on February 26, Motion approved by unanimous consent: 6 to 0 e. PUBLIC HEARING, Resolution 18-42, A Resolution of the City Council of the of Castle Pines, Colorado, Adopting the Budget for the 2019 Fiscal Year and Appropriating Funds Mayor Radloff opened the Public Hearing at 6:53 p.m. Michael Penny, City Manager, presented the item. There was no public comment. Mayor Radloff closed the Public Hearing at 7:13 p.m. Motion: A motion was made by Council Member Price to adopt Resolution 18-42, A Resolution of the City Council of the of Castle Pines, Colorado, Adopting the Budget for the 2019 Fiscal Year and Appropriating Funds. Mayor Pro Tem Coudeyras seconded. Motion approved by unanimous consent: 6 to 0 Michael Penny, City Manager, presented the item. f. Resolution 18-43, A Resolution of the City Council of the City of Castle Pines, Colorado, Certifying the Mill Levy Motion: A motion was made by Mayor Pro Tem Coudeyras to adopt Resolution 18-43, A Resolution of the City Council of the City of Castle Pines, Colorado, Certifying the Mill Levy s. Council Member Fisher seconded. Motion approved by unanimous consent: 6 to 0 g. Resolution 18-44, A Resolution of the City Council of the City of Castle Pines, Colorado Approving an Intergovernmental Agreement Regarding Transfer of Castle Pines Parks Authority Assets to the City of Castle Pines Michael Penny, City Manager, presented the item. Motion: A motion was made by Mayor Pro Tem Coudeyras to adopt Resolution 18-44, A Resolution of the City Council of the of Castle Pines, Colorado, Approving an Intergovernmental Agreement Regarding Transfer of Castle Pines Parks Authority Assets to the City of Castle Pines. Council Member Mulvey seconded. Motion approved by unanimous consent: 6 to 0 8. COMMENTS/REPORTS a) City Manager s Report City Council Minutes City Council Packet Page 3 of 5 Page 4 of City of Castle Pines

5 City of Castle Pines, Colorado Minutes, cont'd Congratulated Members of Council on this being the last meeting of 2018 The Douglas County 23 rd Judicial District Summary is available for Council Members Colorado Community Report Card Statewide Survey from the Denver Metro Chamber of Commerce is available The Home Rule Charter Commission has had 4 meetings and are making great headway and reviewed the upcoming schedule Next City Council meeting is January 8, 2019 Council Member Hudson Feels the City Council has had great accomplishments in 2018 Has heard great things from citizens this year regarding pedestrian walk and transportation States Council will continue to work on retail Inquired when ballot language is due Council Member Price Reports he is excited about the accomplishments in 2018 and is looking forward to 2019 Mayor Pro Tem Coudeyras Attended the Pho Bachi ribbon cutting and is excited to have a new restaurant in Castle Pines Attended the Centennial Airport Noise Roundtable meeting Attended the Tri-County Health Department Luncheon for elected officials Council Member Fisher States the new City Council and Mayor have had a phenomenal year Smart and guided accomplishments were attained Notes good changes in staff has also led to major strides in all areas Looks forward to similar intensity and focus 2019 Council Member Mulvey Reports she has enjoyed working City Council, staff, and community partnerships Will be looking into resident questions regarding Coyote Ridge Park Will be working with Douglas County Youth Initiative in planning the Youth Congress and notes Castle Pines currently does not currently fund the program Youth Congress will focus on suicide prevention in September 2019 Parks Authority transfer and National Fitness Court Initiative are moving forward and are completing the grant process to try to help with funding Participated as an Election Judge in the Master Association Election Expressed wishes for happy holidays City Council Minutes City Council Packet Page 4 of 5 Page 5 of City of Castle Pines

6 City of Castle Pines, Colorado Minutes, cont'd b) Mayor s Report Welcomed Pho Bachi and Ascent Eyes to Castle Pines Participated in Colorado Gives Day Participated in Douglas County Leadership Program Expressed gratitude to the members of City Council and City staff for their dedication, focus, skill, and accomplishments Thanked all for giving her the opportunity to serve as Mayor Wished everyone safe and happy holidays 9. ADOURNMENT Motion: A motion was made by Mayor Pro Tem Coudeyras to adjourn the meeting at 7:58 p.m. Council Member Hudson seconded. Motion approved by unanimous consent: 6 to 0 MINUTES SUBMITTED: APPROVED: Tobi Basile, CMC, City Clerk Tera Stave Radloff, Mayor City Council Minutes City Council Packet Page 5 of 5 Page 6 of City of Castle Pines

7 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CASTLE PINES, COLORADO DESIGNATING LOCATIONS FOR THE POSTING OF PUBLIC NOTICES WHEREAS, Section (2)(c), C.R.S., provides that public meetings of any local public body shall be held only after full and timely notice to the public; and WHEREAS, the statute further provides that such full and timely notice shall be deemed to have been given if it is posted in a designated place or places within the boundaries of the local public body no less than twenty-four hours prior to the holding of the meeting; and WHEREAS, the public place or places for posting such notices shall be designated at the local public body s first regular meeting of each calendar year. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CASTLE PINES, COLORADO THAT: Section 1. In accordance with Section (2)(c), C.R.S., the designated place for posting notices of public meetings of the City Council for the City of Castle Pines, and any other local public body affiliated with the City, shall be the Castle Pines Library, 360 Village Square Lane, Suite B, Castle Pines, Colorado and the City website ( Section 2. City Council. Effective Date. This Resolution shall take effect upon its approval by the INTRODUCED, READ AND ADOPTED AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CASTLE PINES the 8 th day of January, Tera Stave Radloff, Mayor ATTEST: APPROVED AS TO FORM: Tobi Basile, CMC, City Clerk Linda C. Michow, City Attorney City Council Packet Page 7 of 34

8 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CASTLE PINES, COLORADO DESIGNATING AUTHORIZED SIGNATORIES ON THE CITY S BANK ACCOUNTS WHEREAS, pursuant to Section (a) and (b), C.R.S., the City Council of the City of Castle Pines ( City ) has the authority to control the finances and property of the City and to appropriate money for municipal purposes and provide for payment of debts and expenses of the municipality; and WHEREAS, the City maintains a checking account with Wells Fargo Bank and designated by Resolution No certain individuals as signatories on said accounts in accordance with Council approved expenditures; and WHEREAS, the City Council desires to change the designated signatories on said accounts in accordance with this Resolution. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CASTLE PINES, COLORADO THAT: Section 1. The City Council repeals Resolution No and hereby designates the following authorized signatories on the City s bank accounts to act in accordance with Council approved expenditures: Council Member, Tracy Engerman Council Member, Gregg Fisher Deputy City Treasurer, Tammy Deglow City Clerk, Tobi Basile Section 2. In accordance with current City policy and practice, checks must be signed by one City Council Member and one City staff member or the City Treasurer in the absence of the staff member. Section 3. This Resolution shall take effect upon its approval by the City Council. INTRODUCED, READ AND ADOPTED AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CASTLE PINES THE 8 TH DAY OF JANUARY, Tera Stave Radloff, Mayor City Council Packet Page 8 of 34

9 City of Castle Pines Resolution No Page 2 ATTEST: APPROVED AS TO FORM: Tobi Basile, CMC, City Clerk Linda C. Michow, City Attorney City Council Packet Page 9 of 34

10 CITY OF CASTLE PINES 360 VILLAGE SQUARE LANE, SUITE B CASTLE PINES, CO City Council Communication Form Action Item To: From: Mayor Radloff and Members of City Council Tobi Basile, City Clerk Date: December 26, 2018 Item: Public Hearing: Approval of a Hotel and Restaurant Liquor License for Dang Incorporated d-b-a Pho Bachi Summary An application for a Hotel and Restaurant Liquor License for Dang Incorporated d-b-a Pho Bachi located at 363 Village Square Lane, Suite #130, Castle Pines, Colorado, has been filed with the City Clerk s office. Council will convene as the City s Liquor License Authority and review the application. Suggested Motion I move that the Liquor License Authority, New License Division, having considered the evidence presented in the Council Packet and at this Public Hearing: 1) adopt the Preliminary Findings and other documentation as contained in the Council Packet and presented at this hearing; 2) find that all the procedures and criteria for issuance of the Liquor License under state law and City ordinance have been met; 3) approve a new Hotel and Restaurant Liquor License for Dang Incorporated d-b-a Pho Bachi located at 363 Village Square Lane, Suite #130, Castle Pines, Colorado; and 4) direct the Liquor License Administrator to prepare the required written documentation and submit the approved application to the State Licensing Authority in accordance with the law. Background Tonight s public hearing has been duly noticed and posted. The Preliminary Findings Report is attached and includes documents for Council s review which include the following: License Application Individual History Records Diagram of the Premise Planning Review Petition Summary City Council Packet Page 10 of 34

11 Staff has reviewed these documents and as well has reviewed the lease, applicant s Articles of Incorporation, and City of Castle Pines Business License. Staff has also ensured the applicant is in Good Standing with the Colorado Secretary of State. Staff has also investigated to ensure that zoning and distance requirements are in compliance. Staff requests the Preliminary Findings Report and all attachments be entered into tonight s public hearing record. Although the Liquor Licensing Authority has some reasonable discretion in acting on applications, it is not unlimited. The Authority must not act arbitrarily or capriciously; it is subject to standards, limits and judicial review by the District Court. The Authority shall conduct an investigation of the application. This has been done by review of the application, and follow up by City staff, as stated above. Before entering a decision, the Authority shall consider: 1. The facts and evidence adduced as a result of its investigation and findings, as well as any other relevant facts. 2. The reasonable requirements of the neighborhood. 3. The desires of the adult inhabitants of the neighborhood. 4. The availability of other nearby licensed establishments; 5. Any other pertinent matters affecting the qualifications of the Applicant for the conduct of the business proposed, i.e. anything that would show the applicant is not qualified or fit for a liquor license; If a denial is to be considered, it must be for good cause. All decisions must be based on articulable reasons, based on the legal criteria and put in writing. Decisions are subject to judicial review. Staff Recommendation Based upon review of the documentation provided, and subject to any evidence ascertained at tonight s Public Hearing, staff recommends approval of the application. Attachments Application Individual History Records Diagram of Premises Planning Review Memo Petitioning Summary City Council Packet Page 11 of 34

12 CITY OF CASTLE PINES PRELIMINARY FINDINGS AGENDA ITEM: Public Hearing: Approval of New Colorado Hotel and Restaurant Liquor License for Dang Incorporated d-b-a Pho Bachi MEETING DATE: Tuesday, January 8, 2019 STAFF MEMBER: SUMMARY: Tobi Basile, City Clerk The application for a new Colorado Hotel and Restaurant Liquor License for Dang Incorporated d-b-a Pho Bachi was submitted and completed in all material respects. The necessary fees accompanied the application. The License Application, Individual History Record, Diagram of the Premises, and Summary of Petitioning are attached. Staff has also reviewed the following documents: Lease Articles of Incorporation Affidavit of Posting Affidavit of Publication Castle Pines Business License Certificate of Good Standing issued by the Colorado Secretary of State Fingerprinting and background checks were submitted through CBI; no adverse comments or events being reported. All posting and publication requirements have been met and the petition results have been reviewed. The premises to be licensed is not within 500 feet of any public or private school that meets the compulsory education requirements of Colorado s Law, or the principal campus of any college, university, or seminary. A Hotel and Restaurant Liquor License must have full meals available until 8:00 p.m. every day, and snacks and sandwiches after 8:00 p.m City Council Packet Page 12 of 34

13 RECOMMENDED COUNCIL ACTION: Convene the Public Hearing for a new Colorado Hotel and Restaurant Liquor License and consider a motion to approve the application for a Colorado Hotel and Restaurant Liquor License City Council Packet Page 13 of 34

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26 Community Development Phone: Fax: Date: Monday, November 19, 2018 To: Tobi Basile, City Clerk From: Sam Bishop, Director of Community Development Re: Planning Review of Dang Inc. Liquor License Application City of Castle Pines 360 Village Square Lane, Suite B Castle Pines CO The purpose of this memo is to provide record of evidence that the planning division has reviewed Dang Inc. (DBA Pho Bachi) Retail Liquor License Application and finds the application is in compliance with Title 12 Article 47 Section 313(d)(I) of the Colorado Beer, Liquor, Special Event Codes and Code of Regulations 1, C.C.R The business is located at 363 Village Square Lane, Suite 130, Castle Pines, legally referred to as Lot 6 of Charter Oaks 4 th Amendment and is zoned Business (B) District. The Business Zone District classification allows for the principal use of a restaurant, bar, lounge and indoor service business. Specifically, the use of the premises for a retail liquor license establishment is permissible under the Business Zone District classification. Furthermore, the proposed business is not located within 500 feet of a school as measured by the most direct route of pedestrian access ( (d)(I)). SUBJECT PROPERTY City Council Packet Page 26 of 34

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30 CITY OF CASTLE PINES 360 VILLAGE SQUARE LANE, SUITE B CASTLE PINES, CO Action Item To: From: Mayor Radloff and Members of City Council Michael Penny, City Manager Date: January 8, 2019 Item: Resolution No , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CASTLE PINES, COLORADO AUTHORIZING THE CITY MANAGER TO EXECUTE CERTAIN SERVICE AGREEMENTS AND PROFESSIONAL SERVICES AGREEMENTS FOR THE 2019 CALENDAR YEAR, INCLUDING SERVICE AGREEMENTS REQUIRED FOR THE CITY S 2019 ROADWAY MAINTENANCE SERVICES PROGRAM, AND AGREEMENTS REQUIRED TO SECURE ON-CALL ENGINEERING SERVICES, SPLASH PAD MAINTENANCE SERVICES, TRAFFIC SIGNAL MAINTENANCE SERVICES, AND MS4 PERMIT AND STORMWATER COMPLIANCE SERVICES Policy Question: Does Council support the proposed contracts identified in Resolution 19-03? Background: The City has numerous contracts that expired December 31, The contracts cover a range of services including street and roadway repair and maintenance, Elk Ridge Park maintenance and stormwater compliance and maintenance. Staff Analysis: Given the recent bid process conducted in 2017 for the majority of the proposed 2019 contracts, staff is comfortable that the City is receiving appropriate services at a cost that is compensate with current rates. The resolution directs staff to conduct specific competitive bid processes in 2019 for 2020 contracts. The contract for splash pad maintenance was not bid in The complexity of this facility and the few companies that work in this area, make staff confident that continuing the current contract is in the best interest of the City. The stormwater work was not bid in 2017 and staff is proposing the work continue with the same company. This is due to the work to be completed in 2019 continues the work started in 2018 and is still in process. It would not be efficient to change companies at this time. The proposed contract dollar amounts are all within 2019 City Council appropriated funds. Staff Recommendation: Staff recommends the City Council adopts the proposed resolution. Proposed Motion: I move to adopt Resolution No , A Resolution of The City Council of The City of Castle Pines, Colorado Adopting Certain Maintenance and Service Contracts for Attachments: Resolution No City Council Packet Page 30 of 34

31 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CASTLE PINES, COLORADO AUTHORIZING THE CITY MANAGER TO EXECUTE CERTAIN SERVICE AGREEMENTS AND PROFESSIONAL SERVICES AGREEMENTS FOR THE 2019 CALENDAR YEAR, INCLUDING SERVICE AGREEMENTS REQUIRED FOR THE CITY S 2019 ROADWAY MAINTENANCE SERVICES PROGRAM, AND AGREEMENTS REQUIRED TO SECURE ON-CALL ENGINEERING SERVICES, SPLASH PAD MAINTENANCE SERVICES, TRAFFIC SIGNAL MAINTENANCE SERVICES, AND MS4 PERMIT AND STORMWATER COMPLIANCE SERVICES WHEREAS, the City of Castle Pines ( City ) is authorized to enter into contracts for the performance of general municipal governance and services; and WHEREAS, in 2017, the City solicited bids and proposals for certain annual roadway and other maintenance services (RFP Nos PW-003 through 2017-PW-008); and WHEREAS, following review and ranking of responses, and the recommendation of the City s on-call engineer, the City entered into contracts with various service providers; and WHEREAS, the service providers are currently involved in specific projects and the ongoing participation and involvement of the service providers is critical to the continued success of City operations; and WHEREAS, the City desires to contract for the following the main categories of services in 2019: RFP No PW PW PW PW PW PW-008 Ongoing Ongoing Ongoing Services Asphalt Pothole / Patching Concrete Minor / Major repairs Sign installation and traffic control and ROW Maintenance Street Sweeping Services Stormwater Maintenance Pavement Markings On-Call Engineering Services Elk Ridge Splash Pad Traffic Signal Maintenance City Council Packet Page 31 of 34

32 Ongoing MS4 Permit and Stormwater Compliance WHEREAS, City Staff is recommending that City Council contract for the abovereferenced categories of service in 2019 in order to ensure the life, health, safety, and welfare of the community are maintained in 2019; and WHEREAS, the City Council desires to delegate all necessary authority to the City Manager to enter into a new services agreement ( Services Agreement ) with each of the firms specifically identified in Section 1 of this Resolution below for the not-to-exceed compensation ( NTE Compensation ) specifically set forth below; and WHEREAS, the City Council further desires to direct City Staff to bid roadway repairs, sign installation, traffic control, right-of-way maintenance, street sweeping services, stormwater maintenance, pavement markings, and on-call engineering services in 2019 (for services commencing calendar year 2020); and WHEREAS, the City Council further desires to delegate all necessary authority to the City Manager to finalize and execute the Services Agreement for each category of service, subject to the NTE Compensation set forth in Section 1 of this Resolution below. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CASTLE PINES, COLORADO, THAT: Section 1. That upon consideration and approval of this Resolution by City Council: (a) a Services Agreement for each of the above-described categories of services shall be finalized and presented to each contractor identified in the table below; (b) the City Attorney shall be authorized to make such changes as may be needed to correct any nonmaterial errors or language or to negotiate such changes to the ten (10) Services Agreements as may be appropriate that do not substantially increase the obligations of the City; (c) the City Manager shall be authorized to execute the Services Agreements on behalf of the City when in final form following approval as to form by the City Attorney; and (d) the Services Agreement for each of the categories of services shall be subject to the NTE Compensation set forth in the table below. RFP No. Services 2017-PW-003 Asphalt pothole / patching 2017-PW-004 Concrete minor / major repairs NTE Compensation for 2019 Contractor $100, Designscapes Colorado Inc. $400, Designscapes Colorado Inc City Council Packet Page 32 of 34

33 2017-PW PW PW-007 Sign installation, traffic control, and ROW maintenance Street sweeping services Stormwater maintenance TOTAL NTE: $1,185, $100, Designscapes Colorado Inc. $50, Hartco, Inc. (dba CAM Services) $20, AB Underground 2017-PW-008 Pavement markings $50, AFD Pavement Marking Ongoing (Res. No ) Ongoing (Res. No ) Ongoing (Res. No ) Ongoing (Res. No ) On-Call Engineering Services Splash Pad at Elk Ridge Park Traffic Signal Maintenance MS4 Permit and Stormwater Compliance $250, Bohannan Huston, Inc. $30, Perfect Pools $75, WL Contractors Inc. $110, Wright Water Engineers Inc. Section 2. The City Manager or his designee shall cause the following City services to be publicly bid in 2019: roadway repairs, sign installation, traffic control, right-of-way maintenance, street sweeping services, stormwater maintenance, pavement markings, and on-call engineering services. Section 3. If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining issues addressed in this Resolution. Section 3. City Council. Effective Date. This Resolution shall take effect upon its approval by the INTRODUCED, READ AND ADOPTED AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CASTLE PINES by a vote of in favor and against this 8 th day of January, Tera Stave Radloff, Mayor City Council Packet Page 33 of 34

34 ATTEST: APPROVED AS TO FORM: Tobi Basile, City Clerk Linda C. Michow, City Attorney City Council Packet Page 34 of 34