BUSINESS MINUTES SEMINOLE CITY COUNCIL. June 13, 2017

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1 BUSINESS MINUTES SEMINOLE CITY COUNCIL June 13, 2017 The Business Meeting of the Seminole City Council was held on Tuesday, June 13, 2017, at 6: 00 p.m., in City Hall, City Council Chambers, th Street North, Seminole, Florida. Mayor Waters called the meeting to order at 6: 00 p.m. Mayor Waters provided the invocation and the Pledge of Allegiance. ROLL CALL: Present were: Mayor Leslie Waters, Vice Mayor Chris Burke, Councilor Thom Barnhorn, Councilor Roger Edelman, Councilor Jim Quinn, Councilor Trish Springer, City Manager Ann Toney-Deal, City Attorney Daigneault and City Clerk Patty Beliveau. Councilor Bob Matthews was not present. INTRODUCTIONS AND PRESENTATIONS: none- 1. PUBLIC COMMENTS: Carol Heintz address Kay Court, Seminole, FL Kay Court , discussed traffic issues on Dan Hester address Bayou Grande, Seminole, FL 33772, stated he was against saving the Water Tower. David Green address th Avenue, Largo, FL 33778, from Kiwanis, announced the 3rd Annual" Field of Honor" project. Anthony Chang address Marla Lane, Seminole, FL issues and high noise level on Ridge Road near Marla Lane , stated there is a traffic 2. APPROVAL OF MINUTES BUSINESS MEETING MINUTES OF MAY 23, Motion made by Councilor Quinn seconded by Councilor Springer to approve the Business Meeting Minutes of May 23, ALL IN FAVOR. MOTION TO APPROVE CARRIED UNANIMOUSLY Business Meeting Minutes Page 1 of 7

2 41) CONDUCT A PUBLIC HEARING. CONSIDER FINAL APPROVAL OF THE PROPOSED DEVELOPMENT AGREEMENT REGARDING PROPERTY LOCATED AT 7770 SEMINOLE BOULEVARD. explained that a re-development for a Third Federal Bank will be part of a 0.99 acre portion of a larger four acre site that currently contains the Treasure Island Fun Center on Seminole Boulevard. The redevelopment proposal was presented to Council during the January 24, 2017, workshop and Council gave preliminary approval for the Development Agreement during the May 9, 2017, council meeting. Motion made by Councilor Edelman seconded by Vice Mayor Burke to approve the proposed Development Agreement with Treasure Island Land Company, LLC and Third Federal Bank Savings and Loan Association. Mayor Waters opened the Public Hearing. Receiving no Public Comments, Mayor Waters closed the Public Hearing. Roll Call Councilor Springer Councilor Quinn Vice Mayor Burke Councilor Edelman Councilor Barnhorn Mayor Waters 3.2. CONSIDER APPROVAL AND AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH WELLS, HOUSER & SCHATZEL, P.A. FOR AUDIT SERVICES FOR FISCAL YEARS 2017 TO explained the city advertised a Request For Proposals ( RFP) for audit services on the city' s website and the Tampa Bay Times newspaper. Two audit firms attended the optional pre- bid meeting. On June 1, 2017, proposals were opened by Administration, and Wells, Houser & Schatzel, P.A. was the only firm to submit a proposal. Wells, Houser & Schatzel, P.A. is currently the city' s audit firm. The proposed cost for audit services is $ 28,200 which is a $ 200 increase from the Fiscal Year 2016 audit cost. Administration is requesting Council approval to enter into an agreement with Wells, Houser& Schatzel, P. A. Motion made by Councilor Quinn seconded by Councilor Barnhorn to authorize the City Manager to execute an engagement letter for audit services with Wells, Houser & Schatzel for the fiscal years 2017 to Business Meeting Minutes Page 2 of 7

3 3. 3. CONSIDER AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH PINELLAS COUNTY FOR THE COOPERATIVE PROCUREMENT OF DISASTER DEBRIS MONITORING AND MANAGEMENT SERVICES. explained Pinellas County is currently soliciting services for disaster debris collection and removal services and/ or debris monitoring and management services. The procurement process provides municipalities within Pinellas County the opportunity to enter into separate contracts with the selected vendors. In order to utilize the joint procurement, the City will need to enter into the Interlocal Agreement for the cooperative procurements of disaster debris collection and removal services and/or debris monitoring and management services. Administration is recommending Council' s approval to enter into such agreement. Motion made by Councilor Barnhorn seconded by Councilor Edelman to authorize the City Manager to enter into an Interlocal Agreement with Pinellas County for the cooperative procurements of disaster monitoring and management services with geographic Pinellas County. Vice Mayor Burke inquired if the City or County is responsible to find a vendor to clear the roads after a disaster. Public Works Director Hockenbury explained the City can select a contactor from the contactors list approved by the County. There is no cost to the City unless the City activates the vendor during or after the event CONSIDER APPROVAL AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE PINELLAS COUNTY SUPERVISOR OF ELECTIONS TO CONDUCT THE 2017 CITY OF SEMINOLE MUNICIPAL ELECTION ON NOVEMBER 7, explained that the City holds an election every year. During the process, the City Clerk coordinates the process with the Pinellas County Supervisor of Elections to conduct with the election which is scheduled for Tuesday, November 7, City Attorney Daigneault has reviewed the contract as to form. Motioned made by Councilor Barnhorn seconded by Vice Mayor Burke to authorize the City Manager to execute a contract with the Pinellas County Supervisor of Elections to conduct the November 7, 2017, City of Seminole Municipal Election. 33. CONSIDER AUTHORIZING THE CITY MANAGER TO EXPEND CAPITAL IMPROVEMENT PROJECT FUNDS FOR THE INSTALLATION OF NEW PLAYGROUND SAFETY SURFACE AT SEMINOLE CITY PARK. explained that the City solicited proposals through an Invitation to Bid process for the Business Meeting Minutes Page 3 of 7

4 installation of playground safety surfacing at Seminole City Park. Two bids were received and ForeverLawn of Tampa Bay met the requirements. The City will remove the existing surface material and prepare the site and reuse most of the rubber mulch currently in place as well as purchase the aggregate base material. Motion made by Vice Mayor Burke seconded by Councilor Quinn to authorize the City Manager to expend CIP funds in the amount of$ 135, 310 for ForeverLawn to provide and install of new playground safety surfacing at Seminole City Park. Public Works Director Hockenbury explained the price per square foot for a 720 square foot area is approximately $ Staff was able to reduce the price from $ per square foot to by doing the prep work and removing of the rubber mulch not needed CONSIDER APPOINTING A COUNCIL MEMBER TO REPRESENT THE CITY OF SEMINOLE ON THE FORWARD PINELLAS SCHOOL TRANSPORTATION SAFETY COMMITTEE, AND SELECT AN ALTERNATE REPRESENTATIVE. explained that Forward Pinellas has requested that the City of Seminole appoint a member of the City Council to be a representative on the School Transportation Safety Committee ( STSC). The STSC is made up of local elected officials and school board members that meet to address school-related transportation and safety issues. The committee meets twice a year at the Pinellas County Administration Building. Motion made by Councilor Quinn seconded by Councilor Springer to appoint Councilor Edelman to represent the City of Seminole on the Forward Pinellas School Transportation Safety Committee, and Vice Mayor Burke as the alternate representative CONSIDER APPOINTING A VOTING DELEGATE TO THE FLORIDA LEAGUE OF CITIES 91ST ANNUAL CONFERENCE explained that every year the City is asked to designate a Council Member as the City' s voting delegate during the Florida League of Cities Annual Business Conference. This year the Conference will be held on August 17 through 19, 2017, at the World Center Marriott, Orlando. The elected designee will vote on the adoption of resolutions during the business meeting and make decisions that will determine the leadership and direction of the Florida League of Cities. Motion made by Councilor Springer seconded by Vice Mayor Burke to appoint Councilor Barnhorn as the City of Seminole' s voting delegate Business Meeting Minutes Page 4 of 7

5 3. 8. CONSIDER APPROVAL OF WAIVING THE FEES FOR THE SEMINOLE CHAMBER OF COMMERCE RENTAL OF THE PARKVIEW ROOM ON FEBRUARY 18, 2018, FOR MR. AND MRS. SEMINOLE, RETAINING THE STAFFING FEE FOR THE EVENT. explained that the City has received a request from the Seminole Chamber of Commerce to use the City of Seminole' s Parkview Room for the Chamber' s Annual Mr. and Mrs. Seminole Awards Banquet on February 18, If approved the City reserves the right to waive rental fees and retain the staffing fee for the event. Councilor Edelman recused himself from voting on the agenda item due to his involvement with the Chamber of Commerce. Vice Mayor Burke inquired about the amount that was being waived. Gunter indicated the cost being waived was$ 800. Recreation Director Motion made by Councilor Quinn seconded by Councilor Springer to approve waiving the fees for the Seminole Chamber of Commerce' s rental of the Community Building on February 18, 2018, for Mr. and Mrs. Seminole, retaining the staffing fee for the event if needed. Roll Call Councilor Springer Councilor Quinn Vice Mayor Burke Councilor Barnhorn Mayor Waters 4. CITY COUNCIL REPORTS Councilor Springer advised that Seminole Sun Country Cleaners will clean American Flags for free. Councilor Quinn had no report. Vice Mayor Burke had no report. Councilor Edelman attended the LA Fitness Grand Opening and was a guest speaker at Lake Seminole Square. Councilor Barnhorn attended the LA Fitness Grand Opening, Kids Appreciation Day and sat in on the interviews for the new SPC president. Mayor Waters submitted her report to the City Clerk Business Meeting Minutes Page 5 of 7

6 5. CITY MANAGER REPORT Community Policing Report Deputy Festa noted the Pinellas Trail is a County Park and closes at dusk. Residents should continue to lock their car doors and the Bay Pines' Walmart is scheduled for a re- grand opening on Thursday, June 22, The Bay Pines Walmart store will be a training site for employees. The Applebee' s Restaurant at the Seminole City Center is accepting employment applications Seminole City Center Update The interior build out plans for Talbots has been received, the Certificate of Occupancy has been issued for Chase Bank and a temporary Certificate of Occupancy has been issued for Applebee' s Quarterly Fire Pension Meeting A copy of the Quarterly Fire Pension Meeting report was distributed to Council Set Workshop to Discuss Recommendation of Recreation Advisory Board on Policy of Waiving Fee( s) for Use of City Facilities. City Manager Toney- Deal inquired if Council would like to schedule a workshop to discuss the Recreation Advisory Board' s recommendation of the city' s policy of waiving fees for use of the city facilities. Motion made by Vice Mayor Burke seconded by Councilor Quinn to schedule a workshop following the June 27, 2017, council meeting to discuss the Recreation Advisory Board policy of waiving fees for the use of the city' s facilities Pinellas County Board of County Commissioners: 2017 Community Conversation the Pinellas County Board City Manager Toney- Deal stated that the Pinellas County Board of County Commissioners will be conducting a Meet and Greet event on Thursday, June 15 at the St. Petersburg College Seminole Campus, Digitorium beginning at 5: 30 p.m. followed by the " County Commission". City Manager Toney- Deal reminded Council of the Budget Workshop scheduled for 6 p. m. on June 20, OLD BUSINESS Water Tower Lease Terms and Conditions City Manager Toney-Deal presented a draft list of the" Terms and Conditions" for the Water Tower Park Lease for Council' s review and input. She explained at the June 27th meeting, she and the City Attorney will present a document to Council to consider forwarding to the County Commission Business Meeting Minutes Page 6 of 7

7 Term and Conditions - bullet item number 2, should include " not to exceed" and " option to purchase during the five year period." The document should also include an exit clause City Manager Toney- Deal stated if Council has any additional suggestions to let her or the City Attorney know. Mayor Waters asked the City Manager to contact the Coast Guard to see if the tower is a reference point for navigation and asked her to inquire about Emergency Radio Communication during a disaster. 7. NEW BUSINESS Mayor Waters explained that she will be attending the CERT ceremony on June 20th and will be excusing herself from the Budget Workshop for a few minutes. She will hand over the gavel to the Vice Mayor. Vice Mayor Burke acknowledged the Boys Scout Troop 371 members for attending the Council Meeting. 8. CONSIDER A MOTION FOR ADJOURNMENT Motion made by Councilor Barnhorn seconded by Councilor Edelman to adjourn the meeting at 7: 18 p. m. Date Approved: ( p/ Z. 1/ I. 0 C6-ze..M... 1-/debae Minutes prepared by City Clerk Patricia Beliveau Leslie Waters, Mayor C Business Meeting Minutes Page 7 of 7