A G E N D A. A time limit for speakers to remits, resolutions and motions shall be as follows:

Transcription

1 NOTICE IS HEREBY GIVEN OF THE 2018 IHC Annual General Meeting To be held at 5 pm Friday, 7 September 2018 The Rydges Wellington, 75 Featherston Street, Wellington A G E N D A 1. Calling of Meeting 2. Obituaries 3. Welcome 4. Apologies 5. Meeting Rules & Procedures (a) (b) IHC is an incorporated society and its meetings are private. Only members are entitled to attend, speak, and vote at meetings, though non-members may be invited from time to time. A time limit for speakers to remits, resolutions and motions shall be as follows: Mover 5 minutes Seconder 3 minutes Subsequent speakers 3 minutes Extension of time Limited to a further two minutes provided approved by the AGM on a case by case basis. (c) (d) Voting in the first instance shall be by voice or if requested by show of hands. If four members present who are entitled to vote demand a ballot, voting will be by ballot. All members of more than three months standing are eligible to vote under Rule The Chair shall have a deliberative vote and in case of any equality of votes, a casting vote also. Members wishing to speak are requested to signal the Chair and when called upon stand in their place and state their name before speaking. IHC New Zealand Incorporated Level 15, 57 Willis Street, PO Box 4155, Wellington 6140 Tel: Fax

2 Page 2 (e) (f) Any item of General Business must be given to the Board Chair before the commencement of Agenda Item 9. Filming or recording of the meeting by any means, including but not limited to cameras, cell phones and tape recorders, will not be permitted at any time during the meeting unless expressly approved by the Chairperson in writing and a copy of the written approval is produced before the start of the meeting. Any member in breach of this rule shall be immediately removed from the meeting. 6. Confirmation of 2017 AGM Minutes (Attached) Confirmation of the minutes of the meeting held in Wellington on 8 September 2017 already approved by the Board of Governance. 7. Matters Arising From Minutes No matters arising. 8. Presentation of the Annual Report IHC s 2018 Annual Report is presented in more detail on IHC s website Board Chair Neil Taylor 8.2 Chief Executive Ralph Jones 8.3 Chair of the Audit Committee Rob Steele Adoption of the IHC Financial Statements for the year ended 30 June The Audited Financial Statements will be available on IHC s website from 30 August 2018 and at the meeting. 8.4 Chair of the Risk Committee Michael Quigg 8.5 Chair of the Member Council Barbara Rocco 9. Board Appointments Committee 9.1 Appointment of Board Members The Board Appointments Committee considered applicants to fill two vacancies on the IHC Board. 10. Election of Patrons 11. New Zealand Life Membership Shelley Payne has been nominated and approved by the IHC Board for New Zealand Life Membership. Shelley is presently an IHC Board member and previously the Society s Vice President, Chair of the Self Advocacy Committee and Director of IDEA Services. Life Membership will be awarded to Shelley at the meeting.

3 Page Appointment of the Auditor To resolve that KPMG be appointed as IHC auditors for the 2018/19 year. 13. Annual Membership Subscription To recommend that the annual membership subscription for 2018/19 be set at $5 per member. 14. General Business 15. Next Meeting 16. Thanks and Closing

4

5 Minutes of the 2017 Annual General Meeting Held in Wellington 8 September 2017

6

7 Minutes IHC Annual General Meeting Held at 5 pm Friday, 8 September 2017 The Rydges Hotel, 75 Featherston Street, Wellington 1. Resolution It was agreed that the notice given for the calling of this meeting be taken as read. Moved: Hamish Taverner Seconded: Waata Houia-McGreevy Carried 2. Obituaries The Board Chair asked delegates to stand for a moment of silence to remember those associated with IHC who had passed away during the year. The Board Chair specifically mentioned the recent passing of Sir Colin Meads, NZ Life Member. 3. Welcome The Board Chair welcomed attendees to the Annual General Meeting of the Society with special acknowledgement to IHC New Zealand Life Members. 4. In Attendance Refer Attachment Apologies Apologies were received and sustained as per attached list. Moved: Hamish Taverner Seconded: Maureen Wood Carried

8 6. Meeting Procedures The Board Chair outlined the meeting procedures. It was resolved that the meeting procedures be agreed. 7. Confirmation of the 2016 AGM Minutes It was resolved that the minutes of the Annual General Meeting held in Auckland on 26 September 2016 already approved by the Board of Governance, be confirmed as a true and correct record. Moved: Lynne Renouf Seconded: Janet Derbyshire Carried 8. Matters Arising From Minutes There were no matters arising from the minutes of the previous meeting. 9. Presentation of the Annual Report The following Annual Reports were presented to the meeting: i) Board Chair Donald Thompson ii) Chief Executive iii) Audit Committee (including the Annual Financial Statements for the year ended 30 June 2017) iv) Risk Committee Ralph Jones Neil Taylor Michael Quigg v) Member Council Barbara Rocco The Board Chair invited members to ask questions regarding the Annual Report. There were no questions. It was resolved that the 2016/17 Annual Report and Financial Statements for the year ended 30 June 2017 be adopted. Moved: John Griffith Seconded: Waata Houia-McGreevy Carried Page 2

9 10. Board Appointments Committee 10.1 Appointment of Board Members The Board Chair invited Tony Shaw, Chair of the IHC Board Appointments Committee to address the meeting. Tony outlined the role of the Committee and the process followed for the appointment of new Board members. Tony confirmed the appointment of Jason Hollingworth to fill the vacancy on the IHC Board following the retirement of Donald Thompson. 11. Election of Patrons It was resolved that Sir Roderick and Lady Gillian Deane be elected joint patrons for the ensuing year. Moved: Maureen Wood Seconded: Christine Morrison Carried 12. Appointment of Auditor It was resolved that KPMG be appointed as auditors for the 2017/18 year. Moved: Neil Taylor Seconded: Rob Steele Carried 13. Annual Membership Subscription It was resolved that annual membership subscription for 2017/18 be set at $5 (five dollars) per member. Moved: Janet Derbyshire Seconded: Anne Gilbert Carried 14. General Business Mr Glenn Marshall, Member, Hawkes Bay said he wished to direct two questions to the Chief Executive, the first of which was questioning statements that had been provided to the media that he thought created an impression that there was consultation and choice in regard to the exiting of services, when the Ministry of Health had already been formally advised. The second question was about how IHC s mission statement aligned to any consultation with members that involved 22 percent of service users for whom we would no longer be providing services and which made up five percent of the business. Page 3

10 The Chief Executive responded that he had said in his annual report speech that there had been considerable consultation with families over some time. Timing of discussions with the Ministry of Health and discussions with families had been challenging because the unions had started advising staff of the plans before the intended timeframe for this. The Chief Executive confirmed that the Ministry of Health had been notified of the plans very quickly after that, in order to fulfil our responsibility to then inform staff. This created a clash of information that was going out to families at that time. Mr Marshall went on to refer to the April 2016 IHC Advocacy commissioned report What is important for family wellbeing? and referenced a number of quotes. Mr Marshall commented that he personally felt it was offensive to refer to them in terms of revenue stream rather than numbers they represent to the organisation. Mr Marshall thanked the Chief Executive and directed his next question to the Board Chair and expressed his opinion about the IHC demographic getting older and that it was his view that there was an element of lifting up the ladder. Mr Marshall asked why the Board had approved the cancelling of the six community based support services without consultation with the members and without first altering the Constitution and the rules (which he believed was necessary). The Board Chair advised he was unsure of the question being asked, and Mr Marshall clarified that it was his opinion that IHC had no legal or moral mandate to exit people from services given that it s a not for profit organisation. The Board Chair responded that he did not think the Constitution ever stated that we were responsible for all community based services. We were continuing to provide residential care and vocational services and the services we had chosen to exit were because we thought there were other providers who could do a better job in that sector at this time. Mr Marshall responded that the services we had elected to continue to provide were basically for adults only and likened this to the analogy of pulling up the ladder. The Board Chair responded that IHC was not pulling up the ladder in terms of service provision and that the situation simply reflected that we could not deliver some service provision as well as other providers. The Board Chair thanked Mr Marshall for his attendance. 15. Presentation of New Zealand Life Membership The Chief Executive invited Donald Thompson to stand to be awarded a New Zealand Life Membership in recognition of his exceptional service to IHC nationally. Page 4

11 In delivering his presentation Ralph paid tribute to Donald s long association with the governance of IHC, including his 20 years on NZ Council and 19 years as an IHC Board Member, 12 of which were as the Board Chair. Ralph also mentioned Donald s effective chairmanship, always being easily approachable and always carrying the voice of a parent into whatever meeting or situation he was in. Ralph expressed his congratulations to Donald and presented him with his NZ Life Membership. 17. Next Meeting The Board Chair advised that the date of the next Annual General Meeting would be advised. 18. Thanks and Closing The Board Chair thanked the members for their participation. The meeting concluded at 6.15 pm. Signed: Date: Page 5

12 Annual General Meeting 2017 Those attending Attachment 1 OFFICERS 1. Donald Thompson Board Chair 2. Ralph Jones Chief Executive NZ LIFE MEMBERS 3. Jan Dowland New Zealand Life Member 4. Lynne Renouf New Zealand Life Member and Association Chair Kapiti / Mana 5. Barbara Rocco New Zealand Life Member and Board Member 6. Tony Shaw 7. Neil Taylor 8. Maureen Wood New Zealand Life Member, Chair Board Appointments Committee New Zealand Life Member, Board Member, Chair Audit and Risk Committee New Zealand Life Member and Association Chair West Central Auckland BOARD MEMBERS 9. Anne Gilbert Board Member and Association Chair Wellington 10. Jason Hollingworth Board Member 11. Shelley Payne Board Member 12. Michael Quigg Board Member 13. Rob Steele Board Member 14. Euan Wright Board Committee (Audit) 15. Andrew Evans Accessible Properties Board Member 16. Paul Baines IHC Foundation MEMBER COUNCIL 17. Janet Derbyshire Tauranga Association 18. Diane Mara Association Chair Hawkes Bay 19. Scott Miller Association Chair Lower Hutt 20. Pip O Connell Member Council 21. Kay Pearce Association Chair North Canterbury 22. Danny Tauroa Association Chair Counties ASSOCIATION CHAIRS 23. Zillah Armer Rotorua 24. Owen Cathcart Waikato West 25. Vivienne Fiddes Clutha 26. Karen Fox Lakeland

13 Anne Gilbert Wellington 27. David Howorth Horowhenua 28. Pamela Houia McGreevy Eastern Bay of Plenty 29. Katherine Jaunay Whanganui 30. Denise Mackres North Harbour Diane Mara Hawkes Bay 31. Juli Marshall Southland 32. Linda Millen Thames Valley Scott Miller Association Chair Lower Hutt 33. Christine Morrison Gisborne / Wairoa 34. Keith Rea Waikato South Lynne Renouf Mana 35. Sylvia Robertson Otago 36. Robyn Stark North Canterbury Danny Tauroa Counties 37. Hamish Taverner Rangitikei Maureen Wood West Central Auckland Attachment 1 ASSOCIATIONS 38. John Griffith Deputy Association Chair Marlborough 39. Jo Broadfoot Deputy Association Chair Ashburton 40. Vivien O Hare Deputy Association Chair South Canterbury 41. Richard Slocombe Deputy Association Chair Cornwall & South East 42. Judith Burney Wellington 43. Annette Davidson Waikato South 44. Waata Houia Eastern Bay of Plenty 45. Linda Keith Whanganui 46. Christine Lee Southland 47. Carol Millard Thames Valley 48. Robin Millen Thames Valley 49. June Mock Eastern Bay of Plenty 50. Linda Mooij Waikato South 51. Joanne Tauroa Counties 52. Rhys Thomason Marlborough 53. Tricia Vickers Rotorua 54. Tricia Wilson Mana

14 Attachment 1 MEMBERS 55. Ann Best Lower Hutt 56. Fiona Jones Wellington 57. Glenn Marshall Napier 58. Gaye Thompson Wanaka 59. Steven Hallett Wellington 60. Damon Catchpole Wellington IN ATTENDANCE 61. Fran Marshall Napier 62. Ross Maden General Manager Human Resources 63. Donna Mitchell General Manager Service Strategy & Development 64. Greg Orchard Chief Executive Accessible Properties Limited 65. Andrew Procter General Manager Corporate Services 66. Tracey Ramsay Chief Operating Officer Disability Services 67. Wendy Rhodes General Manager Health and Aged Care 68. Gina Rogers Communications Manager 69. Janine Stewart General Manager IHC Programmes 70. Gordon Crombie Area Manager, Southland 71. Claire Stewart Advocate 72. Sue Lockhart Executive Assistant National Office OVERALL TOTALS Officers 2 NZ Life Members (incl. Association Chairs) 6 Board & Board Committee Members (incl. Association Chairs) 7 Member Council (/ Association Chairs) 6 Association Chairs (total 19) 15 Association representatives / deputies 17 Members 7 In Attendance 12 TOTAL PRESENT AT MEETING 72

15 Annual General Meeting 8 September 2017 Apologies 1. Roderick Deane Joint Patron, NZ Life Member 2. Gillian Deane Joint Patron 3. Donald Beasley NZ Life Member 4. John Hanning NZ Life Member 5. Charlie Waigth NZ Life Member 6. Marita Lavery Risk Committee 7. Catherine Fitzpatrick Member, Kapiti 8. Gill Burson Association Chair Nelson 9. Sally Holbrook Association Chair, Tauranga 10. Rose Keen Association Chair, Ashburton 11. Patricia McGowan Association Chair, Whangarei 12. John McLellan Association Chair, North Taranaki 13. Judith Parkington Wellington Association 14. Jan Stevens Member, Dunedin 15. Jim Tattersfield Association Chair Gore 16. Graham Taverner Rangitikei Association 17. Ian Taylor Association Chair South Canterbury