NOTICE OF ANNUAL GENERAL MEETING LONDON MARRIOTT HOTEL, GROSVENOR SQUARE, LONDON 12.00PM TUESDAY 24 APRIL 2012

Transcription

1 National Planning Policy Framework: House of Commons Debate AGM MEETING NOTICE OF ANNUAL GENERAL MEETING & AGENDA 12PM 24 April 2012 NOTICE OF ANNUAL GENERAL MEETING LONDON MARRIOTT HOTEL, GROSVENOR SQUARE, LONDON 12.00PM TUESDAY 24 APRIL 2012 NOTICE is hereby given that a General Meeting of the (HBF) will be held on 24 April 2012 at the London Marriatt Grosvenor Hotel, London at p.m., for the purpose of transacting the following business: AGENDA 1 Notice of Meeting 2 Minutes of meeting held on 10 May 2011 and matters arising 3 Annual Review and Accounts for To consider and if thought appropriate to adopt the following amendment to clause 6.1 of the Constitution by the insertion of the sentence highlighted below. 5 a. A resolution will be put to the Members to ratify the members of the Board at every AGM as set out in the Regulations. One third of the Non-Executive Directors will retire by rotation each year and may offer themselves for re election subject to serving a maximum of two consecutive terms or a period of six years whichever is the longer with a further possible extension of up to three years at the discretion of the Board such terms to commence on the later of appointment to the Board or to the Chairmanship of the Board or any Board Committee. A Non-Executive Director who has served for three consecutive terms or a period of nine years whichever is the longer may offer themselves for re-election at each subsequent AGM. The Board may co opt no more than three directors at any time and any co opted director shall resign at the next AGM and will be eligible for re election thereat. Ratification of the Chairman and Directors of the Board of HBF Ltd for 2012/13 Chairman S Baseley Treasurer P Pedley (Chairman of Audit Committee) Co options P Davies N Fitzsimmons S Stone M Freshney M Gaskell M Harris A Yallop (Remuneration Committee) (Remuneration Committee) (Audit Committee) (Chairman of Remuneration Committee) (Audit Committee) info@hbf.co.uk Website:

2 NOTICE OF ANNUAL GENERAL MEETING & AGENDA 12PM - 24 April 2012 In accordance with clause 6.1 of the constitution the following directors offer themselves for re election M Freshney S Stone The following directors retire by rotation and offer themselves for re election: P Davies M Gaskell N Fitzsimmons 6 Consideration of the reappointment of Barnes Roffe LLP as Auditor of the HBF at remuneration to be agreed by the Board of HBF Ltd 7 Consideration of the appointments of the Chairmen of the HBF Standing Committees and reports of those Committees: 8 9 Planning Committee Technical Committee Careers Skills and Training Committee Health and Safety Committee Date of the next AGM Any other business Lee Bishop Steve Wielebski Bruce Boughton Vince Coyle info@hbf.co.uk Website:

3 National Planning Policy Framework: House of Commons Debate AGM MEETING MINUTES OF THE ANNUAL GENERAL MEETING 12PM - 10 May 2011 MINUTES OF THE ANNUAL GENERAL MEETING 12PM TUESDAY 10 MAY 2011 LONDON MARRIOTT HOTEL, GROSVENOR SQUARE, LONDON PRESENT Stewart Baseley Chairman Paul Pedley Treasurer Together with 38 members whose names are listed below IN ATTENDANCE Michael Powell HBF Andrew Whitaker HBF John Slaughter HBF Dave Mitchell HBF John Stewart HBF Steve Turner HBF James Stevens HBF Tim Collins HBF APOLOGIES Clive Fenton Barratt Peter Jones Jones Homes Keith Miller Miller Group John Elliott Millwood Designer homes George Cronin Redrow John Tutte Redrow Ron King Past President 1 NOTICE OF MEETING This was taken as read. The Chairman Stewart Baseley ( SAB ) welcomed members to the meeting. info@hbf.co.uk Website:

4 2- MINUTES OF LAST MEETING HELD ON 28 APRIL 2010 AND MATTERS ARISING The minutes of the last meeting were approved as a true record of the proceedings. There were no matters arising. 3- CHAIRMAN S REPORT SAB said the twelve months following the last meeting had seen both a change of government and a radical change of policy in many areas that affected housebuilding. The two or three months that followed the election had seen a hiatus, but this had been followed by the preparation and introduction to parliament of the Localism Bill and the beginning of work on the National Policy Planning Framework. Other important areas of work for HBF had been on exploring means to overcome the deposit gap to help for first time buyers, reducing the burden of regulation, improving the Zero Carbon policy and the implementation of the Flood and Water Management Act. Financial Report for the Year Michael Powell reported that the pension scheme had entered a period of assessment on 11 May 2010 which might last for two years. There were other matters to report. The membership drive in 2009 proved to be extremely successful and generated 116k of additional income. This additional income was essential to maintaining the HBF service to members. In the light of the continuing difficult economic conditions in 2010 we once again scrutinised our cost base to ensure that the service to members represented good value for money. In 2009, our then auditors Baker Tilley insisted on the release of 95k of provisions against the judgement of the management. This artificially suppressed the 2009 costs. In 2010 we agreed with our new auditors that the provisions were indeed sensible and justified and thus our costs for 2010 have been increased by 80k. The net movement in provisions was 175k and this has been shown separately to better explain the underlying change in the cost base which, excluding these items was limited to 40k. The bulk of this increase is explained the decision during 2010 enhance our external affairs capability by the recruitment of an additional member of staff which was considered beneficial following the change in Government. Excluding these items, general cost increases were limited to 0.4%. Michael Powell expressed both the HBF and his personal thanks to his predecessor info@hbf.co.uk Website:

5 Stanley Jackson. It was requested that copies of the accounts be made available to members. Michael Powell agreed to do this but would seek to do this electronically as this was the most cost effective method. 4 - APPOINTMENT OF CHAIRMAN AND DIRECTORS OF HBF FOR 2011/12 The following names were tabled Chairman Hon. Treasurer Co-options SA Baseley P L Pedley (Chair of Audit Committee) P Davies N Fitzsimmons (Remuneration Committee) M Freshney (Remuneration Committee) M Gaskell (Audit Committee) M Harris (Chair of Remuneration Committee) A Yallop (Audit Committee) Mr M Harris and Mr A Yallop retired by rotation and offer themselves for re-election. The appointment of the Directors was proposed by N Fitzsimmons and seconded by M Freshney and approved unanimously. 5 - CONSIDERATION OF THE RE-APPOINTMENT OF THE AUDITOR The re-appointment of the auditor Barnes Roffe was proposed by P Pedley and seconded by M Black and approved unanimously. 6 - CHAIRMEN OF STANDING COMMITTEES The Chairman thanked the Chairmen of the HBF standing committees for their valuable work on behalf of the HBF which helps inform debate and the development of policy. P Davies proposed the appointment of the following as Chairmen of the standing committees. This was seconded by M Harris and carried unanimously. Planning Committee Technical Committee Careers Skills and Training Committee Lee Bishop Stephen Wielebski Vacancy info@hbf.co.uk Website:

6 Health and Safety Committee David Hickman 7- AMENDMENT TO ARTICLES OF ASSOCIATION L Bishop proposed the following amendment to the Articles of Association of the HBF to allow telephone meetings. This was seconded by N Scregg and carried unanimously. a. For the purpose of determining whether the quorum for the transaction of the business of the board exists: 8 DATE OF NEXT AGM TBC 9 ANY OTHER BUSINESS i. In the case of a resolution agreed by directors in direct telephonic or audio-visual communication with each other, all such directors shall be counted in the quorum ii. In the case of a meeting of directors, in addition to the directors present at the meeting, any director in telephonic or audio-visual communication with such meeting shall be counted in the quorum; iii. A director participating in this way shall be deemed to be present in person at the meeting and entitled to vote. Subject to the act, all business transacted in this way by the directors or a committee of directors shall be for the purposes of the articles deemed to be validly and effectively transacted at a meeting of the directors or of a committee of directors. The meeting shall be deemed to take place where the largest group of those participating is assembled or, if there is no such group, where the chairman of the meeting then is. A Yallop thanked Stewart Baseley and his team for their efforts during He expressed the view that the standing of the HBF had never been higher. The meeting closed at 12:30pm info@hbf.co.uk Website:

7 ATTENDANCE LIST Name Paul Kiss Jenny Howard Philip Davies Bob Lawson Malcolm Harris Michael Black David Ritchie Alan Brown Mike Freshney Richard Conroy Andy Yallop Steve Midgley Neil Fitzsimmons Cliff Fudge Neil Thomas Mark Oliver Terry Roydon Jonathan Berry Mike Jennings Gareth Capner Stephen Wielebski Brett Jacobs David Simpson Mike Gaskell Georgina Butler David Hesson Martin Edmunds Nicholas King Graham Anderson Peter Askew Mike Gill Nick Scregg Roger Smith Jim Wren Lee Bishop Mark Parker Nick Harper Bill Gair Company Abbey Pynford Abbey Pynford Ashill Developments Barratt Developments Bovis Homes Bovis Homes Bovis Homes CALA Group CALA Homes Conroy Brook Croudace Homes Fairgrove Homes Gladedale Group H + H UK H + H UK H + H UK Hansom Property Marshalls McCarthy & Stone Meadfleet Miller Homes Millgate Homes Millgate Homes Morris Morris Homes Morris Homes Morris Homes Nicholas King Homes Peak Quality Homes Pegasus Retirement Homes Pegasus Retirement Homes Persimmon Homes Savills Strata Taylor Wimpey Telford Homes The Crown Estate Urban Renaissance Villages info@hbf.co.uk Website:

8 Website: