9/13/06 9/13/06. Board Eron Thompson. Approved INFO ONLY. Board. Commissioner Acree was absent

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1 EXPANSION ITEM: to expand for the approval of the annual reports for the SHIP program for submittal to the Florida Housing Finance Corporation and authorization for the Chairman to sign certification forms for the SHIP Annual Reports for fiscal years , , and before the September 15, 2006 deadline. Commissioner Acree was absent INFO ONLY Presentation by Jeff Sheffield and Wayne Spaulding regarding the First Coast Intelligent Transportation Systems (ITS) Regional Master Plan. Commissioner Acree was absent Request Update from Jordan & Associates regarding the remaining applicants for the Community Development Block Grant (CDBG) Project. Mr. Mullin requested that Betty Jordan provide with documents related to the 14 completed homes, including breakdown of hours, oversight of subcontractors, etc., as referenced in her fax transmission received 8/25/06. Ms. Jordan to provide Ms. Thompson with duplicating costs to provide copies and Ms. Thompson will decide delivery method. TAB A - Discussion of administration fees for the Community Development Block Grant (CDBG) Program. to accept termination of Jordan and Associates from the CDBG Housing Assistance Program, pending receipt of documents. TAB B - Discussion of Franklin Road. to accept Franklin Road for maintenance. Butch Hartman

2 Denied Sheriff TAB C - Discussion of the School Resource Officers Contract for FY 2006/2007. Denied the School Resource Officers Contract for FY 2006/2007. Denied TAB D - Continuation of the petition filed Oscar Edward's regarding waiver of requirements under Ordinance (Roadways & Drainage Standards) Section , which requires a 60' minimum width access easement. Denied due to safety concerns. No TAB E - Continuation of the petition filed by Melvin Jones regarding waiver of requirements under Ordinance (Roadways & Drainage Standards) Section , which requires a 60' minimum width access easement. TAB F - Approval to draft a Proclamation declaring September 22, 2006 as "Native American Day". to draft a Proclamation declaring September 22, 2006 as "Native American Day". TAB G - Approval for Chairman to sign letter of support for the Florida Department of Agriculture and Consumer Services submittal of the Northeast Florida Fair Association Grant Request. authorization for the Chairman to sign a letter of support for the Florida Department of Agriculture and Consumer Services submittal of the Northeast Florida Fair Association Grant Request.

3 TAB H - Approval to act upon Request for Proposal (RFP) submittals and request to make recommendations for award and utilizing the point system for the new Building Department Facility Design Services and Construction Management. to act upon Request for Proposal (RFP) submittals and request to make recommendation for award and utilizing the point system for the new Building Department Facility Design Services and Construction Management. Whitey Moran TAB I - Approval to advertise a Request for Proposal for purchase of an application development software tool to provide expedited development and maintenance of standardized and ad hoc reporting from the web-based permitting and inspection system. to advertise for an Request for Proposal to purchase an application development software tool to provide expedited development and maintenance of standardized and ad hoc reporting from the web-based permitting and inspection system. Whitey Moran TAB J - Approval of Task Order No. 5 to CH2M Hill for engineering services for development agreement negotiations for Blackrock Park Subdivision, Living Waters Outreach Center, Oaks at Bristol, and Bailey Road Self Storage. Task Order No. 5 to CH2M Hill for engineering services for development agreement negotiations for Blackrock Park Subdivision, Living Waters Outreach Center, Oaks at Bristol, and Bailey Road Self Storage. Funding source: TAB K - Approval of Task Order No. 6 to CH2M Hill for engineering services on a time and material basis. Approve Task Order No. 6 to CH2M Hill for engineering services on a time and material basis and reducing the amount from $25, to $17, Funding source: Professional Services ( ). TAB L - Request for Commissioner Marianne Marshall to appoint a citizen for District 5 to serve on the Code Enforcement. to appoint Gene Bennett to serve on the Code Enforcement for District 5. Brenda Rothwell

4 Tab M - Approval of Change Order #6 to adjust the completion date of the Motorola Project. Change Order #6 to adjust the completion date of the Motorola Project. Chief Young TAB N - Approval of renewal of the agreement between Nassau County and the Northeast Florida Regional Council for maintenance of the Local Mitigation Strategy for FY 2006/2007. Approve renewal of the agreement between Nassau County and the Northeast Florida Regional Council for maintenance of the Local Mitigation Strategy for FY 2006/2007 and authorize the Chairman to sign. Funding source: Nancy Freeman TAB O - Monthly status update on County's Capital Road Projects. #1. Old Dixie Highway- authorization for the County Administrator to send a letter to the Town of Callahan requesting dates for a joint meeting with the BOCC regarding relocation of utilities on Old Dixie Highway and Mary Sauls Circle. Mr. Deliz recommended contacting the Engineer of Record regarding the meeting. No #2. Scott Road - No #3. CR121 -

5 TAB P - Judicial Complex Wetland Mitigation Status Update. authorization for Mr. Mullin to send a letter to RJ Underground requesting they complete the work that the County paid for (wetland mitigation work) at the Judicial Complex that was not completed. Denied TAB Q - Consideration of petition from Lois Alli requesting the County to open a platted Right of Way within the Cornwall plat for access to his property. Denied petition from Lois Alli requesting the County to open a platted Right of Way within the Cornwall plat for access to his property. TAB R - Approval to reappoint Kathleen Zetterower, Sidney Brock, and Emmitt Coakley to the Conditional Use and Variance for another three year term. to reappoint Kathleen Zetterower, Sidney Brock, and Emmitt Coakley to the Conditional Use and Variance for another three year term. Danielle Glouner TAB S - Approval of the Smart Access Management (SAM) License Agreement for software and hardware packages purchased for public computers. Smart Access Management (SAM) License Agreement for software and hardware packages purchased for public computers. Funding source(s): , , and Dawn Bostwick TAB T - Approval of the Golder & Associates "Cost Proposal for Perimeter Surface Water Conveyance Channel Investigation". Golder & Associates "Cost Proposal for Perimeter Surface Water Conveyance Channel Investigation". Funding source(s): and Lee Pickett

6 TAB U - Approval of an increase of funds for project.59, "Assistance with Various Operational Issues", to address operational and West Nassau Permit Renewal Issues. Approve an increase of funds for project.59, "Assistance with Various Operational Issues", to address operational and West Nassau Permit Renewal Issues. Funding source(s): and Lee Pickett INFO ONLY TAB V - INFORMATIONAL ONLY: Preventative maintenance on all landfill heavy equipment. authorization for the Chairman to sign the budget transfers for Golder & Associates "Cost Proposal for Perimeter Surface Water Conveyance Channel Investigation" and increase of funds for project.59, "Assistance with Various Operational Issues", to address operational and West Nassau Permit Renewal Issues. Lee Pickett to schedule a special meeting for September 27, 2006 at 9:00 a.m. to discuss the Tradeplex PUD. Commissioner Acree was absent. to remove $3, each from District #1, #3, and #4 Discretionary Fund payable to Fire Rescue to purchase air equipment. Chuck Cooper

7 the annual reports for the SHIP program for submittal to the Florida Housing Finance Corporation and authorization for the Chairman to sign certification forms for the SHIP Annual Reports for years , , and before the September 15, 2006 deadline. Continued Continued to September 20, 2006 reconsideration of a petition by Robert (Tim) Higginbotham seeking a waiver of the Roadways & Drainage Standards as it relates to the 60 ft. minimum width easement requirement. Commissioner Marshall to research drainage issue on Tyson Road. Comm. Marshall Schedule a special meeting for October 4, 2006 at 9:00 a.m. to discuss Tuscany PUD as it relates to the location of VE zone. Whitey Moran to remove $ from District #5 Discretionary Fund payable to West Nassau Football Booster Club for equipment. to waive fees for the Sonshine Christian Academy to use the soccer field at the Callahan Sports Complex. Daniel Salmon

8 to remove from District #4 Discretionary Fund (1) $ payable to Signs & Pictures Frames for a 12 square foot sign and (2) $4, payable to Mity-Lite for folding chairs & tables for the Hilliard Community Center. Daniel Salmon to remove $2, from District #1 Discretionary Fund payable to the Fernandina Beach High School Cheerleaders for trip to National Championship in Las Vegas. authorization for Mr. Mahaney to send a letter to St. Johns River Water Management District urging them to raise the minimum standards as it relates to State-wide regulations for wetlands, waterways, etc. INFO ONLY Mr. Mullin stated that the Development Review Committee would be using the Commissioner Chambers for their meetings due to the recording equipment.