2/13/08 2/13/08 2/13/08 2/13/08 2/13/08. Board. Audience Input - N/A. Approved. Roll call vote carried unanimously. Finance Admin Services Clerk Staff

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1 Audience Input - N/A Financial Items - Tab A - Approve Package Roll call vote carried unanimously. Tab B - Apply for the Emergency Medical Services (EMS) Matching Grant and EMS Rural Grant (Total match $60,000) Funding Source: FY 2008/09 Budget Fire/Rescue Grants Tab C - Approve revised Emergency Operations Center (EOC) funding plan (cost increase $328,753), updated funding sources, and the following budget adjustments: (1) budget transfer-141 Impact Fee designating $500,000 for EOC construction; (2) Resolution amending the 365 Capital Projects Fund- Complex providing $500,000 in administrative impact fees and $17,092 in FEMA Federal Grant as funding sources; and (continued) (3) budget transfer Capital Projects Fund - Complex adjusting revenue and expenditure accounts to reflect funding plan. Expansion Item - Additional backup to support the increase in cost of EOC project. Emergency Mgmt Grants Mgr. 1

2 Tab D - Approve schematic design and site layout as presented by Mandese White Construction, Inc, and as recommended by the EOC Project Committee. Emergency Mgmt Grants Mgr. Emergency Operations Center (EOC) Design/Build Project update. It was noted that the Master Project Schedule was provided for the 's info only; no action was taken. Emergency Mgmt Attorney First Quarter update for the 2007/08 budget. Clerk's financial staff requested to bring back a cash management report to include how the SBA funds are doing. No date given. Recess as the BOCC and convene as the SAISS MSBU Governing. Tab E - Approval of SAISSA Package , Draw #157. 2

3 Adjourn as the SAISS MSBU Governing and reconvene as the BOCC. CONSENT ITEMS - Tab F - Clerk's Business - Approve the minutes from the regular session held on January 16, Tab G - Clerk's Business - Approve correction to minutes from the regular scheduled meeting held July 23, Tab H - Clerk's Business - Approve correction to minutes from the regular scheduled meeting held September 12, Tab I - Authorize Chair to sign the Subordination of Utility Interests agreement with FDOT for utility easement located at the corner of Gerbing Road and First Coast Highway; and (Expansion Item) approve an accompanying resolution drafted by FDOT in support of this agreement. NAU Mgr. Engineering Svs 3

4 Tab J - Close the North End Nature Center Marine Park boat ramp the morning of April 2, 2008 for the Strategic Weapons Facility Atlantic (SWFLAMT), King's Bay Naval Submarine Base (SUBASE) to facilitate a Full-Scale Exercise (FSE). Emergency Mgmt Bldgs Maintenance Tab K - Authorize Chair to sign the renewal of the Florida Library Information Network (FLIN) Agreement. Library Services Continued Old Business - Continue discussion from January 28, 2008 regarding the Sheriff's proposal to manage Animal Control. Continued to 3/12/08 in order for Sheriff and financial staff to compromise on the proposed budgets. Also suggested to discuss capital plans and what needs to be done to bring it up to Code. Mr. Sealover to provide Ms. Marshall with copy of Humane Society's report and advise Interim Director of Animal Control the procedures related to public records requests. Sheriff Animal Control Tab L - Continue discussion of nominees for alternate positions on the Code Enforcement. TB Appointed Louis Goldman, Fernandina Beach, and H.T. Lowe, Callahan, as alternates on the Code Enforcement. Code Enforcement Attorney Engineering Svs. Engineering Services Business - Tab M - Monthly status update on the 's Capital Roadway Projects. 4

5 Tab N - Authorize Douglas Seaman, Director of Engineering Services; Walter Fufidio, Planning Director; and Ed Sealover,, to negotiate a land swap for a parcel of land and water management area owned by Terra Pointe for widening of Chester Road. Engineering Svs Planning Director No Tab O - Approve to establish a committee to negotiate a Tri-Party Agreement between Nassau, JEA, and the Nassau School for land swap between the right of way at Radio Avenue Extension and two well sites located at the Judicial Complex site. Addressed this issue on 2/11/08. Expansion Item - Authorize Chair to sign letter granting permission for Jacksonville's Mosquito Control Division to engage in aerial spraying operations within Amelia Island Mosquito control boundaries and over mosquito breeding locations in Nassau during the period of 5/1/08 to 4/30/09. Request Expansion Item - Consider petition from registered voters and members of First United Methodist Church in Callahan for recycling pickup, including plastic products. Requested the to send letter to church officials to acknowledge the 's efforts regarding recycling. to expand the meeting to consider 8 items. Attorney 5

6 Mr. Seaman advised that Old Nassauville Road will be closed just north of Amelia Concourse from February 18th 7:00 a.m. to February 25th at 6:00 p.m. to finalize the road connection. The School has been advised and message boards have been posted. Engineering Svs. Expansion Item - Mr. Sealover will provide budget analyses update for the three landfill options on March 19, 2008, with a final report anticipated on April 16, Executive Closed Session 2:00 p.m. - pursuant to FS Section for discussion related to Fire/Rescue Professionals (Local 3101) contract negotiations/ collective bargaining strategy. Persons attending Jim B. Higginbotham, Thomas D. Branan, Jr., Michael H. Boyle, Barry Holloway, Marianne Marshall, collectively known as the BOCC; David A. Hallman, Attorney; Edward Sealover, ; Ted Selby, Director of Administrative Services; Lori Mans with Constangy, Brooks & Smith, LLC. No motions made in open session. Attorney Executive Closed Session 3:30 p.m.- pursuant to FS Chapter (8) to discuss settlement negotiations and/or litigation strategy related to expenditures therein in the case of Sheree L. Hall, petitioner, vs. Nassau, a body politic, respondent, Case No. 07CC270. Persons attending Jim B. Higginbotham, Thomas D. Branan, Jr., Michael H.. Boyle, Barry Holloway, Marianne Marshall, collectively known as the BOCC; David A. Hallman, Attorney; Edward Sealover, and a court reporter. No motions made in open session. Attorney Attorney expansion items: (1) an amended agreement between the and David Barber, Violet Watkins, Janette Rice and Glenda Nix, granting temporary construction easement to the county for the Scott Road project, changing the width for the permanent maintenance easement to 30 ft. Attorney Contract Mgmt 6

7 (2) second extension to the agreements with the Volunteer Fire Departments for the purpose of releasing the second quarterly payment on TB February 15, 2008, noting that this is the final extension the will grant. Moved by, to request Commissioner Branan to meet with Volunteer Fire Chiefs to find out what legal arrangements they would be willing to accept and bring back to the. Attorney Contract Mgmt Fire/Rescue Tom Branan No Additionally, the considered a proposed vendor agreement for the Volunteer Fire Departments, but took no action. Attorney (3) Due to a light agenda on February 20, 2008 the changed the time of the Executive Closed Session from 1:00 p.m. to 11:00 a.m. to discuss, pursuant to FS (8), settlement negotiations and/or litigation strategy related to expenditures in the case of Frank D'Anna, Plaintiff, vs. Nassau, Florida, Defendant, vs. Margaret Quattlebaum, Intervenor-Defendant, Case No. 06-CA-429. Those attending will be Jim B. Higginbotham, Michael H. Boyle, Thomas D. Branan, Jr., Barry Holloway and Marianne Marshall, collectively known as the BOCC; David A. Hallman, Attorney; Edward Sealover, ; and a court reporter. Attorney (4) Set special meeting for March 5, 2008 at 9:00 a.m. for an administrative hearing to consider an appeal filed by Michael Mullin, Rogers, Towers, on behalf of TB his clients, Blackrock Cove, LLC, regarding the denial of concurrency. Should the petitioner request to waive the administrative hearing, authorized the Attorney to enter an agreement waiving the hearing in order for the petitioner to proceed to Circuit court for resolution. Attorney 7

8 Request Commissioner Business - Mr. Sealover will advise the Director of Buildings Maintenance and Parks and Recreation regarding a situation at the Edwards Road boat ramp as it relates to ADA compliance. Parks and Recreation Request Requested Mr. Sealover to coordinator a meeting with the City of Fernandina Beach officials. Additionally start compiling a list of topics for discussion (to include concurrency and Flow Control) and bring back to the 's next meeting for further discussion of agenda items. Request Requested to consider spatial needs assessment of the James S. Page Governmental Complex to include space for commissioner offices and perhaps staff. Referring to a recent news article in the NewsLeader, Commissioner Holloway advised that he will respond to opinions expressed in the media. He encouraged other commissioners to do the same. 8