Special District Risk Management Authority. Board of Directors

Transcription

1 Board of Directors President Jean Bracy, SDA Vice-President Ed Gray Secretary Sandy Seifert-Raffelson Directors David Aranda, SDA Muril Clift Mike Scheafer Robert Swan 3:00 P.M. 5:30 P.M. Wednesday, November 1, :00 A.M. 11:30 A.M. Thursday, November 2, I Street 3 rd Floor Earl Sayre Board Room Sacramento, California Note: Agenda posting and meetings are done in accordance with Ralph M. Brown Act. Govt. Code and (b) (1) allows local agencies to conduct meetings via teleconferencing. Part (b) (3) of the same section requires that all teleconference locations be identified in the agenda, and that each location be accessible to the public. Section (b) (2) of this Section requires that all votes taken during a teleconference meeting shall be by roll call. Any agenda item may be discussed in a different order, if necessary. The Board may take action whether items are listed as action, information or discussion. November 1-2, 2017 Page 1 of 7

2 1.0 CALL MEETING TO ORDER / ROLL CALL Presenter(s): J. Bracy Board President 1.01 Purchase and Sale Agreement and Joint Escrow Instructions Parking Lot Property Determination of Quorum 0:20 Motion to Ratify Review and Consider Ratification of Purchase and Sale Agreement: APN ADMINISTRATIVE S 2.01 Recognize and Hear From Visitors Presenter(s): J. Bracy Board President 0:20 Receive Public Comments At this time, members of the public may speak on any item not on the agenda with comments limited to 5 minutes per person. A maximum time limit of 20 minutes for all public testimony will be permitted under this agenda item. The Board reserves the right to waive the foregoing time limits by a majority vote Acknowledgements and Presentations Presenter(s): J. Bracy Board President A. SDRMA Director Muril Clift, Service Recognition 2010 to present B. Recognize Susan Swanson for 1 year of service (September 13) Recognize Michelle Halverson for 1 year of service (September 13) Recognize Wendy Tucker for 10 years of service (September 17) 2.03 Meeting, Conference and Educational Schedules Presenter(s): G. Hall CEO Review and consider action to approve the 2018 board meeting schedule. A Proposed Board Meeting Schedule B. Upcoming conferences and educational workshops 3.0 CONSENT CALENDAR 3.01 Meeting Minutes Presenter(s): E. Doughty CMSO, S. Raffelson Board Secretary Review and consider approving draft minutes from the August 2-3, 2017 regular board meeting 3.02 Communications and Correspondence Presenter(s): G. Hall CEO a. SDRMA E-Blast August 1, 2017 b. Business Insurance Ransomware Attacks August 1, 2017 c. SDRMA E-Blast August 16, 2017 d. Workers Comp Executive V.27 No. 17 (excerpts) - September 27, 2017 e. SDRMA E-Blast October 3, 2017 November 1-2, 2017 Page 2 of 7

3 4.0 CSDA RELATED S 4.01 CSDA Activity Status Update Presenter(s): N. McCormick CSDA CEO 0:10 Information/ a. CSDA Board Meeting Minutes April 21, 2017 & August 25, 2017 b. CSDA Chief Executive Officer s Report - verbal 4.02 Special District Leadership Foundation Activity Status Update Presenter(s): G. Hall CEO, N. McCormick CSDA CEO, SDLF Board Members Review and discuss the August 24, 2017 SDLF meeting 4.03 Alliance Executive Council Activity Status Update Presenter(s): G. Hall CEO, N. McCormick CSDA CEO, AEC Members Review and discuss the August 23 and October 20, 2017 AEC meetings 4.04 Alliance Cooperative Marketing Program Plan Budget Presenter(s): N. McCormick CSDA CEO, G. Hall CEO, AEC Members Review and consider approving proposed Alliance 2018 Cooperative Marketing Program Plan Preliminary Budget 4.05 Alliance Collaborative Opportunities Presenter(s): N. McCormick CSDA CEO, G. Hall CEO, AEC Members Review and consider approving proposed Alliance 2018 Collaborative Opportunities 5.0 COMMITTEE REPORTS 5.01 Legislative Committee Review of Proposed Legislation Presenter(s): G. Hall CEO, Legislative Committee Review various bill positions taken throughout the year by the Board of Directors and the final bill status 6.0 MEMBER SERVICES S 6.01 New Members Presenter(s): E. Doughty CMSO 0:10 Motion to Approve Review and consider prospective members for approval in the following program(s): Property/Liability Program two November 1-2, 2017 Page 3 of 7

4 6.02 Marketing Report Presenter(s): E. Doughty CMSO Review and discuss recent marketing activities 6.03 Underwriting Status Report (Quarterly report) Presenter(s): E. Doughty CMSO Review and discuss status of underwriting activities 7.0 FINANCIAL S 7.01 Paid Bills Listing 0:05 Motion to Ratify Review and consider ratifying the bills paid for July - September Financial Statements 0:10 Motion to Receive Review and consider action to receive and file financial reports presented for Property/Liability, Workers Compensation, Health Benefits Programs and Joint/Common Allocated Operations 8.0 CLAIMS/LOSS PREVENTION S 8.01 Claims Status Update (Quarterly report) Presenter(s): D. Timoney CRO Review the status of open claims 8.02 Claims and Loss Prevention Report (Quarterly report) Presenter(s): D. Timoney CRO 0:10 Information/ Review quarterly claims and loss prevention report 9.0 BOARD S 9.01 Property/Liability Program Claims Audit Report Presenter(s): D. Timoney, CRO, P. Frydendal COO 0:30 Motion to Receive 3:30 p.m. Presentation Tim Farley, CPCU - Farley Consulting Services Review and consider action to receive and file the 2017 Property/Liability Program biennial claims audit report November 1-2, 2017 Page 4 of 7

5 9.02 Inverse Condemnation Presenter(s): G. Hall CEO, D. Timoney - CRO 0:30 Information/ 4:00 p.m. Presentation Coverage Counsel Jim Wagoner - McCormick, Barstow, Sheppard, Wayte & Carruth LLP Review and provide direction to staff regarding Inverse Condemnation coverage and related Special Endorsements 9.03 SDRMA Proposed Bylaws Revisions Presenter(s): Paul Frydendal - COO, G. Hall CEO 0:15 Motion to Approve 4:30 p.m. Presentation Coverage Counsel Jim Wagoner - McCormick, Barstow, Sheppard, Wayte & Carruth LLP Review and approved proposed revisions to SDRMA Bylaws as proposed by coverage counsel and authorize sending them to Members for required 30 day review period 9.04 Annual Independent Financial Audit/Internal Controls Reports 0:30 Motion to Receive 8:00 a.m. Presentation Auditor David Becker, Partner - James Marta & Company LLP Review and consider action to receive and file the financial audit report and internal controls report for the program year 9.05 Internal Control Policies Annual Review with Proposed Revisions 0:10 Motion to Approve Review existing internal control policies and consider action approving Policy Defining Financial Internal Controls with proposed revisions 9.06 Reserve Fund Account Allocations Policy with Proposed Revisions Review and consider action approving Policy with proposed revisions November 1-2, 2017 Page 5 of 7

6 9.07 Treasurer s Investment Report (Quarterly report) 0:20 Motion to Receive 9:00 a.m. Presentation Lauren Brant, Managing Director & Allison Kaune, Sr. Managing Consultant - PFM Asset Management Review and consider action to receive and file the Treasurer s Quarterly Investment Report consisting of: a. Public Financial Management (PFM) Investment Report b. Local Agency Investment Fund (LAIF) 9.08 Investment Policy Proposed Revisions 0:10 Motion to Approve Review and consider approving Policy Investment Policy with proposed revisions 9.09 Election Policy and Associated Documents Proposed Revisions Presenter(s) P. Frydendal COO, Election Committee 0:15 Motion to Approve Review and consider approving proposed revisions to Election Policy and associated documents 9.10 Biennial Review of SDRMA s Conflict of Interest Code Confirm no changes are required to SDRMA s Conflict of Interest Code 9.11 Workers Compensation Captive Opportunity 0:10 Confirm No Changes Are Required 0:40 Information/ 9:30 a.m. Presentation Seth Madnick, Senior Vice President - Alliant Insurance Services, Inc. and Lauren Brant, Managing Director PFM Asset Management Review and provide direction to staff regarding Captive Opportunities 10.0 REPORTS/COMMENTS/OTHER BUSINESS 0:05 - No Agenda Support Staff General Legal Counsel Ann Siprelle Board Members 11.0 ADJOURNMENT Adjourn no later than 11:30 A.M. Next Meeting: The next scheduled board meeting will be January 3-4, 2018 (tentative) at the SDRMA Administration Building in Sacramento. November 1-2, 2017 Page 6 of 7

7 Agenda Topics for the upcoming board meeting will include: 1. Election of Board Officers 2. Workers Compensation Program (WCP) Actuarial Report - Draft 3. Property/Liability Program (PLP) Actuarial Report Draft 4. Review Updated Key Dates Timeline of Important Dates for 2018 In compliance with the Americans with Disabilities Act, if you are a disabled person and need a disability-related modification or accommodation to participate in this meeting, please contact Ellen Doughty at (800) or at edoughty@sdrma.org. Requests must be made as early as possible and at least one full business day before the start of the meeting. November 1-2, 2017 Page 7 of 7