A G E N D A. CareerSource Broward 2550 West Oakland Park Blvd., 2nd Floor Illumination Room, Oakland Park, FL 33311

Transcription

1 Broward Workforce Development Board Executive Committee Monday October 15, :00 Noon 1:30 p.m. Call In Number: (888) Passcode: # A G E N D A CareerSource Broward 2550 West Oakland Park Blvd., 2nd Floor Illumination Room, Oakland Park, FL The Committee is reminded of conflict of interest provisions. In declaring a conflict please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) the nature of the conflict and 3) who will gain or lose as a result of the conflict. Please also fill out form 8B prior to the meeting. SELF-INTRODUCTIONS APPROVAL OF MINUTES Approval of the Minutes of the Executive Committee meeting. RECOMM NEW BUSINESS Approval Motion for Approval Minutes Pages BWDB and Executive 2019 Schedule Consideration of the 2019 meeting Schedule for the BWDB and Executive Committee meetings. RECOMM Approval Motion for Approval BWDB and Executive Schedule Page 11 October 15,

2 2. Broward Workforce Development Board, Inc. (BWDB) Planning Session 2018 The BWDB and the CareerSource Broward Council of Elected Officials traditionally set aside time each year to plan for the upcoming year. This year our planning session is scheduled to take place December 13, In preparation we would like to have a discussion on the issues to be considered this year. Current events have highlighted the strategic role of boards, upskilling our workers, how digital is affecting the workplace, the Opioid crisis, and how to engage young out of school adults in selecting a career path that will be relevant in As always food and beverage costs will be covered by the General Fund and/or private donations. RECOMM Strategic Discussion Motion to Approve REPORTS 1. Presentation Broward College Dr. Mildred Coyne, Executive Director, Workforce Education & Economic Development, will provide a presentation on apprenticeships. 2. Board Members Recognition Carlos Arboleda has notified CSBD he is resigning from the Board. October 15,

3 3. Single Item Purchase Over $10,000 CSBD received a Disability Disaster Coordination Grant, which is designed to assist disabled customers in replacing adaptive technology and equipment that was lost or damaged due to Hurricane Irma or Hurricane Maria. In accordance with governing boards policy requiring a report of single purchases over $10,000, we are reporting a single purchase of $26,387 to outfit a mobility van to accommodate a disabled customer that lost her van by Hurricane Irma. The purchase enabled the conversion of a standard minivan into a wheelchair accessible van. CSBD received prior DEO approval for this purchase. MATTERS FROM THE EXECUTIVE COMMITTEE MATTERS FROM THE FLOOR MATTERS FROM THE PRESIDENT/CEO ADJOURNMENT NEXT EXECUTIVE COMMITTEE MEETING WILL BE HELD ON TBD, October 15,

4 Broward Workforce Development Board Executive Committee Wednesday 12:00 Noon 1:30 p.m. Call In Number: (888) Passcode: # MINUTES CareerSource Broward 2550 West Oakland Park Blvd., 2nd Floor Illumination Room, Oakland Park, FL The Committee is reminded of conflict of interest provisions. In declaring a conflict please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) the nature of the conflict and 3) who will gain or lose as a result of the conflict. Please also fill out form 8B prior to the meeting. SELF-INTRODUCTIONS Dr. Lisa Knowles, Gary Arenson, Michael Carn, Paul Farren, Frank Horkey, Pam Sands and Marjorie Walters Staff: Mason Jackson, Carol Hylton, Rochelle Daniels and Amy Winer APPROVAL OF MINUTES Approval of the Minutes of the July 9, 2018 Executive Committee meeting. On a motion made by Michael Carn and seconded by Gary Arenson the Executive Committee unanimously approved the minutes of the July 9, 2018 Executive Committee meetings, with the amendment to the minutes to reflect that Frank Horkey attended the meeting via phone. NEW BUSINESS 1. Membership Renewals Consideration of BWDB membership renewals of Broward Workforce Development Board members whose terms have expired in May 2018 or will expire September 2018 and who are eligible for renewal for a two-year term. The renewal of their terms is through September The seven members are 1) Gina Alexis 2) Kristen Cavallini-Soothill 3) Kevin Kornahrens 4) Pam Sands 5) John Simmons 6) Bob Swindell and 7) Enid Valdez. CareerSource Broward Council of Elected officials appoints board members by a vote of the Council following a recommendation from the Board. Approved at the 9/5 Organizational Resources Committee meeting. 4

5 Mason Jackson stated that we try and cluster renewals at one time so we do not have to go back to the committee to approve one person at a time. The by-laws state that once a member is appointed, even if their term of office has expired, the member shall continue to serve as a Board member until they resign, they are reappointed or a new member is selected to fill the position. On a motion made by Frank Horkey and seconded by Paul Farren the Executive Committee unanimously approved the recommendation for the two-year term renewals for seven members. The seven members are: 1) Gina Alexis 2) Kristen Cavallini-Soothill 3) Kevin Kornahrens 4) Pam Sands 5) John Simmons 6) Bob Swindell and 7) Enid Valdez. 2. Broward Workforce Development Board, Inc. (Board) Appointments There are currently several vacancies on the Board. We sent a request to all our Board members as we usually do seeking nominations. Consideration to appoint 5 individuals from targeted industries. All have been properly nominated by the appropriate organizations. There are 2 Private Sector individuals 1) Heiko Dobrikow, General Manager of Riverside Hotel - Hospitality 2) Jim Ryan, CEO of Talk2Rep - Cloud Technology/Mobile Communications. There are 3 Organized Labor/CBO/Youth individuals 3) Zac Cassidy of IBEW Local Labor and Employee Representative and 4) Dawn Liberta of the Department of Children and Families Circuit 17 - representing youth 5) Ismael Martinez, Director of Family Success representing youth. Also to double hat Ms. Cynthia Gaber, of Vocational Rehabilitation to be counted in both Organized Labor/CBO/Youth and Economic/Community Development. Approved at the 9/5 Organizational Resources Committee meeting. Mason Jackson advised that we received nominations from Board members to fill the outstanding targeted industries. Mr. Jackson indicated in order to complete the ratio we recommend Cynthia Gaber to be a double hat. Michael Carn asked if Cynthia Gaber ever presented as a spotlight. Mason Jackson stated yes. Mason Jackson further indicated that he completes an orientation with all new Board members. On a motion made by Frank Horkey and seconded by Paul Farren the Executive Committee unanimously approved the recommendation for the appointments of Heiko Dobrikow 2) Jim Ryan, 3) Zac Cassidy and 4) Dawn Liberta and 5) Ismael Martinez, Director of Family Success to the Board. The motion was amended to make Mr. Martinez s recommendation contingent up receiving an expected nomination letter from the County. 3. Creation of a New One Stop Services Committee Consideration to merge the One Stop Services & Special Populations and Youth Committees which if approved will be renamed the One Stop Services Committee. This will allow for cohesive strategic planning and decision making for all populations served. This item will make changes to the Board s By-Laws and in accordance with the By-Laws must be approved by a 2/3 vote of the established quorum at a Board meeting. Approved at the 9/5 combined One Stop and Youth and 9/5 Organizational Resources Committee meeting. 5

6 Mason Jackson indicated the One Stop Services & Special Populations and Youth Council were aligned with the delivery of services and legislative requirements of the Workforce Investment Act. Under WIOA legislation there is no requirement for a Youth Council and our youth formula funds are now used to serve out of school youth aged because of the 75% expenditure requirement. Mason Jackson further stated he checked with several other Boards and they have combined them into one committee. He further indicated that when we took the recommendation of changing the name to the Operations Committee, members felt it did not convey the true goal of the committee and recommended changing to the One Stop Services Committee. On a motion made by Michael Carn and seconded by Pam Sands the Executive Committee unanimously approved the recommendation to combine both committees under the new name of One Stop Services Committee. 4. Individual Training Account (ITA) Provider Performance Report Consideration to suspend four (4) programs from three (3) providers that did not meet the placement criteria during the analysis of ITA provider performance 1) New Horizons Help Desk, 2) The Academy of South Florida s Application Architect, 3) PC Professor s Computer Software Applications (Bundle of 5) and 4) PC Professor s Technical Repair (A+/N+) program. ITA providers are required to a have a minimum 70% training related placement rate for those programs that have ten or more graduates who complete their programs within 180 days of graduation. All providers were given the opportunity to review data and provide additional placement information. Per Board policy upon receipt of evidence of the attainment of a 70% or better graduate training-related placement rate, CareerSource Broward will add each respective course back to the ITA list. Approved at the combined One Stop 9/4 and Youth committee meeting. Mason Jackson advised all eligible training providers are contractually required to a have a minimum of 70% training-related placement rate for graduates who complete their programs within 180 days of graduation. Mason Jackson recommended suspending four (4) programs from three (3) providers that did not meet the placement criteria during the analysis of ITA provider performance. Pam Sands inquired if it was the same provider that will be adding a course in the next item. That a provider may have courses that from time to time may be suspended but that does not mean they are not successful in other courses on the list. Michael Carn asked who was assisting the customers with placements. Mason Jackson indicated that it is the provider s responsibility to place the students. We do have a protocol where they meet with their Success Coach prior to graduation, to update their resume. We also communicate with the provider as to any job fairs we be holding related to their occupation. Pam Sands stated that it would be helpful to know if the provider was suspended in the past and if they are meeting their goals. Mason Jackson stated that we do not have the capability of reviewing their goals, as we only have a small amount of students in the class, but we do monitor past suspensions. 6

7 Frank Horkey made the motion that in the future CSBD take action to suspend these courses as it is an administrative function based on criteria, previously approved by the board and to just put a report on the Board agenda so make us aware. On a motion made by Michael Carn and seconded by Gary Arenson the Executive Committee unanimously approved the recommendation to suspend four (4) programs from three (3) providers that did not meet the placement criteria. On a motion made by Frank Horkey and seconded by Gary Arenson the Executive Committee unanimously approved the recommendation to allow CSBD to administratively make these types of suspensions since the actions are based on previously approved criteria set by the board. Suspensions are to be reported to the Board. 5. New Courses For Existing ITA Provider PC Professor Consideration to approve current ITA provider, PC Professor s request to add its 1) Virtualization, and 2) Web Developer programs to the Individual Training Account (ITA) list. CSBD reviewed the application for completeness and to ensure that Board mandated criteria are met for the training program and related occupational title. Approved at the combined One Stop 9/4 and Youth committee meeting. Mason Jackson stated that this Provider was added to the ITA list. CSBD reviewed the application for completeness and to ensure that Board mandated criteria are met for the training program and related occupational title. Mr. Jackson further noted that we make site visits to ensure there is a location for these classes. On a motion made by Gary Arenson and seconded by Paul Farren the Executive Committee unanimously approved the recommendation to add PC Professor s 1) Virtualization, and 2) Web Developer programs to the customer ITA list. 6. New Courses For Existing ITA Provider Florida Atlantic University (FAU) Consideration to approve the addition of FAU s 1) Certified Financial Planner, 2) HR Management, 3) HR Compensation & Benefits, 4) Medical Business Management and 5) PHR/SPHR Exam Preparation programs to the customer ITA list. CSBD reviewed the applications for completeness and to ensure that Board mandated criteria are met for the training programs and related occupational titles. Approved at the combined One Stop 9/4 and Youth committee meeting. Mason Jackson stated that we added new courses to the existing ITA list but it s up to the customer to determine what ITA they will pursue. Michael Carn inquired if customers in Professional Placement Network (PPN) can benefit from programs on the ITA list. Mason Jackson responded yes. On a motion made by Frank Horkey and seconded by Paul Farren the Executive Committee unanimously approved the addition of FAU s 1) Certified Financial Planner, 2) HR Management, 3) HR Compensation & Benefits, 4) Medical Business Management and 5) PHR/SPHR Exam Preparation programs to the customer ITA list. 7

8 7. Summer Youth Employment Program (SYEP) This year 5 funders supported CSBD s summer program: The Children Services Council of Broward County, the City of Fort Lauderdale, the City of Pembroke Pines, Broward County and Bank of America. With this funding, CSBD served a total of 736 youth from June 11 th to August 7 th, The Children Services Council has agreed to cover 100% of the wages for summer youth placed with private employers next year. CSBD is asking the committee for assistance in developing strategies to increase participation among private employers in the Summer Youth Employment Program. Approved at the combined One Stop 9/4 and Youth committee meeting. We are asking the committee for assistance in developing strategies to increase participation by private sector employers in the summer program. As next summer, Children Services Council has agreed to cover 100% of the wages for youth placed with private employers. Frank Horkey asked if CSBD was asking the Board to help develop a plan for next year to bring in more employers. Mason Jackson answered yes. Paul Farren asked if the City of Ft. Lauderdale budget was going to cut the summer youth programs. Mason Jackson mentioned that the summer youth programs were no longer on the chopping block according to the newspaper. Mason Jackson indicated that we had some payroll issues during a couple of payroll runs which were corrected within a few days. We are looking at some procedural adjustments to prevent a reoccurrence next year. REPORTS 1. Administrative building Update On 10/26/17 Anatom Construction was approved, by the Board, as the General Contractor to renovate the administrative building for a total amount of $1,399,294. The project is 60% complete with an anticipated move in period set for the month of November. Due to some omissions on the part of the architect and items not in our control we have had to approve change orders resulting in an increase to the original cost of the project. However, we also realized savings through value engineering. We were advised by Broward County Housing Authority, that it is standard in the industry to include a 10% contingency factor. At this time we are at 5.64% in overruns which is well below that number or a net difference of $78,865 for the overall increase. Mason Jackson stated the building is coming along well. The walls and the tiles have been completed. Mason Jackson advised that we are ahead of schedule and the move in may possibly be at the end of November. Mr. Jackson stated that he and a few Board members went to visit the new building after the Organization Committee meeting. Mr. Jackson mentioned that Carol Hylton, Rochelle Daniels and Mark Klincewicz are doing a great job overseeing the renovation of the new building. Mason Jackson further stated due to some omissions on the part of the architect and items not in our control we have had to approve change orders resulting in an increase to the original cost of the project for Anatom. 8

9 However, we also realized savings through value engineering. The net difference is $78,865 or a 5.64% increase overall. Michael Carn asked if we have contingencies for going over the budget. Mason Jackson answered yes. Mason Jackson further stated that we have over a million dollars from the ticket to work program. Frank Horkey inquired if the amount was final. Rochelle Daniels said no, the project in ongoing so unforeseen issues could still arise. Gary Arenson further asked who owned the building. Rochelle Daniels stated the Elected Officials owned the building. 2. Employer Services Info-graph June - July 2018 CSBD hosted 22 mass recruitment events for employers seeking to fill over 660 vacant positions. Also through the industry intermediaries, CSBD posted 102 available jobs for employers in Broward s targeted industries during this time period. Mason Jackson indicated that 2 Employers received a total of $40,719 in grant assistance for training. Pam Sands stated this is great report. She further indicated that the 1 pager is perfect for their trip to the Hill. MATTERS FROM THE EXECUTIVE COMMITTEE Frank Horkey stated the Broward Education Foundation (BEF) distribution is completed with the Marjory Stoneman Douglas funds. BEF gave out over $10,563,000 funds to families. Michael Carn inquired about Zion, our summer participants. Carol Hylton mentioned that Zion Walker is doing well. If he applies this summer he will be placed with Rochelle Daniels, as he wants to be an attorney. Mr. Carn inquired if we could have the kids provide a presentation at a Board meeting on their experience with the program. Carol Hylton stated they are in school during our meeting but we can look into other ways, perhaps a video of their experience. Paul Farren will send Mason contact information for Navigant; Mike Antheil with FlaSEIA and Paula Mints. MATTERS FROM THE FLOOR. MATTERS FROM THE PRESIDENT/CEO Mason Jackson stated that Ben Pollack our data person has accepted a position within the State Department. We do have a replacement Jessica Andre. Mason Jackson recommends having the Board planning session at our 12/13 Board meeting like we did last year. 9

10 Mason Jackson indicated the Labor Department said Tuesday that the number of job openings rose 1.7% and the number of people quitting jumped 3% while wages have gone up. Mason Jackson stated we are looking for $500,000 for the Start-Up Now. We are looking into the Frederick A. DeLuca Foundation and the John S. and James L. Knight Foundation. The program ends in February Mason Jackson mentioned that we are looking to add the Decimal Engineer Apprenticeship program. They manufacture parts for the defense industry. Mason Jackson will send out the latest information on FIU s The State of Working Florida 2018 report. ADJOURNMENT 1:24 p.m. NEXT EXECUTIVE COMMITTEE MEETING WILL BE HELD ON OCTOBER 15,

11 2019 MEETING SCHEDULE Broward Workforce Development Board, Inc./CareerSource Broward Council of Elected Officials and Executive Committee EXECUTIVE COMMITTEE MEETINGS MONTH DAY JANUARY 14 FEBRUARY 11 MARCH 11 APRIL 8 MAY 6 JUNE 10 JULY 15 AUGUST No meeting SEPTEMBER 9 OCTOBER 7 NOVEMBER No meeting DECEMBER No meeting Unless otherwise indicated, all Executive Committee meetings are scheduled at 12 noon CareerSource Broward 2890 West Cypress Creek RD, Ft. Lauderdale, BOARD MEETINGS MONTH DAY JANUARY 24 FEBRUARY 28 MARCH 28 APRIL 25 MAY 23 JUNE 27 JULY 25 AUGUST No meeting SEPTEMBER 26 OCTOBER 24 NOVEMBER No meeting DECEMBER Board & Planning Session 12 All BWDB, Inc/CareerSource Broward Council of Elected Officials Partnership Meetings are scheduled at 8:00 a.m. CareerSource Broward 2890 West Cypress Creek RD, Ft. Lauderdale,