1. Membership. (3) Assume a member s share of financial obligations voted by chapter:

Transcription

1 _May 2010 Revised Date April 16, 2013 Amended Date STANDING RULES OF ASSISTANCE LEAGUE OF MINNEAPOLIS/ST. PAUL 1.01 Voting Members. (a) All voting members shall: 1. Membership (1) Have the right to vote hold office and chair a committee; (2) Pay annual chapter dues; and (3) Assume a member s share of financial obligations voted by chapter: (b) All voting members are expected to: (1) Attend chapter meetings as required; (2) Participate in and support the philanthropic programs and fundraising activities of the chapter, including working regularly (12 times per year suggested) in the thrift ship (three hours in the backroom is considered equal to one shift on the sales floor); (3) Serve on at least one (1) committee; and (4) Have a record of service hours and a record of regular meeting attendance. (c) New Members. Voting membership shall begin with the payment of dues. All new members shall: (1) Complete an orientation program as soon as possible following payment of dues: (2) Not be required to serve on a committee, but are encouraged to spend time exploring various philanthropic programs and, fundraising committees and administrative committees; (3) Pay a new member fee upon joining; (4) Be voting new members for one year; and (5) Be a voting member of the chapter for a minimum of two (2) years from date joined prior to requesting a change to nonvoting classification. 1

2 1.02 Nonvoting Members. Any member must have completed a minimum of two years as a voting member prior to applying for nonvoting membership. (a) All nonvoting members shall: (1) Support the mission of the chapter; (2) Pay annual chapter dues; (3) Assume a share of financial obligations as voted by membership; (4) Receive a membership roster, the newsletter and copies of the bylaws and standing rules; (5) Have the option of attending regular meetings and social events; (6) Have the option to participate in fundraising activities; (7) Have the option to assist in the chapter s philanthropic programs; (8) Have the option to serve on a chapter committee, though not as chair, and may vote within confines of that committee; and (9) Not vote at regular meetings or hold office Leave of Absence. Voting members who are unable to attend meetings for not less than three (3) months and not more than six (6) months may apply in writing to the Board for a leave of absence. Members on leave of absence shall meet financial obligations voted by the chapter Change of Classification/Subclassification. Resignations or requests for change in classification/subclassification shall be submitted in writing to the Vice President Member Development for presentation to the Board Member Information Form and Orientation. (a) Member information Forms shall be completed by all members and maintained as required by Assistance League. Relevant contact information, emergency information and other required personal data shall be recorded on the Member Information Form. (b) Members shall sign policies as required by the chapter, which shall be maintained as required by Assistance League. (c) Members shall receive orientation, which shall include national organization and chapter information. Such orientation shall include: (1) Chapter Orientation meetings; and (2) Thrift Shop training. 2

3 2. Board 2.01 Board Development (a) (b) (c) (d) Incoming Board and committee chairs shall attend Transition Day training. Outgoing and incoming Board and committee chairs shall meet to exchange procedure books and information. Incoming Board members shall participate in an in-depth Board training session which shall be held following their installation. The President and Treasurer shall attend the leadership training sessions provided by National Assistance League Attendance. Board members are expected to attend the monthly Board meetings, regular meetings, special meetings and participate in electronic meetings Absence. Members of the Board shall notify the President of any planned absence in advance and arrange for a report to be submitted Elected Members. Only elected members of the Board and the Parliamentarian shall attend Board meetings. Non-Board members may be invited to present a report at an appointed time, but shall not be present during deliberations Resignation or Removal from the Board. (a) Resignations from the Board shall be submitted in writing to the President. (b) Removal from the Board requires an unanimous vote of remaining Board members for one or more of the following: 2.06 Board Vacancies. (1) Failure to perform the duties of the office as described in the chapter Bylaws Article 6 and standing rules. (2) Failure to comply with the responsibilities and standards as required of all members as described in Bylaws, Article (3) Failure to comply with the Assistance League Ethics Policy. (a) A vacancy on the Board shall be filled in accordance with Bylaws, Article (b) In the event a Board member is unable to complete the second year of a two year term, and the election of officers has not yet taken place, the Nominating Committee shall select a nominee to complete the second year of the term. If such a vacancy occurs after the election of the officers, the Board shall fill the vacancy thus created. 3

4 3. Committees 3.01 Attendance. Each committee member shall attend committee meetings or notify chairman prior to committee meeting of any planned absence Committee chairmen shall work with supervising Vice President to develop and administer activities in appropriate area and notify the Vice President of any meetings outside of the chapter Committee chairmen shall notify the Secretary and supervising Vice President of the time and place of committee meetings, events and activities Committee chairmen may conduct electronic meetings with prior Board approval, if approved by majority of committee members, at first meeting of the year Procedure Books. Committee chairmen shall maintain procedure books and present to a successor at end of term Job Descriptions. Annually, committee chairmen shall work with the President-Elect to review and update job descriptions for Board approval Minutes. Each committee shall have recorded minutes Written Reports. Committee chairmen shall provide written reports to the supervising Vice President for Board and regular meetings Annual Report. Committee chairmen shall prepare an annual report, for the President, supervising Vice President, Secretary and committee procedure book Membership Approval. The creation of any new Standing Appointive committee shall be approved by the membership. 4. Philanthropic Programs 4.01 Identification. Philanthropic programs shall be identified with the Assistance League name Name and Description. Philanthropic programs are: (a) Assault Survivor Kits provides new clothing and toiletries for survivors of sexual assault. (b) Available Hands addresses one-time or targeted community needs with a flexible, shortterm response. (c) Food for Kids provides backpacks filled with food for weekly distribution by schools to children and families in need. (d) Gifting transfers donated items that are not saleable by the Thrift Shop to other charitable organizations. 4

5 (e) Links to Learning awards grants to teachers for enriching educational projects. (f) Operation Graduation provides celebrations to honor adult graduates who have earned their General Equivalency Degree (GED). (g) Operation School Bell Clothes for Kids provides clothing to school children in economic need through distributions and supplemental uniform closets maintained at schools during the year. The Academic All-Stars subcommittee recognizes children who are selected by school-determined criteria, and assists with award ceremonies. (h) Operation School Bell Literacy Plus tutors elementary school children, provides books for the children and school libraries, and hosts events to encourage family involvement. (i) TABBY (Take a Book Bag with You) encourages the love of reading in young children and teaches them library skills Membership Approval. All philanthropic programs shall be approved by the membership. (a) A two-thirds (2/3) vote of the Voting members shall be required to adopt/terminate a new philanthropic program. (b) A standard quorum vote of the Voting members shall be required to expand a philanthropic program Membership Evaluation. The membership shall evaluate each philanthropic program at a minimum of every two (2) years. 5. Resource Development/Fundraising 5.01 Identification. Each fundraising activity or event shall be identified with the Assistance League name Membership Approval. Each fundraising activity or event shall be approved by the membership Membership Evaluation. The membership shall evaluate each fundraising activity or event at a minimum of every two (2) years Financial Obligations. Voting members shall provide financial and/or service hour support to fundraising activities or events. 5

6 6. Finance 6.01 Expenditures. (a) A proposed expenditure in excess of five hundred dollars ($500) requires three (3) written estimates submitted by a date specified in a written proposal, unless prior authorization has been given by the Board. (b) Budgeted expense items shall be reimbursed to members submitting an expense reimbursement voucher with receipt attached and required approval within 30 days of expenditure Conferences and Workshops. Allowable expenses shall be paid for: (a) Chapter delegate(s) attending annual and special meetings of National Assistance League: (b) Chapter President to attend the incoming President s Leadership Conference; and (c) Treasurer to attend Treasurer s Workshop. 7. General 7.01 Membership Roster. In accordance with National Assistance League Policies the membership roster shall not be released by members of the chapter to outside organizations or individuals Membership Events. (a) (b) (c) At least one membership informational event shall be held each year. Invitation to a membership informational event shall be from the chapter. Regular Meeting. (1) Unless otherwise directed by the Board or membership, the regular meetings shall be held at Church of St. Patrick in Edina, at 12:00 noon on the third Tuesday of the month Determining National Assistance League Conference Alternate. The alternate shall be elected at the August meeting and chosen by lottery from Board members attending the National Conference. If no eligible Board member is going, the alternate will be chosen by lottery from the committee chairmen attending or finally, if needed by lottery of other attending members Death of a Member. Members who have passed away during the year will be remembered at May Annual Meeting. 6

7 8. Adoption, Amendment and Suspension 8.01 Adoption and Amendment. These standing rules may be amended or new standing rules adopted at any regular meeting by two-thirds (2/3) vote without previous notice, or by majority vote if the members are provided with written notice at the previous regular meeting or thirty (30) days written notice Suspension. A standing rule may be suspended by majority vote, during a meeting, for that meeting only, and will be in full force and effect at the close of the meeting. * * * 7