August 20, Barbara Kennedy, Terry Guyll, Dwight Peters, Mark Buckingham TOPIC DISCUSSION ACTION

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1 Board Members Present: Barbara Kennedy, Terry Guyll, Dwight Peters, Mark Buckingham Board Member Not Present: Linda Rigney (excused absence) Property Owners Attending: Gary and Jeanie Woods, Kriss and David Campbell, Mel and Vickie McBride, Len Kleiner, Kim Kron, Susan and Marc Yalom 1. Call To Order In absence of the board president, vice-president Barbara Kennedy called meeting to order at 5:28 PM in the CTRHOA clubhouse. Quorum Established 2. Approval of Minutes Previous meeting minutes were approved at the end of the meeting, just before adjournment (item #10). Annual Meeting of 8/11/18: Barb needs to add list of attendees. Conditioned on this, T. Guyll motioned to approve, D. Peters seconded, J. Woods approved. (the only previous board members attending) Special board meeting of 8/11/18: B. Kennedy moved to approve, D. Peters seconded, all voted to approve. Minutes approved

2 3. Open Forum For the sake of all in attendance, B. Kennedy reviewed the positions of the new board: L. Rigney president B. Kennedy vice-president and secretary T. Guyll treasurer M. Buckingham & D. Peters directors B. Kennedy did a quick review of the annual meeting of 8/11. There were around 70 owners in attendance. Issues raised at the meeting were noted for further board discussion. G. Heath reviewed an he had sent to the board members concerning his wish to get rid of proxy votes for board positions. The issue was discussed and the board agreed to look into the issue more and discuss at future meetings. ( Post meeting note: Colorado law requires an HOA to allow proxies) Several questions were raised concerning confusion over the rules for use of the clubhouse. Alcohol use and the insurance coverage needed brought the most concern. A request was raised asking for a volunteer to take this issue on and propose clarifications to all questions. No one volunteered. B. Kennedy will get more information from the HOA insurance provider and report back at a future meeting. No questions No rush since next vote is in 11 months. Revisit at future board meeting.

3 4. Old Business Mailbox update rock installation ongoing. Post Office is in charge of the actual moving of the locks on some of the boxes once all the work is done on the structure. Notices will be posted in your mailbox. Short term rentals The BOCC has approved regulations for short-term rentals starting Oct 1. Our covenants already require anyone renting their property, whether short or long term, to inform the HOA via a posted form. The board discussed the need to start enforcing this rule. The form and reason for it will be sent out to all CTR owners with a request for compliance by Oct 1. CTR requirements to all owners The information on clubhouse use has been updated and posted on the Web site. Gas line: Black Hills Energy will propose the cost to expand the natural gas line further into CTR. They are very slow at doing this. D. Peters is calling them weekly to try to spur action. Kevin Laxen update: he is slowly recovering while doing PT. He is will relatives in MN. 5. New Business Careful review of the agreement with the Berry Trust revealed that all monies owed to CTR have already been paid. There will be no new income to the Metro District from the sale of Lot IRC Committee

4 7. Covenant Committee 8. Fire Mitigation and Forest Health Committee Report The board once again requested someone to take on covenant compliance for CTR. No one from the community volunteered. Dwight Peters reluctantly agreed to do it, as a Board member and will be interim chair. Several complaints of slash piles (fire hazard) were brought to the board s attention. A general notice to the community will be sent out and especially to those with the slash piles of concern. Notice to be sent to all owners.

5 9. Finance Committee All updates have been posted to the Web page. Legal costs are running ahead of budget. We will probably not have any money to roll over to the next year s budget as we have in previous years. The 2019 budget must be approved at the November meeting. T. Guyll will put together a proposed budget based on 2018 results and bring to the board for review. There was some concern raised by audience members on the board having to raise dues for budget to be proposed at the next meeting in October or in November. There have been 2 volunteers to help the Treasurer as Finance Committee members. This is greatly appreciated. Barbara Kennedy made a motion to adopt Association Resolution for Revenue Ruling 1120/H Election-Excess Income Applied to the Following Year s Assessments. The motion was, seconded by Mark Buckingham, all were in favor. The resolution was adopted. # The 2018 education line item was reviewed, and following precedent of previous years, B. Kennedy moved and D. Peters seconded (all approved) donating $500 to the PSMC Foundation for their CEO Dr. Rhonda Webb speaking at our annual meeting on the importance of education in the community, especially CPR and First Aid. Also B. Kennedy moved and M. Buckingham seconded (all approved) donating $100 to Firewise of Colorado for all of their donated work with CTR. 10. Next Meeting The meeting was adjourned at 6:31 PM. The next meeting is TBD dependent upon Board member availability.