VENICE SHORES PROPERTY OWNERS ASSOCIATION BOARD OF DIRECTORS MEETING MINUTES 07-Oct-2015

Transcription

1 VENICE SHORES PROPERTY OWNERS ASSOCIATION BOARD OF DIRECTORS MEETING MINUTES 07-Oct-2015 CALL TO ORDER The meeting was called to order by President Jim Senstock at 7:04 pm in the Double D Restaurant. ROLL CALL Phil DeVergilio called roll of the board members. As indicated below, there were 19 members in attendance. Several other VSPOA members were also in attendance. Term Beginning 2014 Term Beginning 2013 Term Beginning 2015 E Bane, Tom P Beck, Mike P Bobcean, Karl A Greenfield, Mark P Champine, Mervin P DiVito, Mike P Hall, Scott P DeVergilio, Phil P Gabor, John P Kandt, Ken P Porter, Doug E Kurtz, Paul P Kollmorgen, Kevin P Potoski, Grace P Ososki, Mark P McDougal, Doug P Rice, Michael P Piltz, Bob P Peters, Bill P Senstock, James A Pryjmak, Don P Wright, Mark P Skrzycki, John A Wietecha, Jim AGENDA APPROVAL Member, Jeannie Gabor, was recognized by President Senstock. Mrs. Gabor expressed a concern that her request to have the Mac & Ray's newly hired banquet manager speak to the board was not put on the agenda. President Jim Senstock replied that it would not have been fair to the other venues being considered for hosting the November General Membership Meeting. Mrs. Gabor explained that the presentation was not about the November meeting, but was to be an introduction of the newly hired manager. President Senstock apologized for the misunderstanding and said he would entertain a motion to put a presentation by the manager on the November meeting agenda. Mrs. Gabor made such a motion, and Karl Bobcean seconded it. The motion carried unanimously. John Gabor made a motion to accept the October board meeting agenda as published. Karl Bobcean seconded the motion, and it carried, unanimously. Jim Wietecha arrived. MINUTES Jim Senstock asked Recording Secretary, Phil DeVergilio, to explain a section of the final draft of the September meeting minutes. Phil explained that his original notes indicate that Jim Senstock had appointed Mark Ososki to the position of Deed Restrictions Enforcement Committee chairman. After distributing the initial draft copy of the minutes, Mr. Ososki stated that he understood his appointment to be to the position of Recording Secretary. The draft was changed to reflect that. Subsequently, Jim Senstock stated that the appointment was indeed to the position of Deed Restrictions Enforcement Committee chairman. The final draft reflects that position. John Gabor made a motion to receive and file the September minutes in the final version. Mike Rice seconded the motion, and it carried, unanimously. 1

2 2 VSPOA Minutes PRESIDENT S REPORT Under the heading of New Business in the September board meeting minutes, relative to the petitions filed for removal of three board members, a motion had been passed to "find an adequately large meeting venue for the anticipated turnout (of the November General Membership Meeting), publish an unbiased notice, authorize adequate funds for mailing the notice, and consult with the attorney regarding what needs to be included in the notice. This is to be done prior to the October board meeting." John Gabor and Jim Wietecha had volunteered to meet with the attorney. At this time, Jim Senstock asked John Gabor to report on their findings. Prior to the meeting, via , John Gabor had distributed a 3-page document titled VSPOA By-Law Guidelines for Section 6-10, Removal of Directors. John reviewed this document with the meeting attendees. Jim Senstock challenged that the document presented differed from the document the attorney had shown to himself and Doug McDougal, a copy of which Jim Senstock had brought to the October board meeting. John asked to see Jim's document but was refused. John Gabor made a motion to require Jim to allow him to see the document provided by the attorney. Mark Wright seconded the motion. Prior to a vote, Jim relented and allowed John to see the document. John identified the document as the one he had sent to the attorney prior to the meeting that he and Jim Wietecha had with the attorney. Following that meeting, John amended the document based upon the discussion at that meeting. The meeting that Jim Senstock and Doug McDougal had with the attorney took place after the meeting that John and Jim Wietecha had with the attorney, but before John had sent the amended document to the attorney. Thus, the reason for the discrepancy was resolved. Jim Senstock discussed balloting at the November meeting. He suggested that attorney Jim Rini oversee the counting of the ballots by two people, one appointed by the board and one appointed by the petitioners. Jim Senstock exhibited a cover sheet for the proposed fall newsletter which included an agenda showing the vote to be held regarding the removal of the three board members. He also exhibited a one page explanation of the action to remove the three board members. Mark Ososki made a motion to insert the one page explanation into the envelope with the Fall Newsletter as the required method of notifying the VSPOA members of the vote to take place at the November General Membership Meeting. The actual date of the meeting is to be included. Doug McDougal seconded the motion, and it carried with only one nay vote. Ginny Porter was recognized by President Senstock. Mrs. Porter advised that she and her husband are owners of 1-1/2 lots and are entitled to 2 votes. Also, she recommended early mailing of the Fall Newsletter. Mrs. Porter was advised that the by-laws require a minimum of ten days' notice, and, as always, that requirement will be followed. Jeff Grice was recognized by President Senstock. Mr. Grice asked how the board would function if all three board members were voted out. John Gabor responded that the Treasurer, Jim Wietecha, would be in charge until the board selected a member to fill the remainder of the President's term. Jeannie Gabor was recognized by President Senstock. Mrs. Gabor expressed disappointment in the actions of board members and other attending members. She also recommended that the Fall Newsletter be reviewed by the Recording Secretary before publication. John Gabor reviewed his evaluation of possible venues for the November General Membership Meeting as detailed in a document sent to board members prior to this meeting. John recommended holding the meeting at Mac & Ray's Banquet and Conference Center.

3 VSPOA Minutes Jim Senstock recommended holding the meeting at Hunt's Gymnastics Academy on Joy Blvd. and presented his reasons why he favored this venue. During the discussion, Mike Rice attempted to raise issues regarding John Gabor's employment history, but was shouted down as being irrelevant by John. Jeannie Gabor was recognized by President Senstock. Mrs. Gabor decried personal attacks as having no place at these meetings. Regarding the November meeting venue, Mrs. Gabor recommended no change in venue until after the November meeting. Mark Deldin was recognized by President Senstock. Mr. Deldin asked Jim Senstock if Jim Rini had ever acted as Jim's personal attorney. Jim answered, "No." Following discussion, Karl Bobcean made a motion to hold the November General Membership Meeting at Mac & Ray's Banquet and Conference Center on Thursday, November 5th. Auditorium seating is to be requested, and a cash bar to be available. Cost is not to exceed $200. John Skrzycki seconded the motion, and it carried by an 11 to 9 roll call vote, as shown below. YES VOTES Kevin Kollmorgen Bill Peters Mark Wright Merv Champine Phil DeVergilio Doug Porter John Skrzycki Karl Bobcean Mike DiVito Scott Hall Ken Kandt NO VOTES Doug McDougal Mike Beck Grace Potoski Mike Rice Jim Senstock Bob Piltz Jim Wietecha John Gabor - Mark Ososki - TREASURER S REPORT Jim Wietecha presented the treasurer s report for July 31, Account balances are as follows. Date General Fund Canal Weed Control Canal Maint. Snow Removal CD Total 30-Sep-15 $83, $7, $29, $5, $60, $187, The unrestricted fund balance is $179, A motion to receive and file the September treasurer s report as presented was made by John Gabor. Merv Champine seconded the motion, and it carried, unanimously. Jim Wietecha Presented the proposed 2016 budget. Total dues and assessments will remain at $170, but changes will be recommended in the allocations as shown in the following table. 3

4 VSPOA Minutes 2015 Dues & Assessments 2016 Dues & Assessments (proposed) General Fund $75 $70 Canal Weed Control Canal Maintenance Snow Removal Total $170 $170 Mark Wright made a motion to recommend the proposed budget and dues and assessments for acceptance by the general membership at the November meeting. John Gabor seconded the motion, and it carried, unanimously. CANAL COMMITTEE Mike DiVito reported on the proposed phragmites treatment on the east side of canal 5. The intention is to treat twelve feet beyond the edge of the canal. Jim Senstock suggested that we get a price for treating from the canal to the MacRay Harbor entrance road. MAINTENANCE COMMITTEE Mike Rice stated that the damaged culvert at the San Juan overpass of canal 3 has not yet been repaired. Kevin Kollmorgen reported that he has hard copy of the 2015/2016 snow removal contract for signing following approval by the membership at the November meeting. Not being able to attend that meeting, Kevin will leave the contract with Phil DeVergilio. BUILDING COMMITTEE Bob Piltz stated that there is nothing new to report. RESTRICTIONS ENFORCEMENT COMMITTEE Mark Ososki investigated three possible violations on canals 4 and 5. Two were temporary situations, and the third has been corrected. Mark spoke with Mr. & Mrs. Versharon about the structure around their garbage cans. A recheck on Sept 21 found the structure had been shortened, as required. A "loosely-tied" letter was sent to Mr. Satterly. Along with Mike DiVito and Doug Porter, Mark Ososki found that trees abutting the canal on Jim Senstock's property and Janice Senstock's property were in compliance. CIVIC AFFAIRS Jim Senstock reported that the cost of bridge replacement in the Huron Pointe Subdivision is to be shared between the MCDR and Harrison Township. The Township will fund its share by creating a SAD to assess the property owners in the subdivision. The full time Township board members will receive pay increased in each of the two coming years. WELCOMING COMMITTEE 4

5 Karl Bobcean reported that he is currently up to date on delivering welcome packages. VSPOA Minutes John Gabor will update the resident mailing list and give a copy to Jim Senstock for the Newsletter mailings. EVENTS Regarding the Fall Garage Sale, Barb Marten feels that a later date would have been beneficial. Regarding the Spring Garage Sale, Barb will not be available. She has arranged for Elizabeth Kandt to chair it. Paul Kurtz was not available to report on the Fall Picnic. Jim Wietecha reported that the total cost was $2,836.56, or $36.56 over budget due to some confusion about the actual budgeted amount. OLD BUSINESS Doug McDougal discussed the newly amended proposed deed restrictions regarding road maintenance, sheds, and fences. Discussion ensued regarding whether they should be presented as one document or should/could they be presented as individual documents. It was postulated that individual documents would involve much more work, but the chance of total rejection would be reduced. Doug McDougal made a motion (subsequently withdrawn) that Jim Senstock should consult with the attorney regarding this question. Dawn Paton was recognized by President Senstock. Mrs. Paton had a question regarding continuing maintenance of sheds. Mark Ososki reported that recent contact with the contractor on the Clairpointe crossover project has resulted in no definite start date. In a follow-up to an earlier assertion that Jim Senstock had threatened him, Merv Champine read quotes from his notes of the July and November 2010 meetings. Jim Senstock denied the accusations. NEW BUSINESS The announcement was made that the mother of homeowner Joyce Bane passed away Saturday, October 3rd at the age of 98. Doug McDougal reported that he had received a phone call from a resident that wished to remain anonymous informing that he/she has seen an uptick in visitors at the Fuca house, implying that Carrie Fuca's husband is continuing to run a physical training business out of the garage. Having resigned as Deed Restriction Enforcement committee chairman, Doug gave the person the names and addresses of Mark Ososki and Jim Senstock. Neither reported being contacted by this person. Discussion ensued with no agreement on what, if any, action should be taken by the board. Mike DiVito left during the above discussion. Brandon Kelly was recognized by President Senstock. Mr. Kelly stated that he lives next door to Carrie Fuca, and, if any change, he has seen fewer visitors at Mrs. Fuca's house. OPEN DISCUSSION/FUTURE AGENDA ITEMS The president asked if there were any more people that wished to speak. No one responded. 5

6 VSPOA Minutes ADJOURNMENT President Senstock asked for a motion to adjourn, and a motion to adjourn was made by John Gabor. Mark Wright seconded the motion, and it carried by a unanimous voice vote. The meeting was adjourned at 9:53 pm. Respectfully submitted, Phil DeVergilio, Recording Secretary 6