CITY OF HIGHLAND HEIGHTS MINUTES OF A COUNCIL MEETING HELD: JULY 10, :00 PM

Transcription

1 HELD: JULY 10, :00 PM PRESENT: Mayor Coleman; Council Representatives Brunello, D Amico, Hargate, Lombardo, Mastrangelo, Murphy, Stickan; Clerk of Council Cahill; Police Chief Cook; Fire Captain Bernhard; Service Director Evans; Building Commissioner Grabfelder; City Engineer Mader; Finance Director Filippo; Law Director Paluf. ACTION ON MINUTES: The reading of the Minutes of a Council Meeting held June 26, 2018 was dispensed with. Ms. Stickan moved to accept the Minutes as written; seconded by Mr. Lombardo. Ayes all; motion DEPARTMENT HEAD REPORTS: Fire Chief's Report: Captain Bernhard provided a quarterly report from April 1 st June 30 th. During that time there were 369 incidences with 275 EMS and 94 fire. There were 27 times with simultaneous calls and three times with simultaneous triple calls. Mutual aid was received 8 times and mutual aid was given to other communities 26 times. Eighteen student riders observed with the Fire Department. Fire Prevention issued eight permits. One hundred and seventy-three inspections were completed. The Hydrant Flushing program is complete for the season. Approximately 800 hydrants have been flushed and the hydrant painter has completed approximately 2/3 of the city s hydrants. Police Chief's Report: Chief Cook reported for the month of June, the Police Department responded to 1,416 calls for service. The Police Department assisted residents 160 times for general welfare calls; responded to 71 residential alarms; and there were 10 motor vehicle accidents with three involving injuries. The Jail held 20 inmates for approximately 200 hours. The Jail held 145 inmates for the first half of the year totaling 2600 hours. The City of Highland Heights has a 12 day jail facility which is in compliance with State standards. Chief Cook stated two DARE grants have been awarded. For this year, one grant in the amount of $3, has been received. Next year, $8, has been awarded. DARE of Ohio congratulated the Police Department for participating in the DARE program for 25 years. Chief Cook received a letter from the Ohio Collaborative acknowledging the Highland Height s Police Department to be in compliance with State standards. Chief Cook requested suspension of the third reading for items #2 and #3. Service Director's Report: Director Evans stated the city-wide brush collection program has ended for the season; however brush will be picked up if requested by calling the Service Department. The spring brush collection program made 2200 stops. The Solid Waste District has issued the Recycling Report for 2017 and the city s recycling rate increased approximately three-quarters of a percent over last year. The city s recycling rate is 42% of the materials that leave the community which consists of approximately 17% from recycling and 26% from composting. The street sweeping program is underway and should be completed by the end of the week. The department is working with an arborist to determine the cause of the blight of pear trees on Sandhurst and Lassiter in the Highland Woods area. A sample has been sent to Ohio State University to determine the cause and we are waiting for the results. Mayfield Village, Willoughby Hills and the City of Eastlake are experiencing the same problem with pear trees.

2 HELD: July 10, PAGE 2 OF 6 Director Evans requests suspension of the third reading for items #4 and #5 due to price increases anticipated in August and delivery of the equipment before the winter season. Mr. Mastrangelo questioned if Kimble provides information on the use of collected materials from recycling. Director Evans stated the Solid Waste District will be conducting an education program because there is recognition industry-wide that pollutants are contaminating the recycling stream which causes the recycling to be less valuable. Mr. Mastrangelo commented if there is a limit to the amount of brush a resident can put out for pick up. Director Evans stated no, there is not a limit on the amount of brush. Mrs. Murphy thanked the Service Department for addressing the concerns that were expressed at the Aberdeen Homeowners Association Meeting. The President of the HOA requested notification of any road work that is anticipated in the area. Building Commissioner's Report: Mr. Grabfelder reported for the month of June, 73 residential permits were issued. One permit is for a new single family home located at 447 Miner Road. Fifteen commercial permits were issued. Ten zoning notices were issued mainly regarding high grass. The Service Department has cut the grass on 8 residential properties. The house on Highland Road has installed windows on the first floor and started the stone veneer and siding. Mrs. Murphy requested the Building Commissioner talk to the property owner to clean up the property. City Engineer's Report: Mr. Mader stated the sprinkling system has been completed in front of the Police and Fire Buildings. The landscaping has been halted due to the extreme heat. The sprinkling system will be installed at the Community Center and City Hall later this week. For the Road Program, Cranbrook and Kennelwood are completed. The remaining section of Lynford Circle will be completed this week. Aberdeen is scheduled to be finished in two weeks. Brainard Road is completed and two-way traffic will resume. The intermediate layer on Rutland and Sturbridge is too thick and will be rectified by the contractor before the final layer. The Highland Road Water Main project experienced sink holes and the contractor will be addressing those. The vacant house next to Mulligan s will be receiving a new connection. The contractor will also address the grass issues. Avion Park bid opening for new sidewalks will take place in August with an award recommendation in September. An offer has been received from the contractor of Locklie and Lynden. The offer will be reviewed by the Mayor, Law Director and Engineer. Crack sealing on those streets will also need to be completed. Finance Director's Report: Mr. Filippo explained item #1 on the Agenda which is legislation to assess the unpaid grass and weed cutting bills. The list of properties is required to be to the County on September 10 th ; therefore, a suspension of the third reading will be required. COMMITTEE REPORTS: Commission on Aging: No report. Park and Recreation Commission: Ms. Stickan stated the Recreation Director has implemented a pilot program for pickle ball. The program began in mid-may and runs through September 15 th. The pickle ball club is $35 to join and allows players use of the courts,

3 HELD: July 10, PAGE 3 OF 6 Monday-Friday 9 AM until Noon. There are limited evening hours. Registration is available online. Safety and Service Committee: Ms. Stickan requested a Safety and Service Committee Meeting before the next Council Meeting. Mr. Mastrangelo questioned why the summer entertainment at the gazebo has been discontinued. Mayor Coleman stated it was discontinued due to lack of attendance. Ms. Stickan will discuss the summer concerts with the Park & Rec Commission when it reconvenes. Drainage Committee: No report. Mrs. Murphy stated the Airport Noise Abatement Council will meet Thursday, July 12 th at 10 AM at the Airport Administration Office. The new airport manager will be introduced and the conclusion of the construction project will be discussed. Legislative & Finance Committee: Mr. Hargate stated the L/F Committee met this evening and approved a requisition for the first session of tennis lessons in the amount of $3, The Finance Director discussed item #1 and item #6 with the Committee. The Committee recommends passage of #1 and approves the amendment for item #6 dated July 10, Planning and Zoning Commission: Mr. Mastrangelo stated the Planning and Zoning Commission met on July 9 th and reviewed the request for a variance to rear yard setback for proposed deck at 5792 Highland Road, Scott and Kathryn Marsh. The Commission determined a variance was not required. Law Director's Report: Mr. Paluf stated negotiations are continuing for Hauck Holdings property, Michael Christopher s and Osborne. Mr. Paluf requested adding a motion for Council to recess into Executive Session to discuss the purchase of property on Wilson Mills Road. MAYOR'S REPORT: Mayor Coleman thanked Executive Assistant Kole for the outstanding Summer Newsletter which has been delivered to the residences. Mayor Coleman stated he will be meeting with Mayfield Village Mayor Bodnar and a representative from Progressive to discuss participation in a traffic study for the I-271 corridor. Council President s Report: Mr. Brunello stated Community Day will meet on July 11 th at 8 PM at City Hall to finalize plans. Mr. Brunello will not be present at the next Council Meeting. ITEMS TO BE ADDED TO THE AGENDA: A motion was made by Mr. Hargate to add a motion to adjourn into Executive Session by Roll Call vote pursuant to Section (G)(3) &(4) of the Ohio Revised Code and Highland Heights Charter 4.05 to discuss potential purchase of property at 5943 Wilson Mills Road; seconded by Ms. Stickan. Ayes all; motion MEETING OPENED TO THE PUBLIC: Mr. Michael Conley, 378 North Stonehaven Drive, newly appointed President of Aberdeen Homeowner s Association. Mr. Conley thanked Council for their support for the School Resource Officer at Millridge Elementary School. Ms. Christina Alexrod, 1377 Worton Blvd., Mayfield. Ms. Alexrod questioned how the city will comply with the requirements of HB 318 which recently passed the House and Senate. Chief Cook stated HB 318 is voluntary and non-mandatory; however, the City of Highland Heights has implemented all the suggestions. The Memorandum of Understanding with Mayfield City

4 HELD: July 10, PAGE 4 OF 6 Schools, training for the School Resource Officer and Council Resolution is in total compliance with HB 318. The School Resource Officer will receive 40 hours of training. Ms. Alexrod thanked the Administration, Council and Mayfield City Schools for creating a positive community environment. NEW BUSINESS: FIRST READING PROPOSED ORDINANCE : Council listened to the First Reading in title only of Proposed Ordinance which description is: An Ordinance assessing the cost of abating a certain nuisance, and declaring an emergency. (Mayor Scott E. Coleman & Council as a Whole) ADOPTION OF RESOLUTION : Council listened to the Second Reading in title only of Proposed Resolution which description is: A Resolution authorizing the Chief of Police to execute the Cuyahoga County Memorandum of Understanding regarding Child Abuse and Neglect and declaring an emergency. (Mayor Scott E. Coleman & Council as a Whole) Council was asked to suspend the Third Reading to implement the MOU in a timely fashion. Ms. Stickan moved to suspend the Third Reading; seconded by Mr. Hargate. Ayes all; motion Ms. Stickan moved to adopt; seconded by Mr. Hargate. Ayes all; motion ADOPTION OF RESOLUTION : Council listened to the Second Reading in title only of Proposed Resolution which description is: A Resolution authorizing the Mayor to execute an agreement with the Mayfield City Schools for the School Resource Officer (SRO) Program and declaring an emergency. (Mayor Scott E. Coleman & Council as a Whole) Council was asked to suspend the Third Reading to implement the SRO at the beginning of the school year. Mr. Hargate moved to suspend the Third Reading; seconded by Mr. Lombardo. Ayes all; motion Ms. Stickan moved to adopt; seconded by Mr. Hargate. Ayes all; motion ADOPTION OF RESOLUTION : Council listened to the Second Reading in title only of Proposed Resolution which description is: A Resolution declaring Southeastern Equipment Co., Inc. as the lowest and best bidder for the purchase of a MacLean MV4 Municipal Tractor with plow and optional equipment including: a ribbon style snow blower; power broom; cab roof guard; and radial tires, authorizing the Mayor to enter into a contract with said bidder in an amount not to exceed One Hundred Twenty Seven Thousand and Fifty Dollars ($127,050.00), rejecting all other bids received, and declaring an emergency. (Mayor Scott E. Coleman & Council as a Whole) Council was asked to suspend the Third reading to receive the equipment before winter. Mr. Hargate moved to suspend the Third reading; seconded by Ms. D Amico. Ayes all; motion Ms. Stickan moved to adopt; seconded by Mr. Lombardo. Ayes all; motion ADOPTION OF RESOLUTION : Council listened to the Second Reading in title only of Proposed Resolution which description is: A Resolution authorizing the Mayor to execute a contract with ARM OPCO, Inc. for the purchase of an ALC25, 25 cubic yard leaf

5 HELD: July 10, PAGE 5 OF 6 trailer, pursuant to the Ohio Cooperative Purchasing Act in the amount of Fifty Five Thousand Two Hundred Seventy Seven Dollars and Twenty cents ($55,277.20) and declaring an emergency. (Mayor Scott E. Coleman & Council as a Whole) Council was asked to suspend the Third reading to receive the equipment before leaf season. Ms. Stickan moved to suspend the Third reading; seconded by Mr. Lombardo. Ayes all; motion Mr. Hargate moved to adopt; seconded by Ms. D Amico. Ayes all; motion ENACTMENT OF ORDINANCE : Council listened to the Second Reading in title only of Proposed Ordinance which description is: An Ordinance appropriating for current expenses and other expenditures of the City of Highland Heights, Ohio, for the period commencing January 1, 2018 and ending December 31, 2018, and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Mr. Hargate moved to suspend the Third Reading; seconded by Ms. Stickan. Ayes all; motion Mr. Hargate moved to amend Ordinance to the July 10, 2018 version; seconded by Ms. Stickan. Ayes all; motion Mr. Hargate moved to enact; seconded by Mr. Lombardo. Ayes all; motion ADOPTION OF RESOLUTION : Council listened to the Third Reading in title only of Proposed Resolution which description is: A Resolution establishing a blanket purchase order amount limit as required by Ohio Revised Code (D)(3) and declaring an emergency. (Mayor Scott E. Coleman) Mr. Lombardo moved to adopt; seconded by Ms. Stickan. Ayes all; motion ENACTMENT OF ORDINANCE : Council listened to the Third Reading in title only of Proposed Ordinance which description is: An Ordinance amending Section (a) of Chapter 117 of the Codified Ordinances of the City of Highland Heights pertaining to purchases for expenditures and authorization under Twenty-Five Thousand Dollars ($25,000.00), repealing such other ordinances as are inconsistent herewith and declaring an emergency. (Council President Chuck Brunello Jr.) Mr. Hargate moved to enact; seconded by Ms. D Amico. Ayes all; motion MOTION TO ADJOURN INTO EXECUTIVE SESSION: Moved by Mr. Hargate to adjourn into Executive Session by roll call vote pursuant to Section (G)(3) & (4) of the Ohio Revised Code and Highland Heights Charter 4.05 to discuss potential purchase of property at 5943 Wilson Mills Road; seconded by Ms. D Amico. Roll Call: Ayes: unanimous. Council adjourned into Executive Session at 8:45 p.m. and reconvened in public session at 8:55 p.m. ADJOURNMENT: A motion was made by Mr. Mastrangelo and seconded by Mr. Lombardo to adjourn the meeting. Ayes all; motion Said meeting adjourned at 8:56 p.m. Clerk of Council

6 HELD: July 10, PAGE 6 OF 6 President of Council