REGULAR MEETING OF THE CITY COUNCIL PLANTATION, FLORIDA. January 10, 2017

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1 REGULAR MEETING OF THE CITY COUNCIL PLANTATION, FLORIDA January 10, 2017 The meeting was called to order by Councilmember Peter Tingom, President of the City Council. He welcomed Councilmembers Fadgen and Hyatt. 1. Roll Call by City Clerk: WORKSHOP 2. Bond Workshop Councilmember: Mayor: City Attorney: City Clerk: Jerry Fadgen Mark Hyatt Ron Jacobs Lynn Stoner Peter S. Tingom Diane Veltri Bendekovic Donald Lunny Jr. Susan K. Slattery Horace McHugh, the City s Chief Administrative Officer started the presentation by recalling that the Staff had presented to the Council a number of community needs which totaled approximately $60,000,000. After some discussion, the proposed financing was turned over as a referendum to the Community. He declared that the referendum was approved in the November election. Mr. McHugh then indicated that on December 14, 2016 the Council was presented with a preliminary timeline for the projects. He then stated that tonight the Council and Staff would discuss some of the financial aspects of the Bond financing. Sergio Masvidal, Managing Director of Public Financial Management Inc. was present and provided a brief power point presentation pertaining to the bond financing process. Among other things he explained that the Council would need to approve a Bond Resolution and at a future point in time a Series Resolution (which would contain the most recent financial particulars about the transaction based on the market conditions at that time). He also explained the competitive sale process. Also present was Jolicia Colling a representative of the Bryant Miller Olive, Bond Counsel. Council discussion ensued

2 The City Council made the following recommendations: Consensus for ad valorem revenues Consensus to conduct bond validation Consensus to seek credit recommendations from 2 agencies Consensus to issue one series of bonds Consensus to go forward with the maturity being a minimum of 20 years, but not exceed 30 years. Consensus for bonds to be competitively sold There was a brief recess prior to the commencement of the regular City Council meeting at 7:30 pm 3. Opening remarks were made by Mayor Bendekovic. The Pledge of Allegiance followed. 4. Approval of Minutes None ITEMS SUBMITTED BY THE MAYOR Sharon Kent, Assistant Parks and Recreation Director made the following announcements: Yoga in the Park is being held the first Saturday of the month beginning January 7, 2017 at 9:00 am at Rae Carole Armstrong Liberty Tree Park and the second Saturday of the month beginning January 14, 2017 at Deicke Park. There is no cost for this event. Kids Day Off Program on Friday, January 13, 2017 at Plantation Central Park and Jim Ward Community Center. Kids Day Off Program on Monday, January 16, 2017 at Plantation Equestrian Center. Level 6 Tennis Tournament, Saturday January 21 Monday, January 23, 2017 at Frank Veltri Tennis Center. Ed Consaul, Public Works Director provided a brief update on the changes to the Waste Management Contract including the changes to bulk pickup. One of the new changes is that the City will no longer be picking up Christmas trees. They can still be dropped off at the Public Works compound. Mayor Bendekovic made the following announcements: A Showcase of Plantation Schools will be held on Thursday, January 12, 2017 at Volunteer Park from 6:00 8:00 pm

3 Martin Luther King Jr. Remembrance Day, Sunday, January 15, 2017, 3:30 pm at Plantation United Methodist Church. Snakes Alive! at Helen B. Hoffman Plantation Library, Tuesday, January 24, 2017 from 6:00 7:00 pm. Mayor s Council, Thursday, January 26, 2017, 6:30 pm at Jim Ward Community Center. Doggie Palooza, Saturday, January 28, 2017, 10:00 am 3:00 pm at Happy Tails Dog Park. Helen B. Hoffman Plantation Library Book Swap, Tuesday, February 7 from 6:00 7:00 pm. New Museum Exhibit: Transportation, Grand Opening on February 18, Plantation Farmers Market, every Saturday at Volunteer Park from 8:00 am 2:00 pm. CONSENT AGENDA Councilmember Tingom pulled Item #5 from the Consent Agenda, Councilmember Hyatt pulled Items # 9 & #16 from the Consent agenda and Dennis Conklin, resident, pulled Item #14 from the Consent Agenda. 6. Request for authorization to continue to participate in the Southeast Florida Co-Op Bid No (lead agency: City of Fort Lauderdale) for the purchase of hydrofluorosilicic acid (fluoride) from Harcross Chemicals Inc., from March 1, 2017 to February 28, 2018, for $0.25/per pound (full truck loads) and $0.265/per pound (less than full) 7. Request for authorization to exercise/execute the last of four (4) one-(1) year renewal options with Fort Bend Services, Inc. to purchase polymer (Mannich Type) through the City of Plantation Contract No at the price of $0.28/lb, delivered through February 27, Request for approval of a competitive procurement exemption (City of Plantation Code 2-226(g)(2)) and authorization to issue a purchase order to Afton Pumps, Inc. for the inspection and rebuilding of (1) Afton Pump in an amount not to exceed $38, Request for authorization to issue a purchase order to ShowTurf, LLC in the amount of $32, for the supply and delivery of (1) utility vehicle with sprayer attachment. 11. Request for authorization to issue a purchase order to Plantation Ford in the amount of $834, for the supply and delivery of various 2017 Ford vehicles. 12. Request for authorization to award ITB No for the purchase of the Police Department Emergency Generator to DHI Investments, LLP, dba Don Hillman Inc. for an amount not to exceed $55, Request for approval and authorization to award a contract for Police Department Generator Installation ITB No in the amount of $80, to Mr. Electric & Associates Inc

4 15. Resolution #12413 RESOLUTION of the City of, requesting the approval of the Florida League of Cities President, Mayor Susan Haynie of Boca Raton to the Constitution Revision Commission. 17. Resolution #12414 RESOLUTION approving the expenditures and appropriations reflected in the Weekly Expenditure Report for the period December 8, 2016 through January 4, 2017 for the City of Plantation s Gateway Development District. 18. Resolution #12415 RESOLUTION approving the expenditures and appropriations reflected in the Weekly Expenditure Report for the period December 8, 2016 through January 4, 2017 for the City of Plantation s Midtown Development District. 19. Resolution #12416 RESOLUTION approving the expenditures and appropriations reflected in the Weekly Expenditure Report for the period December 8, 2016 through January 4, 2017 for the City of Plantation. 20. Resolution #12417 RESOLUTION approving the expenditures and appropriations reflected in the Weekly Expenditure Report for the period December 8, 2016 through January 4, 2017 for the City of Plantation s Community Redevelopment District. Motion by Councilmember Stoner, seconded by Councilmember Fadgen, to approve the Consent Agenda with exception to Items 5, 9, 14 & 16 which were voted on separately. Motion carried on the following roll call vote: Mayor Bendekovic voted affirmatively on Item No Acceptance of Plantation Athletic League financial audit. This item was pulled by Councilmember Tingom. He pulled it to let the public know that this is the seventh year that an audit has been done with no significant exceptions. He praised the leadership of Mr. Wayne Koppel. Motion by Councilmember Jacobs, seconded by Councilmember Stoner, to approve Item 5. Motion carried on the following roll call vote: 15960

5 9. Request for authorization to issue a purchase order to Smith Brothers Contracting Equipment, Inc. d/b/a Bobcat of Broward in the amount of $67, for the supply and delivery of (1) 18 trailer mounted chipper. This item was pulled by Councilmember Hyatt. He asked for clarification in the amount that was budgeted and the actual cost of the chipper and where the extra funds were coming from. Motion by Councilmember Hyatt, Seconded by Councilmember Stoner, to approve Item 9. Motion carried on the following roll call vote: Resolution # RESOLUTION of the City of pertaining to the subject of Economic Development; supporting certain requested State action for a project known as Project Magnesium ; recommending that such project be approved as a Qualified Target Industry (QTI) business pursuant to Florida Statutes Sections and ; providing for local financial monetary support in the form of cash for the Qualified Target Industry Tax refund; providing findings; providing a savings clause; and providing an effective date therefor. This item was pulled by Dennis Conklin, resident. He proposed the Plantation Business Park as a location for this business. Motion by Councilmember Fadgen, Seconded by Councilmember Hyatt, to approve Item 14. Motion carried on the following roll call vote: 16. Resolution #12418 RESOLUTION approving the budget amendments and the amended budget for FY This item was pulled by Councilmember Hyatt. He requested clarification on the cost of some of the vehicles for the Fire Department. He also inquired about the vehicles that are being purchased. Motion by Councilmember Hyatt, Seconded by Councilmember Fadgen, to approve Item 16. Motion carried on the following roll call vote: 15961

6 ADMINISTRATIVE ITEMS - NONE LEGISLATIVE ITEMS: 21. Public Financial Management PFM Presentation Investment Portfolio Update & Investment Policy Review Items No. 21 & 22 were discussed together but voted on separately. A power point presentation was given by Richard Pengelly. He spoke of the City s portfolio and explained some of the changes that were made to the City s investments. PFM is recommending: The City s policy contains the necessary sections under Florida Statues, the Association of Public Treasures of the US and Canada model policy requirements; and the current GFOA investment policy best practices To increase portfolio diversification, PFM recommends the City add credit exposure by including several new sectors (Corporate Notes, Commercial Paper, Municipal Securities and Asset-Backed Securities) Including two new additional questions on Attachment A Investment Pool/Fund Questionnaire to account for recent changes in the SEC rules for money market funds. The new questions address whether a fund has a stable NAV or has the ability to impose redemption gates liquidity fees Councilmember Stoner requested the glossary of the Policy be updated. No Action was necessary on Item No

7 22. Public Hearing and First Reading of an ordinance pertaining to the subject of Finance; creating Section of the Code of Ordinances so as to authorize the investments of certain public funds in various types of investment vehicles, subject to the City s Investment Policy, as same may be amended by Resolution, providing a conflicts clause and savings clause; and providing an effective date therefor. Motion by Councilmember Stoner, seconded by Councilmember Jacobs, to pass the Ordinance on first reading. Motion carried on the following roll call vote: QUASI-JUDICIAL ITEMS - NONE COMMENTS BY COUNCIL MEMBERS 23. Discussion of the disposition of parking citations issued on Old Hiatus Road, four blocks north and south of NW 14 th Street, and one block west of any street that connect with Old Hiatus Road. (Sponsored by Councilmember Fadgen) Motion by Councilmember Fadgen to: Acknowledge that the Plantation Police Offices exercised their proper legal authority in issuing the parking violations in and around North Old Hiatus Road in December 2016; The City Council for good, sound business reasons, directs the appropriate City official to rescind, withdraw, or dismiss all the parking citations issued between November 21, 2016 and December 31, 2016, within one mile of the intersection of North Old Hiatus Road and NW 14 th Street; To the extent that any of the citations have been paid (or will be paid) 100% of those proceeds shall be refunded to the payer, and; All the No Parking signs paid for and erected by the City of Plantation along North and South Old Hiatus Road (including No Parking signs erected on any connecting street during that same time frame) should be removed immediately. There was no second to the motion, therefore Councilmember Fadgen withdrew the motion. Councilmember Jacobs commented that the City needs to come up with a new solution. He would like this addressed in a more holistic way. Chief Harrison explained the City has no authority to dismiss any of the tickets, these are County parking tickets. He mentioned the steps that were taken by the Police Officers prior to writing tickets. Most of the tickets written were not Plantation residents. There were many calls made to the Police Department about the illegal parking of vehicles

8 Mr. Butler, City Engineer mentioned that Old Hiatus Road is not a City roadway. He also noted that the swale is for emergency or safety purposes. Its intended purpose is not for parking. He is not comfortable in placing a barrier in the area. Councilmember Hyatt to avoid any impropriety declared a conflict of interest. He filed the appropriate papers with the City Clerk. Dennis Conklin, resident commented on the closing of Federated Road yearly. Adam Frachtenberg, resident read into the record comments from a neighbor in the area and made some comments of his own. There was consensus of the Council to bring this item back for discussion prior to the next holiday season for a solution. Councilmember Stoner Commented on Plantation Police presence at the Fort Lauderdale/Hollywood International Airport incident on Friday, January 6, Councilmember Fadgen Wishes everyone a Happy New Year. Inquired about the change to the agenda format. Mayor Bendekovic Reminder to Elected Officials to complete the Three Steps to Wellness. She commented on the new Pickle ball courts which have opened

9 Certificate of Declaration of Result of Bond Referenda of November 8, 2016 On November 8, 2016 a Bond Referenda was conducted concerning whether to authorize the City of Plantation to issue Ad Valorem Bonds, the three (3) questions for which were as follows: QUESTION 1: CITY OF PLANTATION, FLORIDA AD VALOREM BONDS PUBLIC SAFETY IMPROVEMENTS Shall the City of issue bonds in one or more series not exceeding in the aggregate $14,200,000, bearing interest rates not exceeding the maximum legal rate, maturing within 30 years from issuance, pledging the City s ad valorem tax revenues to finance the expansion, renovation and improvement of various public safety projects, to protect against and respond to life, safety and property threats, including fire stations, fire trucks and equipment, and police training facilities? Yes For Bonds No Against Bonds QUESTION 2. CITY OF PLANTATION, FLORIDA AD VALOREM BONDS PARKS AND RECREATION IMPROVEMENTS Shall the City of issue bonds in one or more series not exceeding in the aggregate $17,100,000, bearing interest rates not exceeding the maximum legal rate, maturing within 30 years from issuance, pledging the City s ad valorem tax revenues to finance the renovation, improvement and construction of parks and recreation facilities, including multi-use recreation trails, renovation, expansion and replacement of buildings and athletic venues, and other park improvements? Yes For Bonds No Against Bonds 15965

10 QUESTION 3. CITY OF PLANTATION, FLORIDA AD VALOREM BONDS PUBLIC WORKS IMPROVEMENTS Shall the City of issue bonds in one or more series not exceeding in the aggregate $28,700,000, bearing interest rates not exceeding the maximum legal rate, maturing within 30 years from issuance, pledging the City s ad valorem tax revenues to finance the renovation, acquisition and improvement of various public works projects, including building renovations, roadway paving, drainage, lighting improvements, stormwater system rehabilitation, system upgrades and equipment purchases? Yes For Bonds No Against Bonds The November 8, 2016 Bond Referenda was held in connection with a regular Federal, State, County, and Municipal Election. At the November 9, 2016 City Council Meeting, the Mayor of Plantation declared that all three questions for the Bond Referenda had passed. The Minutes will reflect this declaration. At this time of this declaration, however, the results of the Bond Referenda had not yet been certified by the Broward County Supervisor of Elections. The results of the Bond Referenda was certified by the Broward County Supervisor of Elections, and signed by the Canvassing Board on November 19, On November 23, 2016, the City Clerk of Plantation mailed a copy of the certified results (which is attached hereto as Exhibit 1 ) to the Department of State Division of Elections, by United States First Class Mail. At the December 14, 2016 City Council Meeting, the public was advised by the Chief Administrative Officer that all three (3) Bond Referenda questions passed. When this declaration was made, the Bond Referenda results had been certified by the Broward Supervisor of Elections. The Minutes will reflect this declaration. At the January 10, 2017 City Council Meeting, the public was advised that all three (3) Bond Referenda questions passed. When this declaration was made, the Bond Referenda results had been certified by the Broward Supervisor of Elections. In order to more clearly ensure that the City Council Meeting Minutes contain the declared results of the Bond Referenda, the Exhibit 1 copy of the signed, certified results of the Bond Referenda from the Broward Supervisor of Elections Office is being hereby incorporated by reference in its entirety into these Minutes. Additionally, this Certificate of Declaration of Result of Bond Referenda of November 8, 2016 is also being made by the City s governing authority and 15966

11 incorporated into these Minutes to evidence the findings and declarations that the Bond Referenda was approved, as follows: 1. With respect to the Question 1 above, the total number of votes cast in favor of the Bonds was 23,241 (59.56%), and the total number of votes cast against the Bonds was 15,781 (40.44%). There were 23 Over Votes and 6,834 Under Votes with respect to Question With respect to the Question 2 above, the total number of votes cast in favor of the Bonds was 22,685 (58.18%), and the total number of votes cast against the Bonds was 16,304 (41.82%). There were 13 Over Votes and 6,877 Under Votes with respect to Question With respect to the Question 3 above, the total number of votes cast in favor of the Bonds was 22,993 (58.74%), and the total number of votes cast against the Bonds was 16,151 (41.26%). There were 7 Over Votes and 6,728 Under Votes with respect to Question 3. PUBLIC REQUESTS OF THE COUNCIL CONCERNING MUNICIPAL AFFAIRS Dennis Conklin, resident commented on the format on the agenda of the opening of the meetings. Meeting adjourned at 8:56 p.m. ATTEST: Councilmember Peter S. Tingom City Council President Susan Slattery, MMC City Clerk RECORD ENTRY: I HEREBY CERTIFY that the Original of the foregoing signed Minutes was received by the Office of the City Clerk and entered into the Public Record this day of, Susan Slattery, MMC City Clerk 15967

REGULAR MEETING OF THE CITY COUNCIL PLANTATION, FLORIDA. April 12, 2017

REGULAR MEETING OF THE CITY COUNCIL PLANTATION, FLORIDA April 12, 2017 The meeting was called to order by Councilmember Peter Tingom, President of the City Council. 1. Roll Call by City Clerk: Councilmember: