Muncie Rotary Club records MSS.125

Transcription

1 Muncie Rotary Club records MSS.125 This finding aid was produced using the Archivists' Toolkit April 20, 2017 Describing Archives: A Content Standard Ball State University Archives and Special Collections Alexander M. Bracken Library 2000 W. University Avenue Muncie, Indiana, libarchives@bsu.edu

2 Table of Contents Summary Information... 3 Administrative History...4 Scope and Contents... 4 Arrangement...5 Administrative Information...6 Collection Inventory... 8 Series 1: Muncie Rotary Club correspondence and other publications, Series 2: Muncie Rotary Club reports and other records, Series 3: Muncie Rotary Club meeting minutes and other meeting material, Series 4: Muncie Rotary Club membership records and officer documents, Series 5: Muncie Rotary Club administrative files, Series 6: Muncie Rotary Club subject files, Series 7: Muncie Rotary Club photographs, Series 8: Muncie Rotary Club photograph negatives, 1992/06/ Series 9: Muncie Rotary Club oversize photographs, Series 10: Muncie Rotary Club oversize materials, Series 11: Muncie Rotary Club glass slides, undated...41 Series 12: Muncie Rotary Club Clay Ball speech audio recording, 1976 Nov...41 Series 13: Muncie Rotary Club 75th anniversary video, Series 14: Rotary Club dinner video, Rotary Club international banner, Page 2 -

3 Summary Information Repository Ball State University Archives and Special Collections Title Muncie Rotary Club records Date Extent 13.0 Cubic feet 19 boxes Language English Preferred Citation Muncie Rotary Club records, Archives and Special Collections, Ball State University Libraries - Page 3 -

4 Administrative History Rotary International, the world association of Rotary Clubs, was founded in 1905 by Paul P. Harris, a Chicago lawyer. Local clubs are comprised of community leaders in a variety ofbusinesses and professions. The name Rotary came from an early practice of members meeting in rotation at their places of business. Rotary International Members participate in a variety of projects and activities that provide humanitarian services and promote good will and peace around the world. These include scholarship and immunization campaigns in developing countries. In the late 1980's Rotary International ended its policy of refusing women for membership. Today, Rotary International has over one million members in 22,000 clubs in 150 countries. Its current headquarters is in Evanston, Illinois. The Muncie Rotary Club was founded on July 13, 1917, by a group of twenty-one prominent local businessmen. This first Meeting took place at the Kirby Hotel. J. Lloyd Kimbrough, an executive with the Indiana Bridge Works, was elected the first president of the club. The Muncie Rotary Club has stressed that the greatest good for the community could be accomplished through individual participation in community projects rather than exclusive Rotary functions. They have encouraged each Rotarian to carry his share of the community load... Service as a responsibility and a privilege. Since the 1920s, the Muncie Rotarians have also supported a student loan fund that had assisted many students in covering the costs of education. In addition to community service, six local members have been elected as district governors. In July 1992, the Muncie Rotary Club celebrated its 75th year of serving the Muncie community with a variety of activities, culminating in an anniversary dinner at the Horizon Convention Center. Scope and Contents The collection primarily consists of correspondence and publications of the Muncie Rotary Club. Board minutes, membership applications, membership lists, budgets, statements of receipts and expenditures, and items relating to the clubs 75th anniversary are also included. This collection also contains five separate series pertaining to the Muncie Rotary Club. P55 contains six folders of photographs of club members and activities, many of which are of the club s 75thanniversary festivities. POVA34 includes two oversize photographs of club members. OVA 56 Contains a city proclamation declaring June 12, 1992, Rotary Club of Muncie Day in commemoration of the Clubs 75th anniversary dinner. This collection also contains a small slide collection located in S15. These are documentation of the International Rotary Club Conference. The June 2006 addition includes materials such as president s files from , which included Board and Lunch Meeting information, Club Noon Meeting weekly notes, honorary member materials, - Page 4 -

5 memos, correspondence, articles, Rotary program information and budget information. Also present in the collection are newsletters, publications, member lists, pamphlets, membership information, president s weekly bulletins, Board of Directors meeting agenda and minutes and convention information. The July 2006 additions consist of presidents files for Terri Matchett, who preceded Mark Smith as Rotary President. The August 2016 addition includes an award from the Rotary Club of TA-LI Kuo-Kuang in recognition of the Muncie Club's hospitality to their exchange student in Arrangement Series 1: Muncie Rotary Club records, correspondence and other publications, Series 2: Muncie Rotary Club records, reports and other records, Series 3: Muncie Rotary Club records, meeting minutes and other meeting materials, Subseries 3.1: Meeting minutes, Subseries 3.2: Other meeting materials, Series 4: Muncie Rotary Club records, membership records and officer douments, Series 5: Muncie Rotary Club records, administrative files, Subseries 5.1: Financial materials, Subseries 5.2: Other administative files, Series 6: Muncie Rotary Club records, subject files, Series 7: Muncie Rotary Club records, photographs, undated Series 8: Muncie Rotary Club records, photograph negatives, 1992 Series 9: Muncie Rotary Club records, oversize photographs, undated - Page 5 -

6 Series 10: Muncie Rotary Club records, oversize materials, 1992 Series 11: Muncie Rotary Club records, glass slides, undated Series 12: Muncie Rotary Club records, recording, 1976 Nov. Series 13: Muncie Rotary Club records, video, undated Series 14: Muncie Rotary Club records, video, undated Administrative Information Publication Information Ball State University Archives and Special Collections Conditions Governing Access This collection is open for research. Conditions Governing Use Legal title, copyright, and literary rights reside with Archives and Special Collections, Ball State University Libraries, Muncie, IN. All requests to publish or quote from manuscripts must be submitted to Archives and Special Collections. Custodial History This collection was received by Archives and Special Collections as a donation from Thomas Farris on 2008/12/22. Addition received 2016/08/01 from Robert Keisling. Accruals No further additions are expected. Processing Information - Page 6 -

7 Collection processing completed 2002/08/23 by C. Martin. Collection processing updated 2005/06 by J. Gastineau. Collection processing updated 2006/06 by R Miller. Collection processing updated 2006/07 by R. Miller. Collection processing updated 2008/03 by R. Miller. Collection processing updated 2008/03 by M. Read. Collection processing updated 2010/09 by B. Fiechter. Collection processing updated 2011/02 by Helen Boyer. EAD finding aid created 2012/10/23 by Julie Hausknecht. EAD finding aid modified 2013/10/28 by Rebecca Marangelli. - Page 7 -

8 Series 1: Muncie Rotary Club correspondence and other publications, Collection Inventory Series 1: Muncie Rotary Club correspondence and other publications, Box Folder Correspondence, district governor, Correspondence, related material, 1963 June.-Nov. 2 8 Correspondence, related material, Correspondence, related material, Correspondence, district governor assembly, Correspondence, rotary international, Correspondence, related material, foundation, Correspondence, related material, Correspondence, Correspondence, Correspondence, related material, incoming, Page 8 -

9 Series 1: Muncie Rotary Club correspondence and other publications, Correspondence, related material, outgoing, Correspondence, related material, incoming, Correspondence, related material, outgoing, Correspondence, related material, incoming, Correspondence, outgoing, Correspondence, related material, Correspondence, related material, 1990 Jan.-June 3 4 Correspondence, related material, 1990 July-Sept. 3 5 Correspondence, related material, 1990 Oct.-Dec. 3 6 Correspondence, related material, 1991 Jan.-Mar. 3 7 Correspondence, related material, 1991 Apr.-June 3 8 Correspondence, related material, 1991 July-Dec. 3 9 Correspondence, related material, 1992 Jan.-June 3 10 Correspondence, related material, 1992 July-Dec Page 9 -

10 Series 1: Muncie Rotary Club correspondence and other publications, Correspondence, related material, 1993 Jan.-June 3 12 Correspondence, related material, 1993 July-Dec Correspondence, related material, 1994 Jan,-June 3 14 Correspondence, related material, 1994 July-Dec Correspondence, related material, 1995 Jan.-June 3 16 Publication, Adventure in Service, 1949, 1954, Publication, Clipsheet, 1992 July, Publication, District 6560 Newsletter, 1991 July/Aug-1994 May 5 24 Publication, Governor District 656 newsletter 5 25 Publication, Governor's Letter to Rotary Club Officers, 1971/12/ /13/ Publication, Governor's Monthly Letter, 1976 Nov Publication, Message from the Governor, Publication, Muncie Rotary Reminder, Page 10 -

11 Series 1: Muncie Rotary Club correspondence and other publications, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Newsletter, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Page 11 -

12 Series 1: Muncie Rotary Club correspondence and other publications, Publication, The Muncie Rotarian, Publication, The Muncie Rotarian, Publication, The Police Plus Report, 1992, Publication, Rotary District 6560 Newsletter, 1994 July-1995 June 6 13 Publication, Rotary International, Publication, Rotary International News, 1972 Jan., Mar Publication, Rotary Reminder, Publication, Rotary Reminder, Publication, Rotary Reminder, Publication, Rotary Reminder, Publication, Rotary Reminder, "A Talking Knowledge of Rotary", undated 7 31 Muncie Rotary Reminder, Song for the Rotary Club, undated Page 12 -

13 Series 1: Muncie Rotary Club correspondence and other publications, Rotary Reminder, The Muncie Rotarian, Muncie Rotary Reminder, Correspondence, Correspondence, Correspondence, Correspondence, Correspondence, Publication, The Outline of Classifications, A Guide for Rotary Clubs, Publication, Rosters, Newspaper photo, 1919 Sellers group photo, 2002/10/ Correspondence, club founding, 1933, 1945, Correspondence, Mark Smith, Page 13 -

14 Series 1: Muncie Rotary Club correspondence and other publications, Pamphlets, 75th anniversary, Pamphlets, district 6560 conference, 2003 Apr Pamphlets, Muncie sunrise, 1995, Publications, 1998 international convention newsletter, Winter Publications, annual report, Publications, annual report, rotary foundation, Publications, Rotary International, volume 1, number 3, undated Publications, Rotary News, 2004 Sept Publications, Rotary World, 2005 July Publications, Rotary Volunteers Handbook, undated Publications, The Rotarian magazine, 2005 Feb., June Correspondence, all club members, Correspondence, financial, Correspondence, general, 1985, Page 14 -

15 Series 1: Muncie Rotary Club correspondence and other publications, Correspondence, new members, Correspondence, Thomas Farris, Correspondence, Thomas Farris, Manuals, general, Manuals, directory, Manuals, board meetings, Manuals, board meetings, 2002 Oct Dec Manuals, board meetings, 2003 Jan Mar Manuals, board meetings, 2003 Apr June Manuals, semiannual reports, Manuals, board election, Manuals, correspondence, Manuals, program history, Manuals, invoices, Page 15 -

16 Series 1: Muncie Rotary Club correspondence and other publications, Manuals, other documents, Manuals, general, Manuals, rotary international history, facts, Manuals, rotary international foundation, Manuals, club planning guide, Manuals, rotary international calendar, Manuals, constitution, bylaws, Muncie rotary club, undated Manuals, rotary international constitution, undated Manuals, board meeting minutes, Manuals, goals, Manuals, calendar, Manuals, contact information, Manuals, other notes, Manuals, Page 16 -

17 Series 1: Muncie Rotary Club correspondence and other publications, Publications, District 6560 newsletter, Publications, news articles, Publications, presidents column drafts, Publications, Rotary International catalog, Publications, Rotarian, 2006 Dec Publications, Rotary news, 2003 Oct Publications, Rotary News, 2004 Jan Apr Publications, Rotary News, 2005 Feb Nov Publications, Rotary News, 2006 June-2006 Oct Publications, Rotary News, 2007 Jan Dec Publications, Rotary News, 2008 Jan Apr Publications, Russell-Hampton catalog, Publications, website, Box Object - Page 17 -

18 Series 1: Muncie Rotary Club correspondence and other publications, Publications, Adventure in Service, 1949, Box Folder Programs, Newsletters, Pamphlets, History, newspaper clippings, Newsletter, Bulletins, Program, Program committee, correspondence, th anniversary, correspondence, 1992 July-1992 Dec Newsletter, The Muncie Rotarian, , 1994, Phil Ball manuscripts, based on charter members, Chas. A. Penzel, George R. Andrews, undated 14 2 Newsclippings, 1986, 1989, 1992, Page 18 -

19 Series 2: Muncie Rotary Club reports and other records, Newsletters, Muncie Rotary Club newsletter, 2000 Apr Manual of procedure, Newsletter, Muncie Rotary Club, number 327, district 6560, 1999 Sept Club planning, "The ABCs of Rotary", Club planning, leadership plan, Club planning, club president's manual, Club planning, global networking groups, Club planning, guide for rotary clubs, Club planning, "How to Propose a New Member", undated Club planning, "Getting Started in Rotary", Club planning, secure projects, "In Memory of Richard Hale Kendall", Informational pamphlets, undated 9 4 Series 2: Muncie Rotary Club reports and other records, Page 19 -

20 Series 2: Muncie Rotary Club reports and other records, Box Object Record book, ledger, Box Folder Annual report, rotary international, Annual report, rotary international, Attendance records, roster, Attendance records, roster, Attendance records, roster, Attendance records, roster, Attendance records, roster, Attendance records, roster, Committee members report, 1980 Jan. 2 5 Forms, reporting new members, Forms, report of terminated membership, Semiannual report, Page 20 -

21 Series 2: Muncie Rotary Club reports and other records, Semiannual report, Semiannual report, Semiannual report, Budget, financial reports, Financial report, general reports, President's papers, minutes, financial, Paul Harris Fellows, semiannual report, membership, attendance, Phil Ball, correspondence, reports, Finances, semiannual reports, Member records, elections, Member records, 50 year club members, Member records, membership proposal applications, Member records, survey, Member records, officers, board members, Page 21 -

22 Series 3: Muncie Rotary Club meeting minutes and other meeting material, 1... Member records, organizational chart, Member records, rosters, Series 3: Muncie Rotary Club meeting minutes and other meeting material, Subseries 3.1: Meeting minutes, Box Folder Board minutes, Board minutes, Board minutes, Board minutes, Board minutes, Board minutes, Board minutes, Board minutes, Board minutes, Page 22 -

23 Subseries 3.2: Other meeting materials, Muncie Rotary Club records MSS.125 Board minutes, Board minutes, Club extension committee, minutes, related material, Agenda, minutes, Board of directors, meeting agenda, minutes, Minutes, agenda, Subseries 3.2: Other meeting materials, Box Folder Committee guidelines, undated 2 4 Annual conferences, district 656, Annual convention, rotary international, Nice, France 1995/05/11/-1995/05/ Program committee, monthly program rosters, Rotary international convention, Vienna, Australia, pamphlet, Rotary international convention, Tokyo, convention proceedings, Page 23 -

24 Subseries 3.2: Other meeting materials, Muncie Rotary Club records MSS.125 Rotary international convention, Tokyo, program book, Roster, 1993 May 7 6 Roster, Roster of members, silver anniversary year, Rotary district conference, 1995/05/ /05/ C.W. Rothhaar report, Muncie rotary club, 69th annual convention of rotary international, Tokyo, Japan, 1978/06/ Statewide conference, 1991/05/ /05/ Membership committee notification, Membership, attendance, Membership meeting, Chicago centennial convention, Meeting records, board of directors meetings, 1988 July-1988 Dec Meeting records, board of directors meetings, 1989 Jan Dec Page 24 -

25 Series 4: Muncie Rotary Club membership records and officer documents, Meeting records, board of directors meetings, 1990 Jan Dec Meeting records, board of directors meeting, 1991 Jan Dec Meeting records, board of directors meetings, 1992 Jan Dec Meeting records, board of directors meetings, 1993 Jan June Meeting records, board of directors meetings, Meeting records, board of directors meetings, Meeting records, board of directors meeting, Meeting records, board of directors meeting, Meeting records, noon meetings, Meeting records, special meetings, Board agendas, Series 4: Muncie Rotary Club membership records and officer documents, Box Folder Membership, Page 25 -

26 Series 4: Muncie Rotary Club membership records and officer documents, Membership, classification lists, 1963, 1967, undated 4 17 Membership, perfect attendance award, Membership applications, completed, Membership application, blank, undated 4 20 Membership applications, completed, Membership applications, completed, Membership applications, completed, Membership applications, completed, Membership applications, completed, Membership applications, completed, Membership applications, completed, Membership applications, completed, Membership applications, completed, Membership development committee, minutes, Page 26 -

27 Series 4: Muncie Rotary Club membership records and officer documents, Membership lists, Membership lists, Membership lists, 1987, Membership lists, Membership questionnaire, undated 5 11 Membership roster, Membership rosters, Members handbook, undated 8 5 Membership list, Member directory, club roster, Membership proposal questionnaires, resumes, Officer lists, Membership address book, 1991 Jan Membership, attendance forms, undated Page 27 -

28 Series 4: Muncie Rotary Club membership records and officer documents, Membership correspondence, new member drive, Membership, current, past members, 2004 Dec Membership, honorary membership, 2006/02/ Membership applications, Membership committee, Presidents annual calendar, President's files, Mark Smith, 2005 July-Aug President's files, Mark Smith, 2005 Sept.-Oct President's files, Mark Smith, 2005 Nov.-Dec President's files, Mark Smith, 2006 Jan.-Feb President's files, Mark Smith, 2006 Mar.-Apr President's files, Mark Smith, 2006 May-June President's files, Mark Smith, notebook, President's files, Terri Marhett, newsletters, 2004 June, 2005 July Page 28 -

29 Series 4: Muncie Rotary Club membership records and officer documents, President's files, Terri Marhett, weekly bulletins, 2004 July-2005 July President's files, Terri Marhett, board meetings, 2004 July-2005 June President's files, Terri Marhett, general information, President's files, monthly newsletter messages, Weekly president bulletin, Classification, Classification, Constitution, bylaws, Directory, district 656, , Directory, international, Directory, international, Directory, rotary district 6560, Memorials, Memorials, undated Page 29 -

30 Series 4: Muncie Rotary Club membership records and officer documents, Forms, change of address, kind of membership, Guests, visiting rotarians, Guests, visiting rotarians, 1982 Dec Sept President's message, Honorary rotarians, undated th anniversary, charter member, Charles A. Penzel, 1992 July th anniversary, family picnic, 1992/05/ th anniversary, scrapbook, Proposal, membership, th anniversary material, th anniversary material, undated th anniversary material, undated 7 39 Presidential citation, Roster of members, Page 30 -

31 Series 4: Muncie Rotary Club membership records and officer documents, Rotary membership committee, undated 8 33 Membership, proposal questionnaires, Presidential files, 1996 July-1997 June 9 7 Presidential files, folder 1, 1997 July-1998 June 9 8 Informational guidelines, handbooks, folder 1, undated 9 2 Informational guidelines, handbooks, folder 2, undated 9 3 Presidential files, folder 2, 1997 July-1998 June 10 1 Rotary program committee, President's papers, programs, rotary youth exchange program, general correspondence, President's papers, Garfield named honorary member, Box Muncie rotary club, membership cards, ? 11 Box Folder Rotary picnic, Student visitation forms, Page 31 -

32 Series 5: Muncie Rotary Club administrative files, Phil Ball, reflections on Muncie Rotary, 2002/06/ Awards, photocopies, 1998, Awards, presidential citation, Officers, board of directors, Past presidents files, William Barnes, Time capsule letter, Events, awards, Events, conferences, Events, local, 1978, Series 5: Muncie Rotary Club administrative files, Subseries 5.1: Financial materials, Box Folder Budgets, , Financial statements, Page 32 -

33 Subseries 5.2: Other administrative files, Muncie Rotary Club records MSS.125 Statements, receipts, expenditures, , Financial statements, Finances, budgets, Planning guide, undated Finances, expenses, Finances, order forms, Finances, legal documents, Finances, receipts, disbursements, assets, liabilities, fund balance, Finances, scholarship applications, Finances, statement of account, Budget, Donations, Subseries 5.2: Other administrative files, Box Folder - Page 33 -

34 Subseries 5.2: Other administrative files, Muncie Rotary Club records MSS.125 Rotary constitution, bylaws, undated Muncie rotary club guide, Bylaws, constitution, undated 8 4 Rotary district, assembly information, Box Object Rotary international pins, undated 17 5 Box Folder Rotary programs information, undated District assembly, 1973/05/ District rotary information institute, Organizational listings, Schedules, Schedule, Schedules, Schedules, Page 34 -

35 Subseries 5.2: Other administrative files, Muncie Rotary Club records MSS.125 Schedules, Supplement to proposed enactments, resolutions, District conference, District governor conferences, related material, Foundation rotary, Attendance rules, make-up sites, undated 1 11 Attendance records, weekly attendance forms, 2006 May-2006 June Attendance records, weekly attendance forms, 2006 Mar Apr Attendance records, weekly attendance forms, 2006 Jan Feb Attendance records, weekly attendance forms, 2005 Nov Dec Attendance records, weekly attendance forms, 2005 Sept Oct Attendance records, weekly attendance forms, 2005 July-2005 Aug Attendance records, visiting rotarians, Attendance records, guest sign in, Page 35 -

36 Series 6: Muncie Rotary Club subject files, Muncie Rotary Club records MSS.125 Attendance records, correspondence, Attendance records, attendance tallies, Attendance, Series 6: Muncie Rotary Club subject files, Box Folder Buy-a-car campaign, Certificates, undated 1 25 Club service, Certificate, 200%, rotary foundation club, Certificate, golden anniversary, Certificate, bell ringer award, Historical information, New rotary clubs, Paul Harris Fellows, Page 36 -

37 Series 6: Muncie Rotary Club subject files, Muncie Rotary Club records MSS.125 Student loan fund, , Summary, club plans, objectives, VIVA! awards banquet, 1993/04/ Other documents, material, World understanding week, Rotary international, International service, Vocational services, Rotary programs, Community service, Current issues, Organizational structure, Rotary youth exchange, Rotary club extensions, Page 37 -

38 Series 6: Muncie Rotary Club subject files, Muncie Rotary Club records MSS.125 Muncie rotary club, "Believe in What you do, Do What you Believe" banner, undated 8 36 Villa Carlos Paz banner, undated 8 37 Sapporo Teine, undated 8 38 Oxford, undated 8 39 Charlevoix, undated 8 40 Rotary world issues, VIVA items, undated 10 3 Budget information, Paul Harris Fellow credit, Planning materials, Rotary World, 1998 July, Gearing Up, 1998 Feb.-Apr th anniversary materials, Air race classic, Page 38 -

39 Series 6: Muncie Rotary Club subject files, Muncie Rotary Club records MSS.125 Board planning retreat materials, 2003/04/ Board planning retreat materials, 2004/06/ Golden broom award, Directory, Rotary International, district 6560, P.E.T.S. information, Organizational charts, Rotary designs, Rotary history, 1945, Rotary park information, Rotary plaque, undated Electronic files, promotional materials, rotary internationals centennial, undated Box Object Banners/flags, undated 17 1 Platter, engraved, Page 39 -

40 Series 6: Muncie Rotary Club subject files, Muncie Rotary Club records MSS.125 License plate, Indiana, Box Folder History, banners, undated History, banner drafts, History, general, History, photographs, undated Club service, Community service, International service, DVDs, 2005, undated 19 9 Box Object Cement footprint, gold, undated 20 1 Box Folder History of the golden footprint of past district governors, undated 20 1 Tote, rotary international convention, Chicago, Box - Page 40 -

41 Series 7: Muncie Rotary Club photographs, Muncie Rotary Club records MSS.125 Rotary Club of TA-LI Kuo-Kuang, Taiwan award, P.055 Series 7: Muncie Rotary Club photographs, PN.125 Series 8: Muncie Rotary Club photograph negatives, 1992/06/11 POVA.034 Series 9: Muncie Rotary Club oversize photographs, OVA.056 Series 10: Muncie Rotary Club oversize materials, 1992 S.015 Series 11: Muncie Rotary Club glass slides, undated R.053 Series 12: Muncie Rotary Club Clay Ball speech audio recording, 1976 Nov. V.026 Series 13: Muncie Rotary Club 75th anniversary video, 1994 V.027 Series 14: Rotary Club dinner video, 1994 Rotary Club international banner, Oversize 1 Map-case 2 Drawer 9 - Page 41 -