City of Quincy. City Hall 404 West Jefferson Street Quincy, Florida Tuesday, June 12, :00 PM

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1 City of Quincy City Hall 404 West Jefferson Street Quincy, Florida Tuesday, June 12, :00 PM City Hall Commission Chambers City Commission Mayor Angela Sapp - District Two Mayor Pro-Tem Keith Dowdell - District One Commissioner Ronte Harris - District Three Commissioner Andy Gay - District Four Commissioner Daniel McMillan - District Five In the Heart of Florida s Future

2 AGENDA FOR THE REGULAR MEETING OF THE CITY COMMISSION OF QUINCY, FLORIDA Tuesday ~ June 12, :00 PM City Hall Commission Chambers AMENDED AGENDA Call to Order Invocation Pastor Derrick Sykes (Mt. Zion Primitive Baptist Church) Pledge of Allegiance Roll Call Approval of Agenda Special Presentations by Mayor or Commission 1. Special Presentation Honoring Mr. Mike Wade Approval of the Minutes of the Previous Meetings 2. Approval of Minutes of the 05/22/2018 Special Meeting (Sylvia Hicks, City Clerk) 3. Approval of Minutes of the 05/22/2018 Regular Meeting (Sylvia Hicks, City Clerk) Proclamations 4. Proclamation for Commissioner Don Chesser 5. Proclamation for Ms. LaTrenda Gainous 6. Proclamation for 5 th Anniversary of King of King Ministries Public Hearings and Ordinances as Scheduled or Agended Public Opportunity to Speak on Commission Propositions (Pursuant to Sec , Fla. Stat. and subject to the limitations of Sec (3)(a), Fla. Stat.) 1 of 2

3 Resolutions Reports by Boards and Committees Reports, Requests and Communications By the City Manager 7. Memorandum of Agreement with Department of Economic Opportunity (Jack L. McLean Jr., Interim City Manager; Bernard Piawah, Building and Planning Director) 8. Other Post-Employment Benefits (Jack L. McLean Jr., Interim City Manager; Ted Beason, Finance Director; Maria Francis, HR Director) 9. Budget Adjustment for State Roadway Illumination Project (Jack L. McLean Jr., Interim City Manager; Ted Beason, Finance Director) 10. Request for Removal of Oak Tree at R.D. Edwards Building (Jack L. McLean Jr., Interim City Manager; Glenn Sapp, Police Chief) 11. Summer Feeding Program (Jack L. McLean Jr., Interim City Manager; Greg Taylor, Parks and Recreation Director) Other Items Requested to Be Agendaed by Commission Member(s), the City Manager and Other City Officials Comments a) City Manager b) City Clerk c) City Attorney d) Commission Members Comments from the Audience Adjournment *Items(s) Not in Agenda Packet If a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, he/she may need a record of the proceedings, and for such purpose, he/she may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. FS Persons with disabilities who require assistance to participate in City meetings are requested to notify the City Clerk s Office at (850) in advance. 2 of 2

4 PROCLAMATION In Memoriam Robert Don Chesser WHEREAS, Robert Don Chesser was a lifelong resident of Gadsden County and married to JoAnne Suber Chesser; and WHEREAS, Don was a wonderful father of two sons: Terry Chesser and Joe Chesser; and grandfather of Owen Chesser; and WHEREAS, Don demonstrated outstanding Coaching Skills with his sons Murphy Candler Baseball Teams in Atlanta, Georgia for more than ten years; and WHEREAS, Don was dutifully employed with Atlanta Builders Exchange of Atlanta, Georgia for thirty-five years; and WHEREAS, Don rendered his faithful, unselfish, dedicated and untiring service as a Member and Deacon of First Baptist Church in Quincy, Florida, where he served as Chairman of the Deacons; and WHEREAS, Don served on the City of Quincy Commission from and served as Mayor when Quincy was named All American City, where he was instrumental in ensuring the City evolved in Technology; and WHEREAS, it is a privilege of all residents of the City of Quincy to honor and remember Don Chesser. NOW THEREFORE, I, Angela G. Sapp, Mayor of the City of Quincy, Florida, along with my colleagues: Mayor Pro-Tem Keith Dowdell, Commissioner Ronte Harris, Commissioner Andy Gay, and Commissioner Daniel McMillan., do hereby proclaim June 6, 2018 as Robert Don Chesser Day and extend to his family our deepest appreciation for his distinguished and dedicated services to our community. Dated this 6 th Day of June, Angela G. Sapp, Mayor and Presiding Officer of the City Commission of Quincy, Florida ATTEST: Sylvia Hicks, Clerk of the City of Quincy Clerk of the City Commission thereof

5 PROCLAMATION Ms. LaTrenda Gainous Day Whereas, the City of Quincy City Commission wishes to recognize Ms. LaTrenda Gainous; the daughter of Owen Gainous and the Late Eva Gunn Gainous Leonard; and Whereas, Ms. Gainous is a lifelong devoted member of Bear Creek Bethel Missionary Baptist Church in Sawdust; and Whereas, for many years, Ms. Gainous has chosen to take time out of her demanding life to make a significant positive contribution towards helping the Communities of the City of Quincy and other surrounding areas; and Whereas, Ms. Gainous has enriched the lives of countless families, friends and communities by sharing her gift of singing at Community Events, Fundraisers, Funerals and Weddings; and Whereas, Ms. Gainous has been a blessing to many by going above and beyond the Call of Duty ; and Whereas, the City Commission thanks and appreciates Ms. Gainous for her good deeds to the Citizens of the City of Quincy and surrounding counties. Now, Therefore, I, Angela G. Sapp, Mayor of the City of Quincy, Florida, along with my colleagues: Mayor Pro-Tem Keith Dowdell, Commissioner Ronte Harris, Commissioner Gerald A. Gay, and Commissioner Daniel McMillan., do hereby proclaim June 9, 2018 as Ms. LaTrenda Gainous Day Dated this 9 th Day of June, Angela G. Sapp, Mayor and Presiding Officer of the City Commission and City of Quincy, Florida ATTEST: Sylvia Hicks Clerk of the City of Quincy Clerk of the City Commission thereof

6 CITY COMMISSION SPECIAL MEETING CITY HALL MAY 22, 2018 QUINCY, FLORIDA 5:30 P.M. The Quincy City Commission met in special session, Tuesday, May 22, 2018, with Mayor Commissioner Angela G. Sapp presiding and the following present: Also Present: Commissioner Daniel McMillan Commissioner Ronte R. Harris Commissioner Gerald A. Gay, III Commissioner Keith A. Dowdell Interim City Manager Jack L. McLean Jr. City Attorney Scott Shirley City Clerk Sylvia Hicks Finance Director Ted Beason Human Resources Director, Maria Francis Director of Building and Planning Bernard Piawah Community Redevelopment Agency Manager Regina Davis Utilities Director Robin Ryals CRA Attorney Hubert Brown Main Street Director Alex Sink Mayor Sapp called the meeting to order at 5:30 pm and the purpose of the meeting was to discuss the Payout of Mike Wade s sick and vacation leave and the Interim City Manager s Contract. Interim City Manager Jack McLean reported to the Commission that he had spoken with Mr. Wade regarding the request of his payout. Mr. McLean stated he recommends approval of the request to permit the retiring former City Manager to receive payout of the pre-march 25, 2014 sick and vacation leave at the City Manager s pay rate. He stated the payout equates to $9, Mr. McLean stated Mr. Wade s salary was not adjusted and remained fixed since 2015 he has served the City well. Commissioner Gay made a motion to approve the payout of the pre-march 25, 2014 sick and vacation leave at the City Manager s pay rate. Commissioner McMillan seconded the motion. Commissioner McMillan asked what the urgency of the special meeting was and could this item have been placed on the regular agenda. Interim City Manager McLean stated that he thought it was appropriate to have a special meeting. Commissioner Harris stated that we have a request and a contract to make a decision on and he agrees with the Manager. Commissioner Dowdell asked how many times have we done a contract and went outside of it. He asked if we were setting a precedent, at the end of the ball game we want to go

7 against the contract and is not in favor of it. Commissioner Dowdell stated we need to go with the contract that we have in place and be done. Commissioner Harris stated that was his question; are we setting precedent and have this ever been done before. He stated he had heard all the good things that Commissioners Gay and McMillan said but he did not have the opportunity to see any of that. Upon roll call by the Clerk the ayes were Commissioners McMillan, Harris, Gay, and Sapp. Nay was Commissioner Dowdell. The motion carried four to one. Interim City Manager stated that the next item of discussion is the Interim City Manager. He stated he does not have a contract it is done by a Personnel Action Form. Mr. McLean stated that the Mayor called him on May 11 th and he accepted the position and he is willing to work with no salary and no benefits from May 11, 2018 through June 8, He added that he will accept the same salary as the former City Manager as to not affect the budget until September He proposed to sit down after October to discuss a contract and terms. Mr. McLean stated during the first 30 days you can terminate the Interim City Manager without notice; the next period of June 8th through September a 30 day notice must be given. Mr. McLean stated after October 1 st those terms are negotiated. Commissioner Dowdell made a motion to accept the terms of the Interim City Manager. Commissioner Harris seconded the motion. Commissioner McMillan expressing his opinion of calling a special meeting at 5:30pm and not allowing public the input. He stated the Commission did not allow the public input at the last meeting and he thinks that was wrong. Freida Bass-Prieto of 329 East King Street came before the Commission with the following concerns: (1) The protocol for a special meeting the charter calls for the City Manager, Mayor or three Commissioners to call a meeting. She stated in this instance the Attorney was used as a conduit (2) There was no agenda. (3) There was nothing about appointing an Interim City Manager in the notice. (3) Interim City Manager Jack McLean has been working for us with no contract. She asked is he covered with our worker s compensation and liability insurance. (4) Meeting out of the sunshine) (5) Not following the rules of our charter/code of ordinance (5) Mr. McLean has a law suit against the City; how is that not a conflict of interest (6) Two sitting Commissioners have had law suits against the City with Mr. McLean representing them; naming the recall lawsuit (7) She requested a legal opinion as to no agenda and following the charter. Commissioner Harris asked the attorney if he would explain meeting outside the sunshine. The Attorney stated the charter states to hold a special meeting the City Manager, Mayor, or three Commissioners can call a meeting; it doesn t say how to communicate the process and this is appropriate to converse through the Attorney. Commissioner Harris stated if he wanted to call a special meeting he would just pick up the phone and call the Commissioners. The Attorney replied no you would have to go through the Clerk, Manager, or the Attorney. The Mayor stated the same goes for you can t send to each other.

8 Mayor Sapp called for a vote. The ayes were Commissioner Harris, Gay, Dowdell and Sapp. Nay was Commissioner McMillan. The motion carried four to one. Commissioner Dowdell made a motion to adjourn the meeting. Commissioner Gay seconded the motion. There being no further business the meeting was adjourned. APPROVED: Angela G. Sapp, Mayor and Presiding Officer of the City Commission and City of Quincy, Florida ATTEST: Sylvia Hicks Clerk of the City of Quincy and Clerk of the City Commission thereof

9 CITY COMMISSION REGULAR MEETING CITY HALL MAY 22, 2018 QUINCY, FLORIDA 6:00 P.M. The Quincy City Commission met in regular session Tuesday, May 22, 2018, with Mayor Commissioner Angela G. Sapp presiding and the following present: Also Present: Commissioner Daniel McMillan Commissioner Ronte R. Harris Commissioner Gerald A. Gay, III Commissioner Keith A. Dowdell Interim City Manager Jack L. McLean Jr. City Attorney Scott Shirley City Clerk Sylvia Hicks Building and Planning Director Bernard Piawah Police Chief Glenn Sapp Finance Director Ted Beason Fire Chief Curtis Bridges Human Resources Director Maria Francis Parks and Recreation Director Gregory Taylor Public Works Director Reginald Bell Community Redevelopment Agency Manager Regina Davis Police Sargent Harold Barber Dewberry Representative Matt Chester OMI Representative Robert Presnell Administrative Assistant to the City Manager Vancheria Perkins Sergeant At Arms Officer Michael Copeland Call to Order Mayor Sapp called the meeting to order, followed by invocation by Pastor Greg Taylor and the Pledge of Allegiance. Approval of Agenda Commissioner Gay made a motion to approve the revised agenda with the following changes: Add the Letter of Support for Main Street; and to repeal permit fee, and bring it back in ordinance form to be adopted by resolution. Commissioner Dowdell seconded the motion. The motion carried five to zero. Special Presentations by Mayor or Commission Approval of the Minutes of the previous meeting

10 May 8, 2018 Minutes Commissioner Gay made a motion to approve the minutes of the May 08, 2018 regular meeting with corrections if necessary. Commissioner Dowdell seconded the motion. Commissioner McMillan had two spelling corrections, saved and through. The motion carried four to zero. (Commissioner Gay stepped out) May 11, 2018 Minutes Commissioner Gay re-entered the meeting Commissioner Dowdell made a motion to approve the minutes of the May 11, 2018 special meeting with corrections if necessary. Commissioner Harris seconded the motion. Commissioner Dowdell stated that at the beginning of the minutes it reads the purpose of the meeting was to discuss the retirement of City Manager and the next action of the City was the agenda. The motion carried five to zero Proclamations Public Hearings as scheduled or agended Public Opportunity to speak on Commission propositions (Pursuant to Sec Fla. Stat. and subject to the limitations of Sec (3)(a). Fla. Stat.) Resolutions Reports by Boards and Committees Reports, Requests, and Communications By the City Manager Quincy-Gadsden Airport Authority Appointment Commissioner Dowdell made a motion to re-appoint Mr. Lee Woodruff as a City of Quincy representative to the Quincy-Gadsden Airport Authority. Commissioner McMillan seconded the motion. The motion carried five to zero. Atlanta Street/Martin Luther King Jr. Boulevard Roundabout Right-of-Way Commissioner Dowdell made a motion to approve the donation of the requested right-ofway on the northeast and southeast corners of the Intersection of Atlanta Street and Martin Luther King Jr., Boulevard to the Gadsden County Board of County Commission for the purpose of constructing a new roundabout at that intersection, contingent upon receiving authorization from Florida Department of Environmental Protection for the release of the restricted parcel on the southeast corner. Commissioner Harris seconded the motion. Utilities Director Robin Ryals asked who would bear the cost for the removal of the electric pole and he stated it would cost approximately $9,000 to $10,000 to move. Matt Chester stated that

11 he was not aware of any stipulations from FDEP but he would check on it. The motion carried five to zero. Award Printing and Mailing Service Agreement Commissioner Harris made a motion to authorize the City Manager to enter into a three-year agreement with Municode, with the option to extend for two years. Commissioner Dowdell seconded the motion. The motion carried five to zero. Letter of Support from Quincy Main Street Grant Application Alex Sink Executive Director of Main Street came before the Commission to request that the City of Quincy execute a letter of support for a grant to install way-finder sings in the Historic District. Commissioner McMillan made a motion to approve the Letter of Support for Main Street. Commissioner Dowdell seconded the motion. The motion carried five to zero. Repeal of current building permit fee schedule Commissioner Gay made a motion to bring back an ordinance to repeal the current building permit fee schedule and bring back to the Commission at the June 26, 2018 meeting a new schedule. Commissioner Dowdell seconded the motion. The motion carried five to zero. April Financial Report P-Card Statement P-Card Allocations Arrearage Report Cash Requirements Report Financial Report Interim City Manager Jack McLean stated that the financial report looks good. Commissioner McMillan stated it appears the arrearage report continues to rise and asked what the rationale was behind it. The Finance Director stated that because we allowed the customers to carryover their high utility bills we are just now recovering, it is a stair step process. Mayor Sapp stated it was a smart decision for the Commission to give our customers a discount to divide their high bills and thanked the Finance Department. Commissioner Dowdell had these concerns: Motorola Solutions, Gaber Chevrolet Buick GMC Truck, Rolfe & Lobello P.A, and two line items for Standard Insurance. The Finance Director stated the Motorola is the console for the Police Department, garnishment of wages, dental and life insurance. Commissioner Dowdell asked where the Smart-grid report was. The Finance Director stated page 19 of the report. Commissioner Dowdell asked what the $200,000 in the CRA line item for use of fund balance was. CRA Manager Regina Davis stated that was the roll-over from last year. April Fire Report No Comments

12 Monthly Activity Report District Calls April Traffic Report City Manager commended the department on the report and the distribution of tickets was done in a fair way across all districts Other Items Requested to be agendaed by Commission Member(s), the City Manager and Other City Officials Mike Wade s Contract (Item withdrawn from Agenda) Comments City Manager None City Clerk None City Attorney Consideration of Settlement Agreement and Release to Betty Martin v City of Quincy. Case No CA-891, Circuit Court for the Second Judicial Circuit in and for Gadsden County Florida Attorney Shirley reported that the Commission did have an Executive Session and agreed on a settlement of $80,000 and a Release to Betty Martin. Commissioner Gay made a motion to approve the settlement agreement in the amount of $80,000 and release to Betty Martin. Commissioner Dowdell seconded the motion. The motion carried five to zero. Attorney Shirley reported to the Commission that he would be out of the office on vacation next week. Commission Members Commissioner McMillan Overgrown storm water pond on Gilcrease Drainage on King and Duval has been taken care of. Red Eye Velo Bicycle Race - thinks the Commission should notify the business owners prior to approval of the race, such businesses as Stewart TV, Capital City Bank and the Rehabilitation Center. He also stated that the Quincy Music Theater is having an event on that day as well. Tree roots are protruding in the street on North Pittman Street and that could become a danger for oncoming traffic. Thanked Public Works for cleaning up the trash on Fletcher Drive. The utility pole that was installed on King and Adams Streets needs to have the power lines attached. Trees along Magnolia Circle needs trimming.

13 Asked who is responsible for capacity levels in buildings. He also stated that over the weekend he was contacted by constituents that a large number of people were attending a function and it seemed over capacity. Requested copies of the appraisal report of the building next door and the property on Pat Thomas Parkway. Commissioner Harris Thanked the City Manager for being available and thanked him for the updates and look forward to working with him. Commissioner Gay Asked the status of the audit. The Finance Director stated they should have the financials by the second meeting in June. Requested mosquito spraying in District IV. Requested more enforcement along East King, Key, and Ward Streets he also agree with the Manager with the distribution of the tickets/citations. Appreciates meeting with the Manager. Commissioner Dowdell Want the Manager to stay on top of the audit. Notify the customers of the use of energy for high utility campaign on how utility bills work. Mayor Sapp Asked the Manager to include water and sewer usage in the utility campaign because the more water you use the higher your bill will be. Commended all the staff that met at the Campbell Kelly Center for the cleanup day and personal thanked Mr. Taylor and his staff for having the facility ready, Chief Bridges for having two of the trucks available, Chief Sapp for making them safe, and Mr. Bell and his staff especially the boom truck being there all day long. Stated we are not going to make everyone happy but we are going to work hard to make sure we are going in the right direction. Appreciate Mr. Beason for the past two years, our audits has been clean and on time, we have some funds saved and we are paying our bills timely. The citizens appreciated the staff for they work they did. Mayor Sapp stated at the cleanup they had a picnic, health fair, and picked up paper. Mayor Sapp said it takes little changes and little steps to change a community if we want people and jobs to come to Quincy we must have a good Police Department, Fire Department, and Public Works Department, and Schools. She stated during her tenure she is going to do everything in her power to help move the City forward. Mayor Sapp asked the City Manager to look at a storm drains at on 7 th and at the corner of 12 th and 7 th Streets near Mr. Henderson and Anderson. Thank you for the mosquito spraying.

14 Comments from the Audience Freida Bass-Prieto of 329 East King Street came before the Commission and stated that she had been coming to the Commission meetings since 2011 and remembers the condition of what the City was in when Mr. McLean left. She stated the City had a million dollar line of credit, bonds floating, and almost three million dollars in unfunded debt. Ms. Bass-Prieto stated through record request she found all kind of irregularities, going against policies of which this Commission was not aware of. Ms. Bass-Prieto wants the Commission to make a promise to the citizens of Quincy that they would do a better job this time of monitoring what is going on and make certain that Mr. McLean follow the rules, treats everyone ethically and if he doesn t there will be repercussions. Ms. Bass-Prieto stated that she had seen all kinds of irregularities on utility policy some of the Commissioners did not pay their bills for months and other citizens were cut off because they did not pay their bills. Commissioner McMillan made a motion to adjourn the meeting. Commissioner Dowdell second the motion. There being no further business to discuss the meeting was adjourned. APPROVED: Angela G. Sapp Mayor and Presiding Officer of the City Commission and City of Quincy, Florida ATTEST: Sylvia Hicks Clerk of the City of Quincy Clerk of the City Commission thereof

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16 CITY OF QUINCY CITY COMMISSION AGENDA REQUEST MEETING DATE: June 12, 2018 DATE OF REQUEST: June 6, 2018 TO: FROM: Honorable Mayor and Members of the City Commission Jack L. McLean Jr., Interim City Manager Bernard O. Piawah, Director of Building and Planning SUBJECT: Request to Execute a New Memorandum of Agreement for the Northwest Florida Rural Area of Opportunity (RAO) Designation STATEMENT OF ISSUE: This is a request for the City to execute the Memorandum of Agreement between the State Department of Economic Opportunity (DEO) and the City regarding participation in the Governor s Rural Area of Opportunity (RAO) designation. RAOs are rural communities that have been adversely affected by extraordinary economic events, severe or chronic distress, a natural disaster, or an event that presents a unique economic development opportunity of regional impact. This is the designation that used to be referred to as the Rural Area of Critical Economic Concern. Governor Scott added North Walton County to the NW Florida Rural Area of Opportunity (RAO). Prior to that he Northwest RAO comprised Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Liberty, Wakulla & Washington. The Department of Economic Opportunity (DEO) would like to get new Memorandum of Agreement (MOAs) from all participating counties and municipalities. The City of Quincy has approved these in the past. According to DEO the RAO needs to be renewed every five years; however, due to the change made to the RAO by adding Walton, it is necessary to approve the change via another MOA. Gadsden County has already approved the new MOA. One of the benefits of the rural designation is that it helps to ease certain requirements on some grant applications; i.e., it helps make participating communities more competitive during certain grant application. The City s staff is asking the City Commission to approve the new MOA. BACKGROUND: The Governor of Florida recognizes that successful rural communities are essential to the overall success of the State of Florida s economy and quality of life. Similarly, Florida s Legislature recognizes that rural communities continue to face extraordinary challenges in their efforts to significantly improve their economies; as such, section , Florida Statutes (F.S.), establishes the Rural Economic Development Initiative ( REDI ) within DEO, and authorizes the Page 1 of 7

17 participation of State and regional organizations in this initiative. Paragraph (7)(a), F.S., provides for the designation of up to three RAOs). Pursuant to subsection (7), F.S., representatives of the State and regional agencies and organizations comprising the REDI met on January 16, 2015, and recommended the Governor re-designate the Northwest Rural Area of Opportunity ( Northwest RAO ) composed of the counties of Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Liberty, Wakulla, and Washington, and the area within the city limits of Freeport as a RAO. On July 8, 2015, Governor Rick Scott issued Executive Order which re-designated the Northwest RAO for another five-year term with an expiration date of July 8, At the request of the Walton County Economic Alliance, a public/private organization that partners with other area organizations to facilitate growth and expansion by supporting current and new businesses, Governor Rick Scott signed Executive Order on August 4, 2017, amending Executive Order to extend the boundary of the Northwest RAO to include the area in Walton County north of the Choctawhatchee Bay and the Intracoastal Waterway, with an expiration date of July 8, CONCLUSION: The City has always been a member of the Northwest Florida RAO designation and it is important for the City to continue that membership. However, continued participation is contingent upon the execution of this MOA. In view of that, the City s staff is recommending that the City sign the attached MOA. OPTIONS: Option 1: Option 2: Vote to authorize the mayor to sign the Memorandum of Agreement between the City of Quincy and the Department of Economic Opportunity for participation in the Rural Area of Opportunity designation. Do not vote to authorize the Mayor to sign the Memorandum of Agreement between the City of Quincy and the Department of Economic Opportunity for participation in the Rural Area of Opportunity designation. STAFF RECOMMENDATION: Option 1. ATTACHMENT: 1. Copy of Memorandum of Agreement Page 2 of 7

18 MEMORANDUM OF AGREEMENT STATE OF FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY THIS MEMORANDUM OF AGREEMENT ( MOA ) is made and entered into by and between the State of Florida, Department of Economic Opportunity ( DEO ), and the City of Quincy, Gadsden County, Florida ( City ). DEO and the City are sometimes referred to herein individually as a Party and collectively as the Parties. I. Background and Purpose of MOA A. The purpose of this MOA is to document the terms and conditions of the implementation of the Rural Area of Opportunity ( RAO ), formerly the Rural Area of Critical Economic Concern ( RACEC ) designation. B. The Governor of Florida recognizes that successful rural communities are essential to the overall success of the State of Florida s economy and quality of life, yet many rural communities struggle to maintain, support or enhance job creation activities and to generate revenues for critical government services. C. Florida s Legislature recognizes that rural communities continue to face extraordinary challenges in their efforts to significantly improve their economies, and as such, section , Florida Statutes (F.S.), establishes the Rural Economic Development Initiative ( REDI ) within DEO, and authorizes the participation of State and regional organizations in this initiative. Paragraph (7)(a), F.S., provides for the designation of up to three RAOs). RAOs are rural communities that have been adversely affected by extraordinary economic events, severe or chronic distress, a natural disaster, or an event that presents a unique economic development opportunity of regional impact. D. Pursuant to subsection (7), F.S., representatives of the State and regional agencies and organizations comprising the REDI met on January 16, 2015, and recommended the Governor re-designate the Northwest Rural Area of Opportunity ( Northwest RAO ) composed of the counties of Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Liberty, Wakulla, and Washington, and the area within the city limits of Freeport as a RAO. On July 8, 2015, Governor Rick Scott issued Executive Order which re-designated the Northwest RAO for another five-year term with an expiration date of July 8, E. At the request of the Walton County Economic Alliance, a public/private organization that partners with other area organizations to facilitate growth and expansion by supporting current and new businesses, Governor Rick Scott signed Executive Order on August 4, 2017, amending Executive Order to extend the boundary of the Page 3 of 7

19 Agreement No. F1177 Northwest RAO to include the area in Walton County north of the Choctawhatchee Bay and the Intracoastal Waterway, with an expiration date of July 8, II. The Rural Economic Development Initiative (REDI) A. REDI is a proactive, multi-agency effort responsible for coordinating and focusing efforts and resources of State and regional agencies on problems which affect the fiscal, economic, and community viability of Florida s economically distressed rural communities. B. REDI works with local governments, community-based organizations, and private organizations on the growth and development of these communities to find ways to enhance the local economy and resolve issues while balancing local environmental and growth management needs. C. Participating REDI representatives must: 1. have comprehensive knowledge of their agencies functions, both regulatory and service in nature, and of the State s economic goals, policies, and programs; 2. act as the primary point of contact for their agencies on issues and projects relating to economically distressed rural communities; 3. ensure prompt and effective response to problems arising with regard to rural issues; 4. work closely with other REDI representatives in the identification of opportunities for preferential awards of program funds and allowances, and waiver of program requirements, when necessary, to encourage and facilitate long-term private capital investment and job creation; 5. review and evaluate statutes and rules for adverse impact on rural communities and the development of alternative proposals to mitigate that impact; 6. undertake outreach, capacity-building, and other advocacy efforts to improve conditions in rural communities; 7. ensure each district office or facility of their agencies is informed about REDI; 8. provide assistance throughout their agencies in the implementation of REDI activities; 9. recognize counties and communities with RAO designations as eligible for a reduction or waiver of financial match of state grants and permit fees, as well as waivers of the criteria, requirements, or similar provisions of economic development incentives; and 10. recognize designated RAOs are priority assignments for REDI, per paragraph (7)(a), F.S. D. On a case-by-case basis, REDI may recommend to the Governor waivers of criteria, requirements or similar provisions of any economic development incentive. Such incentives shall include, but not be limited to: 1. the Qualified Targeted Industry Tax Refund Program under section , F.S., Page 4 of 7

20 Agreement No. F the Quick Response Training Program under section , F.S.; 3. the WAGES Quick Response Training Program under subsection (8), F.S.; 4. the Economic Development Transportation Projects under section , F.S.; 5. the Brownfield Bonus Tax Program under section , F.S.; and 6. the Rural Job Tax Credit Program under sections and , F.S. E. Paragraph (7)(c), F.S., states: each rural area of opportunity may designate catalyst projects, provided that each catalyst project is specifically recommended by REDI, identified as a catalyst project by Enterprise Florida, Inc. [EFI], and confirmed as a catalyst project by the department [DEO]. All state agencies and departments shall use all available tools and resources to the extent permissible by law to promote the creation and development of each catalyst project and the development of catalyst sites. F. REDI reviews the RAO designation and may recommend the designation of the area, counties, or municipalities be terminated or continued based upon performance under this MOA. III. The Participating Community A. Pursuant to paragraph (7)(b), F.S., and Executive Orders and , RAO designation shall be contingent upon the execution of this MOA between the Parties. Paragraph (7)(b) requires this MOA to specify the terms and conditions of the designations and the duties and responsibilities of the City to take actions designed to facilitate the retention and expansion of existing businesses in the area, as well as the recruitment of new businesses to the area. B. The City agrees that fulfillment of the following duties and responsibilities, as reasonably determined by REDI, are required for recommendation by REDI for continued RAO designation. C. The City shall: 1. designate a specific contact person from among City elected or appointed officials to serve as a point of contact in all matters and activities relating to the Northwest RAO; 2. designate a specific person from a non-profit organization actively engaged in economic development within the City, to serve as the as single point of contact to represent and provide input on all economic development matters and activities relating to the Northwest RAO, and to receive and process leads and referrals from EFI; Page 5 of 7

21 Agreement No. F include contact information for designees on Exhibit A, attached hereto, (these designees may be the same designee to serve as the representative to other similar organizations); the City shall inform DEO in writing by either mail or of any changes to the specified persons within ten business days of the change; 4. ensure one or both of the designated representatives participate in at least two economic development training events offered by DEO, EFI, Florida Economic Development Council (FEDC), utility companies, and/or other state or national recognized economic development organizations during the term of this MOA in order to help build knowledge and skill sets required to compete more effectively for job creating projects; and 5. ensure one or both of the designated representatives: a) work closely with the designated County point of contact to gather information on available buildings and sites for inclusion in statewide and regional databases, including but not limited to, those developed by EFI ( Florida Power and Light, Duke Energy, or regional organizations, and b) work closely with the designated County point of contact to provide DEO with an overview and timeline of the City permitting process, plan approval and business licensing requirements within 180 days of the execution of this MOA to facilitate the retention and expansion of existing businesses, as well as the recruitment of new businesses. IV. Implementation and Duration A. Pursuant to Executive Order , as amended by Executive Order , the designation of the Northwest RAO affecting the counties of Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Liberty, Wakulla and Washington, the area within the city limits of Freeport, and the area in Walton County north of the Choctawhatchee Bay and the Intracoastal Waterway, is designated as a Rural Area of Opportunity with an expiration date of July 8, B. REDI may recommend the RAO designation and this MOA be terminated or continued based on performance under this MOA. C. This MOA shall take effect immediately upon full and proper execution by all Parties, and supersedes and replaces any and all previous such RACEC and RAO agreement(s) between the Parties. D. This MOA shall expire on July 8, 2020 unless terminated earlier. E. Both Parties shall review this MOA annually. If revisions are needed, notification shall be given to both Parties in writing of the specific changes desired with the proposed Page 6 of 7

22 Agreement No. F1177 amendment language and the reasons for the revisions. With the mutual consent of both Parties, the proposed changes shall become effective when both Parties have duly executed an amendment to this MOA. F. The City may terminate this MOA at any time upon written notice to DEO. G. RAO designation is, by statute and Executive Order, contingent upon execution of a MOA between the Parties. REDI shall recommend the RAO designation be terminated if this MOA is not duly executed or if this MOA is terminated and another MOA is not timely and duly executed in its place. -REMAINDER OF PAGE INTENTIONALLY LEFT BLANK- Page 7 of 7

23 Agreement No. F1177 V. EXECUTION By affixing her or his signature herein below, each undersigned official represents and warrants that she or he has read the above MOA and the Exhibit thereto and understands each section and paragraph. IN WITNESS THEREOF, and in consideration of the mutual covenants set forth above and in Exhibit A attached hereto, the Parties have caused to be executed this MOA by their undersigned officials duly authorized. CITY OF QUINCY, GADSDEN COUNTY, FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY By Signature By Signature Print/ Angela Sapp, Print/ Julie Dennis, Director, Division of Community Title Mayor Title Development Date Date Approved as to form and legal sufficiency, subject only to full and proper execution by the Parties. OFFICE OF GENERAL COUNSEL, DEPARTMENT OF ECONOMIC OPPORTUNITY By: Approved Date: Page 6 of 7 1/31/18

24 Agreement No. F1177 EXHIBIT A DESIGNATED CONTACTS City of Quincy Contact Information for an Elected or Appointed Official Name: Angela Sapp, Mayor, City of Quincy Address: 404 West Jefferson Street, Quincy, Florida Phone: Fax: Contact Information for One Person from a Non-Profit Organization Engaged in Economic Development Name: Bernard O. Piawah, Ph.D. Planning Director Address: 404 West Jefferson Street, Quincy, Florida Phone: Fax: bpiawah@myquincy.net Please complete this page and return with the signed MOA. The City is required to inform DEO of any changes to this information within ten (10) business days of a change. Page 7 of 9

25 City of Quincy City Commission Agenda Request Date of Meeting: June 12, 2018 Date Submitted: June 7, 2018 To: From: Subject: Honorable Mayor and Members of the Commission Jack L. McLean Jr., Interim City Manager Ted Beason, Finance Director Other Post-Employment Benefit - Ricky Baker (Fire Department) Issue: Fire Department Employees are eligible for regular retirement at age 62 with (ten) years of service. This retirement condition is outlined in Chapter m 43-59(6) and Article XXXVIII, Section 2 (A) of the Firefighter Collective Labor Agreement with the City. Neither Chapter 54 nor the Labor Agreement addresses health insurance benefits. However, currently the City provides the same group health benefits to eligible retirees as well as to eligible employees. Eligible retirees are full-time employees with 10 years of service who retire at the minimum age of 62. Other Post-Employment Benefits (or OPEBs) are benefits an employee begins to receive at the start of their retirement. These benefits do not include the pension paid to the retired employee. They also may include life insurance, disability insurance, long-term care insurance, and other benefits. The City s 62/10 health insurance is another postemployment benefit. This post retirement benefit has been a feature of the City s benefit program since the 1970 s. The City has not been consistent in applying the 62/10 health insurance provision. Several employees in the Fire Department and at least one employee (58 years old) in the Utilities Department have received the health insurance without being either 62 or have 10 years of service. The latest such example occurred in The immediate past City Manager approved the health insurance benefit for the former retiring Fire Chief who was 48 years of age with 27 years of experience and denied the request of Firefighter Ricky Baker, age 56 with 19 years of service. The item is Agendaed because one commissioner voiced opposition to the approval of Mr. Baker s request. Page 1 of 2

26 Mr. Baker (56 years old), who has a serious medical condition preventing him from working for nearly a year, requested to retire and sought the health benefit. The former City Manager denied the request. The Interim City Manager received Mr. Baker s renewed request on May 22, The request, past city minutes, prior agenda items and the demographic of persons receiving the exception from the policy was reviewed. The demographic analysis of the employees shows that one group is favored over another group and that the rationale for the exception, for at least one of the employees, is analogous to Mr. Baker s request. Analysis: The Interim City Manager discussed this matter with the Finance Director and the City Attorney. From those discussions and my factual investigation, the Interim City Manager recommends that the City approve Mr. Baker s request for the OPEB health insurance benefit. Options: Option 1: Option 2: Full retirement with health benefits contingent on a waiver and release. No retirement benefits Staff Recommendation: Option 1: Page 2 of 2

27 City of Quincy City Commission Agenda Request Date of Meeting: January 12, 2018 Date Submitted: January 6, 2018 To: From: Subject: Honorable Mayor and Commissioners Jack L. McLean Jr., Interim City Manager Ted Beason, Finance Director Budget Adjustment for State Roadway Illumination Project On January 9, 2018, the Commission authorized the City to enter into an agreement with Florida Department of Transportation (FDOT) where the City would install street lights along 267 and FDOT would reimburse the City up to $126,259. In order to accomplish this, the City will have to purchase street lights and install them. Both the purchase and installation costs will be accumulated in the Capital Street Light Account In order to not overspend the Street Lighting line item, the staff recommends moving funds from the Electric Contingency line item to cover these unanticipated capital expenditures. It is important to note that we will be reimbursed for these expenditures, and our Electric Fund revenues will increase by $126, 259. Option 1. Option 2. Approve budget adjustment. Do not approve budget adjustment, in which case, the Street Lights Capital line item will be over spent.

28 City of Quincy City Commission Agenda Item Date of Meeting: June 12, 2018 Date Submitted: June 6, 2018 To: From: Subject: Honorable Mayor and Members of the Commission Jack L. McLean Jr., Interim City Manager Glenn Sapp, Chief of Police Large Live Oak Tree at Police Station Statement of Issue: Due to recent repairs to the R.D. Edwards Building, the large Live Oak Tree located on the Westside of the building has recently been examined by three separate tree experts (two local and one from Tallahassee). The consensus of all three tree professionals is that this tree, though historic and majestic, is damaged due to a large cavity in its trunks core and has begun to split near its base becoming a safety liability to staff and the historic police department building. Background: With recent repairs and renovations to the R.D. Edwards Building underway, attention has been given to the status and condition of a very large Live Oak Tree located on the Westside of the building. Police Department staff have actually been monitoring this tree for the past decade. There have been several cases of large Live Oak Trees falling recently in the Big Bend area causing substantial damage to properties. With some weather experts advising that severe weather is becoming more frequent and violent our concerns for the tree are even more heightened. Analysis: An onsite inspection and evaluation of this tree was made by tree expert and forester Mr. F. Perry Odom. After much consideration Mr. Odom does conclude that it is not a matter of if but when this tree will split and fall. Sadly, Mr. Odom does recommend that this tree be removed. Please see the attached official report and evaluation of this tree by Mr. F. Perry Odom. Mr. Odom is a career forester and tree expert who works fulltime as the City of Tallahassee s Electric Utility Forester.

29 Mr. Odom is scheduled to be in attendance at the City Commission Meeting to discuss this issue and answer any questions of the commission and public. ABOUT PERRY ODOM Perry Odom, born and raised in North Florida, graduated from the University of Florida in 1978 with a BS in Forest Resource and Conservation. Perry began his career with the Florida Division of Forestry as County Forester for St. Johns and Flagler Counties. From there he went to Jacksonville to work as a Utility Forester for the Jacksonville Electric Authority. He was with the JEA for sixteen years when he decided to come home to Tallahassee in 1995 to take a position as Electric Utility Forester for the City of Tallahassee Electric Department. Perry has been an active member of the International Society of Arboriculture (ISA) since He is Past President of both the Southern Chapter of the ISA, and the Florida Chapter of the ISA and an active member of the Utility Arborist Association. He is a charter member of the Florida Urban Forestry Council and has served twice on the Executive Committee Recommendation: Option 1. Option 2. Authorize the Police Department to remove the Live Oak Tree located on the Westside of the R.D. Edwards Building. Provide Direction Staff Recommendation: Option 1 Attachment Tree Evaluation Report prepared by Mr. F. Perry Odom

30 Evaluation of Live Oak Tree on Police Department Property CURRENT CONDITION I was asked by Chief of Police Glen Sapp to evaluate a large Live Oak (Quercus virginianna) located on the property of the City of Quincy Police Department. The tree in question is approximately six (6) feet dbh, little if any root damage, small amount of dieback consistent with the age of the tree, and a significant cavity between the two halves of the tree (see attached photos). Upon further examination of the tree it appears evident that separation of the two halves of the tree has begun. It is my opinion that it is more likely than not that this tree started out as two separate trees growing from two acorns. As such there is a limited if any connective tissue holding the two trees together. Also, as the trees have gotten larger the trunks have been pushing against one another resulting in the decay and subsequent cavity evident in the tree. REMEDY/MITIGATION Due to the condition of this tree there is a high risk of failure and the location of the Police Department building provides a target in the event that the tree does fail. The fact that there will eventually be personnel occupying the building increases the liability on the part of the City of Quincy. There are techniques available such as cabling and bracing possibly prolonging the life of this tree which would include extensive crown reduction to remove some of the heavy limbs. However, the condition of this tree and the liability of leaving it in place, in my opinion, negates the extensive work necessary to possibly preserve the tree. RECOMMENDATION It is with sadness that I recommend removing this grand old tree.

31 CITY OF QUINCY CITY COMMISSION AGENDA REQUEST MEETING DATE: June 12, 2018 DATE OF REQUEST: June 7, 2018 TO: FROM: Honorable Mayor and Members of the City Commission Jack L. McLean Jr., Interim City Manager Greg Taylor, Parks And Recreation Director SUBJECT: Summer Feeding Program STATEMENT OF ISSUE: Summer Food Service Program (SFSP) provides nutritious meals at no cost to children 18 and under while school is out for the summer. Many meal sites are located at places like parks, libraries and churches and offer breakfast, lunch, snacks or supper. A sponsor has an interest in helping to feed children in your community through the Summer Food Service Program (SFSP)! The Food and Nutrition Service (FNS), an agency of the United States Department of Agriculture, administer SFSP at the Federal level. FNS decides overall program policy and publishes regulations and payment rates. State education agencies administer SFSP in most States. Other State agencies may also be assigned to run the program. The State agency approves sponsor applications, conducts training of sponsors, monitors SFSP operations, and processes program payments. Sponsors sign agreements with their State Agencies to run the program. BACKGROUND: SFSP reimburses approved sponsors for serving meals that meet Federal nutritional guidelines. Sponsors receive payments from USDA, through their State agencies, based on the number of meals they serve. All meals are served free to eligible children. Sponsors are organizations that manage SFSP feeding sites. Sponsors are required to: Attend their State Agency's training Locate and recruit eligible sites