CITY OF HOQUIAM Council Meeting Minutes November 24, 2008 CALL TO ORDER

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1 CALL TO ORDER ROLL CALL Mayor Pro-tem Grun called the meeting to order at 7:30 p.m. Councilmember Stone led the flag salute. Those in attendance were Mayor Pro-Tem Grun, Councilmembers Dickhoff, Grimnes, Houchens, Hyde, McMillan, Moir, Pellegrini, Stone, Streifel and Winkelman. Absent from the meeting were Mayor Durney and Councilmember Haugen. Staff in attendance were Assistant Fire Chief Paul Dean, Police Chief Jeff Myers, City Librarian Mary Thornton, City Attorney Steve Johnson, City Administrator Brian Shay, Finance Director Mike Folkers and Council Secretary Tracy Wood. COMMUNICATIONS Critical Areas Ordinance and other City Issues City Issues Mr. Ronnie Espedal, 819 Emerson, representing Hoquiam Youth Football, spoke in support of the proposal for putting turf in at Olympic. He encouraged the Council to support the ballot recommendation. Mr. Rick Moore, speaking on behalf of the Hoquiam Grizzly Football, stated his support for turf at the stadium. He believes it would be beneficial to the community for the added programs that could be held there. Turf would allow for a wider variety of sports and less maintenance. Mr. John Davis, speaking on behalf of the Grays Harbor Youth Soccer Association, stated that turfing the stadium is an interesting proposal and deserves the consideration of the Council. Mr. Dave Forbes, 2216 Aberdeen Avenue, Hoquiam, spoke in opposition of the Critical Areas Ordinance and the proposed Planning/Building Department fees. He stated that he believes the fees are out of line for a working class town. He also spoke in opposition of the Hearing Examiner. Mr. Larry Lytle, 1522 Minor Street, Hoquiam, spoke briefly concerning the recent spraying around the sewer treatment pond he asked if appropriate permits were obtained before this was done. He also asked for information on the 1

2 maintenance issues with the Road Grader and concerns he had with the proposed bio-solid removal at the WWTP. Logging at Watershed CONSENT AGENDA Mrs. Kay Diem, 2226 Sumner, Hoquiam, spoke concerning a possible safety hazards with the trees that are being left along the roadway in the logging areas. She stated that they might pose a danger during another wind storm. Mr. Shay stated that there is a chance that those are on the highway right-of-way and we will not be able to take them down. Mr. Scott Oliver, representing Youth Baseball, stated that he likes the field turf idea which will cut down on maintenance and also alleviate some of the problems with rain outs for baseball. Mr. Chris Rafflenson, representing Bear Cats Football, stated that they are in support of turf. They hope to bring minor league football to the city next season and believe it would be a great improvement to the M r. Steve Jump, representing Hoquiam High School Baseball and little league baseball, stated that the is a great facility. Turfing the fields would be an advantage and offer more playing time on the field. He believes this would be a good move for the City and youth athletic programs. Mr. Cal Sanchez, representing Hoquiam School Soccer, stated his support for Turf at the. He believes this would allow for more program development, and additional programs as well. It would be a benefit to the youth players and families. Councilmember Hyde moved for the approval of items a through e as presented. The motion was seconded. Those items appearing on the consent agenda were as follows: The City Council minutes of November 10, 2008; The Regulatory Committee report recommending approval and payment of claim check numbers through in the amount of $598,584.03; A request for final payment and release of retainage and bonds in the amount of $13, for Lupo 2

3 Construction for work completed on the city shop reroof. A request for a progress payment and approval of a change order to replace metal edge flashing at Olympic in the amount of $90, for Coyle Construction; A request for final payment and release of retainage and bonds in the amount of $56, for Coyle Construction for work completed for the Olympic roof repair project; Councilmember Grun asked a question regarding item D, the Change Order for the stadium flashing. Mr. Shay stated that the insurance company has agreed to pay for this change order. COMMITTEE REPORTS Regulatory Committee Fee Schedule Regulatory Committee - Turf at Olympic Regulatory Committee MRSC Small Works Roster LEGAL BUS INESS Ordinances Critical Areas Ordinance The motion for approval of the consent agenda, as presented, passed by voice vote. The Regulatory Committee made a recommendation that we changes to the shoreline permits and the new fee schedule be approved. Councilmember McMillan moved for adoption of the committee report. The motion was seconded and following a brief discussion, passed by voice vote. The Regulatory Committee made a recommendation that we put field turf on Olympic on the first shared ballot. Councilmember McMillan moved for adoption of the committee report. The motion was seconded and following a brief discussion, passed by voice vote. The Regulatory Committee made a recommendation that the city join the MRSC roster for small works projects. Councilmember McMillan moved for approval of the committee report. The motion was seconded and following a brief discussion, passed by voice vote. An Ordinance of the City of Hoquiam, Washington, providing for the designation and protection of critical areas within the City of Hoquiam; adding a new Chapter 11.06, Critical Areas Designation and Protection, to Title 11, Environment, of the 3

4 Resolutions Building and Planning Fee Schedule MRSC Small Works Roster Declaring Property Surplus Other Legal S mall Works Roster Services - MRSC Excuse Absent Members Hoquiam Municipal Code. Councilmember Pellegrini moved for adoption of this Ordinance. The motion was seconded and followed by a brief discussion. Mr. Shay explained that this is mandated by the State and provided some background information on how the city established the fees and considered development while creating the Ordinance. Mr. Folkers read the Ordinance by title a second time, and the motion passed 8 to 3 with Councilmember Hyde, Houchens and Grun voting no. A Resolution of the City of Hoquiam updating the Building and Planning Fee Schedule. Councilmember McMillan moved for approval of the Resolution. The motion was seconded and passed by voice vote. A Resolution of the Mayor and City Council of the City of Hoquiam, Washing, establishing a small public works roster process to award public works contracts and a consulting services roster for architectural, engineering and other professional services; and repealing Resolution No Councilmember Dickhoff moved for adoption of the resolution. The motion was seconded and passed by voice vote. A Resolution declaring certain personal property owned by the City to be surplus items pursuant to Hoquiam Municipal Code Sections , and Councilmember McMillan moved for adoption of the resolution. The motion was seconded and passed by voice vote. Council was presented with a Contract between the City and MRSC for membership in a Contractor Roster for small works projects and a Consultant Roster for architectural, engineering and other professional services. Staff requests that council authorize the Mayor or his designee to sign the agreement and any other necessary documents. Councilmember Moir moved to authorize the Mayor or his designee to sign the agreement as presented. The motion was seconded and passed by voice vote. Councilmember McMillan moved to excuse the absent member. The motion was seconded and passed by voice vote. 4

5 LaVogue Building New Businesses In Hoquiam ADJOURN Councilmember Winkelman spoke regarding the permit being taken out by Bitars. He is glad to see that they are working to secure building. A brief discussion was held concerning the possibility of new businesses that might be coming to Hoquiam. Mr. Shay stated that a business license application has been received for a BBQ Pit at the old Best Wok location. There have also been inquires concerning a Mongolian grill going in at the old KFC. Staff has also been talking with Suzies Cakes about possible locations for her business in Hoquiam. He also informed council that 7-Eleven is now offering a new line of hot foods. Councilmember M oir moved to adjourn the meeting at 8:25 p.m. The motion was seconded and passed by voice vote. JACK DURNEY MAYOR TRACY WOOD, CMC Council Secretary 5