DRAFT MINUTES ALUM ROCK ELEMENTARY SCHOOL DISTRICT 2930 Gay Avenue San Jose, CA 95127

Transcription

1 DRAFT MINUTES ALUM ROCK ELEMENTARY SCHOOL DISTRICT 2930 Gay Avenue San Jose, CA MINUTES OF A REGULAR MEETING OF THE BOARD OF TRUSTEES of the Alum Rock Union School District Held on Thursday, May 12, 2016, 5:30 p.m. at the Alum Rock Union School District Office Board Room, 2930 Gay Avenue, San Jose, CA Meeting #17-15/16 1. OPEN SESSION 1.01 Call to Order / Roll Call President Dolores Marquez-Frausto welcomed everyone in the audience. President Dolores Marquez-Frausto called the Board Meeting to order at 5:35 p.m. followed by Roll Call. Board Members Present: Dolores Marquez-Frausto Khanh Tran Andrés Quintero Esau Ruiz Herrera Karen Martinez President Vice-President Clerk (arrived late at 5:36 p.m.) Member Member Administrative and Support Staff Members Present: Hilaria Bauer Rene Sanchez Marco Baeza Sandra Harrington Marie Sanchez Angel Rodriguez Superintendent Assistant Superintendent, Instructional Services Assistant Superintendent, Human Resources Assistant Superintendent, Business Services Sr. Executive Assistant, Superintendent s Office Executive Assistant, Communications Support 1.02 Announcement and Public Comment Regarding Items to be Discussed in Closed Session Superintendent Hilaria Bauer announced the items that would be discussed in Closed Session. Public Comment: Randy Barber, Fisher teacher that spoke on behalf of AREA bargaining negotiations. Page 1 of XX pages

2 1. OPEN SESSION (continued) 1.03 The Board Will Adjourn to Closed Session at Approximately 5:30 p.m. The Board recessed to Closed Session at 5:41 p.m. President Dolores Marquez-Frausto announced that the Board would reconvene back to Open Session at approximately 6:30 p.m. 3. RECONVENE TO OPEN SESSION 3.01 Call to Order / Pledge of Allegiance The Board reconvened to Open Session at 7:08 p.m. President Dolores Marquez-Frausto welcomed everyone in the audience and announced that all the Board Members were in attendance. President Dolores Marquez-Frausto led the pledge of allegiance Report of Action Taken in Closed Session Superintendent Hilaria Bauer reported that under Agenda Item 2.01 Student Expulsion Hearing, Case No , there was no reportable action to report. Superintendent Hilaria Bauer also reported that under Agenda Item 2.08 Public Employee Appointment, by a vote of 4-0, with Board Member Karen Martinez absent, the Board took action to appoint Ms. Sandra Garcia as the Coordinator for State & Federal Programs effective July 1, In addition, the Board took action to appoint Ms. Edith Gonzalez and Ms. Nuria Sanz as Co- Administrators who will be working with Ms. Sandra Garcia on a transition basis until the principal position is filled. This will also be effective July 1, No other action was reported at this time Agenda Review and Adoption President Dolores Marquez-Frausto pulled Agenda Item Presentation/Update on the Bond/Facilities to go before Agenda Item 4.01 Recognition for Adelante Academy 1, 2016 Gold Ribbon Award. President Dolores Marquez-Frausto also moved Agenda Item Presentation by Alpha Public Schools to follow Agenda Item 4.04 City Year Progress Report. MOTION #17-01 by Clerk Andrés Quintero to approve the agenda as amended. MOTION #17-01 was seconded by Vice-President Khanh Tran. MOTION #17-01 carried with a vote of Page 2 of x pages

3 10. BOND / FACILITIES Presentation/Update on Bond / Facilities Superintendent Hilaria Bauer introduced Mr. Luis Rojas, DelTerra CEO, who gave a Power Point presentation on the Bond Projects which include: Current Projects Winter 2015 Roofing Repair and Replacement Project District Wide Mr. Luis Rojas reported that in anticipation of the upcoming El Niño rainstorms, the District determined that it was prudent to repair and replace roofs that were at a higher risk of water leaks or extensive water damage. The 19 sites that needed urgent roof repair were: Adelante Academy Arbuckle Cassell Chavez Cureton Linda Vista Lyndale LUCHA McCollam Meyer Painter Ryan Goss Mathson Ocala Sheppard George Russo District Office 1 site still pending Upcoming Projects Restrooms Mr. Luis Rojas reported that Cassell, Dorsa, Ryan, and Adelante Academy are to receive DSA Modernization improvements. Projects are approved by DSA and are in the bid process. Mr. Luis Rojas reported that construction budget is approximately $3,000,000 and he will be updating the District if the projects are still within the budget or not. Alum Rock Professional Development Center (old MACSA building) Mr. Luis Rojas reported that the facility will require various improvements and repairs and additional improvements and repairs will be evaluated as necessary: Roofing Electrical upgrades HVAC Painting Landscaping Create new access road Multi-Purpose School Community Center (MPSCC) Fischer Project Construction Budget of $10.3M Mr. Luis Rojas reported that the architects are in Design Development (DD stage) and the final design has been completed. The Bond/Facilities Committee and District staff reviewed the renderings and provided a few comments and design clarifications. No additional changes were recommended. The architects will present the final renderings to the Board at a future meeting. Page 3 of X pages

4 10. BOND / FACILITIES (continued) Presentation/Update on Bond / Facilities Multi-Purpose School Community Center (MPSCC) George Project Construction Budget of $7.0M Mr. Luis Rojas reported that the Bond/Facilities Committee reviewed the schematic layout of the project and a few recommendations were discussed and once Design Development is complete, the renderings will be presented to the Bond/Facilities Committee and the Board. Public Comments: Hilaria Bauer and Luis Rojas. Board Comments: Karen Martinez and Dolores Marquez-Frausto. 4. SPECIAL PRESENTATION / RECOGNITION 4.01 Recognition for Adelante Academy 1, 2016 Distinguished Gold Ribbon Award Superintendent Hilaria Bauer gave warm introductions to Ms. Sandra Garcia, Adelante principal, her staff, parents and students for earning the 2016 Distinguished Gold Ribbon Award. Very well deserved! The winners were given a plaque and group pictures were taken. Public Comments: Hilaria Bauer and Sandra Garcia. Board Comments: Esau Ruiz Herrera, Karen Martinez, Andrés Quintero, Khanh Tran, and Dolores Marquez-Frausto Recognition for LUCHA, 2016 Distinguished Gold Ribbon Award Superintendent Hilaria Bauer also gave warm introductions to Ms. Kristin Burt, LUCHA principal, her staff, parents and students for earning the 2016 Distinguished Gold Ribbon Award. Very well deserved! The winners were also given a plaque and group pictures were taken. Public Comments: Hilaria Bauer and Kristin Burt. Board Comments: Khanh Tran, Andrés Quintero, Karen Martinez, Esau Ruiz Herrera, and Dolores Marquez-Frausto. Page 4 of X pages

5 4. SPECIAL PRESENTATION / RECOGNITION (continued) 4.03 Recognition for Mr. Bill Nicolosi and Dr. Colin Ford Superintendent Hilaria Bauer introduced Mr. Noli Magsino, Coordinator, VAPA, PE, and Sports Programs. Mr. Noli Magsino thanked the Superintendent and the Board on behalf of the Music Department for this opportunity to present. Some of the music department students gave a spectacular music performance and special recognition to Mr. Bill Nicolosi and Dr. Colin Ford for their enormous commitment to Alum Rock Union Elementary School District community including the families, the students, and the staff. Public Comments: Hilaria Bauer, Noli Magsino, Colin Ford, and Bill Nicolosi. Board Comments: Andrés Quintero, Karen Martinez, Esau Ruiz Herrera, Khanh Tran, and Dolores Marquez-Frausto City Year Progress Report Superintendent Hilaria Bauer introduced Mr. Rene Sanchez, Assistant Superintendent of Instructional Services who introduced Mr. Ivan Montes, Director of City Year who gave a Power Point presentation Future Growth Schools Students 4,400 8,000 26,000 Mini-Corps Members Mr. Ivan Montes reported the following City Year participating schools include the following: Fischer and Ocala Middle Schools Dorsa, Meyer, Ryan, and Cassell Elementary Schools William C. Overfelt High School Mr. Ivan Montes reported that literacy hours are 18,925; math intervention hours are 2,378 and total students are 1,400. Mr. Ivan Montes spoke on the following: City Year s Impact STEAM Science Technology Page 5 of X pages

6 4. SPECIAL PRESENTATION / RECOGNITION (continued) 4.04 City Year Progress Report Engineering Art Math Public Comments: Hilaria Bauer, Ivan Montes, Diana (no last name given), and Wilma Tamajo. Board Comments: Khanh Tran, Esau Ruiz Herrera, Karen Martinez, Andrés Quintero, and Dolores Marquez-Frausto. 10. BOND / FACILITIES Presentation by Alpha Public Schools Ms. Sandra Harrington, Assistant Superintendent of Business Services introduced Ms. Farah Charania who gave a Power Point presentation on the Facilities Proposal for the Slonaker campus: Context Alpha Blanca Alvarado Middle School facilities agreement ends June 2017 Alpha Jose Hernandez Middle School will be fully enrolled in 2016 No additional rooms available for the site Per Prop 39 process, the District needs to provide Alpha with 3 additional classrooms Process Sept Feb 2016: Alpha met regularly with District staff to discuss immediate and future facility needs March: Alpha submitted a Letter of Interest to pursue a 30-year ground lease at Slonaker March Present: Alpha met regularly with District staff to pursue a shorter lease deal which would be mutually beneficial to both parties Conceptual Proposal Five year lease agreement starting July 1, 2016 with two 5-year options for renewal All existing structures, in addition to (a) plus 3 district provided classrooms (Prop 39); (b) plus 3 additional classrooms added by Alpha on Alpha s expense (for Special Education and other programmatic needs) Page 6 of X pages

7 10. BOND / FACILITIES (continued) Presentation by Alpha Public Schools Proposed Next Steps Today Present conceptual proposal to the Board for feedback May-June District and Alpha teams to update lease terms per proposal June 2 DSA appointment June 16 ARUSD Board to approve lease at next board meeting July 15 District to provide portables per final Prop 39 offer August 1 Alpha to add new portables August 8 Students to arrive on campus for first day of school Public Comments: 1) Farah Charania Alpha staff Title?? 2) Rosa Lopez Alpha and Hubbard parent that spoke in support of the Alpha Facilities Proposal 3) Krystine Do Alpha representative that spoke in support of the Alpha Facilities Proposal 4) Edith Vasquez Alpha student that spoke in support of the Alpha Facilities Proposal 5) Stephanie Flores Alpha student that spoke in support of the Alpha Facilities Proposal 6) Estrella Luna Alpha student that spoke in support of the Alpha Facilities Proposal 7) Hope Evans Alpha Jose Hernandez principal that spoke in support of the Alpha Facilities Proposal 8) Cynthia Nava - Alpha Blanca Alvarado principal that spoke in support of the Alpha Facilities Proposal Board Comments: Khanh Tran, Esau Ruiz Herrera, Andrés Quintero, and Dolores Marquez-Frausto. Member Karen Martinez was excused from any discussion during this agenda item due to the Conflict of Interest clause. Board President Dolores Marquez-Frausto asked the Board if Agenda Item Citizen s Oversight Committee (COC) Report could be moved up at this time. The Board was in consensus to move this agenda item up per the request of the Board President Presentation Citizen s Oversight Committee (COC) Report Ms. Sandra Harrington, Assistant Superintendent of Business Services introduced Mr. Ray Mueller, COC Chair who gave an executive summary on Measures G & J. Mr. Ray Mueller reported that the COC was reporting and certifying the use of the Bond funds for both Measures G & J. Mr. Ray Mueller reported that the COC is a public body which generally meets on the third Thursday of the month quarterly meetings. He reported that regular and Page 7 of X pages

8 10. BOND / FACILITIES (continued) Presentation Citizen s Oversight Committee (COC) Report special COC meetings, agendas, and minutes are posted on the District website, The COC has met on the following dates: October 27, 2014 January 26, 2015 February 26, 2015 April 30, 2015 September 17, 2015 December 9, 2015 February 4, 2016 March 17, 2016 Mr. Ray Mueller reported that currently the COC has one open seat, which is mandated to be filled by a citizen who is a member of a local business organization. Many of the COC s members will complete their second two-year term next spring and he anticipates a need for 2-3 qualified applicants by that time. Mr. Ray Mueller gave a brief history of the COC related to the Bonds and both Measures G and J. He also gave a summary of the various projects and that the COC acknowledges that the District is in compliance with the requirements as set forth in Article XIIIA, Section 1(b) (3) of the California Constitution. Specifically, bond revenue has been expended only for the purposes described in Measures G and J. COC consists of the following members: Committee Member Ray Mueller, Chair Christina Ramos, Vice-Chair Jaime Vasquez Julie Ramirez Pamela Gudino Ric Abeyta Vacant Representation Type PTA/SSC/Parent Taxpayer s Community-At-Large PTA/SSC/Parent Community-At-Large Senior Citizen s Group Business Representative Public Comments: Sandra Harrington and Ray Mueller. Board Comments: Andrés Quintero, Esau Ruiz Herrera, and Dolores Marquez-Frausto. 5. PUBLIC MEMBERS WHO WISH TO ADDRESS THE BOARD Public Comments: 1) Randy Barber Fischer teacher, gave special thanks to Rene Sanchez for his support and his school site visit. 1) Lilly Casillas Russo/McEntee parent that spoke on behalf of a problem her child had had during the previous school year and the problem still had not been resolved to her expectation. Page 8 of 16 pages

9 6. COMMENTS AND COMMUNICATION 6.01 Teamsters There were no speakers from Teamsters at this time California School Employee s Association (CSEA) There were no speakers from CSEA at this time Alum Rock Administrator s Association (ARAA) Dr. Imee Almazan ARAA President Dr. Imee Almazan gave congratulations to Adelante Academy I and LUCHA for winning the 2016 Gold Ribbon Awards awards well deserved! 6.04 Alum Rock Educator s Association (AREA) Ms. Jocelyn Merz AREA President. President Jocelyn Merz stated that she was happy that two of our George students were going to the MESA competition to be held in Irvine at the end of the month congratulations! Jocelyn Merz also gave congratulations to 4 th grade McCollam student for her recognition at Levi Stadium on May 7. In addition, she also gave recognition for the Fisher student for winning the Every Student Succeeding Award. She reported that the Latino Educational Summit was a huge success held at Santa Clara University gave special thanks to the IT Department for their technical support. Jocelyn Merz gave thanks to the Student Services Department for their support at the First Father/Son Golfing Luncheon event held on Saturday, May 14 it was well attended being that it was a first time event for the District. Lastly, Jocelyn Merz spoke about the Teacher Recognition event and how many teachers were leaving the District this year Superintendent Superintendent Hilaria Bauer gave thanks to the Board for having her as Superintendent of Alum Rock School District. She commented that her hours are long but that she loves what she does on a daily basis to help the families and students of Alum Rock Board of Trustees Member Esau Ruiz Herrera spoke about the award given to LUCHA and Adelante Academy I and how proud he was to serve on the Board. Member Esau Ruiz Herrera also spoke about how proud he was of the Latino Education Summit that was held at Santa Clara University and the good turnout they had with the students. Member Karen Martinez and Clerk Andrés Quintero did not have any comments to make at this time. Page 9 of X pages

10 6. COMMENTS AND COMMUNICATION (continued) 6.06 Board of Trustees Vice-President Khanh Tran reported on how happy and proud he was to learn that LUCHA and Adelante Academy 1 had received the 2016 Gold Ribbon Award and what a great balance it was to have the regular general education and the charter schools moving forward together. President Dolores Marquez-Frausto commented on the music program and how proud she was of the District being a well-rounded District. She commented on the successful Latino Education Summit that she recently had the pleasure to attend. She gave special thanks to Ms. Norma Flores and her department for making this event a success for all. 7.0 INSTRUCTIONAL SERVICES 7.01 Presentation on Extended Year Summer Program Mr. Rene Sanchez, Assistant Superintendent of Instructional Services introduced Mr. Jason Sorich, Principal on Special Assignment, who gave a Power Point presentation on the 2016 Extended Year Summer Program which includes the following: Goal Establish extended learning opportunities for Alum Rock students, through ongoing partnerships and district maintained programs, in order to ensure rigorous academic expectations. COMMITTEE MEMBERS Jason Sorich Principal on Special Assignment Angel Rodriguez Superintendent s Office Carlos Moran State & Federal Norma Flores Student Services Programs Jean Gallagher Special Education Mary Fell Child Nutrition Services Dan Flores MOT Ed Villarreal MOT Louis Moran Bonds Office Debbie Elliott Student Services Rene Sanchez Instructional Services Avtar Gil Informational Technology Michelle Barron Transportation Doug Paganelli Human Resources Page 10 of X pages

11 7.0 INSTRUCTIONAL SERVICES (continued) Host Sites 7.01 Presentation on Extended Year Summer Program Aptitud Arbuckle Chavez Cureton Fischer George Hubbard Linda Vista Lyndale Ocala Renaissance 1 Russo/McEntee Ryan San Antonio San Jose City College Schools and Students Mr. Jason Sorich reported on the following: 13 schools participated and 1 satellite school Total of 3,152 students participated 102 parents 150 Alum Rock SPED students 28 SC County SPED students Programs Academic Support Socio-Emotional STEAM Elevate Math Alearn Jose Valdez Math Institute Bridge to Kindergarten Bridge to Middle School SPED Summer School (ARUSD & SCCOE) Middle School Struggling Readers Think Together Summer Camp City Year Leadership Academy Peacebuilders Camp Student Academic & Social Development Program (Somos Mayfair) Imani Village YMCA Tech Camp Alum Rock Jazz Camp Alum Rock Mariachi Camp AREF Art & Design Camp East Side Community Arts VAPA Musical Page 11 of X pages

12 7.0 INSTRUCTIONAL SERVICES (continued) 7.01 Presentation on Extended Year Summer Program Public Comment: Jason Sorich. Board Comments: Dolores Marquez-Frausto and Karen Martinez Approve the CCSS ELA/ELD Textbook adoption Assistant Superintendent Rene Sanchez gave a brief summary. MOTION#17-02 by Clerk Andrés Quintero to accept and approve the CCSS ELA/ELD Textbook Adoption as presented. MOTION #17-02 was seconded by Member Esau Ruiz Herrera. MOTION #17-02 carried with a vote of Public Comments: Rene Sanchez and Danielle Letts, Hubbard teacher Information Regarding the Draft of the Local Accountability Plan (LCAP) Assistant Superintendent Rene Sanchez introduced Mr. Carlos Moran, Director of State & Federal who gave a Power Point update presentation on the Local Control Accountability Plan (LCAP) for State Priorities and ARUSD LCAP Goals Goal 1: Provide all students with rigorous, challenging, and innovative instructional program that prepares them for college-readiness and for excellence in the 21 st century Goal 2: English Learners will have the required skills to reach grade level standards/proficiency Goal 3: Provide all students and families a safe, welcoming, and caring environment conducive to learning Goal 4: Engage stakeholders in a meaningful way that promotes a positive learning, working, and community environment that is geared toward student achievement Page 12 of x pages

13 7.0 INSTRUCTIONAL SERVICES (continued) Input Sessions 7.03 Information Regarding the Draft of the Local Accountability Plan (LCAP) Stakeholder groups involved in providing input Community forums Teamsters Governing Board Meetings (updates at regular meetings) Alum Rock Administrators Association (ARAA) Teachers and staff at school sites Alum Rock Educators Association (AREA) LCAP Parent Survey (online in 3 languages) -English, 977 -Spanish, 978 -Vietnamese, 77 CA School Employee Association (CSEA) Middle School Student Survey (online for 6-8 th grades) -6 th grade, th grade, th grade, 740 Parent Advisory Committee District Advisory Committee (DAC) School Site Council (SSC) District English Learner Advisory Committee (DELAC) English Learner Advisory Committee (ELAC) LCAP Draft Goals Goal 1: Provide all students with rigorous, challenging, and innovative instructional program that prepares them for college-readiness and for excellence in the 21 st century Goal 2: English Learners will have the required skills to reach grade level standards/proficiency Goal 3: Provide all students and families a safe, welcoming, and caring environment conducive to learning Goal 4: Engage stakeholders in a meaningful way that promotes a positive learning, working, and community environment that is geared toward student achievement Page 13 of X pages

14 7. INSTRUCTIONAL SERVICES (continued) 7.03 Information Regarding the Draft of the Local Accountability Plan (LCAP) LCAP Draft Mr. Carlos Moran, Director of State & Federal, gave a brief executive summary on the remaining state priorities: New Actions and Services for Annual Update Other: Metrics for Annual Measurable Outcomes 8. BUSINESS SERVICES 8.01 Joint Exercise of Powers Agreement between Self Insured Schools of California (SISC) and Alum Rock Elementary School District Assistant Superintendent Sandra Harrington gave a brief executive summary on this agenda item. MOTION #17-03 by Clerk Andrés Quintero to accept and approve this agreement as presented. MOTION #17-03 was seconded by Member Karen Martinez. MOTION #17-03 carried with a vote of Contract for Legal Services with Law Offices of E. Luis Saenz President Dolores Marquez-Frausto asked to pull this agenda item from this agenda at this time. 9. HUMAN RESOURCES 9.01 Information Regarding Resignations The Board was in consensus to accept the Resignations as presented. Page 14 of X pages

15 11. CONTRACTS OVER $100, Approve Santa Cruz Silicon Valley New Teacher Project Assistant Superintendent Rene Sanchez gave a brief summary of the contract and the project. MOTION #17-04 by Member Karen Martinez to accept and approve the Santa Cruz Silicon Valley New Teacher Project Contract as presented. MOTION #17-04 was seconded by Member Esau Ruiz Herrera. MOTION #17-04 carried with a vote of Public Comment: Rene Sanchez Approve RFC Wireless, Inc. Contract MOTION #17-05 by Member Karen Martinez to accept and approve the RFC Wireless, Inc. Contract as presented. MOTION #17-05 was seconded by Vice- President Khanh Tran. MOTION #17-05 carried with a vote of Public Comment: Sandra Harrington Approve Think Together Contract Summer School Intervention Program Assistant Superintendent Rene Sanchez gave a brief summary of the contract. MOTION #17-06 by Member Karen Martinez to accept and approve the Think Together Contract as presented. MOTION #17-06 was seconded by President Dolores Marquez-Frausto. MOTION #17-06 carried with a vote of Page 15 of X pages

16 12. SUPERINTENDENT / BOARD BUSINESS CSBA Vice-President Nomination Member Esau Ruiz Herrera reported that the Board would be discussing the nomination of a candidate for the position of CSBA Vice-President. He would be recommending the nomination of Dr. Susan Heredia for CSBA Vice-President. MOTION #17-07 by Member Esau Ruiz Herrera to nominate Dr. Susan Heredia for the position of CSBA Vice-President. MOTION #17-07 was seconded by Member Karen Martinez. Board Comments: Esau Ruiz Herrera, Karen Martinez, and Dolores Marquez-Frausto. MOTION #17-07 carried with a vote of Board Meeting Procedures Member Esau Ruiz Herrera gave a brief summary of the reason he requested this item be placed on the agenda. He asked the Board to discuss the applicable Rules of Procedure and Board Bylaws relating to the conduct of board meetings with particular reference to limiting or prohibiting further discussion or debate when any Trustee desires to further address the Board and community on an issue at hand. There was consensus from the Board to schedule a special board study session and place this agenda item on the June board agenda as an action item. Public Comment: Rogelio Ruiz. Board Comments: Karen Martinez, Khanh Tran, and Dolores Marquez-Frausto. MOTION #17-08 by Member Karen Martinez to extend the meeting until 11:00 p.m. MOTION #17-08 was seconded by Vice-President Khanh Tran. The Board was in consensus to extend the meeting Authorize Board Member to Develop a Policy Clerk Andrés Quintero gave a brief summary here

17 12. CONSENT CALENDAR 13. FUTURE BOARD AGENDA REQUESTS Requests from Board of Trustees and/or from the Public There were no requests from the Board at this time. 14. ADJOURNMENT President Adjourns the Meeting President Dolores Marquez-Frausto adjourned the meeting at 9:37 p.m. Respectfully submitted, Andrés Quintero Board Clerk HB/mcs Page 16 of 16 pages