5. Presentation of a proclamation declaring the week of September 17 23, 2014 as Constitution Week

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1 1. Call to Order, Roll Call, and Determination of Quorum. (Wohletz) 2. Pledge of Allegiance. (Wohletz) 3. Items of Community Interest (Wohletz) In accordance with Section of the Government Code, this agenda item provides an opportunity for City staff or the City Council to report information on items of community interest that is not posted on the agenda. Items of community interests may include expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in Oak Point that has arisen after the posting of the agenda. 4. Public Input. (Wohletz) This agenda item provides an opportunity for citizens to address the Council on any matter that is not posted on the agenda. The Council will hear comments on specific agenda items that are listed as public hearings prior to the Council addressing those items. There is a three minute time limit for each citizen. The City Council is not permitted to take action or engage in any discussion on presentations or inquiries concerning an item not listed on the agenda. However, in accordance with Section of the Government Code, a representative of City staff or the City Council may respond with either a statement of specific factual information relating to the inquiry or a recitation of existing policy in response to the inquiry. 5. Presentation of a proclamation declaring the week of September 17 23, 2014 as Constitution Week in Oak Point (Bockes). 6. Presentation and discussion of the following Monthly Reports: Financial Report for August 2014 (Savage) Municipal Court Report for August 2014 (Bockes) Permits Report for August 2014 (Ellis) Department of Public Safety (DPS) Report regarding police, fire, medical, and code enforcement incidents during the month of August 2014 (Shackleford) Zoning and Development Activity Report for August 2014 (Ellis) Strategic Plan Status Report for August 2014 CONSENT AGENDA Meeting Agenda Regular Meeting of the Oak Point City Council Oak Point City Hall 100 Naylor Road Oak Point, Texas Monday, September 15, :00 P.M. All items listed under the Consent Agenda heading are considered to be non controversial and routine in nature. The Consent Agenda can be approved by the City Council with a single motion. Approval of the Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. Any City Council Member may remove any item from the Consent Agenda for discussion and separate action. Regular Meeting of the Oak Point City Council Monday, September 15, 2014 Page 1 of 3

2 7. Consider and act upon the minutes for the August 18, 2014 Regular City Council Meeting, September 2, 2014 and September 8, 2014 Special City Council Meetings. (Bockes) 8. Consider and act upon a resolution designating an official newspaper of the City of Oak Point for publication of required notices for FY (Bockes) 9. Consider and act upon an Ordinance providing for a maximum rate of speed of twenty (20) miles per hour on a portion of Shahan Prairie Road within the City of Oak Point during school zone hours when school is in session. (Olson). REGULAR AGENDA 10. Discuss and act upon an ordinance adopting the City of Oak Point 2014 property tax rate. (Savage) 11. Discuss and act upon an ordinance adopting the FY City of Oak Point budget. (Olson) 12. Discuss and act upon an ordinance adopting the FY Oak Point Economic Development Corporation budget. (Olson) 13. Conduct a public hearing, discuss, and act upon a request for a Special Use Permit for a 72 foot Amateur Radio Antenna (telescopic tower) on approximately 1.22 acres located on Lot 51, Emerald Sound at Lake Lewisville, Section One (more commonly known as 580 Pearl Cove). (Ellis) 14. Consider and Act upon an Ordinance for a Special Use Permit for a 72 foot Amateur Radio Antenna (telescopic tower) on approximately 1.22 acres located on Lot 51, Emerald Sound at Lake Lewisville, Section One (more commonly known as 580 Pearl Cove). (Ellis) 15. Discuss and provide direction to City staff on potential amendments the City s Rules of Order and Procedure for meetings of the City Council and City boards and commissions. (Olson) CLOSED SESSION 16. Recess into Closed Session in compliance with Section et. Seq. Texas Government Code, to wit: a. Section (Personnel Matters) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Director of Public Safety. 16. Reconvene into Regular Session and take any actions necessary as a result of the Closed Session. 17. Consider and act upon topics to be scheduled for a future City Council meeting. (Wohletz) The City Council is not permitted to take action on or engage in any discussion regarding an item not listed on the agenda. However, this agenda item provides an opportunity for any member of the City Council to propose that a topic be scheduled for a future meeting. Upon an item being proposed for discussion, the City Council will vote to determine its collective desire to schedule the item for discussion and/or action at a future meeting. A majority vote of the City Council is required to schedule an item for discussion and/or action at a future meeting. Regular Meeting of the Oak Point City Council Monday, September 15, 2014 Page 2 of 3

3 18. Adjournment. (Wohletz) The City Council of the City of Oak Point, Texas, reserves the right to meet in a Closed Session on any item listed on this Agenda should the need arise, pursuant to authorization by Texas Government Code, Sections (consultation with attorney), (deliberations about real property), (deliberations about gifts and donations), (personnel matters), (deliberations about security devices), (economic development), (homeland security). This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to the meeting. Please contact City Hall at or by FAX at for further information. CERTIFICATION: I do hereby certify that the above notice of this public meeting was posted on the designated bulletin boards at a.m. / p.m. on the 11 th day of September, Amy Bockes, City Secretary This notice was removed at a.m. / p.m. on the day of September, Amy Bockes, City Secretary Regular Meeting of the Oak Point City Council Monday, September 15, 2014 Page 3 of 3

4 To: From: Mayor and City Council Amy Bockes, City Secretary Re: City Council Meeting September 15, 2014 Date: September 12, 2014 Agenda Item: Presentation of a proclamation declaring September 17th 23rd, 2014 as Constitution Week in Oak Point. Description of Agenda Item: Each year the Daughters of the American Revolution bring awareness to the United States Constitution by requesting support from local towns and cities with a written proclamation declaring Constitution Week. This is the 227 th anniversary of the drafting of the Constitution of the United States. The attached proclamation declares September as Constitution Week in Oak Point. Budget Impact: N/A Legal Obligations and Review: N/A Attached Documents: Constitution Week Proclamation Board, Committee and/or Staff Recommendation: City staff recommends that the Mayor present the proclamation declaring September 17 23, 2014 as Constitution Week in Oak Point. Agenda Item No. 5 Page 1 of 1

5 PROCLAMATION CITY OF OAK POINT, TEXAS WHEREAS, September 17, 2014 marks the two hundred twentyseventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 th through 23 rd as Constitution Week. NOW, THEREFORE, I, Jim Wohletz, Mayor of the City of Oak Point, Texas, do hereby proclaim the week of September 17 th through 23 rd as CONSTITUTION WEEK in Oak Point, Texas AND, urge our citizens of Oak Point to commemorate the twohundred twenty-sixth anniversary of the Constitution and to reflect on the privilege of being an American with all the rights and responsibilities which that privilege involves. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Oak Point to be affixed this 15 th day of September, Jim Wohletz, Mayor ATTEST: Amy Bockes, City Secretary

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32 Monthly Court Report August 2014 Aug 2014 July 2014 June 2014 May 2014 Apr 2014 Mar 2014 Feb 2014 Jan 2014 Dec 2013 Nov 2013 Oct 2013 Sep 2013 Aug 2013 New Cases Filed Traffic (non parking) Traffic (parking) Non Traffic (state law) Non Traffic (penal code) Non Traffic (city ord) Compliance Dismissals Cases Dismissed: After Driver Safety Course After Deferred Disposition After Proof of Insurance Total Cases Pending Active Cases Pending Inactive Cases (Warrants) Total Cases Disposed Fines Kept by City $ $ $ $ $ $ $ $ $ $ $ $ $ Remitted to State $ $ $ $ $ $ $ $ $ $ $ $ $ Total $ $ $ $ $ $ $ $ $ $ $ $ $

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36 Zoning and Development Activity Report August 2014 Type of Plan Project Name Location City or ETJ Number of Lots Homebuilders (if applicable) P & Z Approval? Plats and Site Plans City Council Approval? Preconstruction Meeting Conducted? Construction Status Final Plat Cross Oak Ranch, Phase 2, Tract 1B West side of FM 720 at Sierra Drive ETJ 69 Lennar Homes Yes Yes Yes Complete Homes under construction. Final Plat Cross Oak Ranch, Phase 2, Tract 1C West of FM 720 north of the main entrance to Cross Oak Ranch ETJ 72 Lennar Homes Yes Yes Yes Complete Homes under construction. Final Plat Cross Oak Ranch, Phase 2, Tract 7A Southwest of the Cross Oak Elementary School ETJ 93 Lennar Homes Yes Yes Yes Under construction Final Plat Cross Oak Ranch, Phase 2, Tract 7B Between Naylor Road and Cross Oak Ranch, Phase 2, Tract 7A ETJ 68 Lennar Homes Yes Yes Yes Under construction Final Plat Cross Oak Ranch, Phase 3, Tract 9A Middle portion of Cross Oak Ranch ETJ 91 DR Horton Yes Yes Yes Complete Homes under construction. Final Plat Cross Oak Ranch, Phase 3, Tract 9B Middle portion of Cross Oak Ranch ETJ 61 DR Horton Yes Yes Yes Under construction Final Plat Cross Oak Ranch, Phase 3, Tract 10A North side of Martop Road between Longhorn Drive and the LDS church ETJ 89 DR Horton Yes Yes No Not started The plat was approved by the Planning & Zoning Commission on June 3 and is scheduled for action by the City Council on June 16. Civil engineering plans are under review. Final Plat Cross Oak Ranch, Phase 3, Tract 10B North of Cross Oak Ranch, Phase 3, Tract 10A ETJ 79 DR Horton Yes Yes No Not started The plat was approved by the Planning & Zoning Commission on June 3 and is scheduled for action by the City Council on June 16. Civil engineering plans are under review. Final Plat Cross Oak Ranch, Phase 3, Tract 12 Northeast corner of Martop Road and Naylor Road ETJ 83 Bloomfield Homes Yes Yes Yes Complete Homes under construction. Final Plat Cross Oak Ranch, Phase 3, Tract 13 Northeast corner of Martop Road and Naylor Road ETJ 67 Bloomfield Homes Yes Yes Yes Nearing Plat has been recorded; maintenance bonds have been Completion received; fees have been collected. Final Plat Cross Oak Ranch, Phase 3, Tract 14 Northeast corner of Martop Road and Naylor Road ETJ 81 Bloomfield Homes Yes Yes No Not started Construction likely to begin after Tract 13 is complete Final Plat The Gates of Waters Edge Phase 2 North of the Gates of Waters Edge Phase 1 located at the City 30 Unknown Yes Yes Yes Under northwest corner of Waters Edge Way and Dickson Lane construction Final Plat The Gates of Waters Edge Phase 3 East of the Gates of Waters Edge Phase 2 City 12 Unknown Yes Yes Yes Under construction Final Plat Wellington Trace Phase 2 West side of Hill Lane south of FM 720 ETJ 62 Bloomfield Homes Yes Yes Yes Nearing Completion Preliminary Wildridge Phases 1 3 (formerly Plat Timberlake) Final Plat Wildridge Phase 1 (formerly Timberlake) Construction Shahan Prairie Road (between FM Plans 720 and the eastern boundary of the Oak Point Elementary School North side of Shahan Prairie Road approximately 1,300 feet east of FM 720 North side of Shahan Prairie Road approximately 1,300 feet east of FM 720 Between FM 720 and the eastern boundary of the Oak Point Elementary School ETJ 384 Unknown Yes Yes N/A N/A Other Site being prepared for preliminary Walk thru scheduled for 8/29/14; final documents are being submitted for review by Staff ETJ 172 Unknown Yes Yes Yes (7/17/14) Under construction Landscaping plan and civil engineering plans have been approved by City staff and City Engineer. City / ETJ N/A N/A N/A No Not started This project involves constructing a four lane divided concrete section of road near the FM 720 intersection and then transitioning to a two lane concrete section to the eastern boundary of the school. Final Plat Woodridge Estates Phase 2 Southeast corner of FM 720 (Oak Grove Parkway) and City 55 Holiday Builders Yes Yes Yes Complete Homes under construction. Martingale Trail Megatel Homes Final Plat Woodridge Estates Phase 3 East side of FM 720 south of Shahan Prairie Road City 62 Unknown Yes Yes No Not started Approval of the plat is contingent upon approval of civil engineering plans by City staff and City Engineer. August 2014 Zoning and Development Activity Report Page 1 of 2

37 Final Plat Woodridge Estates Phase 4 East side of FM 720 south of Shahan Prairie Road City 49 Unknown Yes Yes No Not started Approval of the plat is contingent upon approval of civil engineering plans by City staff and City Engineer. Final Plat Woodridge Estates Phase 5 East side of FM 720, north of Martingale Trail City 4 Unknown Yes Yes Scheduled for 9/4/14 P&Z to consider 8/5/14; City Council to consider 8/18/14 Site Plan and Replat Iglesia De Dios Eben Ezer Church Northeast corner of Naylor Road and McCormick Road City 1 N/A Yes Yes N/A Under construction Preliminary Cross Oak Ranch, Phase 3, Tract 15 Northwest corner of Martop Road and FM 720 ETJ 55 Bloomfield Homes Yes Yes N/A N/A Plat Pending Zoning and Special Use Permit (SUP) Requests Type Request Location P & Z City Council Approval Approval Status SUP Daycare/preschool center 1.97 acres located on the south side of Shahan Prairie Road approximately 1,800 feet east of F.M. Yes Yes SUP request approved by the Planning & Zoning Commission and City Council. 720/Oak Grove Parkway (more commonly known as 301 Shahan Prairie Road) SUP Accessory building in front yard 281 Waters Edge Way (Block A, Lot 9 of The Gates at Waters Edge) Yes Yes SUP request approved by the Planning & Zoning Commission and City Council. Zoning PD Community Commercial Northwest corner of Martop Road and FM 720/Oak Grove Parkway Yes Yes Zoning request approved by the Planning & Zoning Commission and City Council. Zoning RE 5 to PD 13 R4X Approximately 10.0 acres located on the north side of Shahan Prairie Road approximately 1,700 feet Yes Yes City Council approved June 16, 2014 east of F.M. 720 (Oak Grove Parkway) Zoning Amend PD 3 (Hunter s Ridge) Lot acres. Amend PD to allow for commercial stable/arena with caretakers quarters No No Public Hearings scheduled for P&Z 9/2/14; CC 9/15/14 (P&Z tabled this item on 8/5/14) SUP Exceeding the Maximum Height 580 Pearl Cove Request is for a 72 foot telescopic Ameteur Radio Antenna on 1.22 acres No No Public Hearing scheduled for P&Z on 9/2/14; CC on 9/15/14 requirement for an Amateur Radio Antenna in a residential zoned district Denton ISD Property Project Name Dowdall Commercial Property Miller Commercial Property Prestonwood Polo Property Rudman Property Wildridge (formerly Timberlake) Location Approximately 145 acres west of FM 720 (Oak Grove Parkway) between Martop Road and McCormick Road Approximately 10 acres at the southeast corner of FM 720 (Oak Grove Parkway) and Shahan Prairie Road Approximately 10 acres at the southwest corner of FM 720 (Oak Grove Parkway) and McCormick Road Approximately 97 acres at the southeast corner of Martingale Trail and Yacht Club Road Approximately 127 acres at the northeast corner of FM 720/Oak Grove Parkway and Shahan Prairie Road Approximately 327 acres on the north side of Shahan Prairie Road east of FM 720 (City of Oak Point and Oak Point ETJ) Other Pending Projects Status The Denton ISD has decided to construct their next high school at the intersection of US 380 and Navo Road. The Denton ISD has indicated that this property may still be used as a site for a middle school. Zoning was approved in September Owner is in marketing stage. Zoning was approved in March Owner is in marketing stage. Zoning for 24 single family lots and polo fields was approved in July At a recent joint work meeting of the EDC and Planning & Zoning Commission, the owner presented a proposed development plan showing 17 single family lots, 900 residential units, and 20,000 square feet of retail space. The proposed plan did not receive the support of the EDC and Planning & Zoning Commission, but many members of the EDC and Planning & Zoning Commission thanked Mr. Miller for his enthusiastic approach to development and encouraged him to consider refining and resubmitting his plan for future discussion. Zoning was approved in September Zoning approved for 114 acres and development agreement approved for 213 acres in September Preliminary plat of approximately 117 acres in the Oak Point ETJ was approved by the Planning & Zoning Commission and City Council. A final plat for 172 lots in Phase 1 and plans to reconstruct Shahan Prairie Road have been submitted to the City (see above). Crescent Oaks, Lot 615 NWC Torero Trail & Maverick Trail Variance request. Under Review. Date of Board of Adjustment meeting to be announced. August 2014 Zoning and Development Activity Report Page 2 of 2

38 To: From: Mayor and City Council Luke Olson, City Manager Re: City Council Meeting September 15, 2014 Date: September 12, 2014 Agenda Item: Presentation and discussion of the Strategic Plan Monthly Status Report for the month of September Description of Agenda Item: On December 21, 2011, the City Council adopted a Strategic Plan in the form of a mission statement, guiding goals, and supporting strategies. The mission statement, guiding goals, and supporting strategies are intended to: Outline the City's current and future priorities and create shared commitments among the City Council, City staff, and Oak Point residents regarding the goals and strategies required to appropriately address these priorities; Help identify the resources necessary to achieve the identified goals so that these needs can be taken into consideration with each annual budget; and Guide the future of the City by providing City personnel with the concise direction that is needed to achieve the City s goals. Ideally, the City Council will formally discuss the goals and objectives on an annual basis after Council elections allowing any updates to the Strategic Plan to be considered as the annual budget is prepared. Most recently, the City Council approved a resolution updating the goals and objectives of the Strategic Plan on May 19, While the Strategic Plan is posted on the City s website, the attached Monthly Status Report provides additional information by listing the goals and strategies and summarizing the current status and anticipated next step associated with the strategies. After each Monthly Status Report is prepared, the Report is archived on the City s website. Agenda Item No. 6 Page 1 of 15

39 Budget Impact: N/A Legal Obligations and Review: The City is under no legal obligation to prepare and maintain a Strategic Plan. The City Council adopted a Strategic Plan and the associated mission statement, guiding goals, and supporting strategies by resolution in December As noted above, the City Council should formally discuss the goals and objectives on an annual basis after Council elections. If changes are made to the goals and strategies, the updated Strategic Plan should also be adopted by resolution. The Strategic Plan was most recently updated in May 2014 through the City Council s approval of Resolution No R. Attached Documents: Strategic Plan Monthly Status Report for September 2014 Board, Committee and/or Staff Recommendation: City staff recommends that the City Council review and/or discuss the Strategic Plan Monthly Status Report for the month of September Agenda Item No. 6 Page 2 of 15

40 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Guiding Goal Provide services with P.R.I.D.E. (professionalism, responsiveness, integrity, dedication, and efficiency). Supporting Strategies Update and/or prepare policies, procedures, and standard operation guidelines with specific attention to building inspections/permitting, court, emergency management, finance, and utility billing. Responsible Party FM/CS/BC/CC/ UC/DPS/PW Estimated Timeline Ongoing The City has adopted a variety of policies over the years. City staff is in the process of preparing a list of the policies and policy statements, the means by which they were approved, and the date they were approved. City staff plans to post the list on the City s website. Besides improving the efficiency of operations and internal controls, the creation of standard operating Current Status guidelines/procedures will better prepare the City for any future transitions in staff. Several employees have been tasked with preparing SOPs to define their responsibilities at City Hall. The current emphasis has been placed on procedures in the areas of municipal court, building inspections/permitting, code enforcement, finance, and utility billing. City Council will review the Rules of Order and Procedures at the 9/15 meeting (Last updated September 2014) Evaluate the condition of all City facilities in terms of citizen service and ensure that all public spaces are clean, attractive, safe, and efficient. CM/DPS/PW Ongoing Last year, surplus property was sold and useless property was discarded allowing the Public Works bay and storage yard to be Current Status better organized. Chief Shackleford coordinated the auction for the sale of the out of service patrol units which were all sold in an auction by L&W Towing. (Last updated July 2014) Evaluate City fees by comparing to fees of other cities. BC 3 rd Qtr The City s Building Clerk has been assigned the task of gathering information that will be used to prepare a comparison of the Current Status City s fees and the fees of other area cities. After the information has been gathered, a comparison of fees will be presented to and discussed with the City Council. (Last updated October 2013) Prepare a building permits manual for home builders and home owners. BC 2nd Qtr The City s Building/Court Clerk, Jonette Ellis, has prepared a draft of a Permits and Inspections Manual. The Manual will Current Status provide builders, contractors, and homeowners with information on the permitting process, required inspections, general requirements, and fees. It is expected that the Manual will be complete in the coming weeks and then posted on the City s website. (Updated September 2014) Update and maintain the Code of Ordinances. CS Ongoing Franklin Legal Publishing completed an update of the Code of Ordinances and the City Council approved an ordinance adopting the update in March The City Secretary periodically updates the online version of the City s Code of Current Status Ordinances to include changes and new ordinances. Once the budget is passed and in effect the Code of Ordinances will be updated.(last updated September 2014) Improve the organization of the City s electronic files and catalog all hard files. CS Complete Agenda Item No. 6 Page 3 of 15

41 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 The City Secretary and Building Clerk completely reorganized the City s hard files which improved the efficiency of locating Current Status historical records. (Last updated December 2013) Prepare an internal inventory of ordinances, agreements, and contracts using LaserFiche. CS Ongoing LaserFiche software has been installed on the computers of certain City staff. City staff has been trained on the use of the Current Status software. The City Secretary has scanned ordinances, resolutions, and proclamations into the Laserfiche system. Agreements other documents will also be incorporated into the LaserFiche system. (Last updated September 2014) Agenda Item No. 6 Page 4 of 15

42 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Guiding Goal Provide a safe community and protect people and property through the provision of progressive public safety programs. Supporting Strategies Responsible Estimated Party Timeline Update emergency management procedures. DPS 3 rd Qtr The Director of DPS has been assigned the task of evaluating the City s current emergency management plan. A draft of an Current Status updated plan was recently submitted to the City Manager. After the updated plan is finalized, City staff will present the plan to the City Council. (Last updated October 2013) Pursue recognition by the Texas Police Chiefs Association as a recognized Texas law enforcement agency. DPS TBD The Texas Police Chiefs Association s ( Law Enforcement Recognition Program is a voluntary process where police agencies in Texas prove their compliance with 164 Texas Law Enforcement Best Practices. These Best Current Status Practices were carefully developed by Texas Law Enforcement professionals to assist agencies in the efficient and effective delivery of service, the reduction of risk and the protection of individual s rights. The process to become a Recognized Agency will be evaluated during the course of FY (Last updated June 2014) Pursue recognized status in the Texas Fire Chiefs Association Best Practices Recognition Program. DPS TBD The Texas Fire Chiefs Association (TFCA) has developed a Best Practices Recognition Program (bestpracticestexas.org) to encourage fire departments in Texas to seek continual improvement in their services to their local community. The TFCA Best Current Status Practices program provides a pathway for a fire department to push its level of service to a level of excellence that is validated by independent experts. Participation in the Program will be evaluated during the course of FY (Last updated June 2014) Consider enacting a process by which to issue a permit for special events that may involve the blocking or closing a public street, the need for temporary restroom facilities, the sale of food or alcohol on public property, and/or temporary signage. DPS 4 th Qtr Chief Shackleford has prepared and submitted a draft of a special events ordinance to the City Manager. Once the ordinance Current Status has been reviewed by the City Manager and City Attorney, the proposed ordinance will be submitted to the City Council for their review and approval. (Last updated June 2014) Agenda Item No. 6 Page 5 of 15

43 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Guiding Goal Provide and maintain functional and sustainable infrastructure and facilities. Supporting Strategies Implement the Capital Improvements Plan and develop strategies to adequately fund street maintenance, capital improvements, and fixed assets. Responsible Party CM/FM Estimated Timeline Ongoing Last summer, the City Council appointed a Capital Improvements Plan (CIP) Committee to help identify and prioritize projects Current Status to be included in the CIP. The final Capital Improvements Plan was approved by the City Council at their meeting on April 21. City staff presented Council with a list of several of the higher priority projects be included in the FY budget. (Updated June 2014) Evaluate options to improve drainage facilities and fire flow. CM/PW/DPS Ongoing Upon the approval of the City s 2014 Capital Improvements Plan, drainage improvements in Crescent Oaks were deemed to Current Status be a higher priority project. However, improving fire flow was considered a low priority project. As a higher priority project, drainage improvements in Crescent Oaks will be discussed during the upcoming budget process as capital projects for FY are evaluated. (Last updated May 2014) Consider the implementation of thoroughfare impact fees to assist with the cost of street construction. CM FY Thoroughfare impact fees were recently discussed by the City Council as a possible funding option for capital improvement Current Status projects. During the upcoming budget process, City staff will likely recommend that the City include funds in the FY budget to complete the study that is necessary to implement thoroughfare impact fees. (Last updated May 2014) Encourage TxDOT s timely improvement of F.M. 720 CM Ongoing Schematic plans for the widening of FM 720 are available on TXDOT s Keep It Moving website at roads/fm 720 from el dorado parkway to us 380. Plans include widening the road from Eldorado Parkway (former Garza Road) to U.S. 380 to a six lane median divided thoroughfare with designated left turn lanes and median openings to accommodate several existing intersections. The project has been divided into two separate projects due to conflicts between the roadway design and existing utilities. The south section of the project will extend from Eldorado Parkway (former Garza Road) to just south of Martop Road. The $15.6 million project was formally let (contract awarded) in February The construction start date is currently estimated as January2015. Actual construction Current Status start will depend on progress of utility relocations throughout the corridor. The north section of the project extends from just south of Martop Road to U.S The schedule for the north section currently projects a construction start date of March Amongst other utility relocations, sections of a wastewater force main that is part of the City s wastewater system along FM 720 must be relocated by the City due to the road widening. Freese & Nichols has completed the construction plans to relocate the force main. Because most of the existing force main is located outside of the current right of way in various easements, TxDOT will reimburse the City for a significant portion of the costs for acquisition of new easements, engineering Agenda Item No. 6 Page 6 of 15

44 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 services, and construction. Beginning late last year, City staff has been working to acquire easements for the sewer project. All but two easements have been acquired. After publicly advertising the project, Freese & Nichols accepted bids for the project. The bids were be presented to the City Council in June. City Council awarded the bid at this meeting, construction should begin in July and be complete by the end of October. Representatives from Oak Point, Little Elm, Mustang SUD, and various utility companies continue to meet on a monthly basis with TxDOT to discuss the status of utility relocations and other various aspects of the project. (Last updated July 2014) Attempt to influence the affordable provision of water to Crescent Oaks residents. CM Ongoing In September, Monarch Utilities I, L.P. notified the City of Oak Point and Crescent Oaks residents of a requested change (increase) in their rates for the water that it provides through its Midway Water Utility system operated by SouthWest Water. The requested rate increase involves a two phase increase with a 9.9% increase in January 2014 and another 4.5% increase in July After the City s utility rate consultant and attorney reviewed the supporting documentation that was submitted by Current Status Monarch, the City Council conducted a public hearing on the requested rate increase at the City Council meeting on Monday, November 18. After conducting the public hearing, the City Council discussed the request and approved an ordinance denying the rate increase. Monarch has appealed the City Council s decision to the TCEQ. A settlement agreement has been presented to Council and was discussed with the City attorney, the final settlement approved at the July 21 meeting (Updated August 2014) Examine opportunities to more efficiently provide wastewater service. CM FY City staff is evaluating the potential sale of the City s wastewater system and sewer CCN to Mustang Special Utility District. The proposed details of the sale and the legal aspects of the sale were discussed with the City Council at their meeting on Current Status March 17. With City staff and Mustang staff having agreed to the general terms for the sale, an agreement approved by City Council on July 21. A special election will be held in May 2015 for voter approval. (Updated September 2014) Agenda Item No. 6 Page 7 of 15

45 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Guiding Goal Progressively and responsibly plan for future development and maintain existing neighborhoods through planning, land use, development, code enforcement, and revitalization programs. Supporting Strategies Responsible Estimated Party Timeline Enhance property maintenance through proactive code enforcement efforts. DPS Ongoing In December, the City Council approved an ordinance that incorporated some changes to property maintenance requirements such as the abatement of stagnant water, removal of dead trees or tree branches, exceptions to maintaining grass and weeds Current Status greater than 12 inches in height, and abatement of vegetation that obstructs public rights of way. These changes were outlined in an article in the Spring edition of the Country Place Bulletin. Code enforcement violations can be reported by citizens by calling City Hall or by using the red Service Request button on the main page of the City s website. Reported violations are then investigated by Officer Roach. (Updated March 2014) Update the zoning ordinance, subdivision ordinance, sign code, and Comprehensive Plan as time and funding becomes available. CM TBD City staff is currently preparing an update to the City s sign regulations. Potential amendments were discussed with the City Council at their May meeting. An ordinance will be brought to the City Council for their consideration soon. The EDC has asked City staff to obtain a proposal from a consultant to assist the City with updating the City s Future Land Use and Thoroughfare Plans and with preparing a Tax Gap Analysis. After the proposal is reviewed and discussed by the EDC, the EDC Current Status will offer a recommendation to the City Council regarding the proposal. The update of Zoning Ordinance could be done in house, but the project would be very time intensive. Because the cost to update the Zoning Ordinance is not included in the current budget, the cost will need to be evaluated as future budgets are prepared. Some consultant assistance is needed with updating the Subdivision Ordinance. Because the cost to update the Subdivision Ordinance is not included in the current budget, the cost will need to be evaluated as future budgets are prepared. (Last updated June 2014) Evaluate updates to the City s building codes. CM/BC TBD Since 1967, the North Central Texas Council of Governments (NCTCOG) has actively promoted the standardization of model construction codes in an effort to simplify the construction process, advance the safety of building systems, promote common code interpretation, facilitate the mobility of contractors, and reduce training and construction costs. The Regional Codes Current Status Coordinating Committee (RCCC) and its four Advisory Boards comprised of local public and private code professionals continually review the latest editions of the model construction codes and recommend uniform amendments for the North Central Texas region. This strategy involves evaluating the NCTCOG s current recommendations and considering updates to the City s building codes. (Updated June 2014) Consider implementing a rental inspection program. CM/BC TBD Some members of the City Council have expressed an interest in establishing a program to require the inspection of singlefamily Current Status homes when there is a change in occupancy. (Updated June 2014) Agenda Item No. 6 Page 8 of 15

46 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Consider adopting uniform water restrictions. CM TBD Due to the extreme drought conditions, many water providers in Texas have implemented water restrictions. Because the City of Oak Point is served by three different water providers, this strategy involves exploring the idea of establishing a Current Status uniform set of water restrictions that would apply to all properties in Oak Point rather than having three different sets of restrictions. (Updated June 2014) Agenda Item No. 6 Page 9 of 15

47 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Guiding Goal Provide a variety of recreational opportunities by maintaining and expanding the City s park system and through special events. Supporting Strategies Responsible Estimated Party Timeline Evaluate opportunities to acquire land for future parks and open spaces. CM Ongoing Current Status No status to update. Unless park land is donated to the City, any desired land acquisitions will need to be added to the CIP. (Updated April 2012) Continue to hold seasonal events (SpringFest, FreedomFest, and WinterFest) to encourage community involvement and interaction. CS Ongoing The City Secretary is currently engaged in the planning of WinterFest, the City s next seasonal event. WinterFest is scheduled Current Status for Friday, December 5 th from 6:00 pm to 8:00 pm. The event will include a parade, food, a DJ, crafts, a water slide, and games. (Updated June 2014) Make improvements to the boat ramp dock and surrounding area when funds become available. CM/PW TBD Current Status As a higher priority project in the recently approved Capital Improvements Plan, the project to improve the boat dock and the surrounding area will be evaluated during the upcoming budget process. (Updated May 2014) Construct a trail and exercise stations within Jake s Place when funds become available. CM TBD Because the project involving the construction of a ¼ mile trail and exercise stations was ranked as a lower priority project in Current Status the Capital Improvements Plan, the project will not likely be constructed in the near future. (Updated May 2014) Agenda Item No. 6 Page 10 of 15

48 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Guiding Goal Build a diversified tax base by supporting economic expansion and engaging in aggressive economic development efforts and activities. Supporting Strategies Responsible Estimated Party Timeline Continue economic development and retail recruitment efforts. EDC Ongoing In April 2011, the EDC engaged Buxton to prepare a retail recruitment study for the City. As part of the study, Buxton prepared a Retail Match List that identified restaurants and retailers whose trade characteristics matched Oak Point s trade area. The EDC then mailed recruitment packages and made follow up calls to various retailers and restaurants in an effort to Current Status recruit the businesses to Oak Point. The EDC s contract with Buxton has expired. Having recently met with local commercial property owners to discuss their development intentions and marketing efforts, the EDC is evaluating whether or not to renew the contract with Buxton. The EDC is also evaluating the possibility of preparing a study to analyze different land use and development scenarios and their financial impact on the City. (Last updated January 2014) Prepare additional marketing materials. EDC TBD Current Status Future EDC efforts include preparation of a retail recruitment / pursuit package. (Last updated February 2013) Agenda Item No. 6 Page 11 of 15

49 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Guiding Goal Recruit, continually motivate, and retain educated and experienced employees. Supporting Strategies Responsible Estimated Party Timeline Make applicable training opportunities available to all City employees. CM/DPS/PW Ongoing In late May, the Building/Court Clerk attended a septic class to become a licensed on site septic facility (OSSF) Designated Current Status Representative by TCEQ. In June Jonette received her certification from the state and will be handling more of the septic inspections. Amy is working on her Human Resources PHR Certification and will test in January 2015 (Last updated September 2014) Strive to achieve a high level of employee morale. CM Ongoing The City s Employee Recognition Program was approved by the City Council in July The Employee Recognition Program is designed to recognize City employees who perform acts that exceed the expectations of the City in regards to conduct and Current Status service. Employees are recognized with annual award, immediate awards, and service awards. The nominal cost of the employee recognition program is funded in each annual budget. In an effort to identify opportunities to improve the City s work environment, the City Manager is distributed a questionnaire to employees in June. (Last updated July 2014) Agenda Item No. 6 Page 12 of 15

50 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Guiding Goal Provide a fiscally sound government through efficient budgeting, spending and resource management. Supporting Strategies Continue to demonstrate a high level of financial transparency by maintaining Gold certification through the Texas Comptroller s Leadership Circle program. Responsible Party FM Estimated Timeline Ongoing In December 2013, the Texas Comptroller of Public Accounts recognized the City of Oak Point with their highest level of Current Status financial transparency certification, the Gold Leadership Circle Award, for the second year in a row. (Last updated December 2013) Implement an asset management program. FM 2 nd Qtr Current Status Lists of all major assets will be prepared and replacement strategies will be evaluated. (Last updated February 2014) Seek available grants when appropriate. DPS/CM/FM Ongoing In recent years, the City has obtained several grants. The Department of Public Safety has sought and received funding for bulletproof vests. Funding was also provided by CoServ to assist with the purchase of a police vehicle. The City was also Current Status awarded funding from SECO and Oncor to install solar panels on the roof of the DPS building. A grant application to fund trail improvements was submitted to the TPWD by the City in 2011, but the grant was not approved. Chief Shackleford recently submitted a grant application to CoServ to request funding for an exhaust removal system for the DPS bays (Last updated March 2014) Strive to design a budget that is eligible for the Government Finance Officers Association s Distinguished Budget Presentation Award. FM FY The Government Finance Officers Association established the Distinguished Budget Presentation Awards Program to encourage and assist state and local governments to prepare budget documents of the very highest quality that reflect both Current Status the guidelines established by the National Advisory Council on State and Local Budgeting and the GFOA s best practices on budgeting and then to recognize individual governments that succeed in achieving that goal. City staff hopes to incorporate some of these best practices into the next budget and possibly seek the award in the future. (Last updated June 2014) Agenda Item No. 6 Page 13 of 15

51 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 Guiding Goal Inform and seek input from citizens through a variety of communication efforts. Supporting Strategies Responsible Estimated Party Timeline Continue the quarterly distribution of the Country Place Bulletin (CPB) newsletter. CS Ongoing Current Status The Fall 2014 edition of the Country Place Bulletin (CPB) was mailed to residents in early September. (Updated September 2014) Continue to enhance the information available on the City s website. CM/CS/UBC Ongoing The main page of the City s website contains a link to subscribe to the Blackboard Connect mass communication and emergency warning system. Additional information regarding the service can be found at Current Status Another highlight of the City s website is a page devoted to Financial Transparency & Open Government. Additionally, the home page of the website includes a red service request button that allows citizens to submit and track service requests and complaints. (Last updated October 2013) Encourage citizens to automatically receive electronic copies of meeting agendas, information bulletins, and the CPB newsletter by entering their e mail address on the City s website. CS Ongoing Past efforts to encourage residents to subscribe to the Blackboard Connect system include distribution of an information bulletin, test calls using the Blackboard Connect system, posting information on the City s marquee sign, and articles in the CPB. City staff has also requested that the Little Elm Journal and Denton Record Chronicle consider writing an article regarding Current Status the City s launch of the Blackboard Connect system. The footers of most pages on the CPB also encourage residents to subscribe to Blackboard Connect. City staff placed a call to residents last summer encouraging them to enroll their cell phones and addresses in the Blackboard Connect system to automatically receive severe weather warnings. City staff posted the information in the Fall 2014 newsletter as well. (Last updated Septemberl 2014) Conduct a State of the City presentation at a Town Hall meeting. CM Complete A State of the City report was presented to those persons who attended the grand opening of the new City Hall on Monday, Current Status October 1, An updated State of the City presentation is posted on the City s website under the City Government tab. As time permits, City staff is considering the scheduling of another State of the City / Town hall meeting. (Updated April 2014) Make the State of the City presentation available to HOAs on an annual basis. CM Ongoing Current Status A State of the City presentation was presented to the Crescent Oaks POA on April 10. State of the City presentations may be scheduled upon request by an HOA. (Last updated April 2014) Consider expanding communication efforts to include social media such as Facebook and Twitter. CM/CS TBD Besides legal notices that are published, posted, and mailed as required by law, the City s communication efforts include a comprehensive website, a quarterly newsletter, periodic e mail updates and emergency weather alerts via Blackboard Current Status Connect, and the use of the marquee sign at City Hall. The Texas Municipal League (TML) recognized the City s communication efforts by presenting the City with a Municipal Excellence Award in the Communication Programs category in The City has received an inquiry to expand its communication efforts to Facebook and Twitter. If the additional time Agenda Item No. 6 Page 14 of 15

52 The City of Oak Point desires to provide exceptional services, influence the development of a safe and vibrant community, and improve the quality of life of its citizens while not losing sight of its small town charm. City of Oak Point FY Guiding Goals and Supporting Strategies Monthly Status Report for September 2014 required of City staff to post Facebook and Twitter messages is not too great, the City may consider expanding its communication efforts to include Facebook and Twitter in the future. (Updated June 2014) Explore opportunities to use PEG fees to offer video on demand for board, commission, and City Council meetings. CM/FM TBD As required by the State, cable and video providers are required to pay public, educational, and governmental (PEG) access fees to cities in which they provide service. The use of PEG fees is restricted to capital cost items for PEG access facilities. This Current Status strategy involves exploring opportunities to use PEG fees to offer live video or video on demand for board, commission, and City Council meetings. (Last updated June 2014) Agenda Item No. 6 Page 15 of 15

53 To: From: Cc: Re: Mayor and City Council Martin Almaraz, Public Works Superintendent Luke Olson August Public Works Activity Report Date: September 5, 2014 The Public Works Department completed the following projects and work during the month of August Date Description of Work 08/01/14 Mowing city hall and weed eating, clean city hall windows and doors. 08/04/14 Start mowing baseball and softball fields. 08/05/14 Finish mowing baseball and softballs, drag both fields. Weed eating R O W in emerald sound, help fire department Martingale burn house. 08/06/14 Mowed north side of Bridal and lakeshore. Finish mowing emerald sound 08/07/14 Mowing and weed eating McCormick. 08/08/14 Finish weed eating McCormick, weed eating FM 720 corners. 08/11/14 Clean city hall and outside restrooms, meeting with Joe crescent oaks builder abut lot 118 Lamppost. Mowing city hall and weed eating, check all lift stations, culvert inspection yacht club road no number. 08/12/14 Mowing the park and weed eating, prepare monthly report. North Texas pumps pull one pump from wellington trace lift station. 08/13/14 Check wellington trace lift station again because its only one pump working. Finish weed eating around basketball and pavilion, mowing maverick ditch and weed eating. Overview wild ridge phase 1 they working on 10 inch sewer line. 08/14/14 Mowing crescent oaks. Gilco company starts process the lime street gates of water edge II and III. 08/15/14 Meeting with Bruce mustang water. Water leak in spinnaker run they will fix water leak and road damage. Mowing baseball fields and weed eating. 08/18/14 Clean city hall and out side restrooms, check all lift stations, mowing wood ridge & wellington trace lift stations. Remove tree from cotton wood in hill town. Check on complain shahan prairie wood ridge construction entrance phase III and IV. 08/19/14 Mowing city hall and weed eating. Monitor wood ridge phase III and IV grade lots. Monitor GilCo company mixing dirt and lime prepare subgrade for concrete. Interstate pipe company replaced 24 inch manholes ring 30 and 32 inch at water edge Page 1 of 2

54 08/20/14 Mowing baseball # 2, pull weeds and spray weed killer at pavilion parking lot. 08/21/14 Finish mowing back area of park, service the weed eaters. Went to pick exorcise equipment from 931 topaz for the fire department. 08/22/14 Mowing the park and weed eating. Overview Emerald sound streets places to patch. Monitor the gates of water edge II, III Gilco co tight rebar etc. check lift stations and service wood ridge lift station. 08/25/14 Clean city hall and clean out side restrooms, check all lift stations. Monitor Gilco co pouring concrete all day gates of water edge. Weed eating at park area etc. 08/26/14 Monitor Gilco co continues pouring concrete gates of water edge. Talk to Gilco superintendent abut gate of water edge drive way lift station because they do not put drive way in front lift station and plans don t show any ting. Open enrollment 2 hours, two patches 640 alexandrite 2 tons of asphalt. 08/27/14 Monitor gate of water edge Gilco co continues pouring concrete. Mowing Eagle Landing. 08/28/14 Weed eating Eagle landing, mowing section of yacht club rd. and weed eating, mowing four corners McCormick and yacht club, monitor gate of water edge. 08/29/14 Check all street lights in Emerald Sound, preliminary walk thru wellington trace II, mowing city hall and weed eating. In addition to the above major projects, the Public Works Department performs the following recurring tasks during the month: Clean public restrooms in the DPS/Public Works Building on Monday and Friday of each week. Clean City Hall every Monday. Mow the intersection at McCormick Road, Naylor Road, and Yacht Club Road up to Martingale every other week and the rights of way along both roads on a monthly basis. Pick up trash on McCormick Road, Naylor Road and Yacht Club Road every other week. Collect trash at City Hall, boat ramp, and Jake s Place Park every Friday. Mow City Hall yard every Friday. Perform park maintenance activities at Jake s Place Park every other week. Fill pot holes on roads as needed. Any spare time or rain days are spent performing maintenance work on City equipment. Culvert inspections as needed. Page 2 of 2

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56 1. Call to Order, Roll Call, and Determination of Quorum. (Wohletz) Mayor Wohletz called the meeting to order at 6:00 p.m. with the following roll call: Jim Wohletz Mayor Present Lynn Harpold Mayor Pro Tem Present Keith Palmer Deputy Mayor Pro Tem Present Barbara Bates Council Member Present Chris Sweet Council Member Present Judith Camp Council Member Present Staff members present: Meeting Minutes Regular Meeting of the Oak Point City Council Oak Point City Hall 100 Naylor Road Oak Point, Texas Monday, August 18, :00 P.M. Luke Olson Amy Bockes Jonette Ellis Grant Savage Michael Shackleford City Manager City Secretary Building Clerk Finance Manager Director of Public Safety And with a quorum present the following items were addressed: 2. Pledge of Allegiance. (Wohletz) Mayor Wohletz led the Pledge of Allegiance. 3. Items of Community Interest (Wohletz) WinterFest on December 5, 2014 Mayor Pro Tem Harpold asked about the school zone sign for Oak Point Elementary. 4. Public Input. (Wohletz) No one wished to speak. 5. Presentation of a proclamation declaring September as Live United Month. (Wohletz) Mayor Wohletz presented a member of the Denton County United Way with a Proclamation declaring September as LIVE United Month. Regular Meeting of the Oak Point City Council Monday, August 18, 2014 Page 1 of 5

57 6. Presentation and discussion of the following reports: Financial Report for July 2014 (Savage) Municipal Court Report for July 2014 (Bockes) Permits Report for July 2014 (Ellis) Department of Public Safety (DPS) Report regarding police, fire, medical, and code enforcement incidents during the month of July 2014 (Shackleford) Zoning and Development Activity Report for August 2014 (Ellis) Strategic Plan Status Report for August 2014 Grant Savage, Finance Manager, gave a brief overview of the July financials stating that 83% of the budget year has transpired. Expenditures are down and revenues are up as they have been in previous months. Council Member Bates asked if the court provided enough revenue or should the City contract with the County for court services. It was advised that the court could not be contracted out to the County and the funding was sufficient for operations only. CONSENT AGENDA All items listed under the Consent Agenda heading are considered to be non controversial and routine in nature. The Consent Agenda can be approved by the City Council with a single motion. Approval of the Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. Any City Council Member may remove any item from the Consent Agenda for discussion and separate action. 7. Consider and act upon the minutes for the July 21, 2014 Regular City Council meeting and July 28, 2014 and August 5, 2014 Special Meeting. (Bockes) 8. Consider and act upon a resolution authorizing the City Manager to execute an agreement with All American Animal Control regarding the provision of animal control services to the City of Oak Point. (Bockes) 9. Consider and act upon a final plat of Woodridge Estates Phase Five consisting of four single family lots and one HOA/common area lot located on approximately 1.1 acres located on the north side of Martingale Trail approximately 200 feet east of F.M. 720/Oak Grove Parkway. (Ellis) 10. Consider and act upon a resolution amending the authorized representatives listed on the City s TexPool accounts and authorize the City Manager to execute the same. (Savage) 11. Consider and act upon an amended Boundary and Extraterritorial Jurisdiction Adjustment Agreement between the municipalities of Little Elm and Oak Point approved on July 21, 2014 to adjust actual acreage as reflected in the exhibits. (Bockes) 12. Consider and act upon a resolution authorizing the City Manager to execute a Service Agreement with Blackboard Connect for an emergency notification and mass communication service program. (Bockes) 13. Consider and act upon a resolution appointing one member to the Board of Managers of the DENCO Area District on behalf of the City of Oak Point. (Bockes) Regular Meeting of the Oak Point City Council Monday, August 18, 2014 Page 2 of 5

58 Council Member Sweet motioned to approve the consent agenda items number 7 through 13 as presented; motion seconded by Council Member Bates. Motion passed with a vote of 5 0. REGULAR AGENDA 14. Conduct a public hearing to receive input on the City of Oak Point proposed budget for FY and act on the same. (Savage) Grant Savage, Finance Manager, discussed the FY budget process including the public hearing to receive input on the budget. The budget was filed with the City Secretary on August 1 and includes both the EDC and MDD proposed budgets. The budget includes the proposed tax rate and other revenue and expenditure sources. City staff recommended that the City Council conduct the public hearing on the budget and after the hearing City staff recommended that the Mayor announce the next public hearing on the tax rate. Mayor Wohletz opened the public hearing at 6:14 p.m. Leslie Maynard asked if the tax rate was remaining the same as previous years. Mayor Wohletz stated the tax rate was remaining the same. Mayor Wohletz closed the public hearing at 6:15 p.m. No action was taken on this item. 15. Conduct the first of two public hearings on proposed 2014 tax rate. (Savage) Chapter 26 of the State s Tax Code requires the City Council to hold two public hearings on the proposed tax rate when the proposed tax rate exceeds the rollback rate or the effective rate. The Denton County Tax Office has calculated the City s adjusted rollback rate as $ per $100 of property valuation and the effective rate as $ per $100 of valuation. With a proposed maintenance and operations (M&O) rate of $ and a proposed interest and sinking (I&S) rate of is $ , the total combined proposed tax rate is $0.573 per $100 of taxable assessed value. Although the proposed tax rate is the same as last year s tax rate, the City Council must hold two public hearings on the proposed tax since the City s proposed tax rate of $0.573 exceeds the effective tax rate. On August 5, the City Council approved a resolution establishing the date, time, and location of the public hearings as Monday, August 18 at 6:00 p.m. and Tuesday, September 2 at 5:30 p.m. at 100 Naylor Road in Oak Point, Texas. A quorum of the governing board must be present at both hearings. Taxpayers shall be given an opportunity to express their views on the increase at each hearing. The governing body may not adopt the tax rate at either of these hearings. At each hearing, the governing body must announce the date, time and place of the meeting at which it will vote on the tax rate. State law also requires that the City publish a Notice of Public Hearing on Tax Increase in its official newspaper, the Little Elm Journal, and post the same notice on its website. The notice was published Regular Meeting of the Oak Point City Council Monday, August 18, 2014 Page 3 of 5

59 on Friday, August 8 and ha4 been posted on the website. The City Council is scheduled to take final action on the proposed budget and tax rate on Monday, September 15 by adopting the FY budget and 2014 tax rate by ordinance. City staff recommended that the City Council conduct the first public hearing on the proposed tax rate and that the Mayor announce the second public hearing at the end of the discussion. Mayor Wohletz opened the public hearing at 6:17 p.m. John Lusk wanted to know what the different tax rate numbers were. Grant Savage read through the tax rate numbers again. Mayor Wohletz closed the public hearing at 6:20 p.m. Mayor Wohletz announced that the second public hearing on the proposed tax rate of $ would be held on Tuesday, September 2, 2014 at 5:30 p.m. at 100 Naylor Rd in Oak Point and the City Council will take final action on the 2014 tax rate on Monday, September 15, 2014 at 6 p.m. at 100 Naylor Rd, Oak Point. No action was taken on this item. 16. Discuss and act upon a resolution releasing, relinquishing, and allocating certain designated Extraterritorial Jurisdiction to the Town of Little Elm as agreed upon in the previous boundary agreement. (Bockes) Amy Bockes, City Secretary, presented information related to the boundary agreement with Little Elm releasing a portion of the City s ETJ to Little Elm as stated in the previously approved agreement. The portion of the ETJ to be relinquished to Little Elm is located in Hilltown in which City boundaries were redone and are in Little Elm s City limits. As part of the agreement, Little Elm commits to construction of road improvements within the agreement. City staff recommended that the City Council approve the resolution. Deputy Mayor Pro Tem Palmer motioned that the City Council approve the resolution releasing, relinquishing, and allocating certain designated extraterritorial jurisdiction to the Town of Little Elm as agreed upon in the amended Boundary Agreement; motion seconded by Council Member Sweet. Motion passed with a vote of Conduct a public hearing, discuss, and act upon a request to consider amending Appendix G (Home Occupations) of Chapter 14 (the Zoning Ordinance) of the City s Code of Ordinances regarding the conditions and requirements under which a home occupation may be conducted. (Ellis) Jonette Ellis, Building Clerk, presented Council with an amendment to the City s Code of Ordinances regarding Chapter 14 (Zoning Ordinance) Appendix G (Home Occupations) allowing for the use of accessory buildings in the conditions and requirements under which the home occupations may be conducted. This item does not amend any other restrictions or requirements of the Ordinance. Regular Meeting of the Oak Point City Council Monday, August 18, 2014 Page 4 of 5

60 Mayor Wohletz opened the public hearing at 6:29 p.m. No one wished to speak. Mayor Wohletz closed the public hearing at 6:30 p.m. 18. Discuss and act upon an ordinance to amend Appendix G (Home Occupations) of Chapter 14 (the Zoning Ordinance) regarding the conditions and requirements under which a home occupation may be conducted. (Ellis) Mayor Pro Tem Harpold motioned that the City Council approve the ordinance to amend Appendix G (Home Occupations) of the Zoning Ordinance regarding the conditions and requirements under which a home occupation may be conducted; motion seconded by Council Member Sweet. Motion passed with a vote of Consider and act upon topics to be scheduled for a future City Council meeting. (Wohletz) Mayor Pro Tem Harpold motioned to add an agenda item to the September 15, 2014 City Council meeting to discuss and possibly amend the Rules of Order and Procedures for Council, Boards and Commissions; motion seconded by Deputy Mayor Pro Tem Palmer. Motion passed with a vote of Adjournment. (Wohletz) Council Member Sweet motioned to adjourn; motion seconded by Deputy Mayor Pro Tem Palmer. Motion passed with a vote of 5 0. The meeting adjourned at 6:33 p.m. Jim Wohletz, Mayor ATTEST: Amy Bockes, City Secretary Regular Meeting of the Oak Point City Council Monday, August 18, 2014 Page 5 of 5

61 Meeting Minutes Special Meeting of the Oak Point City Council Oak Point City Hall 100 Naylor Road Oak Point, Texas Tuesday, September 2, :30 P.M. 1. Call to Order, Roll Call, and Determination of Quorum. (Wohletz) Mayor Wohletz called the meeting to order at 5:30 p.m. with the following roll call: Jim Wohletz Mayor Present Lynn Harpold Mayor Pro Tem Present Keith Palmer Deputy Mayor Pro Tem Present Barbara Bates Council Member Present Chris Sweet Council Member Present Judith Camp Council Member Present The following staff members were present: Luke Olson Amy Bockes Jonette Ellis Grant Savage City Manager City Secretary Building/Court Clerk Finance Manager And with a quorum present the following items were addressed: 2. Pledge of Allegiance. (Wohletz) Mayor Wohletz led the Pledge of Allegiance 3. Presentation of a proclamation declaring September 11, 2014 as Patriot Day in Oak Point, Texas. (Wohletz) Mayor Wohletz read a proclamation declaring September 11, 2014 as Patriot Day in Oak Point. REGULAR AGENDA 4. Conduct the second of two public hearings on proposed 2014 tax rate. (Savage) Grant Savage, Finance Manager, presented Council with a brief overview of the proposed tax rate for Chapter 26 of the State s Tax Code requires the City Council to hold two public hearings on the proposed tax rate when the proposed tax rate exceeds the rollback rate or the effective rate. The Denton County Tax Office has calculated the City s adjusted rollback rate as $ per $100 of property valuation and the effective rate as $ per $100 of valuation. With a proposed maintenance and operations (M&O) rate of $ and a proposed interest and sinking (I&S) rate Special Meeting of the Oak Point City Council Tuesday, September 2, 2014 Page 1 of 2

62 of is $ , the total combined tax rate is $0.573 per $100 of taxable assessed value. Since the City s proposed tax rate of $0.573 exceeds the effective tax rate, the City Council must hold two public hearings on the proposed tax. A quorum of the governing board must be present at both hearings. Taxpayers shall be given an opportunity to express their views on the increase at each hearing. The governing body may not adopt the tax rate at either of these hearings. At each hearing, the governing body must announce the date, time and place of the meeting at which it will vote on the tax rate. The first public hearing was held on Monday, August 18. City staff recommended that the City Council conduct the second public hearing on the 2014 proposed tax rate. Mayor Wohletz opened the public hearing at 5:37 p.m. No one wished to speak Mayor Wohletz closed the public hearing at 5:37 p.m. Mayor Wohletz announced that the City Council shall take final action on the 2014 proposed tax rate on Monday, September 15, 2014 at 6 p.m. at 100 Naylor Rd. 5. Consider and act upon topics to be scheduled for a future City Council meeting. (Wohletz) Mayor Pro Tem Harpold motioned that the City Council place an item on the September 15, 2014 Council agenda to recess into closed session under Section of Government Code; specifically Section Personnel Matters related to the Director of Public Safety; motion seconded by Council Member Bates. Motion passed with a vote of 5 0. Council Member Camp motioned that the City Council call a Special Meeting for September 8, 2014 at 6 p.m. to recess into closed session to meet with the City Manager collectively to provide direction and expectations. Camp also requested to meet in closed session without staff related to the closed session to be held on September 15, 2014 to discuss the plan for the September 15 th meeting before that time; motion seconded by Mayor Pro Tem Harpold. Motion passed with a vote of 4 1. Ayes: Harpold, Palmer, Camp, Bates. Nos: Sweet. 6. Adjournment. (Wohletz) Council Member Sweet motioned to adjourn; motion seconded by Deputy Mayor Pro Tem Palmer. Motion passed with a vote of 5 0. The meeting adjourned at 5:48 p.m. Jim Wohletz, Mayor ATTEST: Amy Bockes, City Secretary Special Meeting of the Oak Point City Council Tuesday, September 2, 2014 Page 2 of 2

63 Meeting Minutes Special Meeting of the Oak Point City Council Oak Point City Hall 100 Naylor Road Oak Point, Texas Monday, September 8, :00 P.M. 1. Call to Order, Roll Call, and Determination of Quorum. Mayor Wohletz called the meeting to order at 6:00 p.m. with the following roll call: Jim Wohletz Mayor Present Lynn Harpold Mayor Pro Tem Present Keith Palmer Deputy Mayor Pro Tem Present Barbara Bates Council Member Present Chris Sweet Council Member Present Judith Camp Council Member Present City staff present: Luke Olson Amy Bockes City Manager City Secretary And with a quorum present the following items were addressed: 2. Pledge of Allegiance. Mayor Wohletz led the Pledge of Allegiance. 3. Recess into Closed Session in compliance with Section et. seq. Texas Government Code, to wit: a. Section Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Director of Public Safety. b. Section Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Manager. Mayor Wohletz recessed into Closed Session at 6:00 p.m. 4. Reconvene into Regular Session and take any action that is necessary as a result of the Closed Session. Mayor Wohletz reconvened into Regular Session at 8:35 p.m. Special Meeting of the Oak Point City Council Monday, September 8, 2014 Page 1 of 2

64 No action was taken as a result of the Closed Session. 5. Adjournment. Council Member Sweet motioned to adjourn; motion seconded by Mayor Pro Tem Harpold. Motion passed by a vote of 5 0. The meeting adjourned at 8:35 p.m. Jim Wohletz, Mayor ATTEST: Amy Bockes, City Secretary Special Meeting of the Oak Point City Council Monday, September 8, 2014 Page 2 of 2

65 To: From: Mayor and City Council Amy Bockes, City Secretary Re: City Council Meeting September 15, 2014 Date: September 12, 2014 Agenda Item: Consider and act upon a resolution designating an official newspaper of the City of Oak Point for publication of required notices for FY Description of Agenda Item: The Local Government Code, Section , requires the governing body of a municipality to contract annually with a public newspaper for the publication of its legal notices, ordinances, and other matters as required by law. The Denton Record Chronicle and the Little Elm Journal are two local newspapers available to residents of Oak Point. The Denton Record Chronicle is published daily and the Little Elm Journal is published weekly on Fridays. Both newspapers meet the requirements set forth in the Local Government Code relating to official newspapers of a municipality. Currently, the City uses the Little Elm Journal for its official publications. When designating the official newspaper, there are several items to consider. In comparing standard publication rates for notices, the Denton Record Chronicle is slightly less expensive than the Little Elm Journal. However, there is another variable to consider regarding the publication rates for ordinances. The Local Government Code states each ordinance that imposes a penalty, fine, or forfeiture shall be published in: Two (2) consecutive issues if the official newspaper is a daily paper; or One issue of the newspaper if the official newspaper is a weekly paper. Since the Denton Record Chronicle is published daily, ordinance notices must be published for two consecutive days. The Little Elm Journal is published weekly; therefore ordinance notices would only have to be published for one day. Because there is no fixed number of ordinances adopted by the City Council, the overall costs relating to publications can vary. Agenda Item No. 8 Page 1 of 2

66 Another item to consider is the local coverage provided by each newspaper. Denton Record Chronicle covers stories within the City of Denton and areas located within Denton County, including Oak Point. The Little Elm Journal primarily covers items relating to Little Elm, Lakewood Village, Oak Point, and some surrounding areas. Budget Impact: There is $1,750 budgeted in the proposed FY budget for legal publications. Legal Obligations and Review: As noted above, the Local Government Code, Section , requires the governing body of a municipality to contract annually with a public newspaper for the publication of its legal notices, ordinances, and other matters as required by law. Attached Documents: Resolution Board, Committee and/or Staff Recommendation: City staff has been pleased with the service provided by the Little Elm Journal. Because the Little Elm Journal primarily covers items relating to the nearby smaller cities and the cost issues are negligible, City staff recommends that the City Council approve a resolution designating the Little Elm Journal as the official newspaper of the City of Oak Point for publication of required notices for FY Agenda Item No. 8 Page 2 of 2

67 CITY OF OAK POINT, TEXAS RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS, DESIGNATING THE LITTLE ELM JOURNAL AS THE OFFICIAL NEWSPAPER FOR THE CITY OF OAK POINT FOR PUBLICATION OF REQUIRED NOTICES; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the Texas Local Government Code, Section , requires the governing body of a municipality to annually designate a public newspaper of the City as the official newspaper for publication of required notices; and WHEREAS, the City Council of Oak Point, Texas, finds that the Little Elm Journal is a publication that meets the following legal criteria as required of an officially designated newspaper: Devotes not less than 25% of its total column lineage to general interest items; Is published at least once a week; Is entered as second class postal matter in the county where published; and Has been published regularly and continuously for at least 12 months. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS, THAT: SECTION 1. The City Council of the City of Oak Point, Texas hereby designates the Little Elm Journal as the official newspaper for publication of ordinances, notices, and other matters required by state law. SECTION 2. This resolution remains effective for the fiscal year beginning October 1, 2014 through September 30, DULY PASSED AND APPROVED by the City Council of the City of Oak Point, Texas, this the 15 th day of September, ATTEST: Jim Wohletz, Mayor Amy Bockes, City Secretary Page 1

68 To: From: Mayor and City Council Luke Olson, City Manager Re: City Council Meeting September 15, 2014 Date: September 12, 2014 Agenda Item: Discuss and act upon amending Ordinance by providing for a maximum rate of speed of twenty (20) miles per hour on a portion of Shahan Prairie Road within the City of Oak Point limits while school zones are active on school days; and set the school zone times from 7:00 a.m. until 8:00 a.m. and 2:15 p.m. until 3:15 p.m. Description of Agenda Item: The City of Oak Point under Section of the Texas Transportation Code is given exclusive control over the streets and roadways. The City Council is authorized under Section and of the Texas Transportation Code to adopt local traffic regulations governing the maximum speed of vehicles on Shahan Prairie Road. With the addition of the Wildridge development and more traffic in the area of Oak Point Elementary the developer and City staff has determined that the current speed limit on Shahan Prairie during the hours when the elementary school is in session would create and unreasonable or unsafe condition. Therefore, it is recommended to be lowered from twenty five (25) to twenty (20) miles per hour on Shahan Prairie during hours posted for the school zone. City staff communicated with the Principal, Mrs. Clark, to determine the start and end time for the schools. The school start time is 7:40 a.m. and the ending time is 2:40 p.m. Buses and students start arriving at school around 7:00 a.m. and some are coming in earlier than the buses. Oak Point Elementary would like provide enough time for the buses and kids to get in safely and have requested the school zone time in the mornings be from 7:00 a.m. until 8:00 a.m. and in the afternoons from 2:15 p.m. until 3:15 p.m. Budget Impact: Penalty amounts were set with the previous Ordinance and will remain the same the penalty for a person who violates the Ordinance will be fined upon conviction of not less than one dollar ($1.00) and not more than two hundred ($200.00). Agenda Item No. 9 Page 1 of 2

69 Legal Obligations and Review: Ordinance was reviewed by the City Attorney and approved as presented. Attached Documents: Ordinance Board, Committee and/or Staff Recommendation: City staff recommends that the City Council approve the ordinance providing for a maximum rate of speed of twenty (20) miles per hour on a portion of Shahan Prairie Road within the City of Oak Point limits while school zones are active on school days; and to set the school zone times from 7:00 a.m. until 8:00 a.m. and from 2:15 p.m. until 3:15 p.m. Agenda Item No. 9 Page 2 of 2

70 CITY OF OAK POINT, TEXAS ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS, REPLACING ORDINANCE NO AND PROVIDING FOR A MAXIMUM RATE OF SPEED OF TWENTY (20) MILES PER HOUR ON A PORTION OF SHAHAN PRAIRIE ROAD FROM 7:00 A.M. UNTIL 8:00 A.M. AND 2:15 P.M. UNTIL 3:15 P.M. ON SCHOOL DAYS; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the City Council of the City of Oak Point, Texas ( City Council ) is authorized under Section of the Texas Transportation Code to establish prima facie maximum reasonable and prudent speeds within its corporate boundaries for vehicles on streets and highways; and WHEREAS, the City Council has determined that the speed limit currently applicable on Shahan Prairie Road during hours when the elementary school is in session creates an unreasonable or unsafe condition on that portion of the City s roadway system; and WHEREAS, the City Council therefore desires to establish regulations governing he maximum speed of vehicles on a portion of Shahan Prairie Road during hours when school children will be traveling to and from school, as set forth herein; and WHEREAS, the City Council hereby by finds that the adoption of this Ordinance is in the best interest of the health, safety and welfare of the citizens of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS: SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Amendment to Ordinance Code of Ordinances Chapter 12 Section Chapter 12 of the Code of Ordinances, Division 2, Speed limits states that Ordinances establishing special speed limits for specific streets are not included in this code, but such ordinances are on file in the city secretary s office. Ordinances establishing special speed limits are specifically saved from repeal upon adoption of the Code of Ordinances. State law references Authority to establish or alter prima facie speed limits, V.T.C.A., Transportation Code, sec (12); authority of municipality to alter speed limits, V.T.C.A., Transportation Code, sec Code of Ordinances will not be amended. 1

71 SECTION 3: Savings/Repealing Clause: Oak Point s Code of Ordinances shall remain in full force and effect, save and except as amended by this or any other Ordinance. All provisions of any ordinance in conflict with this Ordinance are hereby repealed, but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any remaining portions of said ordinance shall remain in full force and effect. SECTION 4: Severability: Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Oak Point hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid. SECTION 5: Penalty Provision. Any person commits an offense if the person operates or drives any vehicle at a speed great than 20 miles per hour, this speed being the prima facie maximum speed limit; any speed in excess thereof shall be prima facie evidence that such speed is not reasonable or prudent and that it is unlawful on any of the following streets or portions thereof during posted hours of 7:00 a.m. unitl 8:00 a.m. and 2:15 p.m. until 3:15 p.m. when school zones are in effect on school days: Shahan Prairie Road from 1,953 feet east of the centerline of FM 720 to 3,503 feet east of the centerline of FM 720. A school day is defined as any day Monday through Friday when school is in session. p.m. School Zone hours are set from 7:00 a.m. until 8:00 a.m. and 2:15 p.m. until 3:15 SECTION 6: Publication Clause: The City Secretary of the City of Oak Point is hereby directed to publish in the official newspaper of the City of Oak Point, the Caption, Penalty Clause as required by Section of the Texas Local Government Code. SECTION 7: Effective Date: This Ordinance shall become effective from and after its adoption and publication as required by law. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS on this 15 th day of SEPTEMBER,

72 ATTESTED TO: Jim Wohletz, Mayor Amy Bockes, City Secretary APPROVED AS TO FORM AND CONTENT: Terrance Welch, City Attorney 3

73 To: From: Mayor and City Council Grant Savage, Finance Manager Re: City Council Meeting September 15, 2014 Date: September 12, 2014 Agenda Item: Discuss and act upon an ordinance adopting the City of Oak Point 2014 property tax rate. Description of Agenda Item: The Denton County Tax Office provides tax assessment and collection services to the City and has calculated the City s effective and rollback tax rates as $ per $100 of property valuation and $ per $100 of valuation, respectively. The effective tax rate is a calculated rate that would provide the taxing unit with about the same amount of revenue it received in the year before on properties taxed in both years. If property values rise, the effective tax rate will go down and vice versa. The rollback rate is a calculated maximum rate allowed by law without voter approval. The rollback rate provides the taxing unit with about the same amount of tax revenue it spent the previous year for day to day operations, plus an extra eight (8) percent increase for those operations, in addition to sufficient funds to pay debt in the coming year. If a unit adopts a tax rate higher than the rollback rate, voters can circulate a petition calling for an election to limit the amount of the tax increase. The proposed FY budget is based on a combined tax rate of $0.573 per $100 of taxable assessed value, the same tax rate as last year. The combined tax rate consists of an interest and sinking (I&S) rate of $ and a maintenance and operations (M&O) rate of $ The combined tax rate is less than rollback rate, but more than the effective rate. Because the tax rate exceeds the effective rate, the City was required to hold two public hearings on the tax rate. The hearings were held on Monday, August 18 and Tuesday, September 2. The attached ordinance will adopt the proposed tax rate. Budget Impact: The proposed tax rate is necessary to support the proposed FY budget and the associated maintenance, operation, and debt obligations of the City. Agenda Item No. 10 Page 1 of 2

74 Legal Obligations and Review: Chapter 26 of the State s Tax Code requires the City Council to hold two public hearings on the proposed tax rate if the tax rate exceeds the effective or rollback rate. Because the tax rate exceeds the effective rate, the City was required to hold two public hearings on the tax rate. The hearings were held on Monday, August 18 and Tuesday, September 2. Section 26.05(b) of the Texas Tax Code requires the vote on the ordinance setting a tax rate that exceeds the effective tax rate to be a record vote and the associated motion to adopt the ordinance must also be in accordance with the form specified within the Tax Code. Because the ordinance will set a tax rate that will impose an amount of taxes to fund maintenance and operation expenditures that exceeds the amount of taxes in the preceding year, Section of the Tax Code requires the ordinance to include the following statement: "THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE." in type larger than the type used in any other portion of the document. Because the tax rate also exceeds the effective maintenance and operations rate, the ordinance also contains the following statement: "THE TAX RATE WILL EFFECTIVELY BE RAISED BY 12.52% PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $2.85." Upon the approval of the ordinance, Section of the Tax Code also requires that the following statements be added to the home page of the City s website: THE CITY OF OAK POINT ADOPTED A TAX RATE THAT WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE; and THE TAX RATE WILL EFFECTIVELY BE RAISED BY 12.52% PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $2.85. Attached Documents: Proposed ordinance Board, Committee and/or Staff Recommendation: City staff recommends that the City Council take action to adopt the 2014 property tax rate using the following motion with a record vote: "I move that the property tax rate be increased by the adoption of a tax rate of $0.573 per $100 of assessed value on all taxable property, which is effectively a 12.52% percent increase in the tax rate." City staff also recommends that the City Council motion and vote to approve the ordinance adopting the City of Oak Point 2014 property tax rate. Agenda Item No. 10 Page 2 of 2

75 CITY OF OAK POINT, TEXAS ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS, LEVYING TAXES FOR THE 2014 TAX YEAR AT THE RATE OF $0.573 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF OAK POINT, TEXAS; PROVIDING FOR A DATE ON WHICH SUCH TAXES BECOME DUE AND DELINQUENT TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the City Council of the City of Oak Point, Texas (hereinafter referred to as the City ) hereby finds that the tax for the fiscal year beginning October 1, 2014, and ending September 30, 2015, hereinafter levied for current expenditures of the City and the general improvements of the City and its property must be levied to provide the revenue requirements of the budget for the ensuing year; and WHEREAS, the City Council has approved, by a separate ordinance to be adopted on the 15 th day of September, 2014, the budget for the fiscal year beginning October 1, 2014, and ending September 30, 2015; and WHEREAS, all statutory and constitutional requirements concerning the levying and assessing of ad valorem taxes have been complied with. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS: SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Tax Levied. There is hereby levied and ordered to be assessed and collected for the fiscal year beginning October 1, 2014, and ending September 30, 2015, and for each fiscal year thereafter until it be otherwise provided by and ordained on all taxable property, real, personal and mixed, situated within the corporate limits of the City of Oak Point, Texas, and not exempt from taxation by the Constitution of the State and valid State laws, an ad valorem tax for the general operations of the City at a rate of $0.573 on each One Hundred Dollars ($100.00) assessed value of taxable property, and shall be apportioned and distributed as follows: a. For the purpose of defraying the current expenses (maintenance and operations) of the municipal government of the City, a tax of $ on each One Hundred Dollars ($100.00) assessed value of all taxable property. Page 1 of 3

76 b. For the purpose of creating an interest and sinking fund to pay the interest and principal on all outstanding debt, capital lease payments, and related fees of the City, not otherwise provided for, a tax of $ on each One Hundred Dollars ($100.00) assessed value of all taxable property, within the City which shall be applied to the payment of such interest and maturities of all outstanding debt. c. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. d. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 12.52% PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $2.85. Total tax rate of $0.573 is based on one hundred percent (100%) market value on each One Hundred Dollars ($100.00) of all taxable property within said City. SECTION 3: Due Date of Taxes. The taxes assessed and levied hereby are payable anytime after the approval and publication of this Ordinance and not later than January 31 st of the year following the year in which the taxes are assessed. Penalties and interest shall accrue as provided by law. However, if the entire taxes due as provided herein are paid in full by January 31 st of the year following the year in which the taxes are assessed, no penalty or interest shall be due. SECTION 4: Penalties and Interest. A delinquent tax shall incur the maximum penalty and interest authorized by law. SECTION 5: Place of Payment/Collection. Taxes are payable at the office of the Denton County Tax Assessor/Collector. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this Ordinance. SECTION 6: Tax Roll. The tax roll, as presented to the City Council, together with any supplement thereto, is hereby accepted. SECTION 7: Rollback Taxes. All rollback taxes collected during the 2014 fiscal year shall be deposited only in the General Fund of the City of Oak Point, Texas and said funds shall not be allocated, in whole or in part, to the Debt Service fund of the City. SECTION 8: Savings/Repealing Clause. All provisions of any ordinance in conflict with this Ordinance are hereby repealed; but such repeal shall not abate any pending prosecution for violation of the repealed Ordinance, nor shall the repeal prevent prosecution from being commenced for any violation if occurring prior to the repeal of the Ordinance. Any remaining portions of conflicting ordinances shall remain in full force and effect. Page 2 of 3

77 SECTION 9: Severability. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. City hereby declares that it would have passed this Ordinance, and each section, subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared unconstitutional or invalid. SECTION 10: Effective Date. This Ordinance shall become effective from and after its adoption and publication as required by law. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS, ON THIS 15 th DAY OF SEPTEMBER, ATTEST: Jim Wohletz, Mayor Amy Bockes, City Secretary Page 3 of 3

78 To: From: Mayor and City Council Luke Olson, City Manager Re: City Council Meeting September 15, 2014 Date: September 12, 2014 Agenda Item: Discuss and act upon an ordinance adopting the FY City of Oak Point budget. Description of Agenda Item: The City Manager is required by ordinance to prepare the City s annual budget and submit the budget to the City Council. After discussing departmental budgets with key City staff, the City Manager prepared a proposed budget. The City Council reviewed and discussed the proposed budget at work sessions held on Monday, July 7 and Monday, July 28. After receiving input and direction from the City Council at the budget work session, the proposed budget was finalized. The proposed budget is based on a combined tax rate of $0.573 per $100 of taxable assessed value, the same tax rate as last year. The combined tax rate consists of an interest and sinking (I&S) rate of $ and a maintenance and operations (M&O) rate of $ The combined tax rate is less than rollback rate ($ ), but more than the effective rate ($ ). Because the tax rate exceeds the effective rate, the City was required to hold two public hearings on the tax rate. The hearings were held on Monday, August 18 and Tuesday, September 2. In accordance with the Texas Local Government Code, the City Council also held a public hearing on the proposed budget on Monday, August 18. Because the City s FY proposed budget includes an increase in property tax revenues as compared to the previous year, Section (a) of the Texas Local Government Code requires the proposed budget to contain a cover page that includes the following statement, This budget will raise more total property taxes than last year s budget by $78,939 or 5.11%, and of that amount $38,044 is tax revenue to be raised from new property added to the tax roll this year. Because the budget will raise more revenue from property taxes than in the previous year, Section (c) of the Texas Local Government Code also requires a the City Council to take a separate vote to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget. Agenda Item No. 11 Page 1 of 2

79 After the attached ordinance adopting the budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015 is approved, the budget will be filed with the City Secretary and posted on the City s website. Budget Impact: Proposed tax revenues for FY are based on a combined tax rate of $0.573 per $100 of taxable assessed value. Legal Obligations and Review: As budget officer for the City, the City Manager filed the proposed budget on Friday, August 1 to allow the public the ability to review the budget prior to the public hearing. As required by State law, notice of the public hearing regarding the budget was published in the Little Elm Journal. In addition, the proposed budget and the public hearing notice were posted on the City s website. In accordance with the Texas Local Government Code, the City Council held a public hearing on the proposed budget on Monday, August 18. Attached Documents: Proposed ordinance with FY budget Board, Committee and/or Staff Recommendation: Two actions must be taken for the City Council to approve the FY City of Oak Point budget. 1. City staff recommends that the City Council motion and vote to ratify the property tax increase reflected in the budget which will result in more total property taxes than last year s budget by $78,939 or 5.11%, and of that amount $38,044 is tax revenue to be raised from new property added to the tax roll this year. 2. City staff recommends that the City Council approve the ordinance adopting the FY City of Oak Point Budget. Agenda Item No. 11 Page 2 of 2

80 CITY OF OAK POINT, TEXAS ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS, ADOPTING A BUDGET AND APPROPRIATING RESOURCES FOR THE CITY OF OAK POINT, TEXAS, FOR THE FISCAL YEAR BUDGET BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, pursuant to the laws of the State of Texas, the City Manager has submitted to the City Council of the City of Oak Point, Texas ( City Council ) the proposed budget of the revenues and expenditures for conducting the affairs of the City of Oak Point ( City ) and providing a complete financial plan for the fiscal year beginning October 1, 2014 and ending September 30, 2015 and has filed the same with the City Secretary (the budget ). A copy of the budget is attached hereto as Exhibit A and incorporated herein for all purposes; and WHEREAS, a public hearing was held by the City Council on said budget on August 18, 2014 at which time said budget was fully considered, and interested taxpayers were given the opportunity to be heard by the City Council; and WHEREAS, the City Council has studied the budget and listened to the comments of the taxpayers at the public hearing and has investigated and determined that adoption of the budget is in the best interest of the City; and WHEREAS, the City Council finds that all legal notices, hearings, procedures and publishing requirements for the adoption of the budget have been performed or completed in the manner and form set forth by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS; SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Adoption of Budget. The proposed budget estimate of revenues and expenditures for the City, attached hereto as Exhibit A, as submitted by the City Manager and appropriated by the City Council for the fiscal year beginning October 1, 2014, and ending September 30, 2015, is hereby approved and adopted. SECTION 3: Appropriation of Funds. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City as established in the approved budget: Page 1 of 4

81 General Fund $2,330,422 Wastewater Fund $201,469 Interest & Sinking (Debt Service) Fund $133,753 Parks Development Fund $200,300 Capital Projects Fund $650,000 Street Maintenance Fund $30,000 Economic Development Corporation Fund $19,680 Municipal Development District Fund $16,500 SECTION 4: Authority of City Manager. Specific authority is hereby given to the City Manager to transfer appropriations budgeted from one account classification or activity to another within any individual department or activity; and, to transfer appropriations from designated appropriations to any individual department or activity. SECTION 5: Savings/ Repealing Clause. All provisions of any ordinance in conflict with this Ordinance are hereby repealed; but such repeal shall not abate any pending prosecution for violation of the repealed Ordinance, nor shall the repeal prevent prosecution from being commenced for any violation if occurring prior to the repeal of the Ordinance. Any remaining portions of conflicting ordinances shall remain in full force and effect. SECTION 6: Severability. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. The City hereby declares that it would have passed this Ordinance, and each section, subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared unconstitutional or invalid. SECTION 7: Effective Date. This Ordinance shall become effective from and after its adoption and publication as required by law. SECTION 8: Sinking Fund. From and after the effective date of this Ordinance, the Finance Manager is hereby directed to create and maintain a Sinking Fund for the payment of the debt created by the City s Employment Agreement with the City Manager through September 30, 2015, unless said Employment Agreement is terminated pursuant to its terms before such date. The Sinking Fund shall consist of two percent (2%) of the gross base salary due and owing the City Manager through September 30, 2015, as referenced in the Employment Agreement, or any other amount approved by the City Council. Further, the proceeds placed into the Sinking Fund for this fiscal year (FY14 15) shall be from the City s ad valorem tax and there shall be annually assessed and collected in due time, form, and manner, a direct and continuing ad valorem tax on all taxable property within the corporate limits of the City at a rate from year to year, within the limitations prescribed by law, on each one hundred dollars valuation of taxable property as will be sufficient to provide funds to satisfy any obligations under the Employment Agreement during the fiscal year. Page 2 of 4

82 DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS, ON THIS 15 th DAY OF SEPTEMBER, ATTEST: Jim Wohletz, Mayor Amy Bockes, City Secretary Page 3 of 4

83 Exhibit A Page 4 of 4

84 To: From: Mayor and City Council Luke Olson, City Manager Re: City Council Meeting September 15, 2014 Date: September 12, 2014 Agenda Item: Discuss and act upon an ordinance adopting the FY Oak Point Economic Development Corporation budget. Description of Agenda Item: The City Manager is required by ordinance to prepare the City s annual budget and submit the budget to the City Council. After discussing departmental budgets with key City staff, the City Manager prepared a proposed budget. The City Council reviewed and discussed the proposed budget at two work sessions held on Monday, July 7 and Monday, July 28. After receiving input and direction from the City Council at the budget work sessions, the proposed budget was finalized. The proposed budget includes a budget for the Oak Point Economic Development Corporation (EDC). The EDC approved the budget at their meeting on Tuesday, August 12. In accordance with the Texas Local Government Code, the City Council held a public hearing on the proposed budget on Monday, August 18. After conducting the public hearing, the City Council approved the proposed FY City of Oak Point and EDC budgets and directed City staff to prepare ordinances to adopt the budgets and the associated tax rate. Upon its approval, the attached ordinance will adopt the EDC s budget for the fiscal year beginning October 1, 2014 and ending September 30, Budget Impact: The EDC s budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015 is based on the attached budget. Agenda Item No. 12 Page 1 of 2

85 Legal Obligations and Review: As budget officer for the City, the City Manager filed the proposed budget on Friday, August 1 to allow the public the ability to review the budget prior to the public hearing. As required by State law, notice of the public hearing regarding the budget was published in the Little Elm Journal. In addition, the proposed budget and the public hearing notice were posted on the City s website. In accordance with the Texas Local Government Code, the City Council held a public hearing on the proposed budget on Monday, August 18. Attached Documents: Proposed ordinance with the FY EDC budget Board, Committee and/or Staff Recommendation: City staff recommends that the City Council approve the ordinance adopting the FY Oak Point Economic Development Corporation budget. Agenda Item No. 12 Page 2 of 2

86 CITY OF OAK POINT, TEXAS ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS, ADOPTING A BUDGET AND APPROPRIATING RESOURCES FOR THE OAK POINT ECONOMIC DEVELOPMENT CORPORATION BUDGET YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, pursuant to the laws of the State of Texas and the Bylaws of the City of Oak Point, Texas ( Oak Point ) Oak Point Economic Development Corporation ( EDC ), the budget covering the proposed expenditures for the fiscal year beginning October 1, 2014 and ending September 30, 2015, was filed with the City Secretary (the budget ). A copy of the budget is attached hereto as Exhibit A and incorporated for all purposes; and WHEREAS, a public hearing was held by the City Council of the City of Oak Point, Texas ( City Council ) on said budget on August 18, 2014, at which time said budget was fully considered, and interested taxpayers were given the opportunity to be heard by the City Council; and WHEREAS, the City Council has studied the budget and listened to the comments of the taxpayers at the public hearing and has investigated and determined that adoption of the budget is in the best interest of the City; and WHEREAS, the City Council finds that all legal notices, hearings, procedures and publishing requirements for the adoption of the budget have been performed or completed in the manner and form set forth by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS: SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Adoption of Budget. The proposed budget estimate of revenues and expenditures for the EDC, attached hereto as Exhibit A, as presented by the Board of Directors of the EDC and appropriated by the City Council for the fiscal year beginning October 1, 2014 and ending September 30, 2015, is hereby approved and adopted. SECTION 3: Proposed Expenditures. The proposed fiscal year estimate of expenditures for the EDC is $19,680. ORDINANCE APPROVING THE EDC BUDGET FOR FISCAL YEAR Page 1 of 3

87 SECTION 4: Savings / Repealing Clause. All provisions of any ordinance in conflict with this Ordinance are hereby repealed; but such repeal shall not abate any pending prosecution from being commenced for any violation if occurring prior to the repeal of the Ordinance. Any remaining portions of conflicting ordinances shall remain in full force and effect. SECTION 5: Severability. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Oak Point hereby declares that it would have passed this Ordinance, and each section, subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared unconstitutional or invalid. SECTION 6: Effective Date. This Ordinance shall become effective from and after its adoption and publication as required by law. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF OAK POINT, TEXAS, ON THIS 15 th DAY OF SEPTEMBER, Jim Wohletz, Mayor ATTEST: Amy Bockes, City Secretary ORDINANCE APPROVING THE EDC BUDGET FOR FISCAL YEAR Page 2 of 3

88 Exhibit A Account Number Account Description Actual FY Actual FY Actual FY Original Budget FY Revised Budget FY % Y T D Actual 6/30/14 End of Year Estimates FY Proposed Budget FY ECONOMIC DEVELOPMENT FUND ECONOMIC DEVELOPMENT FUND REVENUE General Sales Taxes EDC Fund 35,420 41,221 46,786 44,870 44,870 29,511 44,870 50,788 Total PR 12 mnths ($50,788) Reimbursements / Refunds Grants 0 2, TOTAL ECONOMIC DEVELOPMENT FUND REVENUE 35,538 43,911 46,786 44,870 44,870 29,516 44,875 50,788 ECONOMIC DEVELOPMENT FUND EXPENDITURES Consultants Trade Shows, Membership & Professional Fees ,680 3, , Advertising 6, ,980 1,500 1, , Retail Trade Analysis 50, ,000 12, , Printing & Postage ,500 2, ,500 Printing and mailing of marketing packages TOTAL ECONOMIC DEVELOPMENT FUND EXPENDITURES 56, ,230 19,680 19, ,680 ORDINANCE APPROVING THE EDC BUDGET FOR FISCAL YEAR Page 3 of 3

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112 To: From: Mayor and City Council Luke Olson, City Manager Re: City Council Meeting September 15, 2014 Date: September 12, 2014 Agenda Item: Discuss and provide direction to staff on potential amendments to the City s Rules of Order and Procedure for meetings of the City Council and City boards and commissions. Description of Agenda Item: In February 2010, the City Council adopted Resolution No R establishing rules of order and procedure for meetings of the City Council and City boards and commissions. Section 8.1 states that the City Council will review and revise the Rules of Order and Procedure as needed, and at a minimum, every two (2) years. In 2013 the City Council updated the Rules of Order and Procedures with the following items. At the August 18, 2014 City Council meeting Council voted to place a review and potential amendment of the policy on the September 15 th agenda. The 2013 changes to the Rules of Order and Procedure be modified to formally addressed the following issues. Canvassing of Election Results Section of the Texas Election Code requires that results of an election held on the uniform election date in May be canvassed by the City Council not later than the 11th day after election day and not earlier than the later of the third day after election day; the date on which the early voting ballot board has verified and counted all provisional ballots, if a provisional ballot has been cast in the election; or the date on which all timely received ballots cast from addresses outside of the United States are counted, if a ballot to be voted by mail in the election was provided to a person outside of the United States. In the past, City staff has scheduled the canvassing ordinance for the next regular City Council meeting if the next meeting is scheduled within this time frame. If the canvassing ordinance cannot be acted on at a regular meeting within this time frame, a special meeting has been Agenda Item No. 15 Page 1 of 2

113 scheduled to act on the canvassing ordinance, administer Statements of Elected Official and Oaths of Office, and present Certificates of Election. City staff is unaware of any City ordinances or State laws that specify the order in which these items are to be placed on an agenda. City staff is proposed a revision to Section 3.1 of the Rules of Order and Procedure to address the placement of these items on a meeting agenda. Scheduling of Agenda Items Section 2.1 of the Rules of Order and Procedure states, The City Manager shall be responsible for determining the need for a meeting and preparing the meeting agenda. In addition to items of routine business that the City Manager places on the meeting agenda, each regular meeting agenda now includes the following agenda item to allow City Council members to request that topics be scheduled for discussion at future meetings. Consider and act upon topics to be scheduled for a future City Council meeting. The City Council is not permitted to take action on or engage in any discussion regarding an item not listed on the agenda. However, this agenda item provides an opportunity for any member of the City Council to propose that a topic be scheduled for a future meeting. Upon an item being proposed for discussion, the City Council will vote to determine its collective desire to schedule the item for discussion and/or action at a future meeting. A majority vote of the City Council is required to schedule an item for discussion and/or action at a future meeting. To formally document the process by which agenda items are scheduled for City Council, board, and commission meetings, this information has been added to Section 2.1 of the attached Rules of Order and Procedure. Budget Impact: None. Legal Obligations and Review: Section of the Texas Local Government Code allows the City Council to determine the rules of its proceedings. Attached Documents: Rules of Order and Procedure Board, Committee and/or Staff Recommendation: City staff recommends that the City Council provide direction to staff on potential amendments to the City s Rules of Order and Procedure for meetings of the City Council and City boards and commissions. Alternatives: City Council may chose not to discuss this item or make any amendments. Agenda Item No. 15 Page 2 of 2

114 RULES OF ORDER AND PROCEDURE FOR THE CITY COUNCIL AND CITY BOARDS AND COMMISSIONS City of Oak Point, Texas February 15, 2010 July 15, 2013 (revised)