AGENDA FOR THE REGULAR VILLAGE BOARD MEETING OF THE VILLAGE OF CLARENDON HILLS PRESIDENT AND BOARD OF TRUSTEES MONDAY, AUGUST 15, :00 P.

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1 AGENDA FOR THE REGULAR VILLAGE BOARD MEETING OF THE VILLAGE OF CLARENDON HILLS PRESIDENT AND BOARD OF TRUSTEES MONDAY, AUGUST 15, :00 P.M. VILLAGE HALL 1 NORTH PROSPECT AVENUE Call to Order Item 1 Roll Call 2 Petitions and Communications/President s Report Dancin in the Street Proclamation 2.2 Announce Village offices will be closed on Monday, September 5, 2011 in observance of Labor Day 2.3 Announce the next Village Board meeting is scheduled for Tuesday, September 6, 2011, 7:00 p.m., Village Hall board room 3 Recess to Committee Meetings: (Roll Call Vote) Administrative/Legislative Community and Intergovernmental Affairs Finance Public Services 4 Reconvene: (Roll Call Only) 5 Addresses from the Audience Agenda Items 6 Consent Agenda/Omnibus Vote: (Roll Call Vote) 6.1 Approval of Regular Village Board Meeting Minutes of July 18, Approval of Regular Village Board Meeting Minutes of August 1, Approval of a Resolution Approving a Revised Labor Agreement and Side Letter Between the Village of Clarendon Hills, DuPage County, Illinois and the Illinois Fraternal Order of Police (Administrative/Legislative) 6.4 Authorization to issue a liquor license and to waive the liquor license fee for the September 10, 2011 Family Fall Festival sponsored by the Clarendon Hills Park District (CIA) 6.5 Approval of the Knights of Columbus roadside fundraiser scheduled for September 16, 17, and 18, 2011 (CIA) 6.6 Claims Ordinance (Finance) 6.7 Approval of the Treasurer s Report for the Period May 1, 2011 through June 30, 2011 (Finance)

2 6.8 Waive first consideration, second consideration/passage of an Ordinance Providing for the Levy of a Direct Annual Tax for Tax Years 2011 through 2025 for Clarendon Hills special Service Area Number 18 (Finance) 6.9 Waive first consideration, second consideration/passage of an Ordinance Providing for the Levy of a Direct Annual Tax for Tax Years 2011 through 2025 for Clarendon Hills Special Service Area Number 19 (Finance) 6.10 Waive first consideration, second consideration/passage of an Ordinance Providing for the Levy of a Direct Annual Tax for Tax Years 2011 through 2025 for Clarendon Hills Special Service Area Number 20 (Finance) 6.11 Waive first consideration, second consideration/passage of an Ordinance Providing for the Levy of a Direct Annual Tax for Tax Years 2011 through 2025 for Clarendon Hills Special Service Area Number 21 (Finance) 6.12 Waive first consideration, second consideration/passage of an Ordinance Providing for the Levy of a Direct Annual Tax for Tax Years 2011 through 2025 for Clarendon Hills Special Service Area Number 22 (Finance) 6.13 Waive first consideration, second consideration/passage of an Ordinance Providing for the Levy of a Direct Annual Tax for Tax Years 2011 through 2025 for Clarendon Hills Special Service Area Number 23 (Finance) 6.14 Authorization to waive competitive bid requirements pursuant to Village Code Chapter 5.2 (a,c) and acceptance of the proposal from Kamp/Synergy LLC in the amount of $12, for the upgrade of our SCADA system as itemized in the proposal dated 6/21/11 (Public Services) 7 Approval of Minutes 8 Reports from Standing Committees 8.1 Public Services 8.2 Finance Announce Home Rule Research Committee Meeting Wednesday, August 24, 7:00 p.m., Village Hall Board Room 8.3 Administrative/Legislative 8.4 Community and Intergovernmental Affairs 8.5 Land Use Announce ZBA Committee Meeting Thursday, August 18, 7:30 p.m., Village Hall Board Room 8.6 Public Safety 9 Report of Officers 10 Other Business 11 Addresses from the Audience Non Agenda Items

3 12. Executive Session 12.1 Approval of Minutes 12.2 To discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body 12.3 To discuss the purchase or lease of real property 13 Adjournment

4 AGENDA VILLAGE BOARD MEETING OF THE VILLAGE OF CLARENDON HILLS 1 NORTH PROSPECT AVENUE MONDAY, AUGUST 15, :00 P.M. ADMINISTRATIVE/LEGISLATIVE 1. Approval of a revised Labor Agreement and Side Letter with the Illinois Fraternal Order of Police COMMUNITY & INTERGOVERNMENTAL AFFAIRS 1. Issuance of liquor license to the Clarendon Hills Park District for their Family Fall Festival 2. Approval of the Knights of Columbus fundraiser FINANCE 1. Passage of Ordinance regarding SSA Number Passage of Ordinance regarding SSA Number Passage of Ordinance regarding SSA Number Passage of Ordinance regarding SSA Number Passage of Ordinance regarding SSA Number Passage of Ordinance regarding SSA Number 23 PUBLIC SERVICES 1. Acceptance of proposal from Kamp/Synery LLC for the upgrade of the SCADA system

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8 MINUTES OF A REGULAR VILLAGE BOARD MEETING Village of Clarendon Hills One North Prospect Avenue, Clarendon Hills, Illinois July 18, 2011 President Karaba called the meeting to order at 7:00 p.m. 1. ROLL CALL Present at roll call: President Karaba, Trustees Flood, Pedersen, and Reid. Absent: Trustees Alongi, Wallace, and Williams. Also present: Village Manager Recklaus, Finance Director Hartnett, Acting Police Chief Jenkins, Fire Chief Leahy, Assistant Public Works Director Wagner, Community Development Director Brown, and Clerk Tandle. 2. PETITIONS AND COMMUNICATIONS/PRESIDENT S REPORT 2.1. President Karaba announced that Acting Police Chief Jenkins has been appointed Interim Police Chief for a six-month period, and that this appointment received the full support of the Village Board President Karaba announced that the first Dancin in the Street summer concert scheduled for June 22, 2011 had been cancelled so that the Village could continue clean-up efforts following the severe storm the previous day. That concert has been rescheduled to Wednesday, August 3, 2011, and will be the final concert of the season Interim Police Chief Jenkins presented a Certificate of Appreciation awarded by the Alliance Against Intoxicated Motorists to Sergeant Paul Dalen, Sergeant Boyd Farmer, Officer Wendy Porter, and Officer Aaron Shirley. 3. RECESS TO COMMITTEE MEETINGS Trustee Reid moved to recess to Administrative/Legislative, Community & Intergovernmental Affairs, Finance, and Public Services Committees at 7:08 p.m. Trustee Pedersen seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Flood, Pedersen, and Reid and President Karaba Nays: None Absent: Trustees Alongi, Wallace, and Williams MOTION CARRIED Administrative/Legislative 1. A resolution was presented for adoption that approves a Labor Agreement and Side Letter Agreement between the Village and the Illinois Fraternal Order of Police Labor Council for the period May 1, 2011 through April 30, 2013.

9 Minutes of a Regular Village Board Meeting Page 2 July 18, An ordinance was presented for passage that establishes the prevailing rate of wages provided by the Illinois Department of Labor for work performed by outside contractors for public works projects. This ordinance, which is approved by the Board annually, does not affect Village employees. Community & Intergovernmental Affairs 1. The Lions Club is scheduled to host its annual LionsFest on August 27, 2011 on the grounds of the Lions Pool complex. The Lions Club has applied for a raffle license for the event and has requested that the fidelity bond requirement be waived. The Lions Club has also requested issuance of a temporary special event liquor license and waiver of the liquor license fee. Lions Club members have agreed to comply with Operation Straight ID, wristband, and clear cup requirements. Finance 1. An ordinance was presented for passage that establishes Special Service Area Number 23 in the Village. 2. An ordinance was presented for passage that authorizes and provides for the issuance of General Obligation Bonds (Alternate Revenue Source) in an aggregate amount not to exceed $500,000 to pay the costs for road improvements within Special Service Area Numbers On June 6, 2011, the Board approved an ordinance authorizing the issuance of General Obligation Bonds (Alternate Revenue Source) in an aggregate amount not to exceed $570,000 to pay the costs for road improvements within Special Service Area Numbers Subsequently, improvements planned for Fairview Court were postponed until 2012 and Special Service Area No. 17 was removed from the bond issuance, resulting in the issuance of $500,000 rather than $570,000 of General Obligation Bonds. Kevin McCanna of Speer Financial presented details of the bid results and bond sale. Public Services 1. The Illinois Department of Transportation ("IDOT") is currently in the process of auditing the Village's Motor Fuel Tax ("MFT") expenditures for the period 2007 through IDOT identified a resolution for professional services expenditures in fiscal year 2008 that had been inadvertently omitted from the annual MFT Resolution and must now be adopted by the Board. The expenditures were associated with the comprehensive tree survey and inventory performed by Village Engineer Christopher B. Burke Engineers, Ltd. estimated at $40,000.00, with actual expenditures of $31, An IDOT resolution was presented for adoption to fulfill the MFT-qualified expenses reporting requirements. 2. A resolution was presented for adoption that authorizes the execution of an Intergovernmental Agreement between the Village and DuPage County regarding the construction and maintenance of certain improvements to 55th Street. The project will

10 Minutes of a Regular Village Board Meeting Page 3 July 18, 2011 include widening and reconstructing/resurfacing 55th Street from Williams Street in Westmont to Holmes Avenue in the Village to accommodate left turn lanes on 55th Street at Cass Avenue and at Clarendon Hills Road, constructing a new median, installing a new traffic signal at Clarendon Hills Road, providing drainage improvements, and constructing new sidewalks. Staff anticipates that this project will be bid in the fall and should be completed by the end of A bid opening was conducted on June 21, 2011 for the Illinois Department of Commerce and Economic Opportunity grant for enhancements to the central business district and associated water main projects. The two projects were bid jointly. Six bids were submitted for consideration. Since each bid came in significantly over the Village Engineer's estimate, staff recommended that all bids be rejected and that the projects be re-bid for construction in March/April 2012 so that the projects can be completed in the most efficient and cost-effective manner. 4. RECONVENE The Board reconvened at 7:40 p.m. Present at roll call: President Karaba, Trustees Flood, Pedersen, and Reid Absent: Trustees Alongi, Wallace, and Williams 5. ADDRESSES FROM THE AUDIENCE - AGENDA ITEMS There were none. 6. CONSENT AGENDA/OMNIBUS VOTE Trustee Flood moved approval of the Consent Agenda as itemized by President Karaba. Trustee Reid seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Flood, Pedersen, and Reid and President Karaba Nays: None Absent: Trustees Alongi, Wallace, and Williams MOTION CARRIED 6.1. Approval of the Minutes of the June 20, 2011 Regular Village Board Meeting OMNIBUS VOTE 6.2. Adoption of a Resolution Approving a Labor Agreement and Side Letter Agreement between the Village of Clarendon Hills, DuPage County, Illinois and the Illinois Fraternal Order of Police Labor Council OMNIBUS VOTE 6.3. Waive first consideration, second consideration/passage of an Ordinance Ascertaining Prevailing Wages in the Village of Clarendon Hills OMNIBUS VOTE

11 Minutes of a Regular Village Board Meeting Page 4 July 18, Authorization to issue a raffle license to the Clarendon Hills Lions Club and to waive the fidelity bond requirement for a raffle to be conducted during the August 27, 2011 LionsFest OMNIBUS VOTE 6.5. Authorization to issue a Temporary Special Event Liquor License to the Clarendon Hills Lions Club and to waive the liquor license fee for the August 27, 2011 LionsFest OMNIBUS VOTE 6.6. Claims Ordinance OMNIBUS VOTE 6.7. Claims Ordinance M OMNIBUS VOTE 6.8. Claims Ordinance OMNIBUS VOTE 6.9. Waive first consideration, second consideration/passage of an Ordinance Establishing Village of Clarendon Hills Special Service Area Number 23 OMNIBUS VOTE Waive first consideration, second consideration/passage of an Ordinance Authorizing and Providing for the Issue of $500,000 General Obligation Bonds (Alternate Revenue Source), Series 2011, of the Village of Clarendon Hills, DuPage County, Illinois OMNIBUS VOTE 6.11 Adoption of a Resolution for Improvement by Municipality Under the Illinois Highway Code, form BLR 09111, for a contract inventory and physical evaluation of all parkway trees in the Village right-of-ways associated with the 2008 MFT Resolution adopted on May 19, 2008 (Section LS) OMNIBUS VOTE 6.12 Adoption of a Resolution Approving an Intergovernmental Agreement between the County of DuPage and the Village of Clarendon Hills for CH 35/55th Street at Clarendon Hills Road Intersection Improvement Section FP OMNIBUS VOTE 6.13 Authorization to reject all bids associated with the Downtown Enhancement and Water Main Replacement program bid opening conducted on June 21, 2011 OMNIBUS VOTE 7. APPROVAL OF MINUTES See Agenda Item REPORTS FROM STANDING COMMITTEES 8.1. Public Services No report Finance No report.

12 Minutes of a Regular Village Board Meeting Page 5 July 18, Administrative/Legislative No report Community and Intergovernmental Affairs No report Land Use The ZBA/PC meeting schedule for July 21, 2011 has been cancelled Public Safety No report. 9. REPORTS OF OFFICERS Manager Recklaus reported: (1) Negotiations continue with Flagg Creek regarding restoration concepts for its relief sewer project. (2) The Clarendon Hills Library Board is scheduled to approve a proposed Intergovernmental Agreement between the Village and the Library regarding shared telephone, internet, and IT services. The agreement will be presented for Board approval at the August 1, 2011 Village Board meeting. (3) Manager Recklaus and Public Works Director Hays attended a productive meeting with representatives of the Clarendon Hills Park District and School District 181 regarding a possible shared services arrangement. (4) A ComEd representative is scheduled to attend the August 1, 2011 Village Board meeting to address residents' questions and concerns regarding recent power outages. Manager Recklaus noted that the Public Works Department performed the clean-up operations from the second storm without the assistance of an outside vendor. (5) The Home Rule Research Committee met on July 7, Committee members suggested that outside speakers be invited to attend their next meeting. Assistant Public Works Director Wagner stated that approximately 50% of the clean-up effort following the July 11, 2011 storm has been accomplished. He anticipates that the remaining branches and debris will be removed by next week. 10. OTHER BUSINESS President Karaba commended the Village Hall staff and Public Works, Police, and Fire Department personnel for their outstanding assistance during the past two severe storms. 11. ADDRESSES FROM THE AUDIENCE NON-AGENDA ITEMS Steven Bandyk (153 Chicago Avenue) stated that homes along the 100 block of Chicago Avenue experience frequent power outages. He requested that ComEd conduct a study of power lines in that area and he also requested that the Village inspect Chicago Avenue parkway trees for infestation. President Karaba noted that a ComEd representative is scheduled to address questions and concerns during the August 1, 2011 Village Board meeting and that it would be a good opportunity to raise any additional concerns. President Karaba also noted that parkway trees are routinely inspected. 12. EXECUTIVE SESSION There was none.

13 Minutes of a Regular Village Board Meeting Page 6 July 18, ADJOURNMENT There being no further business to come before the Board, Trustee Flood moved to adjourn the meeting at 8:04 p.m. Trustee Pedersen seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Flood, Pedersen, and Reid and President Karaba Nays: None Absent: Trustees Alongi, Wallace, and Williams MOTION CARRIED Village Clerk

14 MINUTES OF A REGULAR VILLAGE BOARD MEETING Village of Clarendon Hills One North Prospect Avenue, Clarendon Hills, Illinois August 1, 2011 President Karaba called the meeting to order at 7:00 p.m. 1. ROLL CALL Present at roll call: President Karaba, Trustees Alongi, Flood, Wallace, and Williams. Absent: Trustees Pedersen and Reid. Also present: Village Manager Recklaus, Finance Director Hartnett, Interim Police Chief Jenkins, Fire Chief Leahy, Assistant Public Works Director Wagner, Community Development Director Brown, Management Analyst Collison, and Clerk Tandle. 2. PETITIONS AND COMMUNICATIONS/PRESIDENT S REPORT 2.1. Mike Murphy, Race Director for the annual Daisy Dash, presented Interim Police Chief Jenkins with a $6, donation for the Clarendon Hills D.A.R.E. program. Mr. Murphy noted that this year s Daisy Dash was the largest race to date, with over 1,000 participants. Mr. Murphy extended his gratitude to the Police, Fire, and Public Works Departments, the Village staff, and the community for supporting this annual event Commonwealth Edison representative John O Halloran presented an overview of power outages, interruptions, and restoration efforts resulting from the severe storms of June 21, 2011 and July 11, Mr. O Halloran, Jose Andrade, Bill Fredericks, and Mike Ray then addressed specific questions and concerns raised by the Board and residents. At the conclusion of the discussion, the ComEd representatives stated that high-incidence outage areas of the Village will be evaluated for systemic problems and that a report will be provided to the Village Board noting any corrective actions that may be taken to improve service. 3. RECESS TO COMMITTEE MEETINGS Trustee Alongi moved to recess to Administrative/Legislative, Public Safety, and Public Services Committees at 8:23 p.m. Trustee Wallace seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Alongi, Flood, Wallace, and Williams Nays: None Absent: Trustees Pedersen and Reid MOTION CARRIED

15 Minutes of a Regular Village Board Meeting Page 2 August 1, 2011 Administrative/Legislative 1. During recent discussions with staff, the Director of the Clarendon Hills Public Library indicated that the Library had been considering upgrading its information technology and telecommunications systems. Since the Village's new Voice Over Internet Protocol system has excess capacity that could accommodate the Library, the Village and the Library have agreed that it would be mutually advantageous for the Library to join the Village's system. A resolution was presented for adoption that approves an Intergovernmental Agreement between the Village and the Library regarding sharing information technology and telecommunication systems. 2. The Board discussed the necessity of conducting a goal-setting session in the fall. Manager Recklaus has agreed to serve as the facilitator. It was the consensus of the Board to schedule the goal-setting session after the Home Rule Research Committee has made its final recommendation. The goal-setting session has been tentatively scheduled for November 5, Public Safety 1. On January 17, 2011, the Board adopted a resolution approving an Intergovernmental Agreement with DuPage County for inclusion in the DuPage County Emergency Telephone System Board Starcom21 Interoperable Emergency Dispatch Radio System. Chief Leahy recently contacted the DuPage County Deputy Chief Assistant State s Attorney to determine if the County had executed the agreement. He was advised that two amendments needed to be made before the County would approve the agreement. A resolution was presented for adoption that approves the amended Intergovernmental Agreement between the Village and the County. Public Services 1. Staff requested authorization to purchase a 2012 Ford F ton dump truck to replace a 2003 Chevy ton dump truck. Staff recommended accepting the proposal from the State Bid Contractor, Ford Motor Company, for the purchase of the chassis and Badger Truck Center, Inc. to outfit the truck with a dump body, snowplow, road salt auger/spinner, and emergency warning lights. 4. RECONVENE The Board reconvened at 8:35 p.m. Present at roll call: President Karaba, Trustees Alongi, Flood, Wallace, and Williams Absent: Trustees Pedersen and Reid

16 Minutes of a Regular Village Board Meeting Page 3 August 1, ADDRESSES FROM THE AUDIENCE - AGENDA ITEMS There were none. 6. CONSENT AGENDA/OMNIBUS VOTE Agenda Item 6.1 was removed for a roll call vote. Trustee Alongi moved approval of the Consent Agenda as amended and then itemized by President Karaba. Trustee Flood seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Alongi, Flood, Wallace, and Williams Nays: None Absent: Trustees Pedersen and Reid MOTION CARRIED 6.1. Approval of the Minutes of the July 18, 2011 Regular Village Board Meeting [REMOVED FROM CONSENT AGENDA. SEE AGENDA ITEM 7.] 6.2. Adoption of a Resolution Approving an Intergovernmental Agreement between the Village of Clarendon Hills and the Clarendon Hills Public Library in regard to Information Technology and Telecommunications Services OMNIBUS VOTE 6.3. Claims Ordinance OMNIBUS VOTE 6.4. Claims Ordinance M OMNIBUS VOTE 6.5. Adoption of a Resolution Approving an Intergovernmental Agreement Regarding Interoperable Emergency Dispatch Radio System between the County of DuPage and the Village of Clarendon Hills OMNIBUS VOTE 6.6. Acceptance of the proposal from Badger Truck Center, Inc. (State of Illinois Joint Purchase Contract No. PSD ) in the amount of $55, for the purchase of a 2012 Ford F ton dump truck including options itemized on the proposal OMNIBUS VOTE 7. APPROVAL OF MINUTES Trustee Flood moved approval of the Minutes of the July 18, 2011 Regular Village Board Meeting. Trustee Wallace seconded. On the call of the roll, the vote was as follows: Ayes: Trustee Flood and President Karaba Nays: None Abstain: Trustees Alongi, Wallace, and Williams Absent: Trustees Pedersen and Reid MOTION FAILED

17 Minutes of a Regular Village Board Meeting Page 4 August 1, REPORTS FROM STANDING COMMITTEES 8.1. Public Services No report Finance No report Administrative/Legislative No report Community and Intergovernmental Affairs No report Land Use No report Public Safety No report. 9. REPORTS OF OFFICERS Manager Recklaus reported that he and Assistant Public Works Director Wagner met again last Friday with representatives of Flagg Creek for a third round of negotiations regarding the restoration of Village streets associated with Flagg Creek's relief sewer project. Flagg Creek has offered a monetary lump sum to cover the Village's costs to complete the restoration. Staff will determine if the amount offered will be sufficient to cover restoration to the Village's satisfaction. Manager Recklaus also noted that restoration of Harris Avenue has begun. Assistant Public Works Director Wagner reported that the Public Works Department has completed its third round of removing branches and debris following the July 11, 2011 storm and that clean-up efforts should be completed by tomorrow. He noted that Homer Tree Care continues to trim hanging branches and remove damaged parkway trees. Management Analyst Collison reported that the final Dancin' in the Street concert of the season was held on August 3, 2011 and that, although attendance was slightly lower than in previous years, the series was very successful. 10. OTHER BUSINESS Trustee Williams stated that she had an opportunity to accompany Code Enforcement Officer Dave Godek on one of his daily rounds and that she was very impressed with his level of professionalism. She noted that there are a number of vacant/abandoned homes in the Village that have remained in poor condition for a significant period. Trustee Williams also commented about the arsenal of weapons that was confiscated from a resident who was recently arrested in Downers Grove and that residents are permitted to own so many firearms. 11. ADDRESSES FROM THE AUDIENCE NON-AGENDA ITEMS There were none. 12. EXECUTIVE SESSION There was none.

18 Minutes of a Regular Village Board Meeting Page 5 August 1, ADJOURNMENT There being no further business to come before the Board, Trustee Wallace moved to adjourn the meeting at 9:00 p.m. Trustee Williams seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Alongi, Flood, Wallace, and Williams Nays: None Absent: Trustees Pedersen and Reid MOTION CARRIED Village Clerk

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143 Village of Clarendon Hills Department of Public Works Memorandum Date: Monday August 8, 2011 To: From: Subject: Randy Recklaus, Village Manager John Hays, Director of Public Works SCADA System Upgrade Proposal Included in the FY 11/12 Water Capital Improvement Fund is $15,000 for the upgrade of our existing Supervisory Control and Data Acquisition (SCADA) system. The SCADA system is the most integral component in the 24-7 operation of the Public Water Supply owned and operated by the Village. This system was originally installed prior to the delivery of Lake Michigan water in 1991 and designed by the DuPage Water Commissions engineers and installed by Kamp/Synergy LLC. The system was last upgraded was in The SCADA system is responsible to monitor all real time data in order to operate the potable water supply safely and efficiently. This system acquires data using wireless radio frequency communication and processes information six times a minute from various facilities throughout the system. Some of the components monitored include water tower levels, incoming and outgoing pressures from the DuPage Water Commission, disinfectant levels, chemical addition, reservoir level, flows rates, valve operations, pump operations, electrical failures and security. Once all of the data is acquired, an operating strategy is developed to adjust flow valves, pumps and tower/reservoir levels. The SCADA system assists the operator in developing operational strategies for the day, week, month and season. This system is also responsible to monitor various functions included in the daily operation and provide an alarm to staff if a component exceeds operating perimeters. Once an alarm is sent, staff can either visit the site to evaluate and correct the issue or remotely access the system by computer to evaluate the problem and make the necessary adjustments. Resulting from the aging equipment and new technologies that have become available, components of the existing system are in need of upgrades. The following are the major components associated with the proposed upgrading of the system.

144 Replacement CPU, modem, monitor and software. This is for the replacement of the existing 2004 CPU, internal modem and associated monitor. The upgrade is necessary to replace the aging hardware and provide a platform for the upgraded operating software associated with this proposal. This computer is located at the Public Works Facility and allows the operator to view real time data and make changes to the protocol for the PLC as needed throughout the day. Also associated with the proposal, is upgrading the current operating and control software to the most current versions. Replacement Programmable Logic Controller (PLC). This is for the upgrade of the existing PLC that is responsible to acquire data, monitor the system and send adjustments to various components of the system as programed by the water operator. UPS battery backups. This is to install six new 500VA uninterruptible power supplies (UPS), for various pieces of equipment throughout the system. These devices not only supply battery power in the event of an electrical failure, but also protect the devices from power surges. Remote internet access. With the current system, remote access to the SCADA system is limited to a dialup connection which often makes communication slow and difficult. The proposed upgrade will allow the operator to not only access the system from any computer through the use of the internet, but also by smartphone. Action Requested: At the 8/15/11 Village Board meeting, waive competitive bid requirements pursuant to Village Code Chapter 5.2 (a,c) and acceptance of the proposal from Kamp/Synergy LLC in the amount of $12, for the upgrade of our SCADA system as itemized in the attached proposal dated 6/21/11. I am requesting waiving of competitive bidding due Kamp/Synergy LLC having the best professional knowledge of our current system, successfully installed the previous upgrades in 2004 and system security concerns. Please find attached, the proposal from Kamp/Synergy LLC.

145 Kamp / Synergy, LLC 9434 N. rorm Street Milwaukee, Wisconsin Tel: Fax: 414,354" Village of Clarendon Hills 1 North Prospect Avenue. Clarendon IIills, IL Attn: John Hays Re: SCADA System Upgrade Dear John, Kamp Synergy would like to offer this proposal to upgrade your SCADA system computer and software toa Windows 7 platform for a total of$12, This priceis broken down as follows: 1 Provide a new Den Optiplex 990 computer with Windows 7 and Mi- $1, crosoft Office Provide a 27" Samsung P2770FH flat monitor-desk top mount $ Upgrade the Wonderware 60K tag license {serial number ) to $3, vl0.l 4 The SCADAlannsoftware v6.0 (license number CII000460RT) $ should remain but we will add new internal voice modem 5 Replace the Allen-Bradley SLC-503 processor with new SLC-505 $2; Change the computerlplc communications from serial to Ethernet and $ add a 5 port Ethernet switch (Skorpion #EISK-100~5) 7 Add an Ethernet/Serial converter to allow the PLC to communicate to $ the existing touchscreen display on the panel door (A-B #1 761-NET-ENI) 8 Replace the 6 small UPS in the SCADA panels with new 55()v A units $ Provide software time to load new computer and test at your site $3, Total Cost $12, *T&M labor rates are $95.001hr and $.60/mile travel Price is valid for 30 days, pending after that. Please call me if there are any questions or other thoughts on this proposal. Sincerely, Kamp Synergy LLC tj~;;j~,- William L.Treloar, PE A Single Source for Control and Monitoring Systems - Engineering - Manufacturing - Installation - Service