OFFICIAL PROCEEDINGS OF THE TERREBONNE PARISH COUNCIL IN REGULAR SESSION DECEMBER 4, 2002

Transcription

1 OFFICIAL PROCEEDINGS OF THE TERREBONNE PARISH COUNCIL IN REGULAR SESSION DECEMBER 4, 2002 Prior to the meeting Chairman J. B. Breaux acknowledged the following former Police Jurors, City Aldermen, Council Members and staff who had been invited to the Parish s new Government offices and allowed them to introduce themselves: Mr. Larry Donaldson, Sr. City Alderman Mr. Eulin Guidry Police Juror Mr. Mart Black Council Member Mr. Robert Bergeron Police Juror & Council Member Mr. Reggie Dupre, Jr., - Council Member Mr. J.D. Boudreaux, III Police Juror Mr. Barry Bonvillain City Alderman, Councilman and Parish President Mr. Ulysse Guidry Council Member Mrs. Aimee H. Grillet Police Jury Secretary/Treasurer Mr. Conrad Lirette Police Juror Mr. Ken Watkins Police Juror The Chairman, Mr. J. B. Breaux, called the meeting to order at 6:02 p.m. in the Terrebonne Parish Council Meeting Room. Following the Invocation, led by Councilwoman C. Duplantis, Councilman H. Lapeyre led the Pledge of Allegiance. Councilman R. Boudreaux read aloud a memorial for Mr. Wayne Rushing, former Bayou Cane Fire Protection District Board Member, who recently passed away and a moment of silence was observed in honor of his memory. The memorial was presented to Mr. Rushing s widow, Debbie and other family members who were present. Bayou Cane Fire Chief Jerry Gautreaux stated that Mr. Rushing was a very beneficial member to the Bayou Cane Fire Protection District Board and was also a very kind and generous man. Upon roll call, Council Members recorded as present were: P. Rhodes, D. Henry, A. Tillman, W. Thibodeaux, R. Boudreaux, C. Duplantis, A quorum was declared present. Ms. C. Duplantis moved, seconded by Mr. R. Boudreaux, THAT, the Council approve the minutes of the Regular Council Session held on 11/6/02. The Chairman called for a vote on the motion offered by Ms. C. Duplantis. YEAS: P. Rhodes, D. Henry, A. Tillman, W. Thibodeaux, R. Boudreaux, C. Duplantis, Mr. D. Henry moved, seconded by Mr. C. Voisin, THAT, the Council approve the minutes of the Special Council Session held on 11/18/02. The Chairman called for a vote on the motion offered by Mr. D. Henry.

2 YEAS: P. Rhodes, D. Henry, A. Tillman, W. Thibodeaux, R. Boudreaux, C. Duplantis, Mr. R. Boudreaux moved, seconded by Ms. C. Duplantis and Mr. H. Lapeyre, THAT, the Council approve the Parish Bill List dated 11/25/02. The Chairman called for a vote on the motion offered by Mr. R. Boudreaux. YEAS: P. Rhodes, D. Henry, A. Tillman, R. Boudreaux, C. Duplantis, J. B. Breaux, H. Lapeyre, and C. Voisin. ABSTAINING: W. Thibodeaux. SECONDED: Mr. C. Voisin. Unanimously. RESOLUTION NO WHEREAS, the United States Marine Corps Reserve, with assistance from the local Marine Corps League and the local Marine Corps League Auxiliary, have once again performed a tremendous service to this community by organizing the 2002 Toys for Tots Program, and WHEREAS, this well organized annual event is a concerted effort by the members of the Marine Corps, their families and friends, and the general public to collect toys and distribute said gifts to underprivileged children just prior to Christmas, and WHEREAS, this unselfish act of giving has provided many children and their families with gifts they would not have otherwise received, and WHEREAS, the Terrebonne Parish Council and the Parish President believe that the Toys for Tots Program, along with the many men, women and children who volunteer to participate in this glorious event, is truly a labor of love for those involved and evokes the true Christmas spirit throughout this parish. NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council, on behalf of Parish President Robert Bobby Bergeron and the entire Terrebonne Parish Consolidated Government, that the members of the UNITED STATES MARINE CORPS RESERVE, THE LOCAL MARINE CORPS LEAGUE, and the LOCAL MARINE CORPS LEAGUE AUXILIARY be recognized for their extreme act of giving and that all citizens be urged to participate in this wonderful community-wide program. YEAS: P. Rhodes, D. Henry, A. Tillman, W. Thibodeaux, R. Boudreaux, Jr., C. Duplantis, J.B. Breaux, H. Lapeyre and C. Voisin.

3 The Chairman declared the resolution adopted on this, the 4 th day of December, The Chairman recognized Mr. Elridge Clevent Houma-Terrebonne Toys for Tots Coordinator, and Mr. Richard Molaison, Assistant Coordinator, who thanked the Council and Parish President for the commendation. Mr. Clevent explained some of the events that are associated with the Program to provide toys for needy children at Christmas. SECONDED: Mr. P. Rhodes. Unanimously. RESOLUTION NO WHEREAS, on February 13, 1984, Carroll J. LeBouef began his employment with the Terrebonne Parish Consolidated Government as Chief Building Inspector for the Planning Department, and WHEREAS, throughout the next two decades, Mr. LeBouef utilized his experience in the construction industry to encourage builders in the parish to comply with state and local construction codes and to protect the property of the owners, and WHEREAS, for the last several years of his employment, Mr. LeBouef served this government as Code Enforcement Officer in the Human Services Department, and WHEREAS, Mr. LeBouef was recognized several times throughout his career for his outstanding contributions to the people of this community and for his naturally friendly disposition, and WHEREAS, Mr. LeBouef s decision to begin his well deserved retirement will sadden many Government Employees who have come to rely on his knowledge and friendly smile on a daily basis. NOW, THEREFORE BE IT RESOLVED, by the Terrebonne Parish Council, on behalf of the Parish President and the entire Terrebonne Parish Consolidated Government, that Mr. Carroll J. LeBouef be commended for his many years of service to the Parish Government and that he be wished the best during his retirement. YEAS: P. Rhodes, A. Tillman, W. Thibodeaux, R. Boudreaux, Jr., C. Duplantis, J.B. Breaux, H. Lapeyre and C. Voisin. ABSENT: D. Henry. The Chairman declared the resolution adopted on this, the 4 th day of December, The Chairman recognized Mr. Carroll LeBouef who thanked the Council and Parish President for the commendation.

4 The Chairman called for Mr. Reggie Bourg, Dulac resident, who was listed on the agenda to address the Council relative to Morganza to the Gulf and Lake Boudreaux Diversion Project petition, but Mr. Bourg was not present. Mr. W. Thibodeaux moved, seconded by Mr. R. Boudreaux, THAT, the Council accept the action taken taken by the Sales and Use Tax Advisory Board on 11/10/02 and ratify the 2003 Proposed Budget for the Terrebonne Parish Sales and Use Tax Department. The Chairman called for a vote on the motion offered by Mr. W. Thibodeaux. YEAS: P. Rhodes, A. Tillman, W. Thibodeaux, R. Boudreaux, C. Duplantis, J. B. Breaux, H. Lapeyre. ABSENT: D. Henry and C. Voisin. The Chairman called for a report on the Budget & Finance Committee meeting held on 12/2/02, whereupon the Committee Chairman, noting that ratification of the minutes calls public hearings on 12/18/02, rendered the following: BUDGET & FINANCE COMMITTEE DECEMBER 2, 2002 The Chairman, Wayne Thibodeaux, called the Budget & Finance Committee meeting to order at 6:41 p.m. in the Terrebonne Parish Council Meeting Room with the Invocation led by C. Voisin and the Pledge of Allegiance led by P. Rhodes. Upon roll call, Committee Members recorded as present were: J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. Committee Member R. Boudreaux was recorded as entering the proceedings at 6:53 p.m. A quorum was declared present. Mr. C. Voisin moved, seconded by Mr. H. Lapeyre, THAT, the Budget & Finance Committee introduce an ordinance to amend the 2002 Budget to provide additional funds for the Dedicated Emergency Fund to continue with the emergency repairs following Hurricane Lili and Tropical Storm Isadore, and call a public hearing on said matter on December 18, 2002 at 6:30 p. m. (**MOTION ADOPTED AFTER DISCUSSION) Parish Engineer Robert Jones presented a power point presentation on the clean-up effort after Hurricane Lili and Tropical Storm Isadore. Mr. Jones continued that the total funding for the aforementioned clean up effort is $2,000, of which $1,000, has been previously allocated and an additional $1,000, is being requested this evening. Mr. Jones presented a breakdown of reimbursable funds from FEMA and NRCS. Parish Manager Al Levron stated that Administration intends to maximize its reimbursement from the Federal Government through NRCS and FEMA. Mr. Levron continued that none of the projects selected for the clean up effort are betterment projects, but restores the systems back to their original states. Upon questioning, Mr. Levron stated that the Ward 7 Levee Project is included in the calculations. Committee Member R. Boudreaux was recorded as entering the proceedings at this time. Upon questioning, Comptroller Jamie Elfert explained that the aforementioned funding is being placed into the Utility Fund of which the Parish Government is matching 25% of the funds, in addition to funds from FEMA and the State of Louisiana, for the project. Mrs. Elfert continued that 75% of the $2,200, would be reimbursed.

5 Upon additional questioning, Mr. Levron explained that Administration has maximized its reimbursement on all of the projects, and noted that the use of Emergency Contingency Funds must be used for immediate problems to protect life and property. **The Chairman called for the vote on the motion offered by Mr. C. Voisin. YEAS: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. Parish President Robert Bergeron requested that the matter relative to employee insurance benefit proposals be added on to Wednesday s Council meeting. Mr. D. Henry. Mr. J.B. Breaux. RESOLUTION NO A RESOLUTION AUTHORIZING THE PARISH PRESIDENT TO EXECUTE A COOPERATIVE ENDEAVOR AGREEMENT BETWEEN THE TERREBONNE PARISH CONSOLIDATED GOVERNMENT (TPCG) AND SPECIAL OLYMPICS LOUISIANA, INC. (SOL). WHEREAS, Article VII, Section 14 of the Louisiana Constitution provides that, [F]or a public purpose, the state and its political subdivision or political corporations may engage in cooperative endeavors with each other, with the United states or its agencies, or with any public or private association, corporation or individual, and WHEREAS, Louisiana Revised Statutes 33:4553 provides that local governing bodies may establish recreational systems, and WHEREAS, TPCG maintains a Parks and Recreation Department responsible for recreational and leisure time activities in Terrebonne Parish, and WHEREAS, SOL provides recreational opportunities for physically and mentally handicapped persons, and WHEREAS, SOL shall donate to TPCG/Recreational Department/Special Olympics sufficient funds to cover the purchase of a utility trailer and to cover all title fees, and WHEREAS, TPCG shall purchase a Haulmark Kodiak Model #KD7x16DT2 utility trailer, which shall be used to transport Special Olympics athletes luggage and sport equipment to Special Olympics events. NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council (Budget & Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the Parish President, Robert J. Bergeron, be and he is authorized to execute a Cooperative Endeavor Agreement by and between the Terrebonne Parish Consolidated and the Special Olympics Louisiana, Inc.; and, BE IT FURTHER RESOLVED that if any provision or item of this resolution or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this resolution which can be given effect without the invalid provisions, items or applications and to this end the provisions of this resolution are hereby declared severable; and,

6 BE IT FURTHER RESOLVED that all resolutions or parts thereof in conflict herewith are hereby repealed. YEAS: R. Boudreaux, Jr., J.B. Breaux, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman and C. Voisin. ABSENT: C. Duplantis. The Chairman declared the resolution adopted on this, this 2 nd day of December, Special Olympics Coordinator Tim Miller stated that funding for the purchase of the aforementioned trailer would be derived from the Special Olympics Fundraising Account, and noted that if Terrebonne Parish s Special Olympics Program is terminated, the trailer will be returned to Special Olympics Louisiana, Inc. Upon questioning, Mr. Miller stated that the trailer would be placed in a secure location at the East Houma Gym. Mr. R. Boudreaux moved, seconded by Mr. D. Henry, THAT, the Budget & Finance Committee introduce an ordinance to amend the 2002 Budget to provide funds for the Parish self-funded Group Insurance Program, and call a public hearing on said matter on December 18, 2002 at 6:30 p. m. (**MOTION ADOPTED AFTER COMMENTS) Committee Member P. Rhodes requested information relative to areas of high insurance claims and if those areas are being addressed. **The Chairman called for the vote on the motion offered by Mr. R. Boudreaux. YEAS: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. SECONDED: Mr. P. Rhodes. Unanimously. RESOLUTION NO A RESOLUTION AUTHORIZING THE PARISH PRESIDENT TO EXECUTE A LEASE AGREEMENT BETWEEN THE TERREBONNE PARISH CONSOLIDATED GOVERNMENT (TPCG) AND SALES AND USE TAX DEPARTMENT (SALES TAX) FOR OFFICE SPACE. WHEREAS, La. R.S. 33:1324 provides any parish or political subdivision of the state may make agreements among themselves to engage jointly in the construction or improvement of any public project or the promotion and maintenance of any undertaking provided that at least one of the participants to the agreement is authorized by law to complete the undertaking, and

7 WHEREAS, pursuant to the above described local services law, SALES TAX is authorized to collect taxes for various agencies and political subdivisions outside those of TPCG, and WHEREAS, PTCG provides full service office space to SALES TAX within the Government Tower to the benefit of these outside agencies which collect taxes through TPCG s sales and use tax department, and WHEREAS, the above parties believe that the collection of local taxes serves a necessary public purpose and that the lease terms of this agreement are commensurate with the costs involved. NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the Parish President, Robert J. Bergeron, be and he is authorized to execute a lease agreement with the Terrebonne Parish Sales and Use Tax Department for office space in the Government Tower, which lease shall be substantially similar to the lease agreement accompanying this resolution; and, BE IT FURTHER RESOLVED that if any provision or item of this resolution or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this resolution which can be given effect without the invalid provisions, items or applications and to this end the provisions of this resolution are hereby declared severable; and, BE IT FURTHER RESOLVED that all resolutions or parts thereof in conflict herewith are hereby repealed. YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman and C. Voisin. The Chairman declared the resolution adopted on this, this 2 nd day of December, Mr. R. Boudreaux, Jr. Mr. D. Henry and Mr. H. Lapeyre. RESOLUTION NO WHEREAS, the Terrebonne Parish Consolidated Government has numerous bank accounts for the many funds under the jurisdiction of local government, and WHEREAS, on March 12, 2001, the Terrebonne Parish Council adopted Resolution No which authorized the names of certain individuals to sign checks on behalf of the Terrebonne Parish Consolidated Government, and WHEREAS, although it has been the policy of the Parish Government that two authorized signatures appear on any check issued by the Parish, the above-mentioned resolution did not include that verbiage, and WHEREAS, the bank has requested that the resolution be amended in include that two signatures appear on each check of the Terrebonne Parish Consolidated Government. NOW, THEREFORE BE IT RESOLVED, by the Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that Resolution No be hereby amended to authorize any two of the following individuals to

8 sign checks on behalf of the Terrebonne Parish Consolidated Government: Robert J. Bergeron (Parish President), Al Levron (Parish Manager), Jamie J. Elfert (Comptroller), Donald Picou (Assistant Comptroller), and Neal Prejean (Information Systems Manager). YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman and C. Voisin. The Chairman declared the resolution adopted on this, this 2 nd day of December, Council Clerk Paul Labat stated that the Sales & Use Tax Advisory Board received a proposal from an attorney specializing in the collection of sales & use taxes for communication towers, and has requested that Administration review the proposal before taking any action. Sales & Use Tax Director Mike Elfert stated that the Sales & Use Tax Advisory Board would like to know if it has authority to request that the Parish Council hire an attorney to collect the aforementioned taxes. Mr. D. Henry moved, seconded by Mr. P. Rhodes, THAT, the Budget & Finance Committee refer the recommendation and concept of the Sales & Use Tax Advisory Board relative to use tax collection on communication towers to the Legal Department for further review. The Chairman called for the vote on the motion offered by Mr. D. Henry. YEAS: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. Review of the following proposed Fiscal Year 2003 Budgets began: Council on Aging; Library; Parish Transportation Fund; Road & Bridge; Drainage; Year 2003 Proposed Budget Review; and list of requested changes. Council on Aging Executive Director Diana Edmondson presented an overview of the services provided by the Council on Aging during 2002, an update of the purchase and construction of a new Shady Oaks Center, and an update on the new office space on Tunnel Boulevard. Mrs. Edmondson informed the committee of future goals of the Council on Aging. Council on Aging Board Chairman Merian Henry thanked the Council for its assistance when requested. Mrs. Edmondson requested street lights near the entrance and exit of the new Council on Aging building on Tunnel Boulevard. (NO ACTION TAKEN) Terrebonne Parish Librarian Mary LeBoeuf informed the committee of the delay in opening the new Main Library and presented an overview of the services that will be provided at

9 the new site. Upon questioning, Mrs. LeBoeuf stated that the Library Board of Control is expected to adopt its proposed 2003 Budget on Thursday and noted an increase of 33% in the budget due to the opening of the new library. Mrs. LeBoeuf noted that the Grand Caillou Library has operated successfully, and that discussion is transpiring to consider opening the library full time. (NO ACTION TAKEN) Public Works Operations Manager Perry Blanchard explained the use of funding derived from the Parish Transportation Fund that is used strictly for road paving. Upon questioning, Comptroller Jamie Elfert explained that $1,700, in funding for the Transportation Fund is carryover funding, and noted that funding for the Parish Transportation Fund can not be budgeted until the State of Louisiana grants the funding. (NO ACTION TAKEN) Public Works Operations Manager Perry Blanchard presented the goals and objectives for the Road & Bridge Division, and noted the purchase of additional street sweepers. (NO ACTION TAKEN) Public Works Operations Manager Perry Blanchard presented the goals and objectives of the Drainage Division, and noted the need to inventory all of the Parish s rights-of-way. Committee Members D. Henry and C. Voisin were recorded as exiting the proceeding at 8:15 p.m. Upon questioning, Mr. Blanchard informed the committee of potential upgrades to various pump stations and implementation of the SCADA System. Committee Member R. Boudreaux was recorded as exiting the proceedings at 8:28 p.m. Mr. Blanchard added that Administration is reviewing the possibility of hiring part-time pump attendants or volunteer attendants to man the Parish s pump stations. (NO ACTION TAKEN) Comptroller Jamie Elfert stated that there was no additional information presented relative to the proposed 2003 Budget Review. (NO ACTION TAKEN) Comptroller Jamie Elfert presented an overview of recommended changes to the proposed 2003 Capital Outlay Budget and the proposed 2003 Budget. Mr. J. B. Breaux moved, seconded by Miss C. Duplantis, THAT, the Budget & Finance Committee approve the recommended changes in the proposed 2003 Capital Outlay Budget and the proposed 2003 Budget as contained in Attachment A and summarized below: 1) Adjusting the 2002 Projections for Group Insurance; 2) Reducing the 2002 Projections for the Fire Department; 3) Correcting the group insurance from Auditorium Department to the Parks & Ground Department; 4) Eliminating one position in the Parking Meter Administration; 5) Eliminating two positions in the Houma Fire Department; 6) Correcting the Parishwide Recreation Fund Camps and Workshops; 7) Correcting the Sewer Rehabilitation Project list; 8) Eliminating one Purchasing Clerk and reclassifying Warehouse Laborer II positions to Warehouse Laborer III positions; 9) Adjusting the 2003 Budget to provide additional funding for the Boys & Girls Club, Start Corporation, and Capital Area Legal Services; and 10) Amending the 2003 Proposed Capital Outlay to include changes requested by Council Members. The Chairman called for the vote on the motion offered by Mr. J. B. Breaux. YEAS: J. B. Breaux, C. Duplantis, H. Lapeyre, P. Rhodes, W. Thibodeaux, and A. Tillman.

10 ABSENT: R. Boudreaux, D. Henry, and C. Voisin. Miss C. Duplantis moved, seconded unanimously, THAT, there being no further business to come before the Budget & Finance Committee, the meeting be adjourned. The Chairman called for the vote on the motion offered by Miss C. Duplantis. YEAS: J.B. Breaux, C. Duplantis, H. Lapeyre, P. Rhodes, W. Thibodeaux, and A. Tillman. ABSENT: R. Boudreaux, D. Henry, and C. Voisin. The Chairman declared the motion adopted and the meeting was adjourned at 9:05 p.m. Wayne Thibodeaux, Chairman Suzette Thomas, Minute Clerk Mr. W. Thibodeaux moved, seconded by Mr. P. Rhodes, THAT, the Council accept and ratify the minutes of the Budget & Finance Committee meeting held on 12/2/02. The Chairman called for a vote on the motion offered by Mr. W. Thibodeaux. YEAS: P. Rhodes, D. Henry, A. Tillman, W. Thibodeaux, R. Boudreaux, C. Duplantis, The Chairman called for a report on the Policy, Procedure, & Legal Committee meeting held on 12/2/02, whereupon the Committee Chairman, noting that ratification of the minutes calls a public hearing on 1/8/03, rendered the following: POLICY, PROCEDURE, & LEGAL COMMITTEE DECEMBER 2, 2002 The Chairman, Daniel D. Henry, called the Policy, Procedure, & Legal Committee meeting to order at 5:31 p.m. in the Terrebonne Parish Council Meeting Room with the Invocation led by P. Rhodes and the Pledge of Allegiance led by H. Lapeyre. Upon roll call, Committee Members recorded as present were: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. A quorum was declared present.

11 Mr. H. Lapeyre moved, seconded by Mr. R. Boudreaux, THAT, the Policy, Procedure, & Legal Committee introduce an ordinance that will amend Chapter XIII, Drug Testing Policy, of the Personnel Policy Manual, and call a public hearing on said matter on January 8, 2003 at 6:30 p. m. (**MOTION AMENDED AFTER DISCUSSION) Assistant Parish Attorney Courtney Alcock presented a summation of the changes to the aforementioned proposed ordinance regarding the Parish s Drug Testing Policy. Upon questioning, Ms. Alcock explained that changes to the drug policy have been proposed to clarify the regulations, incorporate privacy law issues, and comply with Federal Transit Administration Drug Free Workplace Act regulations. She continued that any changes to the Personnel Policy Manual must be submitted to the Council for review and added that Civil Service employees are subject to the policy. Discussion ensued relative to all employees, who have been involved in an accident, being drug tested. Human Resources & Risk Management Director Margie Scott stated that there has been a tremendous decline in employees with drug addictions and noted that, over the past year, there have been no terminations due to substance abuse. Mrs. Scott continued that in 2001, there were problems with clarifying the substance abuse policy which the aforementioned ordinance resolves. Mr. H. Lapeyre offered an amendment, seconded by Mr. R. Boudreaux, THAT, the Policy, Procedure, & Legal Committee introduce an ordinance that will amend Chapter XIII, Drug Testing Policy, of the Personnel Policy Manual, that the Legal Department amend the proposed ordinance to include that all employees involved in an accident be drug tested; and that a public hearing on said matter be called on January 8, 2003 at 6:30 p. m. **The Chairman called for the vote on the amended motion offered by Mr. H. Lapeyre. YEAS: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. The Chairman declared the amended motion adopted. Additional discussion transpired relative to all employees being made aware of the proposed changes to the drug testing policy prior to adoption of the ordinance. The Chairman recognized Mr. Don Prillaman of Prillaman Company who presented an update on the selection status of the employee health care benefit provider for Parish employees. Mr. Prillaman noted that there are outstanding concerns relative to the Parish s stop/loss carrier because of two existing claims that have a potential to be costly. Mr. Prillaman continued that he is unable to give a final recommendation at this time, and added that if the finalists have not submitted their proposals by Friday, he will recommend retaining the current insurance carrier. Mr. Prillaman noted that Employee Benefits Service, the Parish s stop/loss carrier, have offered to renew coverage for January 1, 2003 without the special laser considerations; however, selection of the carrier may not be cost effective. Discussion ensued relative to reviewing proposals of local insurance carriers. Parish Manager Al Levron interjected that Administration may request that the Council call a special meeting on Monday of next week in order to approve an insurance carrier for the Parish Government if the proposals are submitted late Friday afternoon.

12 Mr. R. Boudreaux moved, seconded by Mr. J. B. Breaux, THAT, the Policy, Procedure, & Legal Committee defer the condemnation hearing, scheduled for 6:00 p. m. for the property located at 110 Samuel Street, until after the conclusion of the Policy, Procedure, & Legal Committee meeting. The Chairman called for the vote on the motion offered by Mr. R. Boudreaux. YEAS: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. The Chairman recognized Mr. Anthony Alford representing Alford Sun Life and Union Central Life, Mr. Paul Clement representing Total Benefit Service and Standard Life of New York, and Mr. John Page representing Rena Tikia Health and HealthFirst/Highmark, local insurance vendors, who each emphasized the capability of local insurance carriers to provide the Parish Government with employee benefits. The Chairman recognized Mr. John Millet representing Unicare Life and Standard Life and Mr. Russell Klingman representing Marsh/Total Benefit Services/Gerber Life/Metropolitan Life and Mutual of Omaha, non-terrebonne Parish insurance vendors, who informed the committee of the services provided by them to municipalities. (NO ACTION TAKEN) Mr. R. Boudreaux moved, seconded by Mr. H. Lapeyre, THAT, the Policy, Procedure, & Legal Committee add on to the agenda the matter relative to declaring employee holidays on December 26, 2002 and January 2, The Chairman called for the vote on the motion offered by Mr. R. Boudreaux. YEAS: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. Mr. R. Boudreaux moved, seconded by Mr. C. Voisin, THAT, the Policy, Procedure, & Legal Committee concur with the recommendation of Administration to declare employee holidays on December 26, 2002 and January 2, (**MOTION AMENDED AFTER DISCUSSION) Upon questioning, Comptroller Jamie Elfert stated that the cost of granting an employee holiday on the aforementioned days is $30, per day. Mr. R. Boudreaux offered an amendment, seconded by Mr. C. Voisin, THAT, the Policy, Procedure, & Legal Committee concur with the recommendation of Administration to declare employee holidays on December 26, 2002 and January 2, 2003 and that the Council Staff be included in the declaration. The Chairman called for the vote on the amended motion offered by Mr. R. Boudreaux.

13 YEAS: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. The Chairman declared the amended motion adopted. Mr. C. Voisin moved, seconded by Mr. H. Lapeyre, THAT, there being no further business to come before the Policy, Procedure, & Legal Committee, the meeting be adjourned. The Chairman called for the vote on the motion offered by Mr. C. Voisin. YEAS: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. The Chairman declared the motion adopted and the meeting was adjourned at 6:26 p.m. Daniel D. Henry, Sr., Chairman Suzette Thomas, Minute Clerk Mr. D. Henry moved, seconded by Mr. R. Boudreaux, THAT, the Council accept and ratify the minutes of the Policy, Procedure, & Legal Committee meeting held on 12/2/02. The Chairman called for a vote on the motion offered by Mr. D. Henry. YEAS: P. Rhodes, D. Henry, A. Tillman, W. Thibodeaux, R. Boudreaux, C. Duplantis, The Chairman called for a report on the Public Services Committee meeting held on 12/3/02, whereupon the Committee Chairman rendered the following: PUBLIC SERVICES COMMITTEE DECEMBER 3, 2002 The Chairman, Ray Boudreaux, called the Public Services Committee meeting to order at 5:34 p.m. in the Terrebonne Parish Council Meeting Room with the Invocation led by D. Henry

14 and the Pledge of Allegiance led by J. B. Breaux. Upon roll call, Committee Members recorded as present were: R. Boudreaux, J. B. Breaux, C. Duplantis, D. Henry, P. Rhodes, W. Thibodeaux, A. Tillman, and C. Voisin. Committee Member H. Lapeyre was recorded as entering the proceedings at 5:37 p.m. A quorum was declared present. Mr. J.B. Breaux. Mr. D. Henry. RESOLUTION NO A resolution authorizing a contract with Gas Measurement Service to provide Annual Gas Measurement Services for the Utilities Department Gas Division. WHEREAS, Terrebonne Parish Consolidated Government Utility Department has requested a proposal for providing professional services for testing and calibration of its measurement equipment and chart integration from Gas Measurement Service, and WHEREAS, after careful review, it has been determined that Gas Measurement Service's proposal in the amount of Nineteen Thousand, Four Hundred Seventy-Seven and 00/100 Dollars ($19,477.00) is in compliance with the Utility Department, Gas Division's requirements, and WHEREAS, the Parish Administration has recommended the acceptance of Gas Measurement Service providing Annual Gas Measurement Services. NOW, THEREFORE BE IT RESOLVED, by the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, that the Parish President's appointment of Gas Measurement Service to provide professional services relative to Annual Gas Measurement Services be, and is hereby approved, and BE IT FURTHER RESOLVED, that the Parish President, Council Chairman and all other appropriate parties be, and they are hereby authorized to execute any and all contract documents associated therewith. YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, P. Rhodes, W. Thibodeaux, A. Tillman and C. Voisin. ABSENT: H. Lapeyre. The Chairman declared the resolution adopted on this, this 3 rd day of December, Upon questioning, Utilities Director Tom Bourg explained that the Purchase Order constitutes the contract for the aforementioned service. Ms. C. Duplantis. Mr. C. Voisin. RESOLUTION NO A resolution authorizing the execution of Change Order No. 1 for the construction agreement for Highland Drive Pump Station Upgrade, Parish Project No. 01-SEW-19, Terrebonne Parish, Louisiana. WHEREAS, a certain contract has been entered into between the Terrebonne Parish Consolidated Government and Calongne, Inc., designated as Highland Drive Pump Station Upgrade, Parish Project No. 01-SEW-19, Terrebonne Parish, Louisiana, and

15 WHEREAS, it is necessary to provide for the creation of Item E-1 and E-2 to pay for additional authorized work, and WHEREAS, the Engineer prepared Change Order No. 1 dated September 20, 2002, which provides for an increase in the contract amount of Three Thousand, Two Hundred Fourteen Dollars and Seventy-five Cents ($3,214.75). NOW, THEREFORE BE IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby approve and authorize the execution by Parish President Robert J. Bergeron of Change Order No. 1 dated September 20, 2002 to the construction agreement for Highland Drive Pump Station Upgrade, Parish Project No. 01-SEW-19; and, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Engineer (T. Baker Smith & Son, Inc.). YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, P. Rhodes, W. Thibodeaux, A. Tillman and C. Voisin. ABSENT: H. Lapeyre. The Chairman declared the resolution adopted on this, this 3 rd day of December, Mr. W. Thibodeaux. Mr. A. Tillman. RESOLUTION NO WHEREAS, the Terrebonne Parish Consolidated Government has entered into a contract with Pipeline Construction & Maintenance, Inc. for the project known as Morgan St. Bridge Replacement, filed under Entry # in the Terrebonne Parish Courthouse on 4/2/02, and WHEREAS, the Project Engineer, Milford & Associates, Inc., has submitted a Certificate of Substantial Completion for this project. NOW, THEREFORE BE IT RESOVLED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby accept Project No. 99-BRG-11 known as Morgan St. Bridge Replacement as substantially complete; and, BE IT FURTHER RESOLVED that this resolution and accompanying Substantial Completion Certificate be recorded in the Terrebonne Parish Clerk of Court s Office to begin the forty-five day lien period and that a recorded copy of this certificate and resolution be forwarded to the Engineer, Milford & Associates, Inc., for distribution to the contractor, Pipeline Construction & Maintenance, Inc. YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, P. Rhodes, W. Thibodeaux, A. Tillman and C. Voisin. ABSENT: H. Lapeyre.

16 The Chairman declared the resolution adopted on this, this 3 rd day of December, Parish Engineer Robert Jones stated that neither the engineer nor the Parish inspector generated a punch list, and noted that the defective item is by the contractor. Upon questioning, Mr. Jones stated that there were some questions about a catch basin that was shown as detailed on the engineering plans, and the engineer is responsible for the item. Mr. Jones added that the defective item is not a concern for the aforementioned Substantial Completion. Mr. D. Henry. Mr. J.B. Breaux. RESOLUTION NO A resolution authorizing the execution of Change Order No. 3 for the Construction Agreement for Parish Project No. 94-G-25, Forced Drainage Project 4-1; Levee Reconstruction, Terrebonne Parish, Louisiana. WHEREAS, the Terrebonne Parish Consolidated Government entered into a contract dated December 12, 2000 with Phylway Construction, Inc. for Parish Project No. 94-G-25, Forced Drainage Project 4-1; Levee Reconstruction, Terrebonne Parish, Louisiana, and WHEREAS, this Change Order No. 3 is necessary to add the contract quantities necessary to construct the Hurricane Lili emergency sheet pile closure of the 4-1 Levee, and WHEREAS, this change in contract items increases the construction cost by an amount of $164, with an increase of 12 contract days, and WHEREAS, this Change Order No. 3 has been recommended by the Engineer for this project, T. Baker Smith & Son, Inc. NOW, THEREFORE BE IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby approve and authorize the execution by Terrebonne Parish President Robert J. Bergeron of Change Order No. 3 to the construction agreement with Phylway Construction, Inc. to perform construction services for Parish Project No. 94-G-25, Forced Drainage Project 4-1; Levee Reconstruction, which increases the construction cost in the amount of One Hundred Sixty-four Thousand, Seven Hundred Three Dollars and No Cents ($164,703.00) to the original contract amount, and increases the contract time by twelve (12) days; and, BE IT FURTHER RESOLVED that a certified copy of the resolution be forwarded to the Engineer, T. Baker Smith & Son, Inc. YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, P. Rhodes, W. Thibodeaux, A. Tillman and C. Voisin. ABSENT: H. Lapeyre. The Chairman declared the resolution adopted on this, this 3 rd day of December, Mr. J.B. Breaux. Mr. D. Henry.

17 RESOLUTION NO A resolution providing approval of Amendment No. 8 to the Engineering Agreement for Parish Project No. 98-PORT-32, Terrebonne Parish Port Commission Project, Terrebonne Parish, Louisiana. WHEREAS, the Terrebonne Parish Consolidated Government entered into an Engineering Agreement dated June 25, 1998, and amended by means of Amendment No. 7, with T. Baker Smith & Son, Inc., for the Project entitled Parish Project No. 98-PORT-32, Terrebonne Parish Port Commission Project, and, WHEREAS, it is now necessary to increase the additional services section of this contract, Permit Monitoring, and WHEREAS, this increase in Permit Monitoring is necessary to comply with the USCOE permit conditions, and WHEREAS, this amendment increases Permit Monitoring by a total amount of $8, NOW, THEREFORE BE IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby approve this Amendment No. 8 to the Engineering Agreement for an increase of $8, in Additional Services, and authorizes Parish President Robert J. Bergeron to execute this Amendment No. 8 to the Engineering Agreement for Parish Project No. 98-PORT-32, Terrebonne Parish Port Commission Project, with T. Baker Smith & Son, Inc.; and, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Engineer, T. Baker Smith & Son, Inc. YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, P. Rhodes, A. Tillman and C. Voisin. NAYS: W. Thibodeaux. ABSENT: H. Lapeyre. The Chairman declared the resolution adopted on this, this 3 rd day of December, Committee Member H. Lapeyre was recorded as entering the proceedings at this time. Parish Manager Al Levron stated that as part of the approval of a permit from the United States Army Corps of Engineers for the aforementioned project, Administration agreed to provide long term environmental monitoring and install culverts along Highway 57 in the Cocodrie area. Mr. P. Rhodes moved, seconded by Mr. A. Tillman, THAT, the Public Services Committee adopt a resolution accepting the Certificate of Substantial Completion from Calongne, Inc. for the Clinton Street Sewers Project, Phases 2 and 3. (**RESOLUTION ADOPTED AFTER DISCUSSION) Parish Engineer Robert Jones stated that the matter relative to the driveway near Pine Street has not been resolved; however, the contractor is expected to talk to the property owner on Wednesday. Parish Manager Al Levron suggested that the driveway be added to the punch list.

18 Mr. P. Rhodes. Mr. A. Tillman. RESOLUTION NO A resolution providing for the acceptance of work performed by Calongne, Inc. in accordance with the Certificate of Substantial Completion for Clinton Street Sewers Project, Phases 2 & 3, Parish Project No. 99-CDBG-47, Terrebonne Parish, Louisiana. WHEREAS, the Terrebonne Parish Consolidated Government entered into a contract dated February 24,2 002 with Calongne, Inc. for Clinton Street Sewers Project, Phases 2 & 3, Parish Project No. 99-CDBG-47, Terrebonne Parish, Louisiana, and WHEREAS, work performed under the contract has been inspected by authorized representatives of the Owner, Engineer and Contractor and found to be substantially complete, and WHEREAS, the Engineer for this project, Coastal Engineering and Environmental Consultants, Inc., recommends the acceptance of the substantial completion for the Clinton Street Sewers Project, Phases 2 & 3. NOW, THEREFORE BE IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby accept the work performed in accordance with the contract and specifications for the Clinton Street Sewers Project, Phases 2 & 3, in accordance with the Certificate of Substantial Completion, effective as of the date of recording of this resolution, and does authorize and direct the Clerk of Court and Ex-Officio Recorder of Mortgages of Terrebonne Parish to note this acceptance thereof in the margin of the inscription of said contract under Entry No of the Records of Terrebonne Parish, Louisiana; and, BE IT FURTHER RESOLVED that the disputed driveway on Pine Street be included on the Punch List and addressed as soon as possible; and, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Engineer, Coastal Engineering and Environmental Consultants, Inc. YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, W. Thibodeaux, A. Tillman and C. Voisin. ABSENT: P. Rhodes. The Chairman declared the resolution adopted on this, this 3 rd day of December, Mr. H. Lapeyre. Mr. A. Tillman. RESOLUTION NO A resolution authorizing Change Order No. 2 to the Agreement between Owner and Contractor for Parish Project No. 99-LBR-54, Main Library/Headquarters Facility. WHEREAS, the Terrebonne Parish Consolidated Government did enter into a contract with Thompson Construction Company, Inc. dated August 29, 2001 and recorded under Entry No for Parish Project No. 99-LBR-54, Main Library/Headquarters Facility, and

19 WHEREAS, this Change Order is necessary to increase the contract due to adverse weather, and WHEREAS, this Change Order is necessary to increase the contract due to work scope changes, and WHEREAS, this Change Order is necessary to increase the contract time by an additional 59 contract days, and WHEREAS, this Change Order No. 2 has been recommended by the Architect for this project, Cheramie/Whitney Architects. NOW, THEREFORE E IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby authorize the Parish President, Robert J. Bergeron, to execute Change Order No. 2 to the Agreement between Owner and Contractor for the Main Library/Headquarters Facility, Parish Project No. 99-LBR-64, which increases the contract time by fifty-nine (59) contract days; and, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Architect, Cheramie/Whitney Architects. YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, W. Thibodeaux, A. Tillman and C. Voisin. ABSENT: P. Rhodes. The Chairman declared the resolution adopted on this, this 3 rd day of December, The Chairman recognized Mr. Daniel Bruce of Thompson Construction Company who stated that the aforementioned change order is a result of inclement weather and changes in the work scope. Mr. H. Lapeyre. Mr. J.B. Breaux. RESOLUTION NO A resolution authorizing Change Order No. 3 to the Agreement between Owner and Contractor for Parish Project No. 99-LBR-54, Main Library/Headquarters Facility. WHEREAS, the Terrebonne Parish Consolidated Government did enter into a contract with Thompson Construction Company, Inc. dated August 29, 2001 and recorded under Entry No for Parish Project No. 99-LBR-54, Main Library/Headquarters Facility, and WHEREAS, this Change Order is necessary to include specialty items in the Children s Area of the Library, and WHEREAS, this Change Order is necessary to increase the contract due to this change in scope, and WHEREAS, this Change Order is necessary to increase the contract amount by $69,459.50, and WHEREAS, this Change Order is necessary to increase the contract time by an additional 17 contract days, and

20 WHEREAS, this Change Order No. 3 has been recommended by the Architect for this project, Cheramie/Whitney Architects. NOW, THEREFORE E IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby authorize the Parish President, Robert J. Bergeron, to execute Change Order No. 3 to the Agreement between Owner and Contractor for the Main Library/Headquarters Facility, Parish Project No. 99-LBR-64, which increases the contract amount by Sixty-nine Thousand, Four Hundred Fifty-nine Dollars and Fifty Cents ($69,459.50) and increases the contract time by seventeen (17) contract days; and, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Architect, Cheramie/Whitney Architects. YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, W. Thibodeaux, A. Tillman and C. Voisin. ABSENT: P. Rhodes. The Chairman declared the resolution adopted on this, this 3 rd day of December, The Chairman recognized Mr. Daniel Bruce of Cheramie-Whitney Architects stated that the aforementioned items are specialty items that were initially included in the furniture, fixtures, and equipment bid, but were determined construction items and funding was allocated for the items. Upon questioning, Mr. Bruce stated that due to the changes in the scope of the work, the contractor is entitled to the time extension. Mr. H. Lapeyre. Mr. C. Voisin. RESOLUTION NO A resolution authorizing Change Order No. 1 to the Agreement between Owner and Contractor for Parish Project No. 99-LBR-54, Main Library/Headquarters Facility Furniture, Furnishings and Equipment, Schedule 6, Terrebonne Parish, Louisiana. WHEREAS, the Terrebonne Parish Consolidated Government did enter into a contract with Royer & Schutts, Inc. for Parish Project No. 99-LBR-54, Main Library/Headquarters Facility Furniture, Furnishings and Equipment, Schedule 6, and WHEREAS, this Change Order is necessary to deduct item DK20L9 from Room 214 and Room 217, and WHEREAS, this Change Order is necessary to decrease the contract amount by $2, NOW, THEREFORE E IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby authorize the Parish President, Robert J. Bergeron, to execute Change Order No. 1 to the Agreement between Owner and Contractor for the Main Library/Headquarters Facility Furniture, Furnishings and Equipment, Schedule 6, Parish Project No. 99-LBR-64, for a decrease to the contract price of Two Thousand One Hundred Thirty-four Dollars and No Cents ($2,134.00) to the original contract amount; and, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Architect, Cheramie/Whitney Architects.

21 YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes, W. Thibodeaux, A. Tillman and C. Voisin. The Chairman declared the resolution adopted on this, this 3 rd day of December, Mr. C. Voisin. Mr. H. Lapeyre. RESOLUTION NO A resolution for the approval of Change Order No. 2 to the Agreement between Owner and Contractor for Parish Project No. 94-J-50, Summerfield/Southdown Forced Drainage System, Phase III Reservoir Project, Terrebonne Parish, Louisiana. WHEREAS, the Terrebonne Parish Consolidated Government did enter into a contact with C&C Fontenot Construction, Inc. for a certain contract for Parish Project No. 94-J-50, Summerfield/Southdown Forced Drainage System, Phase III Reservoir Project, Terrebonne Parish, Louisiana, and WHEREAS, this change order will provide for the addition of 39 contract days due to adverse weather conditions, and no increase in the contract amount. NOW, THEREFORE BE IT RESOLVED that the Terrebonne Parish Council (Public Services Committee), on behalf of the Terrebonne Parish Consolidated Government, does hereby authorize the Parish President, Robert J. Bergeron, to execute Change Order No. 2 to the Agreement between Owner and Contractor for Parish Project No. 94-J-50, Summerfield/Southdown Forced Drainage System, Phase III Reservoir Project, for an increase to the contract time of thirty-nine (39) days, and no addition of contract price. YEAS: R. Boudreaux, Jr., J.B. Breaux, C. Duplantis, D. Henry, H. Lapeyre, P. Rhodes.W. Thibodeaux, A. Tillman and C. Voisin. The Chairman declared the resolution adopted on this, this 3 rd day of December, The Chairman recognized Mr. Ronnie Shaw of 222 Lake Crescent Circle who addressed the committee relative to the status of the Hollywood Road Project and the M & L Drainage Pump Station. Mr. Shaw voiced his concern relative to flooding along Tunnel Boulevard and St. Charles Street. He requested that an analysis of the flooding in the aforementioned area should be completed to determine a solution to the flooding problem, and that the State standards be used for road construction improvements.