BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS MINUTES OF THE REGULAR MEETING

Transcription

1 Approved 10/15/09 BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS MINUTES OF THE REGULAR MEETING THURSDAY, SEPTEMBER 17, 2009 HELD ON CAMPUS IN SRC-2052, GLEN ELLYN, IL 6:00 p.m. REGULAR BOARD MEETING 1. CALL TO ORDER The Regular Board Meeting was called to order by Chairman Wessel at 6:03 p.m. in SRC ROLL CALL Present: Trustees David Carlin, Sandy Kim, Allison O Donnell, Kim Savage, Nancy Svoboda, Kathy A. Wessel, and Student Trustee Ashley Wilson. Absent: Trustee Joseph Wozniak. Also present: President Dr. Robert L. Breuder, Legal Counsel Frank Garrett, members of the President s Cabinet. staff members, representatives of the press, and visitors. (Minutes prepared by Karen V. Neely, Administrative Assistant in the Office of the President.) BEGIN CLOSED SESSION At 6:05 p.m., Kim moved, Svoboda seconded, THAT THE BOARD OF TRUSTEES HOLD A CLOSED SESSION IN SRC-2800 FOR THE PURPOSES OF DISCUSSING: (1) LITIGATION, WHEN AN ACTION AGAINST, AFFECTING, OR ON BEHALF OF THE PARTICULAR PUBLIC BODY HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE OR IMMINENT, IN WHICH CASE THE BASIS FOR THE FINDING SHALL BE RECORDED AND ENTERED INTO THE MINUTES OF THE CLOSED MEETING; AND (2) DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT, WHETHER FOR PURPOSES OF APPROVAL BY THE BODY OF THE MINUTES OR SEMI-ANNUAL REVIEW OF THE MINUTES AS MANDATED BY SECTION In an advisory comment, Wilson indicated preference for the motion. On roll call, voting aye: Carlin, Kim, O Donnell, Savage, Svoboda, and Wessel. Motion carried unanimously. CONCLUDE CLOSED SESSION At 6:59 p.m., Savage moved, Kim seconded, THAT THE CLOSED SESSION CONCLUDE AND THE BOARD MOVE TO SRC-2052 TO RESUME THE REGULAR BOARD MEETING IN OPEN SESSION. On voice vote, motion carried unanimously. 7:00 p.m. REGULAR BOARD MEETING The Regular Meeting of the Board of Trustees was called back to order by Chairman Wessel at 7:08 p.m. in SRC APPROVAL OF AGENDA O Donnell moved, Wilson seconded, THAT THE BOARD OF TRUSTEES APPROVE THE AGENDA FOR THE REGULAR BOARD MEETING OF SEPTEMBER 17, On voice vote, motion carried unanimously. 4. PRESENTATIONS Presentations will be given under Item #6, President s Report. Page 1 of 15

2 5. STUDENT TRUSTEE REPORT Student Trustee Wilson reported: Thank you to Dr. Breuder and his staff for handing some major concerns so swiftly including shared governance plans, noise in the BIC Building, the need for clocks in the HSC and TEC Buildings, the reinstatement of $100,000 in Honors Scholarship tuition waivers, Library operating hours during finals week, and the improved College logo just to name a few. SLC Spirit Week (October 12-17) is in production. She attended the Illinois Community College Board Student Advisory Committee (ICCB-SAC) Meeting in Springfield on September 11 & 12 where discussions were held on the $200 million cut in Monetary Award Program (MAP) grants. Counsel Frank Garrett left the meeting at 7:49 p.m.; he returned to the meeting at 8:01 p.m. 6. PRESIDENT S REPORT At the Board s request, Associate Vice President of Administrative Affairs Thomas Ryan presented Fund Balance information. Dr. Breuder reported on a state legislator s visit to the College who noted that state government has the ability to pass law requiring the expenditure of money; however, they do not take the next step and provide a means for the money this, perhaps, explains why Illinois government is in arrears in excess of $11 billion. The Follet Higher Education Group presented the College with a $250, check as part of a recently renewed five-year contract agreement. For nearly ten years, Follet and C.O.D. have partnered together. 7. COMMENTS FROM COLLEGE OF DUPAGE EMPLOYEES The following employees and students presented their comments to the Board: Joel Quam, Geography Professor Barbara Fried, Part-Time Counselor Lana Hall, Counselor Deb Humphreville, General Adviser Maurice LeMoine, Academic Adviser Cheryl Baunbach-Caplan, Academic Adviser Ken Gray, Psychology Professor Jim Ryan, Specialty Healthcare Adviser Nancy Stanko, Faculty Association President Mike Dusik, College of DuPage Adjuncts Association (CODAA) President Billal Verani, Student Leadership Council (SLC) Vice-President Elisa Stough, SLC President 8. COMMENTS FROM CITIZENS The following citizens presented their comments to the Board: Gino Impellizzeri Violet Lalicon (If provided, complete written comments attached to permanent 09/17/09 Board packet materials.) Page 2 of 15

3 9. CONSENT AGENDA O Donnell moved, Wilson seconded, THAT THE BOARD OF TRUSTEES APPROVE THE CONSENT AGENDA CONSISTING OF THE FOLLOWING ITEMS: A. FOR INFORMATION: STANDARD ITEMS The Board reviewed the following items of information: 1) Gifts and Grants Report 2) Governmental Consortium/Cooperative Purchases Report 3) Financial Statements: a) Schedule of Investments b) Operating Funds Budget and Expenditures B. FOR APPROVAL: STANDARD ITEMS 1) MINUTES THAT THE BOARD OF TRUSTEES APPROVE THE MINUTES OF THE FOLLOWING BOARD MEETINGS: a) 08/20/09 REGULAR BOARD MEETING b) 08/28/09 BOARD RETREAT c) 08/29/09 BOARD RETREAT d) 08/20/09 CLOSED SESSION at 6:12 p.m. Confidential for Board Only e) 08/20/09 CLOSED SESSION at 8:05 p.m. Confidential for Board Only f) 08/28/09 CLOSED SESSION Confidential for Board Only 2) FINANCIAL REPORTS THAT THE BOARD OF TRUSTEES APPROVE THE FOLLOWING FINANCIAL REPORTS: a) AUGUST TREASURER S REPORT b) PAYROLL AND ACCOUNTS PAYABLE 3) BIDS THAT THE BOARD OF TRUSTEES APPROVE THE FOLLOWING BID RECOMMENDATIONS: a) WALK-IN COOLER RENOVATIONS THAT THE BOARD OF TRUSTEES AWARD THE BID FOR WALK-IN COOLER RENOVATIONS TO THE LOWEST RESPONSIBLE BIDDER, HAYES MECHANICAL, 5959 SOUTH HARLEM AVENUE, CHICAGO, IL 60638, FOR A TOTAL EXPENDITURE OF $57, b) ICE CONTROL SUPPLIES THAT THE BOARD OF TRUSTEES AWARD THE BID FOR ICE CONTROL SUPPLIES TO THE LOWEST RESPONSIBLE BIDDERS, ON AN ITEM-BY-ITEM BASIS AS FOLLOWS: 1 CARGIL SALT $32, COUNTY CLUB BLVD. NORTH OLMSTED, OH , 3 WELL SPRING ENVIRONMENTAL PRODUCTS $14, INDUSTRIAL DRIVE PERU, IL FOR A TOTAL EXPENDITURE OF: $46,878.00; REJECTING ITEM #1A IN FAVOR OF ITEM #1. Page 3 of 15

4 c) REGIONAL CENTERS SNOWPLOWING & LANDSCAPING THAT THE BOARD OF TRUSTEES AWARD THE BID FOR REGIONAL CENTERS SNOWPLOWING & LANDSCAPING TO THE LOWEST RESPONSIBLE BIDDERS, FOR A TWO-YEAR CONTRACT PERIOD, ON AN ITEM-BY-ITEM BASIS AS FOLLOWS: 1, 1A, MONARCH OUTDOOR CREATIONS $ 9, B, 1C 212 DEERPATH DRIVE OSWEGO, IL , 4 CLASS LANDSCAPE $ 5, N 471 POWIS ROAD WEST CHICAGO, IL , 3A, MIDLAND SNOW & ICE $13, B, 3C, 17 W 736 HILL STREET 5, 5A, VILLA PARK, IL B, 5C 6 KACOA LANDSCAPING $ 2, PERSIMMON DRIVE GENOA, IL FOR AN ESTIMATED ANNUAL EXPENDITURE OF: $29, d) MULTIMEDIA SERVICES UPS SYSTEM THAT THE BOARD OF TRUSTEES AWARD THE BID FOR MULTIMEDIA SERVICES UPS SYSTEM TO THE LOWEST RESPONSIBLE BIDDER, SEPS, INC., 7531 BRUSH HILL ROAD, BURR RIDGE, IL 60527, FOR A TOTAL EXPENDITURE OF $46, e) SOCCER FIELD RENOVATIONS THAT THE BOARD OF TRUSTEES AWARD THE BID FOR SOCCER FIELD RENOVATIONS TO THE LOWEST RESPONSIBLE BIDDERS AS FOLLOWS: BID PACKAGE #10 FOR MASS GRADE AND SITE UTILITIES TO G. A. BLOCKER GRADING CONTRACTORS, INC., 18 STONE HILL ROAD, OSWEGO, IL 60543, FOR THE BASE BID TOTAL OF $363,815.24; ALTERNATE #1A FOR $31,570.00; ALTERNATE #1B FOR $20,650.00; AND ALTERNATE #3 FOR A DEDUCT OF (-$312,120.00); FOR A SUBTOTAL OF $283, BID PACKAGE #11 FOR LANDSCAPING AND IRRIGATION TO THE LOWEST RESPONSIBLE BIDDER, HOPPY S LANDSCAPING, NEW AVENUE, LOCKPORT, IL 60441, FOR A BASE BID TOTAL OF $185,714.00; ALTERNATE #1A FOR $17,285.00; ALTERNATE #1B FOR $15,305.00; ALTERNATE #1C FOR $15,305.00; ALTERNATE #1D FOR $14,995.00; ALTERNATE #1E FOR $35,575.00; AND ALTERNATE #2 FOR $11,775.00; FOR A SUBTOTAL OF $295, BID PACKAGE #12 FOR FENCING TO THE LOWEST RESPONSIBLE BIDDER, COMPLETE FENCE, INC., 27 W 174 ROUTE 64, WEST CHICAGO, IL 60185, FOR THE BASE BID TOTAL OF $163,930.00; AND ALTERNATE #2 FOR A DEDUCT OF (-$49,000.00); FOR A SUBTOTAL OF $114, FOR A TOTAL EXPENDITURE OF $694, ) REQUESTS FOR PROPOSALS (RFP) NONE THIS MONTH. 5) PURCHASE ORDERS NONE THIS MONTH. Page 4 of 15

5 6) PERSONNEL ACTIONS THAT THE BOARD OF TRUSTEES RATIFY THE FOLLOWING PERSONNEL ACTIONS: (Each item attached to permanent 09/17/09 Regular Board Meeting packet of materials.): a) RATIFICATION OF ADMINISTRATIVE AND CLASSIFIED APPOINTMENT(S) b) RATIFICATION OF CLASSIFIED TRANSFER(S) / REASSIGNMENT(S) c) RATIFICATION OF CLASSISIFED RESIGNATION(S) / TERMINATION(S) d) RATIFICATION OF CLASSIFIED RETIREMENT(S) C. FOR INFORMATION: CONSTRUCTION-RELATED ITEMS (Report attached to permanent 09/17/09 Regular Board Meeting packet of materials.): 1) Monthly Construction Project Summary The Board reviewed the Summary of Monthly Construction Projects which is prepared each month by the College s Facilities Department in order to update the Trustees on various construction projects on campus. All projects are proceeding on schedule. D. FOR APPROVAL: CONSTRUCTION-RELATED ITEMS 1) RATIFICATION OF CONSTRUCTION-RELATED CHANGE ORDERS THAT THE BOARD OF TRUSTEES RATIFY THE CONSTRUCTION-RELATED CHANGE ORDERS FROM THE SEPTEMBER 2009 SUMMARY BELOW: FMP PROJECTS RATIFY BIC-SRC RENOVATION LOEBL SCHLOSSMAN HACKL #12: $85, The administration reorganization and revised programs for the BIC and SRC required additional architectural and engineering services for revised drawings. This was an Owner-Requested Scope RATIFY BIC-SRC RENOVATION MORTENSON #01 AND #03: (-$16,996.00). The roof design was changed to allow existing insulation to remain resulting in a credit. Pipe anchors were extended through the roof deck into the insulation material. This was an unknown condition. The roof was redesigned to allow existing roofing insulation to remain in place to accommodate these pipe anchors. This was an Owner-Requested Scope RATIFY BIC-SRC RENOVATION MORTENSON #4: (-$47,750.00). A single component insulation board was selected that replaced a two component insulation system resulting in a credit. This was an Owner-Requested Scope RATIFY HSC GILBANE #40R: $18, This change order added knee walls around the AHU podiums that were not specifically detailed in the design drawings. Detail cross sections didn t show the condition needed to appropriately enclose the area. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #46R1: $31, This change order added security monitoring, card access and a security panel for doors not stipulated during programming. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #53R1: $6, This change order added mechanical pads that exceeded the contract allowance and the changes made to foundation walls shown in Bulletin 5. The architect has not signed this change order. The mechanical pad overage of $ was Un-Bought Scope Change, while the foundation changes made in Bulletin 5 for $5, were Architect/Engineer Error Changes. RATIFY HSC GILBANE #54: $5, This change order was for fixing a conflict in the curtainwall tube steel between the architectural and structural drawings. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #56R: $22, This change order was due to the change in fire protection systems from a dry system to a wet system. This was done in response to the Village of Glen Ellyn s requirement. The architect has not signed this change order. This was a Field Conditions Page 5 of 15

6 RATIFY HSC GILBANE #63R: $12, This change order was due to the drawings not stipulating ceramic tile base on all of the toilet room walls. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #75R1: $57, This change order was due to changes made by the architect/engineer team in Bulletin 2. This is a cost due to coordination between multiple bid packages. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #77: $76, This change order was due to scope clarified during the bid process that was issued too late for the contractor bidding. This is a cost due to coordination between multiple bid packages. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #80: $5, This change order was due to changing the exhaust valve specified on the drawings to the C.O.D. required exhaust valve spec. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #81: $12, This change order was due to revisions to the duct size at Rooms 3305 and 3307 to accommodate a revised ceiling height. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #83: $1, This change order was from a conflict encountered between the overflow storm drain in conflict with the ceiling height. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #85: $57, This change order was due to revisions to the incoming water service necessitated by the change to a wet sprinkler system. The architect has not signed this change order. This was a Field Conditions RATIFY HSC GILBANE #86: $15, This change order was due to the addition of twelve (12) stainless steel traps for the double fume hood exhaust ducts. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #88: $7, This change order was due to an added handrail at the mechanical pit. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #97: $16, This change order was due to a change in lighting recommended by the architect. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #98: $33, This change order was from adding 17 fire alarm stations requested by the Village of Glen Ellyn. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #100: $16, This change order was due to adding insulation and concealing the fin tube piping at the Commons Area curtain wall. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #101: $35, This change order was to add a temporary roof to allow construction progress to proceed through the winter of The architect has not signed this change order. This was an Owner- Requested Scope RATIFY HSC GILBANE #103: $9, This change order was to add soffits required in the stairs and in front of the elevators. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #104: $14, This change order was to add elevator position arrows at the elevators. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #105: (-$43,043.00). This change order provided a credit to eliminate the scope of the Food café resulting in a credit. The space became the originally designed vending area. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #106: $1, This change order was to repair drywall and paint associated with recessing the fire sprinkler piping into the wall above the skylight. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #107: $5, This change order was to increase the winter conditions allowance established for snow removal. The architect has not signed this change order. This was Un-Bought Scope Page 6 of 15

7 RATIFY HSC GILBANE #108: $1, This change order was to add the code required tactile warning signals that were not shown in the original drawings. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #110: $19, This change order was to furnish and install additional exit signs required by Village of Glen Ellyn. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #111: $4, This change order was for furnishing and installing drywall strips along the partition wall to cover the gap created between the curved floor and the segmented curtain wall. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #112: $3, This change order was to modify drywall to allow the electric water coolers to fit in their respective locations. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #113: $1, This change order was to box in beams at doors 3337 and The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #114: (-$298.00). This change order provided a credit to eliminate drywall furring in 2202L resulting in a credit. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #115: $ This change order was to revise the drywall partition layout in Room 2145 due to an exposed column. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #116: $1, This change order was to lower the drywall partition in the Dental Hygiene clinic. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #118: $2, This change order was for additional soffits required due to the clarifications made to the north faculty office suite ceiling height. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #119: $3, This change order was to add a soffit to encapsulate the structural steel beam in the Commons Area. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #120: $2, This change order was to add a soffit required from a ceiling height clarification made for Room The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #121: $ This change order was to add a soffit required to accommodate the revised balcony ceiling height in the southwest corner of the Commons Area. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #122: $1, This change order was to build out the elevator façade required from conflicting beams located around the elevator frame. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #123: $7, This change order was to add premium time to recover time for the delays caused by the insulation omission in the walls. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #126: $14, This change order was to raise the bridge soffit height to allow a greater clearance under the bridge. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #129: $4, This change order was to revise the slab edge due to discrepancies in the drawings. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #132: $5, This change order was to add a cabinet unit heater in Storage Room 1325 to prevent fire sprinkler pipes from freezing. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #134: $ This change order was to revise the drywall partition layout in Room 2145 due to an exposed column. The architect has not signed this change order. This was an Architect/Engineer Omission Page 7 of 15

8 RATIFY HSC GILBANE #135: $29, This change order was to add scope to the greenhouse, as requested by faculty. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #139: $13, This change order was to add black masking at all horizontal joints behind the Trespa to block any view of the insulation behind the Trespa. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #140: $ This change order was to add temporary exit signs to obtain a temporary certificate of occupancy. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #141: $ This change order was to provide a soffit to cover a structural beam at door 2318C. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #145: $2, This change order was to furnish and install 30 SY of decorative concrete to tie the HSC walks into the Prairie Drive cross walk. The architect has not signed this change order. This was an Owner- Requested Scope RATIFY HSC GILBANE #146R1: $24, This change order was due to clarifications issued by the architect in the civil work required for the bridge. The architect has not signed this change order. This was Un-Bought Scope RATIFY HSC GILBANE #150: $1, This change order was to add data outlets in Rooms 3312 and The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #151: $11, This change order was to add a wood cap at the bridge knee wall. The architect has not signed this change order. This was Un-Bought Scope RATIFY HSC GILBANE #152: $2, This change order was to add five Med Gas outlets that were not shown on the drawings. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #153: $1, This change order was to revise the overflow roof drains that were shown in conflict with the ceiling heights shown in the drawings. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #154: $11, This change order was to modify the piping in the Dental Hygiene wall that was changed to a half height wall. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #155: $ This change order was to revise the cabinetry and layout in the Decontamination Room. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #156: $5, This change order was to add a required 24 pipe between manholes. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #157: $1, This change order was to increase the size of the sanitary sewer line from 6 as shown on the drawings to 8 as required. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #161: $5, This change order was to revise piping to accommodate the desired ceiling height changes. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #162: $ This change order was to furnish and install an isolating steam flange that was damaged during start-up. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #163: $ This change order was to revise the size of the door 1308A. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #165: $ This change order was to modify the continuous hinges on exterior doors to accommodate the hardware specified. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #166: $4, This change order was to revise the security camera wiring to accommodate C.O.D. s existing system. The architect has not signed this change order. This was an Architect/Engineer Error Page 8 of 15

9 RATIFY HSC GILBANE #167: $2, This change order was to add three classroom coat closets that were not shown in the drawings. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #168: $3, This change order was for additional floor protection to replace contract purchased floor protection that was worn out. The architect has not signed this change order. This was Un-Bought Scope RATIFY HSC GILBANE #170: $4, This change order was to make emergency repairs to the steam system. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #171: $ This change order was to add an additional electrical feed for a future mammography machine donation. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #174: (-$250.00). This change order provided a credit due to eliminated cabinetry. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #175: $1, This change order was to add walk off mats in the Vestibules in accordance with LEED requirements. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #176: $ This change order was to provide a full face escutcheon trim at doors receiving a specific hardware lockset type. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #177: $ This change order was to add a soffit to cover an existing structural steel beam. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #178: $ This change order was to provide a vertical mullion at doors 1308B and C. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #179: $ This change order was to add an outlet inside the HSC Utilities vault to power the sump pump. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #180: $4, This change order was to add nine (9) 3-phase buss bars at the incoming service switchboard. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #182: $12, This change order was to relocate fin tube piping shown to be exposed into a soffit. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #184: (-$1,556.00). This change order provided a credit to revise the rails at the concrete stairs per the architect s recommendation. The architect has not signed this change order. This was an Owner- Requested Scope RATIFY HSC GILBANE #185: (-$1,780.00). This change order provided a credit to revise the rails at the concrete ramp in the Commons Area. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #186: $10, This change order was to provide stainless steel trim around the cork boards for protection. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #188: $8, This change order was to revise Communications scope per staff recommendations. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #190: $ This change order was to add a soffit above door 3326A to hide an exposed beam. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #191: $24, This change order was to add additional piping to allow the cisterns to drain to the nearest catch basin. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #192: $5, This change order was to change pipe sizes to accommodate duct and ceiling height conflicts raised during MEP coordination. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #193: $3, This change order was to revise the exit canopy at Stair 4 to fix a drawing discrepancy. The architect has not signed this change order. This was an Architect/Engineer Error Page 9 of 15

10 RATIFY HSC GILBANE #197: $1, This change order was to add a data outlet in Room 2316 which was converted to the lab supervisor s office. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #198: (-$4,700.00). This change order provided a credit for eliminating one set of elevator hoist beam that was bought twice. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #199: $5, This change order was to move mechanical penetrations on the exterior so that they lined up with the Trespa panels. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #200: $5, This change order was to revise the Vending Area millwork to comply with DuPage County Health Department code. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #206: $ This change order was to relocate windows to align their tops with the tops of the doors. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #209: $ This change order was to relocate the cistern piping to accommodate aesthetic concerns with the Trespa reveals. The architect has not signed this change order. This was an Architect/Engineer Error RATIFY HSC GILBANE #211: $1, This change order was to install and paint a temporary wall in vestibule for the building dedication. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #214: $8, This change order was to add a concrete path from the greenhouse to the walkway going to SRC to accommodate wheelchair access from the greenhouse. The architect has not signed this change order. This was an Architect/Engineer Omission RATIFY HSC GILBANE #215: (-$4,457.00). This change order provided a credit for eliminating one set of automatic doors that were bought twice. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #216: $4, This change order was to add prox card readers at the bridge. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC GILBANE #217: $10, This change order was to add prefinished metal trim at the bottom of the bridge that was not bought by Gilbane. The architect has not signed this change order. This was Un-Bought Scope RATIFY HSC GILBANE #218: (-$20,521.00). This change order provided a credit for stained concrete topping that will not be installed on the bridge. The architect has not signed this change order. This was an Owner-Requested Scope RATIFY HSC PERFECT CLEANING SERVICES #1: (-$2,256.00). This change order provided a credit to deduct the cost for waxing the 1st and 2nd Floors of the HSC from the cleaning contract. After the contract was awarded, C.O.D. Custodial decided that they would wax these areas. This was an Owner-Requested Scope RATIFY TEC EVOLUTION INTERIORS #04: (-$2,319.90). This change order provided a credit to eliminate heavier duty shelving for the automotive on a set of shelves for the Heavy Duty Furniture package. This was an Owner- Requested Scope RATIFY TEC EVOLUTION INTERIORS #05: $7, This change order was to provide a pallet rack shelving system in lieu of heavier duty shelving for the automotive on a set of shelves for the Heavy Duty Furniture package. This was an Owner-Requested Scope RATIFY TEC EVOLUTION INTERIORS #06: $ This change order was to provide slotted bin marker tag holders for all wire shelving. This was an Owner-Requested Scope RATIFY TEC GILBANE #56: $0.00. This change order added no cost to provide scope changes as noted on the rebar shop drawings. This was an Architect/Engineer Omission Page 10 of 15

11 RATIFY TEC GILBANE #57: (-$3,990.00). This change order provided a credit for scope changes as noted on the rebar shop drawings. This was an Architect/Engineer Omission RATIFY TEC GILBANE #93: $3, This change order added cost to provide thicker gauge steel plate around vertical column cover per structural engineer confirmation and a revised perforation pattern for the galvanized metal per the architect. This was an Architect/Engineer Omission RATIFY TEC GILBANE #109: $2, This change order added cost to provide barometric dampers on the water heater due to the system not properly exhausting. This was a Field Conditions RATIFY TEC GILBANE #110: $6, This change order added cost to provide door revisions to the courtyard door #117A. This was an Owner-Requested Scope RATIFY TEC GILBANE #111: $24, This change order added cost to a custom door system at the welding storage crane door. This was due to the original design not accommodating the crane rail that passes through the opening. This was an Architect/Engineer Omission RATIFY TEC GILBANE #117: $20, This change order added cost to provide fiberglass sandwich panels on the covered walkway. The original design did not meet the fire rating that was required. This cost was within the approved budget for this Board approved alternate. This was an Architect/Engineer Omission RATIFY TEC GILBANE #120: $79, This change order added cost to provide a loading dock lift at the TEC Building. This work was previously approved by the College as a not to exceed budget of $80,000. This was an Owner- Requested Scope RATIFY TEC GILBANE #121: (-$12,182.00). This change order provided a credit to reconcile the allowance for all MEP work on the greenhouse. This was Un-Bought Scope RATIFY TEC GILBANE #122: $8, This change order added cost to provide aluminum plate vertical expansion joints that were not clearly shown on the contract documents. This was an Architect/Engineer Omission RATIFY TEC GILBANE #123: $4, This change order added cost to provide dryvit in lieu of drywall at the north and south sunshades. The drywall manufacturer did not recommend installing drywall material in an upward projecting exterior ceiling application. This was an Architect/Engineer Omission RATIFY TEC GILBANE #124: $5, This change order added cost to provide misc. revisions to door hardware. This was an Architect/Engineer Omission RATIFY TEC GILBANE #125: (-$821.00). This change order provided a credit to eliminate ceilings in two (2) closets due to above ceiling mechanical conflicts. This was a Field Conditions RATIFY TEC GILBANE #126: (-$6,774.00). This change order provided a credit to eliminate the painting and fire protection scope purchased in Alt. #5 when the Greenhouse fire protection was determined not to be required. This was a Field Conditions RATIFY TEC GILBANE #127: $9, This change order added cost to provide additional fin tube heating below the reading room due to mechanical coordination. This was an Architect/Engineer Omission RATIFY TEC GILBANE #128: $7, This change order added cost to provide additional work to frame and pour the trench drains in the auto lab that were not part of Bid Release #1 documents. This was an Architect/Engineer Omission RATIFY TEC GILBANE #129: $20, This change order added cost to provide sleeves to accept future irrigation mains. This was due to the removal of the landscaping from the base scope of work. This was an Owner- Requested Scope RATIFY TEC GILBANE #130: $19, This change order added cost to provide additional 4 communications conduits on the east side of TEC to the adjacent manhole. This was an Owner-Requested Scope RATIFY TEC GILBANE #131: $40, This change order added cost to provide the civil drawing revisions outlined in Bulletin #2 of BP #1. The scope consisted of sidewalk and curb demolition, new sidewalks, curbs, ramps, trash receptacle pads, revised grading, added storm water catch basins and water main insulation. This was an Architect/Engineer Omission Page 11 of 15

12 RATIFY TEC GILBANE #132: (-$7,000.00). This change order provided a credit to change the roof type to a TPO (Thermoplastic Polyefin) Roofing system. This was an Owner-Requested Scope RATIFY TEC GILBANE #133: $1, This change order added cost to temporarily re-route a live sewer found on the TEC site. This was an Unforeseen Conditions RATIFY TEC GILBANE #134: $ This change order added cost to provide temporary toilets on site until the General Trades Contractor was mobilized. This was Un-Bought Scope RATIFY TEC GILBANE #135: $48, This change order added cost to provide concrete accelerator to all slab pours due to lower temperature conditions. This was Un-Bought Scope RATIFY TEC GILBANE #136: $4, This change order added cost to repair damaged drywall, insulation, etc. due to out of sequence work prior to the building being weather tight. This was a Field Conditions RATIFY TEC GILBANE #137: $10, This change order added cost to provide concrete foundations for the automotive parking lot stair not shown on the design documents. This was an Architect/Engineer Omission RATIFY TEC GILBANE #138: $3, This change order added cost to provide edge of deck revisions on level 3. This was an Architect/Engineer Omission RATIFY TEC GILBANE #139: $3, This change order added cost to provide metal framing to provide structural support required at the observation window at the south wall of corridor TE1002. This was an Architect/Engineer Omission RATIFY TEC GILBANE #140: $49, This change order added cost to provide electrical and fire alarm revisions outlined in bulletin #20R. This was an Architect/Engineer Omission RATIFY TEC GILBANE #141: $45, This change order added cost to provide revisions required to the welding fume hood make up air and dust collector revisions. This was an Architect/Engineer Omission RATIFY TEC GILBANE #142: $16, This change order added cost to provide revisions required to accommodate an Owner furnished walk-in cooler. This was an Architect/Engineer Omission RATIFY TEC GILBANE #143: (-$2,850.00). This change order provided a credit for the elevator pit ladders due to them being included in the original bid scope by another contractor and adding exterior handrails at the north stair. This was an Architect/Engineer Omission RATIFY TEC GILBANE #144: $47, This change order added cost to provide additional labor and material to accommodate the removal of unsuitable soils and replace with engineered fill. All replacements were in accordance with the College s 3rd party testing agency. This was an Unforeseen Conditions RATIFY TEC GILBANE #145: $8, This change order added cost to provide Densarmour plus in lieu of regular drywall at the above ceiling drywall tops prior to building roof enclosure to accommodate MEP work as scheduled. This was a Field Conditions RATIFY TEC GILBANE #146: $3, This change order added cost to provide modifications to the IT data closet TE2020 due to scope revisions required by the College. This was an Owner-Requested Scope RATIFY TEC GILBANE #147, $2, This change order added cost to provide repair work to existing underground electrical conduits found to be broken when exposed. This was an Unforeseen Conditions RATIFY TEC GILBANE #153: (-$1,345.00). This change order provided a credit for changes to the light fixtures on the East Entrance Arm of the building. This was an Architect/Engineer Omission RATIFY TEC GILBANE #154: $0.00. This change order added no cost to provide foundation, excavation and backfilling specification revisions and a fire alarm panel relocation. This was an Architect/Engineer Omission RATIFY TEC GILBANE #155: $ This change order added cost to provide a revised area drain to the outdoor storage area on the west side. This was an Architect/Engineer Omission RATIFY TEC GILBANE #156: $ This change order added cost to extend the key bond beyond the original substantial completion date. This was an Unforeseen Conditions RATIFY TEC INTERIORS FOR BUSINESS #01: $1, Additional cost to provide additional Wall Tack Boards for the Architecture Department corridor. This was an Owner-Requested Scope Page 12 of 15

13 RATIFY TEC INTERIORS FOR BUSINESS #02: $ Additional cost to provide a smaller (12-0 ) marker board for the IET program in classroom TE2025. This was an Owner-Requested Scope RATIFY TEC KRUEGER INTERNATIONAL (KI) #03: $ Additional cost to provide two (2) additional instructor s stools for the IET program. This was an Owner-Requested Scope RATIFY TEC MEDIA RESOURCES, INC. #01: $ Additional cost to provide longer custom cable for one installation of cabling between a classroom lectern and overhead projector. This instance was for a classroom over a high bay space which in turn required longer cabling than the typical classrooms. This was an Unforeseen Conditions RATIFY TEC MEDIA RESOURCES, INC. #02: $3, Additional cost to provide materials and labor to compensate for unforeseen vibration at four (4) overhead projector locations. This was an Unforeseen Conditions RATIFY TEC P.R. STREICH & SONS #01: $4, Additional cost to provide labor and misc. materials found to be missing or inoperable on donated dynamometer #1. This includes a drive belt, a recommended electric line reactor, aluminum angles rollers, encoder wire for controls, and electrical connections. This was an Unforeseen Conditions RATIFY TEC P.R. STREICH & SONS #02: $3, Additional cost to provide labor and misc. materials found to be missing or inoperable on donated dynamometer #2. This includes a drive belt, a recommended electric line reactor, steel straight rollers, encoder wire for controls, and electrical connections. This was an Unforeseen Conditions RATIFY TEC P.R. STREICH & SONS #03: $2, Additional cost to provide labor and misc. materials found to be missing or inoperable on donated dynamometer #3. This includes a recommended electric line reactor, encoder wire for controls, and electrical connections. This was an Unforeseen Conditions RATIFY WEST CAMPUS COMMUNICATIONS SYSTEMS INTERCONNECT FACILITY TECHNOLOGIES #06: (- $90,205.23). This change order is to close out an allowance for overtime included in the base contract. It is a deductive change order for $90, for unused allowance money. This was an Owner-Requested Scope NON-FMP PROJECTS RATIFY NATATORIUM RENOVATION LEGAT ARCHITECTS #01: $20, The contract amount is based on total construction cost and due to construction change orders Legat s contract amount needs to be increased. This was an Owner-Requested Scope Page 13 of 15 RATIFY NATATORIUM RENOVATION AMBER MECHANICAL #12: $3, Remove and relocate 9 junction boxes that will not be easily accessible for COD staff once the new duct work is in place in the pool area. This is time and materials not to exceed. This was an Owner-Requested Scope 2) APPROVAL OF CONSTRUCTION-RELATED CHANGE ORDERS NONE THIS MONTH. In an advisory comment, Wilson indicated preference for the motion to approve all Consent Agenda items. On roll call, voting aye: O Donnell, Savage, Svoboda, Carlin, Kim, and Wessel. Motion carried unanimously. 10. NEW BUSINESS A. FOR INFORMATION 1) REVISED BOARD POLICIES At the June 2009 Board Meeting, Chairman Wessel appointed a committee consisting of Trustees Carlin and Svoboda to work with Dr. Breuder to evaluate and review the Board Policies. That committee has now completed its work. These Policies will be brought to the Board for approval in October. (It was noted that not all Board Policies have accompanying Administrative Procedures.)

14 a) , Employee Code of Ethics Policy Suggested wording change explained by Dr. Breuder. The Board questioned why an additional Code of Ethics Policy is needed in addition to the Ethics Ordinance. Legal Counsel Garrett responded this Policy is suggested based upon legislative changes. b) , Causes for Termination of College Personnel Policy Suggested wording change explained by Dr. Breuder. c) , Academic Freedom / Instructional Material Full-Time Faculty Policy 2) PROPOSED 2010 BOARD MEETING DATES The Board reviewed these proposed dates. B. FOR APPROVAL 1) HEALTH INSURANCE PLAN RENEWALS Savage moved, O Donnell seconded, THAT THE BOARD OF TRUSTEES APPROVE THE RENEWAL OF ADMINISTRATIVE SERVICES FOR THE EMPLOYEES SELF-INSURED MEDICAL / DENTAL / RX PLANS IN ACCORDANCE WITH THE PROPOSAL FROM BLUE CROSS BLUE SHIELD WITH RX CARVED OUT AND ADMINISTERED BY BENESCRIPT, AND FOR THE FULLY INSURED HMO ILLINOIS, BLUE ADVANTAGE HMO, AND GUARDIAN DMO PLANS. In an advisory comment, Wilson indicated preference for the motion. On roll call, voting aye: Savage, Svoboda, Carlin, Kim, O Donnell, and Wessel. Motion carried unanimously. 2) GLEN ELLYN EASEMENTS TRAFFIC SIGNAL AND PUBLIC SIDEWALK Kim moved, Wilson seconded, THAT THE BOARD OF TRUSTEES APPROVE THE FOLLOWING GLEN ELLYN EASEMENT AGREEMENTS: TRAFFIC SIGNAL AND PUBLIC SIDEWALK. In an advisory comment, Wilson indicated preference for the motion. On roll call, voting aye: Svoboda, Carlin, Kim, O Donnell, Savage, and Wessel. Motion carried unanimously. 11. ANNOUNCEMENTS A. COMMUNICATIONS Foundation Trustee Savage reported that the Annual Foundation Golf and Tennis Outing held on September 14 netted approximately $70, for student scholarships. The number of attendees and profits increased from last year s event. ACCT / ICCTA Trustee Kim reported: Student Trustee Wilson was elected as the first ICCB-SAC student representative to serve as a liaison to ICCTA. ICCTA passed a resolution entitled Student Financial Assistance for the School Year with regard to the decrease in Monetary Award Program (MAP) grant funding. Governor Quinn plans to host a Town Hall Meeting UIC; more information will be forthcoming. A Letter to the Editor from Trustee Kim has been prepared for distribution to our local media outlets with C.O.D.-specific information regarding funding challenges. The ACCT Annual Congress will be held in San Francisco on October 7 to 10; Trustees Wessel, Kim, Svoboda and Wozniak plan to attend. Trustees Wessel and Kim are the Boardappointed voting delegates representing the College at this Congress. The next ICCTA Meeting will be in Chicago on November 13 and 14. Page 14 of 15

15 B. CALENDAR DATES Future On-Campus Events Suburban Law Enforcement Academy (SLEA) Graduation will be Friday, September 18, Special Board of Trustees Meeting will be held on Wednesday, September 30, The next Regular Board of Trustees Meeting will be held on Thursday, October 15, Future Off-Campus Events 12. ADJOURN At 8:22 p.m., Svoboda moved, Kim seconded, THAT THE BOARD MEETING BE ADJOURNED. On voice vote, motion carried unanimously. By: Nancy E. Svoboda, Board Secretary Approved: 10/15/09 By: Kathy A. Wessel, Board Chairman Page 15 of 15