GLOBAL LEADERSHIP ACADEMY CHARTER SCHOOL SOUTHWEST AT HUEY 4601 W. GIRARD AVENUE PHILADELPHIA, PA BOARD OF TRUSTEES MEETING June 15, :00 PM

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1 GLOBAL LEADERSHIP ACADEMY CHARTER SCHOOL SOUTHWEST AT HUEY 4601 W. GIRARD AVENUE PHILADELPHIA, PA BOARD OF TRUSTEES MEETING June 15, :00 PM MINUTES SECTION I: CALL TO ORDER Opening Colloquy This June 15, 2017 meeting of the Global Leadership Academy Charter School Southwest at Huey Board of Trustees is hereby called to Order. The time is 6:55 pm. My name is Dr. Lisa Bell-Chiles. I serve as President to this Board of Trustees and I will facilitate this meeting. This is a public meeting that was properly noticed in the West Side Weekly and pursuant to the Pennsylvania Sunshine Act. All members of the public are welcome, to sit and listen to the board of trustees conduct its business tonight. Members of the public who have registered with the Administrative office to participate in public comment by 5pm on the day before this scheduled meeting may participate in public comment. At this time, I would ask that executive administration submit the list of commenters to our legal counsel. Comments will be limited to three minutes unless the Board decides to grant additional time. A. ROLL CALL Board Members Present By Invitation: Non-Board Members in Attendance: Dr. Lisa Bell-Chiles ( LB ) President Ms. Crystal Gardner ( ) Vice President Mr. Orlian Codrington ( OC ) Secretary / Treasurer Ms. Linda Thomas ( ) Mr. Michael Willis ("MW") Dr. Naomi Johnson Booker David Annecharico, Esq. David Hussey, Esq. Lorenzo Hough Marie Simpkins Heloise Jettison Marguerite Pannell Shoshanna Tyler Natasha Martinez Valerie Passalacqua Alicia Kennedy Kimberly Johnson Richard Walker Kelly Bourne Board Members Absent PAGE 1 OF 8

2 Maleda Berhane B. DISCLOSURE: EXECUTIVE SESSION Dr. Lisa Bell-Chiles I d like to state, for purposes of the Minutes of this meeting that the Board of Trustees did not meet in Executive Session prior to this meeting. C. APPROVAL OF AGENDA R Approval of the June 15, 2017 Agenda RESOLVED, that the Board of Trustees of Global Leadership Academy Charter School Southwest at Huey hereby approves the June 15, 2017 Agenda. Board Reviewed the Board Agenda D. APPROVAL OF MINUTES R Approval of Minutes of Meeting RESOLVED, that the Board of Trustees of Global Leadership Academy Charter School Southwest at Huey hereby approves the Minutes of the May 11, 2017 meeting of the Board of Trustees of Global Leadership Academy Charter School Southwest at Huey. Board Reviewed the May 11, 2017 Board Minutes SECTION II: REPORTS A. Community Comment Community Comment Colloquy (General Counsel) Good Evening, my name is David Annecharico. I serve as General Counsel to the Global Leadership Academy Charter School Southwest at Huey Board of Trustees. Will you please state your name for our records? You will have three minutes to address the Board of Trustees. Any documents or communications that you might supplement your comment with should be submitted to me. I will keep the time and notify the board when three minutes have elapsed. This Board may choose not to comment, question or respond in any way to your public comment. I will begin the time now. PAGE 2 OF 8

3 None None B. Board President Dr. Lisa Bell-Chiles reported that the school will emphasize student mental health. Dr. Johnson-Booker discussed the school's wellness program, professional development, and other mental health supports. C. Executive Director for Turnaround Schools Dr. Johnson-Booker introduced the Global Academies management team and reviewed facilities matters during the Board's joint session with GLA-West. D. Chief Executive Officer / Principal Tamika Evans presented the written CEO report, a copy of which is incorporated by reference herein. E. Fundraising Report by Trustee Michael Willis Dr. Johnson-Booker emphasized the importance of fundraising and discussed that every amount raised contributes towards GLA-Southwest and GLA-West. F. Business Controller Dr. Johnson-Booker reviewed the written report of the business controller, a copy of which is incorporated by reference herein. Dr. Johnson-Booker reviewed with the Board remaining grant funds from the Philadelphia Schools Partnership and the status of outstanding fees owed to vendors. G. Joint Session - Global Leadership Academy Charter School and Global Leadership Academy Charter School Southwest at Huey a. Facilities Dr. Johnson-Booker and the Board reviewed problems with the GLA-Southwest lunchroom and playground facilities. Dr. Johnson-Booker introduced to the Board Maleda Berhane to review potential plans to develop an adequate lunchroom and playground space, including costs, structural issues, and the zoning process. The Board inquired regarding project costs and the timing and duration of the various potential projects. Dr. Johnson-Booker additionally reviewed with the Board that improvements are needed to GLA-Southwest's electric system in order to accommodate air conditioning. b. Management Dr. Johnson-Booker introduced the Global Academies management team, with each staff member providing a description of their various management responsibilities. Dr. Johnson- Booker reviewed with the Board that the management team meets weekly and reports to the Board each month. The Board thanked the management team for their hard work. SECTION III: UNFINISHED BUSINESS NONE SECTION IV: NEW BUSINESS PAGE 3 OF 8

4 A. RESOLUTIONS R Report of Business Controller RESOLVED, the Board of Trustees of Global Leadership Academy Charter School Southwest at Huey accepts the Financial Report of the Business Controller and all documents submitted thereby, which shall be incorporated into the record of this meeting. Dr. Johnson- The Board reviewed the Financial Report distributed by Gerald Booker; T. Santilli of Santilli & Thomson, Business Controller Evans; Board R Uniform Human Resources Resolution RESOLVED, the Board of Trustees of Global Leadership Academy Charter School Southwest at Huey accepts the human resources changes, modifications and additions as presented. Terminations Name Position Date Michael Ivey Instructional 5/15/17 Assistant Resignations Name Position Date Clara Simmons Cafeteria Aide 5/15/17 New Hires / Returning Employees (12-Month) Name Position Date Director of Kelly Anderson Instruction Marquelle Carter Academy Leader Assistant Bar-rae Choice Principal Assistant Fiscal Laquinta Choice Administrative Assistant Kim Fuller Parent Coordinator PAGE 4 OF 8

5 Christine Hill Receptionist Paul Kennedy Nutina MatinWaters Academy Leader Dani Smith Marcia TannerFrasier Maintenance Administrative Assistant Stephanie Williams Academy Leader Aaron Calhoun Maintenance Climate Specialist Dr. Johnson- Reviewed the proposed human resources changes. Booker; T. Evans; Board R Uniform Professional Services Contracts Resolution RESOLVED, the Professional Services Contracts and associated reports listed below are hereby accepted and ratified; FURTHER RESOLVED, any officer of this Board is directed and authorized to execute any document necessary to effect this resolution. Contractor Therapy Solutions, Inc. THS Consulting, LLC In-Line Security Co., LLC Amount Comment: Terms and Conditions $75.00 per hour Renewal and amendment of existing contract for speech and occupational therapy services $75,000 for Social worker services social worker; $65.00 per hour for counselor $19.00 per hour Security services Dr. Johnson- Discussed and reviewed the security needs of the GLA-Southwest site; Booker; Board discussed plans to install a glass door at the front entrance to assist with building security MOOT R Uniform Purchase Services Contract Resolution PAGE 5 OF 8

6 RESOLVED, the Purchase Services Contracts and associated reports listed below are hereby accepted and ratified; FURTHER RESOLVED, any officer of this Board is directed and authorized to execute any document necessary to effect this resolution. Contractor Amount Comment: Terms and Conditions R Metropolitan Philadelphia Athletic Association BE IT RESOLVED, Global Leadership Academy Charter School Southwest at Huey shall seek membership in the Metropolitan Philadelphia Athletic League ("MPAA") during the 2017/2018 school year ; FURTHER RESOLVED, that an application of membership to the MPAA, made on behalf of Global Leadership Academy Charter School Southwest at Huey is ratified; FURTHER RESOLVED, that Global Leadership Academy Charter School Southwest at Huey shall pay necessary membership fees and obtain those insurance policies necessary and prudent to effect this resolution; FURTHER RESOLVED, that Tamika Evans is directed to engage in all administrative tasks necessary to maintain good standing in the MPAA; FURTHER RESOLVED, that Tamika Evans is directed and authorized to executed any document and delegate any task necessary to effect this resolution. Dr. JohnsonReviewed and discussed the Metropolitan Philadelphia Athletic Booker; Board Association, including the location of sports events, the membership fee, and transportation to sports events. MW R Facilities Expansion Project WHEREAS, pursuant to R , the Board of Trustees of Global Leadership Academy Charter School Southwest at Huey approved the services of a structural engineer to explore the cost and feasibility of an emergency addition of a rooftop gymnasium to the school building PAGE 6 OF 8

7 located at 5200 Pine Street, Philadelphia (the "Project"); RESOLVED, the Board of Trustees of Global Leadership Academy Charter School Southwest at Huey approves the payment of $1,500 to Larsen & Landis for structural engineering services; and FURTHER RESOLVED, the Board of Trustees of Global Leadership Academy Charter School Southwest at Huey approves the retention of Maleda Berhane to perform a feasibility student for building improvements to the basement, fence, and kitchen; FURTHER RESOLVED, the Board of Trustees of Global Leadership Academy Charter School Southwest at Huey authorizes and directs the Chief Executive Officer of Global Leadership Academy Charter School Southwest at Huey and the Chief Executive Officer Global Leadership Academy Charter School to execute any document and delegate any task necessary to effect this resolution. Board; Dr. Reviewed and discussed the emergency necessitating the proposed Johnson-Booker; construction project. Legal Counsel B. DISCUSSION AND ANNOUNCEMENTS + The GLA Rites of Passage ceremony is scheduled for June 19; + The Moving On ceremony is scheduled for June 21; + The last day of school for GLA-Southwest is June 26; and + The next upcoming Board meeting is scheduled for August 17, The Board discussed the need to discuss a confidential employment matter in closed executive session. Upon Motion by M. Willis, Seconded by C. Gardner, the Board voted to enter into executive session at 9:09 p.m. to discuss confidential employment matters. Upon Motion by M. Willis, Seconded by C. Gardner, the Board voted to exit executive session at 9:14 p.m. 9:14 PM MW PAGE 7 OF 8

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