KEYSTONE ACADEMY CHARTER SCHOOL 4521 Longshore Avenue Philadelphia, PA BOARD OF TRUSTEES MEETING NOVEMBER 15, 2018 MINUTES

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1 SECTION I: CALL TO ORDER Opening Colloquy KEYSTONE ACEMY CHARTER SCHOOL 4521 Longshore Avenue Philadelphia, PA BOARD OF TRUSTEES MEETING NOVEMBER 15, 2018 MINUTES This Board of Trustees meeting of the Keystone Academy Charter School Board of Trustees is hereby called to Order. The time is 7:00 pm. My name is Gretchen Alston. I am the President of this Board of Trustees and I will facilitate this meeting. This is a public meeting of the Board of Trustees of the Keystone Academy Charter School that was properly advertised pursuant to the Pennsylvania Sunshine Act. The public meeting schedule is posted at the school and on the website in the monthly calendar. All members of the public are welcome, to sit and listen to the Board of Trustees conduct its business tonight. Members of the public who have registered with the Administrative office to participate in public comment by 5 pm on the day before this scheduled meeting may participate in public comment. At this time, I would ask that executive administration submit the list of commenters to our legal counsel. Comments will be limited to three minutes unless the Board decides to grant additional time. At this time, I will ask that Roll Call be taken. A. Roll Call: 1. Gretchen Alston President GA 2. Fred Phelps Vice President/Secretary 3. Marie McCarthy Member MM 4. Alma Diggs Treasurer 5. Tina Peterson Member TP 6. Howard Randolph - Member HR 7. Anthony Stevenson Member AS Board Members Present: Gretchen Alston Fred Phelps Marie McCarthy Alma Diggs Tina Peterson Howard Randolph By Invitation: Non-Board Members Present: Dr. Claudia Lyles, CEO Daniel H. Saidel, Esq. Michael Danyo, Finance Santilli & Thomson 1 P a g e

2 Anthony Stevenson Board Members Absent: None B. Announcement of Executive Session Mr. Daniel Saidel I d like to state, for purposes of the Minutes of this meeting that on November 15, 2018, the Board of Trustees met in Executive Session for the following purposes under 65 P.S. 708: (x) Purchase or Lease of Real Property. To consider the purchase or lease of real property up to the time an option to purchase or lease the real property is obtained or up to the time an agreement to purchase or lease such property is obtained if the agreement is obtained directly without an option. C. Approval of Agenda Resolution Approval of the Agenda By: Mrs. Gretchen Alston RESOLVED, that the Board of Trustees of Keystone Academy Charter School hereby approves the November 15, 2018 Agenda. D. Approval of Minutes Resolution Approval of October 18, 2018 Minutes of Meeting By: Mrs. Gretchen Alston RESOLVED, that the Board of Trustees of Keystone Academy Charter School hereby approves the Minutes of the October 18, 2018 meeting of the Board of Trustees of Keystone Academy Charter School. E. Reports Resolution Acceptance of the CEO/Middle States Report of Dr. Claudia Lyles, CEO School hereby accepts the CEO/Middle States Report of Dr. Claudia Lyles, and hereby incorporates into these minutes by reference Dr. Claudia Lyles written report. Dr. Lyles distributed and reviewed with the board the CEO/Middle States Report. 2 P a g e

3 Resolution Acceptance of the Report of Finance Committee by: Mrs. Gretchen Alston School hereby accepts the Report the Finance Committee by of Mrs. Gretchen Alston, and hereby incorporates into these minutes by reference Mrs. Gretchen Alston s written report. G. Alston reviewed with the board; 1. The Finance Committee met on November 7, 2018; 2. Those in attendance were A. Diggs, F. Phelps, Dr. Lyles and G. Alston; 3. Agenda items: a. The current cleaning company s work product was reviewed and discussed as to the company s compliance with their contract and health standards; b. Three (3) proposals from other cleaning companies were reviewed and discussed; c. The purchase price, terms and conditions of the potential purchase of real estate was reviewed and discussed. Resolution Acceptance of the Treasury Report: Michael Danyo of Santilli and Thomson School hereby reviews and accepts the October 2018 Financial Reports of Michael Danyo and hereby incorporates into these minutes by reference the financial statements and the documents presented by Michael Danyo to the board; and FURTHER RESOLVED, the Board of Trustees of Keystone Academy Charter School accepts the October 2018 Treasury Report in the amount of $260, as presented by Michael Danyo. Michael Danyo distributed and reviewed with the board the October 2018 Financial Reports and its associated documents and the October 2018 Treasury Report in the amount of $260, F. Personnel Resolution Acceptance of Resignation: Dr. Claudia Lyles, CEO School hereby approves the resignation of Steffy Joseph Joy effective November 2, 2018 from the position of Special Education Teacher; and 3 P a g e

4 Board is directed and authorized to delegate any task necessary to effect this resolution in consultation with Daniel H. Saidel, School Solicitor. Dr. Lyles reviewed with the board the resignation of Steffy Joseph Joy effective November 2, 2018 from the position of Special Education Teacher. Resolution Approval of Employee Holiday Bonus - Dr. Claudia Lyles, CEO School hereby approves a 2018 Holiday Bonus to all Keystone Academy Charter School staff at the net rate of $200.00; and Board is directed and authorized to execute any document necessary or delegate any task necessary to effect this resolution in consultation with Daniel H. Saidel, School Solicitor. Dr. Lyles and M. Danyo reviewed with the board the 2018 Holiday Bonus to all Keystone Academy Charter School staff at the net rate of $ G. Conference Attendance Resolution Approval to Attend a Professional Conference By: Dr. Claudia Lyles, CEO School hereby approves the following personnel to attend ALICE Instructor Certification Training (active shooter training) on January 16 and 17, 2019 at Mariana Bracetti School, Philadelphia PA in the amount of $ per person, for a total of $ : 1) Kathryn Makar 2) Michael Browning 3) Brent Kreiser 4) Jeanelle Moultrie; and Board is directed and authorized to execute any document necessary or delegate any task necessary to effect these resolutions in consultation with Daniel H. Saidel, School Solicitor. Dr. Lyles reviewed with the board the attendance of staff members: 4 P a g e

5 H. Policy 1) Kathryn Makar 2) Michael Browning 3) Brent Kreiser 4) Jeanelle Moultrie to the ALICE Instructor Certification Training (active shooter training) on January 16 and 17, 2019 at Mariana Bracetti School, Philadelphia PA in the amount of $ per person, for a total of $ Resolution Approval of Updated Wellness Policy By: Dr. Anthony Stevenson RESOLVED, that the Board of Trustees of Keystone Academy Charter School approve the updated Wellness Policy; and Board is directed and authorized to execute any document necessary or delegate any task necessary to effect these resolutions in consultation with Daniel H. Saidel, School Solicitor. Dr. Stevenson distributed and reviewed with the board the updated Wellness Policy. I. Community Comment Community Comment Colloquy (General Counsel) Good Evening, my name is Daniel H. Saidel, with Sand & Saidel, PC, and General Counsel to the Keystone Academy Charter School Board of Trustees. Will you please state your name for our records? You will have three minutes to address the Board of Trustees. Any documents or communications that you might supplement your comment with should be submitted to me. I will keep the time and notify the board when three minutes have elapsed. This Board may choose not to comment, question or respond in any way to your public comment. I will begin the time now. Who None What J. DISCUSSION AND ANNOUNCEMENTS THE NEXT REGULARLY SCHEDULED KEYSTONE ACEMY BOARD OF TRUSTEES MEETING IS SCHEDULED TO BE HELD ON DECEMBER 13, 2018 AT KEYSTONE ACEMY CHARTER SCHOOL, 4521 Longshore Avenue, Philadelphia, PA P a g e

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