8. MONTHLY PROJECT MANAGER PROJECT UPDATES (No report this month) (This section of the agenda is for audience comments on items NOT on this agenda)

Transcription

1 AGENDA ADJOURNED REGULAR MEETING OF THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE OCTOBER 19, 2017 HESSE PARK COMMUNITY PARK HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 6:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. FLAG SALUTE 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES (a) Recommendation: Approve the meeting Minutes of August 10, 2017 by a quorum of members present at that meeting (Curtis, Swanson, Taube, Saadatnejadi, Acting Chair Vanderlip) (b) Recommendation: Approve the meeting Minutes of September 14, 2017 by a quorum of members present at that meeting (Swanson, Taube, Vanderlip, Wedemeyer, Chair Spain) 6. CHAIR S COMMUNICATION (5 minutes) 7. PUBLIC WORKS DIRECTOR S REPORT (5 minutes) 8. MONTHLY PROJECT MANAGER PROJECT UPDATES (No report this month) 9. PUBLIC COMMENTS (This section of the agenda is for audience comments on items NOT on this agenda) IMAC Agenda October 19, 2017 Page 1 of 5

2 10. PRESENTATION (a) Presentation on the status of collection and preservation scientific and engineering data on projects submitted to the City for permissions and approvals- A presentation by IT Manager Landon on collection and preservation of geological reports and data on projects (30 minutes) Recommendation: Receive and file. 11. UNFINISHED BUSINESS Continued discussion of the rollout of the CIP database tool will occur as part of agenda Item 12.b. The deferred Future Agenda Items topic will be discussed as part of agenda Item NEW BUSINESS (a) Portuguese Bend Land Flow Representation Appoint Vice Chair Vanderlip and Member Wedemeyer to formally represent IMAC at various meetings related to the mitigation of the Portuguese Bend Land Flow (5 minutes) Recommendation: Appoint Vice Chair Vanderlip and Member Wedemeyer as formal IMAC representatives to meeting related to the PB Land Flow. (b) Purpose and Scope of the CIP Database Tool (Current Version) Member Swanson to facilitate a discussion. The chair s objective is to achieve consensus on the purpose and scope of the current version of the tool so rollout can proceed. (60 minutes) Recommendation: Proceed with the discussion. (c) IMAC FY17-18 Work Plan Amendment and Schedule of Tasks Amend the previously approved work plan, which includes supporting the mitigation of the Portuguese Bend Land Flow, and review the proposed detailed schedule of tasks for IMAC s internal use. (15 minutes) Recommendation: Approve the amended FY IMAC work plan. Review and discuss the Chair s proposed schedule of tasks for IMAC s internal planning to accomplish the FY Work Plan. (d) FAC Support and Representation Select two members to attend FAC meetings as needed, and provide input. (15 minutes) Recommendation: Discuss and select two members to attend the 10/24/17 FAC meeting and other meetings as needed. (e) Monthly Update on Changes to the Database- Report on changes and projects on the list since the previous month. (10 minutes) Recommendation: Receive and file. IMAC Agenda October 19, 2017 Page 2 of 5

3 13. SUBCOMMITTEE REPORTS (15 minutes) (This section of the agenda is designated for reports from subcommittees. At present, there are three subcommittees: Tool Development, Work Plan, and Tool Rollout ). 14. FUTURE AGENDA ITEMS (10 minutes) (This section of the agenda is designated for individual Committee Members to request that an item be placed on a future IMAC meeting agenda) Below are the list of items to be added to a future meeting agenda. Items shown in bold italics have proposed changes to the previously listed future agenda items: Future Agenda Topic a. Tutorial on City s Record Retention Policy b. Status Report on collection and preservation scientific and engineering data on projects submitted to the City for permissions and approvals c. How should risk be evaluated for capital improvement projects analysis? d. Public Works to report on its relationship with the West Basin Municipal Water District and what is being done to promote the delivery of recycled water in the City. e. How to solicit and incorporate community engagement in the project analysis? f. How to measure cost versus benefit of public improvements? g. Interactive linkage between project database and the Finance accounting system software. h. Tutorial on the solicitation and selection of project funding sources for capital projects. Requestor Suggested by DPW Throne Date Added (Tgt Comp) 4/9/15 (9/14/17) Wedemeyer 10/08/15 (10/19/17) Swanson 10/8/15 (TBD) Vanderlip 10/8/15 (TBD) Saadatnejadi 3/10/16 (TBD) Spain/ Wedemeyer 11/10/16 (TBD) Spain 11/10/16 (TBD) Spain 4/27/17 (9/14/17) Remarks Presentation made on 9/14/17 by the City Clerk s office. Item may be removed. Propose item be deleted Presentation scheduled for 10/19/2017. Discussion is continued from the 8/10/17 presentation made by IT Manager FAC interest in this topic WBMWD has been contacted and provided dates choices. Their staff will inform City of chosen presentation date. FAC interest in this topic Added to Work Plan, Delete item after work plan approval. Propose item be deleted Presentation made on 9/14/17. Item may be IMAC Agenda October 19, 2017 Page 3 of 5

4 i. Provide the status on the inventory of infrastructure assets j. RPV Infrastructure Blueprint for the Future k. Presentation of Caltrans project information and reporting system (PIRS) l. Presentation by South Bay Cities Council of Governments on South Bay Subregion Broadband Initiative Swanson 5/11/17 (11/9/17) Saadatnejadi 7/13/17 (TBD) Saadatnejadi 8/10/17 (12/14/17) Saadatnejadi 8/10/17 (12/13/17 in Torrance) removed. Propose item be deleted Added to Work Plan, Delete item after work plan approval. Work Plan approved 9/05/17. Presentation postponed from the October meeting to the December meeting at the request of Chair due to agenda time constraints. SBCCOG representative suggested that IMAC members attend a useful presentation in Torrance regarding this item on 12/13/ COMMITTEE MEMBER ORAL REPORTS (5 minutes) (This section of the agenda is designated for oral reports from Committee Members) 16. ADJOURNMENT Adjourn to a time and place certain only if the Committee wishes to meet prior to the next regular meeting. The Infrastructure Management Advisory Committee may be contacted through the listed below. Please note that Committee Members are precluded from responding to All as that would be in violation of the Brown Act. Website IMAC@RPVCA.GOV In case you have questions or observe a non-emergency condition on our roads, trails or city parks that is damaged or needs to be repaired, the City of Rancho Palos Verdes Public Works Department can be reached at: Telephone (310) Website PublicWorks@RPVCA.GOV IMAC Agenda October 19, 2017 Page 4 of 5

5 American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call Lauren Ramezani (310) at least 48 hours prior to the meeting. NOTE: Staff reports are available for inspection at City Hall, Hawthorne Boulevard, during regular business hours, 7:30 A.M. to 5:30 P.M. Monday Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The agenda can also be viewed at Hesse Community Park, Hawthorne Boulevard, during regular business hours: Monday Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk. Written materials, including s, submitted to the City are public records and may be posted on the City s website. In addition, City meetings may be televised and may be accessed through the City's website. Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item. Materials related to an item on this Agenda submitted to the IMAC after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall, Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. You can also view the agenda and staff reports at the City s website IMAC Agenda October 19, 2017 Page 5 of 5

6 DRAFT MINUTES RANCHO PALOS VERDES INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE (IMAC) MEETING THURSDAY, AUGUST 10, CALL TO ORDER: Acting Chair Vanderlip called the meeting to order at 6:00 PM at Hesse Community Park, Hawthorne Boulevard, Rancho Palos Verdes, California ROLL CALL: PRESENT: Curtis, Saadatnejadi, Swanson, Taube, Acting Chair Vanderlip ABSENT: Member Wedemeyer, Chair Spain (both excused) ALSO PRESENT: Nicole Jules, Deputy Director of Public Works, Nadia Carrasco, Assistant Engineer, Lauren Ramezani, Senior Administrative Analyst and Recording Secretary, Public Works Department, Dan Landon, IT Manager, City Administration 3. FLAG SALUTE: Member Swanson led the assembly in the Pledge of Allegiance. 4. APPROVAL OF AGENDA: One item of late correspondence was distributed prior to the meeting. Acting Chair Vanderlip moved to approve the Agenda and Member Curtis seconded it. Motion approved: Ayes 5, Nays 0, Absent 2 5. APPROVAL OF MINUTES: Member Curtis moved to approve the draft minutes and Vice Chair Saadatnejadi seconded it. Motion approved: Ayes 5, Nays 0, Absent 2 6. CHAIR S COMMUNICATION: Acting Chair Vanderlip briefly commented on the City s IT plan that had gone before the City Council recently and that he requested IT Manager Landon to attend this meeting tonight to discuss the City s IT Strategic Plan. He added that this item would not replace Item 10.a. on tonight s agenda that member Wedemeyer requested regarding preservation of geological and scientific reports. Draft IMAC Minutes August 10, 2017 Page 1 of 4

7 Acting Chair Vanderlip also mentioned the Ladera Linda master plan had a budget of $7,500,000. He suggested that this might be entered as an unfunded project in the CIP list. Lastly, he inquired if anyone had visited the Automashion site recently and only Deputy Director Jules and he responded with an affirmative. 7. PUBLIC WORKS DIRECTOR S REPORT: Deputy Director Jules reported on items that went to the City Council since the last IMAC meeting including several Notices of Completions including the Hawthorne Boulevard median beautification project and the Portuguese Bend dewatering wells. Discussion ensued including the timeline for graffiti removal, which was stated as 24 hours. 8. MONTHLY PROJECT MANAGER PROJECT UPDATES Action taken: Assistant Engineer Carrasco reported on her projects including the pedestrian safe bus stop linkage, traffic sign inventory, PV Drive South bike lane, PV Drive guardrail, sidewalk repair and replacement programs FY and 17-18, and finally the Abalone Cove Beach Access road and parking rehabilitation project. Discussion ensued. 9. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA: None. 10. UNFINISHED BUSINESS: (a) Presentation on the Status Report on collection and preservation scientific and engineering data on projects submitted to the City for permissions and approvals- A presentation by IT Manager Landon on collection and preservation of geological reports and data on projects Action taken: Acting Chair Vanderlip commented that this presentation would be regarding the City s strategic IT plan which was included in this staff report and that the rest of the presentation would be made later when Member Wedemeyer was present. IT Manager Landon presented the item and stated that the City is in the process of obtaining a Request for Proposals for scanning approximately 300,000 geological reports totaling 1,500,000 pages. The estimated cost is $150,000. The data would be saved on the City server and backed up regularly. Visitor Ms. Lenee Bilski commented that she hoped that the large sized items like drawings and maps would be preserved. She also hoped that the City would provide a means for these maps and drawings to be seen in full scale and resolution. IT Manager Landon responded that they would be scanned by a scanner that can scan large documents and it could be viewed Draft IMAC Minutes August 10, 2017 Page 2 of 4

8 easier on a large monitor. He added that the State has set regulations on the standards for scanning documents. He explained the various IT related contracts the City has including for scanning plans and CIP management, and their associated costs. Acting Chair Vanderlip commented that not all members at the meeting had a copy of the staff report showing the IT strategic plan report and spreadsheet. Secretary Ramezani said she would send that staff report to all members. Further questions ensued. Vice Chair Saadatnejadi mentioned a useful system used by Caltrans for project information and reporting. Members indicated their interest in a future presentation. RECESS AND CONVEYANCE Acting Chair Vanderlip called for a recess from 7:46 PM to 7:51 PM. 11. UNFINISHED BUSINESS (a) Discuss IMAC Priorities and Work Products for FY Consider the role of the Committee and the work product that is expected for delivery to the City Council in FY Action taken: Deputy Director Jules presented the item. Discussion ensued about Item 5 on the work plan, the infrastructure management system (IMS), and if that was in conflict with the City s IT strategic plan. Deputy Director Jules answered that the IMAC work plan could be modified in the future, if needed. She emphasized that the IMS was a very important project which could not be properly hosted on the City s current software systems, and that even a manual binder would be better than nothing. Acting Chair Vanderlip moved to approve the IMAC FY work plan as is. Member Taube seconded the motion. Motion approved: Ayes 5, Nays 0, Absent NEW BUSINESS (a) Monthly update on Changes to the Database- Review any changes since the previous months to the database. Action taken: Deputy Director Jules reported on the minor changes to the database since the last time presented. Draft IMAC Minutes August 10, 2017 Page 3 of 4

9 13. SUBCOMMITTEE REPORTS The Work Plan subcommittee had nothing to report. The Tool Development subcommittee Member Vanderlip commented that he attended a weekend course at UC Irvine on development tools and 220 people attended. The Tool Rollout subcommittee had nothing to report. 14. FUTURE AGENDA ITEMS Acting Chair Vanderlip commented to keep Item 14.b, but remove the target date. Vice Chair Saadatnejadi asked to add Item 14.k a presentation by Caltrans project information and reporting system (PIRS) and Item 14.l. a presentation by South Bay Cities Council of Governments on South Bay Subregion Broadband Initiative. Secretary Ramezani added that she has reached out to the West Basin Water District regarding item 14.d, but has not heard back. Deputy Director Jules indicated that she would present Item 14.h at the next meeting. Vice Chair Saadatnejadi would send contact information for items 14.k and 14.l to Secretary Ramezani for follow-up and scheduling. Acting Chair Vanderlip inquired about the Cox and Frontier cable franchises. Secretary Ramezani responded that the City Manager s office handles such contracts and that she would contact them. Member Taube commented to create a schedule for the next few months to systematically target IMAC s list so it is completed on a timely manner. 15. COMMITTEE MEMBER ORAL REPORTS Acting Chair Vanderlip commented that he saw broken sprinkler systems during his walk at the Ladera Linda soccer fields and wished there was an app to report such issues. Deputy Director Jules responded that such issues could be reported via to publicworks@rpvca.gov or through the City s website s service request form. 16. ADJOURNMENT Vice Chair Saadatnejadi moved to adjourn the meeting and Member Swanson seconded it. The meeting was adjourned at 8:47 PM. Motion approved: Ayes 5, Nays 0, Absent 2 Draft IMAC Minutes August 10, 2017 Page 4 of 4

10 DRAFT MINUTES RANCHO PALOS VERDES INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE (IMAC) MEETING THURSDAY, SEPTEMBER 14, CALL TO ORDER: Chair Spain called the meeting to order at 6:02 PM at Hesse Community Park, Hawthorne Boulevard, Rancho Palos Verdes, California ROLL CALL: PRESENT: ABSENT: Swanson, Taube, Vanderlip, Wedemeyer, and Chair Spain Curtis, Saadatnejadi (Both excused absences) ALSO PRESENT: Nicole Jules, Deputy Director of Public Works, Charles Eder, Associate Engineer, Lauren Ramezani, Senior Administrative Analyst and Recording Secretary, Public Works Department, Lorna Cloke, Administrative Analyst II, City Clerk s Office 3. FLAG SALUTE: Member Swanson led the assembly in the Pledge of Allegiance. 4. APPROVAL OF AGENDA: Two items of late correspondence were distributed prior to the meeting. To accommodate a presenter s time, Chair Spain moved to amend the agenda and move Item 10.a ahead of Item 8, and Member Wedemeyer seconded it. Motion approved: Ayes 5, Nays 0, Absent 2 5. APPROVAL OF MINUTES: Members Wedemeyer and Chair Spain were not present at the August meeting and abstained from approving the minutes. Due to the absence of a quorum of members who were present at the last meeting, Chair Spain recommended to defer the approval of the minutes to the next meeting in order for a majority of the members present at the August meeting be present to approve the minutes of that meeting. Motion to defer the approval of the August meeting minutes to the October meeting was approved unanimously by all present. Motion approved: Ayes 5, Nays 0, Absent 2 DRAFT IMAC Minutes September 14, 2017 Page 1 of 5

11 6. CHAIR S COMMUNICATION: Chair Spain attended the Mayor s breakfast on August 25 th and there was a discussion of the impacts of AB 109 which was also discussed at a recent Council meeting. Captain Beringer offered interested people a ride-along with a deputy sheriff. Chair Spain participated in a ride-along on Monday, September 11 th with the Sheriff s deputy and said if anyone else is interested to notify him, so he could make arrangements. Chair Spain noted the FY17-18 IMAC work plan was approved by the City Council without any discussion. 7. PUBLIC WORKS DIRECTOR S REPORT: Deputy Director Jules reported on items that went to the City Council since the last meeting including several on-call agreements, IMAC work plan and request to increase the budget of the storm drain point project. She informed the committee that Public Works is developing an asset inventory list and that the City has multiple documents that list inventories. She hopes to present the Public Works list at a near future meeting. She commented that additionally Finance Department has a list of asset inventory for cost depreciation purposes. Lastly, she reported that Public Works would have a new Director, Mr. Elias Sassoon, who is currently going through the City s required pre-employment background and medical check and it is anticipated to have an October 9 th start date. Mr. Sassoon is currently the Director of Public Works at Cedar Hill, Texas and prior to that worked for the City of Dallas, Texas. Chair Spain commented on the budget impact section of the IMAC work plan and inquired why there was no budget included. Deputy Director Jules reported that the budget was already included during the budget adoption process and no additional budget was needed. Member Swanson asked for clarification on some items, which were provided. 8. MONTHLY PROJECT MANAGER PROJECT UPDATES Action taken: This item was moved to be presented after Item 9. Associate Engineer Charles Eder reported on his projects including the Miraleste Drive arterial rehabilitation, storm drain point repair, Marguerite and Bakentine Channel improvements, Sacred Cove and Via Colinita storm drain, wireless telecommunications facilities and the automatic license plate recognition (ALPR) cameras. Discussion ensued about the ALPR, wireless telecommunications facilities and storm drains. 9. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA: Mr. John McAllister a member of the City s Finance Advisory Committee (FAC) introduced himself and commented that he is a subcommittee member to improve communications with IMAC. He commented on how risk is a nexus between the two committees and the City is debt free. Mr. McAllister went on to say there are couple of projects that would be very expensive such as the Portuguese Bend Landslide and wastewater reclamation. Member Wedemeyer commented that the goal of IMAC was to offer the database to FAC and ask what FAC wants included DRAFT IMAC Minutes September 14, 2017 Page 2 of 5

12 in the database to help them. Mr. McAllister responded that it would be helpful for the IMAC subcommittee to meet with FAC s subcommittee and help design the add-ons to the database tool. Chair Spain commented that he sees it as a twostep process, first to meet with the FAC to discuss their needs in more detail and then to give feedback to the IMAC. Member Wedemeyer commented that IMAC is eager and ready to work with FAC. Mr. McAllister said that there was a FAC meeting on in October 24th and he would let FAC members know of IMACs support and interest. RECESS AND CONVEYANCE Chair Spain called for a recess from 7:28 PM to 7:37 PM. 10. PRESENTATION: (a) Presentation on the City s Record Retention Policy Action taken: This presentation was moved ahead of Item 8. Administrative Analyst II Cloke presented this item and had two handouts, a copy of the PowerPoint presentation and the recently Council approved Public Works retention schedule. She proceeded to explain the citywide records retention and destruction policy in general, and the Public Works retention schedule in particular. Discussion ensued about the length of time for keeping electronic and non-electronic records and items such as s and geology reports. Member Wedemeyer inquired about an indexing system for geology reports and if they were maintained or destroyed. Administrative Analyst Cloke and Deputy Director Jules responded that they are not sure but will inquire and get back to the Committee. Further discussion ensued including what was the meaning of project complete and the governance of public records and categorization. (b) Presentation on the on the Solicitation and Selection of Project Funding Sources for Capital Projects Action taken: Deputy Director Jules had a PowerPoint presentation and explained the different types of funding and sources for capital projects including grants, transportation sales taxes and developer fees. Discussion ensued including how funds are transferred between cities, funding lapse time, uses of funds, and developer fees. Public Works was asked to find out how Quimby and EET fund were established and dedicated for what specific purposes and report back to the committee. DRAFT IMAC Minutes September 14, 2017 Page 3 of 5

13 11. UNFINISHED BUSINESS None. 12. NEW BUSINESS (a) Monthly update on Changes to the Database Action taken: Deputy Director Jules reported that there were no updates since the last meeting. Chair Spain commented that he had used the Automashion database and had questions. He inquired when it would be appropriate for IMAC to start reviewing projects for the next fiscal year budget to get a better understanding of each project. He requested that Deputy Director Jules verify the accuracy of the project information and budget and make a presentation at the next meeting. 13. SUBCOMMITTEE REPORTS The Tool Development subcommittee Member Vanderlip reported on their progress. He attended a FAC meeting to learn more about the budgeting process and he talked with IT Manager Landon regarding the Access budget database. That database would no longer be used, and Munis would be used for budgeting purposes instead. The City s asset inventory was also discussed and Finance Director Cullen informed him that there is an asset inventory for cost depreciation purposes. In terms of Automashion tools, there is no software development group within the City staff. Chair Spain commented to stay focused on the functional specification aspect. Member Vanderlip mentioned that he is still on a steep learning curve and with Member Swanson they will focus more on it. More discussion ensued regarding the timing of sharing the database with the FAC. Member Taube of the Tool Rollout subcommittee reported that the database needed editorial and grammatical corrections prior to sharing. Member Wedemeyer was in favor of sharing the existing database with the FAC immediately to allow their input to be combined with IMAC members input concurrently. Member Swanson commented that the database had structural problems that needs to be revisited prior to distribution/rollout. Additional discussion ensued and it was agreed that member Taube would meet with Deputy Director Jules and IT Manager Landon to implement his editorial changes. Additionally, this topic was deferred to the October meeting. 14. FUTURE AGENDA ITEMS Member Wedemeyer commented to combine items 14.c and 14.f. However, due to the late hour and to allow more discussion time, Chair Spain requested this item to be deferred to the next meeting. Member Wedemeyer moved to defer this to the next meeting and Chair Spain seconded it. The motion was unanimously DRAFT IMAC Minutes September 14, 2017 Page 4 of 5

14 approved by all in attendance. Motion approved: Ayes 5, Nays 0, Absent COMMITTEE MEMBER ORAL REPORTS No additional reports from members. 16. ADJOURNMENT Chair Spain commented that he could not attend the October 12 th meeting. He proposed to change the meeting date by moving the October meeting from October 12 th to October 19 th. Members present at the meeting checked their schedules for the 19 th and all present said they were available and had no conflicts. Member Wedemeyer moved to move the October meeting from October 12 th to October 19 th or as modified due to member availability. Chair Spain seconded that motion. The motion was unanimously approved by all in attendance. Secretary Ramezani to check on absent members availability for that date, and report back to the Committee. Motion approved: Ayes 5, Nays 0, Absent 2 Chair Spain moved to adjourn the meeting, seconded by Member Wedemeyer. The motion was unanimously approved by all in attendance. The meeting was adjourned at 9:13 PM. Motion approved: Ayes 5, Nays 0, Absent 2 DRAFT IMAC Minutes September 14, 2017 Page 5 of 5

15 MEMORANDUM RANCHO PALOS VERDES DATE: OCTOBER 19, 2017 TO: FROM: CHAIR SPAIN AND MEMBERS OF THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE ELIAS SASSOON, PE, DIRECTOR OF PUBLIC WORKS SUBJECT: AGENDA ITEM NO. 7 REPORT FROM PUBLIC WORKS DIRECTOR RECOMMENDATION Receive and file. DISCUSSION 1. Receive an update of Public Works items recently brought to the City Council for action or information (copies of recent Council agendas and tentative agendas through February 2018 are attached) Attachments: Previous City Council Agendas Tentative Agendas for the next few months Agenda Item No. 7 Page 1 of 1

16 TENTATIVE AGENDAS Agenda items listed below will be presented to the City Council for their consideration. This list is a tool used by City staff to plan and coordinate Council agendas. As a working document, items on this list are subject to frequent changes. Time estimates include an hour for the first section of the agenda (Mayor's Announcements, Public Comments, etc. through the Consent Calendar) and 15 minutes for the last section (Future Agenda Items through Adjournment). THIS MEETING HAS BEEN RESCHEDULED TO WEDNESDAY DUE TO THE CITY'S MUl\HCl?AL ELECTION AGENCY MEETING Improvement Authority Meeting 0:05 AGENCY MEETING Successor Agency Meeting 0:05 ADMIN CONSENT CALENDAR Minutes -10/5/17; 10/17/17 FINANCE/HR CONSENT CALENDAR Clean up Salary Schedules FINANCE CONSENT CALENDAR Warrant Register FINANCE CONSENT CALENDAR Treasury Report REC & PARKS CONSENT CALENDAR PVPLC Annual Report PUBLIC WORKS CONSENT CALENDAR 2nd Reading - Haul Route Permit Ordinance PUBLIC WORKS CONSENT CALENDAR Award contract for Demolition, Construction Management and Inspection of Hawthorne Boulevard Arterial Wall Beautification Project. PUBLIC WORKS CONSENT CALENDAR Consider Approval of NOC for Annual Sidewalk Repair Program FY PUBLIC WORKS CONSENT CALENDAR Award of Commercial Trash Hauler Contracts PUBLIC WORKS CONSENT CALENDAR Notice of Completion (NOC) for the 2015 Storm Drain Lining Project PUBLIC WORKS CONSENT CALENDAR Approval of HHW/Siting Agreement with Sanitations District PUBLIC WORKS CONSENT CALENDAR On-Call Professional Services Contract for Federal, State, and Labor Compliance 11:00 CDD I PUBLIC HEARING!Urgency ordinance (prohibition of commercial marijuana activity) and 1st reading of a code 10:10 amendment (prohibition of commercial marijuana activity) PUBLIC WORKS PUBLIC HEARING I Consider Request to Vacate the ROW along Crest Rd. East 0:30 FINANCE REGULAR BUSINESS ACLAD finance options 0:30 PUBLIC WORKS REGULAR BUSINESS Financing Options for Abalone Cove Sewer Maintenance District 0:30 CDD REGULAR BUSINESS Emission Reduction Action Plan 0:10 ADMIN REGULAR BUSINESS RPVTV Program Report options to expand programming 0: /11/2017

17 TENTATIVE AGENDAS Agenda items listed below will be presented to the City Council for their consideration. This list is a tool used by City staff to plan and coordinate Council agendas. As a working document, items on this list are subject to frequent changes. Time estimates include an hour for the first section of the agenda (Mayor's Announcements, Public Comments, etc. through the Consent Calendar) and 15 minutes for the last section (Future Agenda Items through Adjournment). ADMIN CONSENT CALENDAR Minutes FINANCE CONSENT CALENDAR Warrant Register 1:00 PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME PUBLIC HEARING APPEAL OF ASG No. 09 1:00 PUBLIC HEARING APPEAL OF ASG No. 32 1:00 PUBLIC HEARING APPEAL OF ASG 33 1:00 PUBLIC HEARING APPEAL OF ASG 53 1: /11/2017

18 TENTATIVE AGENDAS Agenda items listed below will be presented to the City Council for their consideration. This list is a tool used by City staff to plan and coordinate Council agendas. As a working document, items on this list are subject to frequent changes. Time estimates include an hour for the first section of the agenda (Mayor's Announcements, Public Comments, etc. through the Consent Calendar) and 15 minutes for the last section (Future Agenda Items through Adjournment). AGENCY MEETING Improvement Authority Meeting 0:05 AGENCY MEETING Successor Agency Meeting 0:05 ADMIN I ELECTION!Certification of Election, ceremonial matters, swearing in and seating of newly elected 10:20 officials ADMIN I ELECTION Council Reorganization, selection of Mayor and Mayor Pro Tern 10:10 ADMIN I ELECTION Reception 10:30 ADMIN CONSENT CALENDAR Minutes ADMIN CONSENT CALENDAR Amend EPC Workplan to include Portuguese Bend Landslide FINANCE CONSENT CALENDAR Warrant Register FINANCE CONSENT CALENDAR Treasury Report FINANCE CONSENT CALENDAR Approval of FAC Work Plan CDD CONSENT CALENDAR 2nd Reading & Adoption of Ordinance - Code Amendment oftitle 17 for Prohibition of Commercial Marijuana Dispensaries PUBLIC WORKS CONSENT CALENDAR Approval of Use Restriction Open Space Prop- Portuguese Bend Meas A PUBLIC WORKS CONSENT CALENDAR CDBG FY Project Plan and Budget PUBLIC WORKS CONSENT CALENDAR Amend IMAC Workplan to include Portuguese Bend Landslide PUBLIC WORKS CONSENT CALENDAR Finalization of Hawthorne Traffic Street Light Project - Study and Program of street lights 11:00 PUBLIC HEARINGS NO ITEMS SCHEDULED AT THIS TIME ADMIN REGULAR BUSINESS Review of City's Film Ordinance including filming activities and regulations 0:30 ADMIN REGULAR BUSINESS Cable Company Enforcement Ordinance 0:15 CDD REGULAR BUSINESS Code Amendment Section for Annual Review of Conditional Use Permit 0:30 ADMIN/CITY ATTORNEY REGULAR BUSINESS Update Council Policies/Procedure 0: /11/2017

19 TENTATIVE AGENDAS Agenda items listed below will be presented to the City Council for their consideration. This list is a tool used by City staff to plan and coordinate Council agendas. As a working document, items on this list are subject to frequent changes. Time estimates include an hour for the first section of the agenda (Mayor's Announcements, Public Comments, etc. through the Consent Calendar) and 15 minutes for the last section (Future Agenda Items through Adjournment). ADMIN CONSENT CALENDAR Minutes FINANCE CONSENT CALENDAR Warrant Register PUBLIC HEARING I NO ITEMS SCH EDU LED A TTH IS TIME I''"' FINANCE REGULAR BUSINESS Portuguese Bend Landflow Feasibility Study 0:45 FINANCE REGULAR BUSINESS 1st Quarter Report for FY :20 FINANCE REGULAR BUSINESS Year-end unaudited actuals for FY :20 ADMIN REGULAR BUSINESS Health Insurance Options 0:30 ADMIN REGULAR BUSINESS City Council Goals Update 0:30 COD REGULAR BUSINESS Overlay district Western Ave 0:20 AGENCY MEETING Improvement Authority Meeting 10:05 AGENCY MEETING Successor Agency Meeting lo:o5 ADMIN CONSENT CALENDAR Minutes FINANCE CONSENT CALENDAR Warrant Register FINANCE CONSENT CALENDAR Treasury Report 1:00 PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME 1710/11/2017

20 TENTATIVE AGENDAS Agenda items listed below will be presented to the City Council for their consideration. This list is a tool used by City staff to plan and coordinate Council agendas. As a working document, items on this list are subject to frequent changes. Time estimates include an hour for the first section of the agenda (Mayor's Announcements, Public Comments, etc. through the Consent Calendar) and 15 minutes for the last section (Future Agenda Items through Adjournment). ADMIN CONSENT CALENDAR Minutes FINANCE CONSENT CALENDAR Warrant Register PUBLIC WORKS CONSENT CALENDAR HHW/Siting Agreement with Sanitations District PUBLIC WORKS CONSENT CALENDAR Contract PVDS Bicycle Compatible Lane Imp Project PUBLIC WORKS CONSENT CALENDAR Contract for PVDS Bicycle Compatible Lane Improvement Project 1:00 ADMIN REGULAR BUSINESS Employer/Employee Relations (EER) Resolution 0:20 REC & PARKS/PW REGULAR BUSINESS Revisions to the Special Event Permit Process; 1st reading of Special Events Ord 0:20 REC & PARKS REGULAR BUSINESS Options for Preserve Access 0:20 REC & PARKS REGULAR BUSINESS Options for Conqueror Trail Security 0:45 REC & PARKS REGULAR BUSINESS Public Drinking and Smoking Ordinances 0:30 REC & PARKS REGULAR BUSINESS Preserve Permitted Uses 0:20 AGENCY MEETING Improvement Authority Meeting 0:05 AGENCY MEETING Successor Agency Meeting 0:05 ADMIN CONSENT CALENDAR Minutes FINANCE CONSENT CALENDAR Warrant Register FINANCE CONSENT CALENDAR Treasury Report REC & PARKS CONSENT CALENDAR 2nd reading of Special Events Ordinance 11: PUBLIC HEARING Greenhills Annual Review 11:30 REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME

21 TENTATIVE AGENDAS Agenda items listed below will be presented to the City Council for their consideration. This list is a tool used by City staff to plan and coordinate Council agendas. As a working document, items on this list are subject to frequent changes. Time estimates include an hour for the first section of the agenda (Mayor's Announcements, Public Comments, etc. through the Consent Calendar) and 15 minutes for the last section (Future Agenda Items through Adjournment). ADMIN CONSENT CALENDAR Minutes FINANCE CONSENT CALENDAR Warrant Register PUBLIC WORKS CONSENT CALENDAR Consider Approval of HHW/Siting Agreement with Sanitations District 1:00 PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME,,,,,,,,,,,,,,,,,, ""I",,,,~,,,,,,,,,,,,,,,,,,,~,,,,,, I,,,,, ",,, ""'""''~" FUTURE AGENDA ITEMS - Identified at Council meetings & pending receipt of memo from Councilmember Request Date: Req1Jested By: Item:,,,,,,, 6/20/2017 I Dyda!Consider study session as work session with discussion on specific topic of interest 9/19/2017 I Dyda [Statement of Intent for Ordinances FUTURE AGENDA ITEMS AGENDIZED OR OTHERWISE BEING ADDRESSED 0:15 Request Date: Requested By: Item: Agendized Date: 3/7/2017 Brooks Public Drinking Ordinance 1/16/2018 3/7/2017 Brooks Special Events Permit Enforcement Ordinance 1/16/2018 3/7/2017 Brooks Preserve Permitted Uses 1/16/2018 4/18/2017 Dyda Update Council Policies/Procedures 12/5/2017 5/16/2017 Dyda Options for Preserve Access 1/16/2018 6/6/2017 Brooks RPVTV Program Report options to expand programming 11/8/2017 6/6/2017 Brooks Health Insurance- Review other options for staff and City Council 12/19/ /3/2017 Brooks Review of City's Film Ordinance including filming activities and regulations 12/5/ /11/2017

22 Page 1' C~ITYOF RANCHO PALOS VERDES AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING REGULAR MEETING OCTOBER 17, 2017 FRED HESSE COMMUNITY PARK, MCTAGGART HALL HAWTHORNE BOULEVARD, RANCHO PALOS VERDES :00 P.M. CLOSED SESSION AND STUDY SESSION 6:30 P.M. SPECIAL MEETING (INTERVIEWS) 7:00 P.M. REGULAR MEETING NEXT RESOLUTION NO NEXT ORDINANCE NO :00 P.M. CLOSED SESSION CALL TO ORDER: Mayor Campbell ROLL CALL: Councilwoman Brooks Councilman Dyda Councilman Misetich Mayor Pro Tern Duhovic Mayor Campbell PUBLIC COMMENTS FOR CLOSED SESSION: This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 10/12/2017

23 Page L, CLOSED SESSION ITEMS ANNOUNCED: Based on Government Code Section All Statutory References are to California Government Code Sections 1. POTENTIAL LITIGATION AGAINST THE CITY GC (d)(2) and (e)(3) A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on a letter dated April 19, 2016, from Ted. K. Lippincott, legal counsel for Mark Doddy, to Deputy City Manager Yap; a letter dated May 9, 2016, from Mr. Lippincott to City Manager Willmore; and, a letter dated August 18, 2016, from Ted. K. Lippincott, legal counsel for Maria Serrao, to Former Assistant City Attorney Christina Burrows. A copy of the letters are on file in the City Clerk's Office. RECESS TO CLOSED SESSION (FIRESIDE ROOM): ADJOURN TO SPECIAL MEETING FOR EPC INTERVIEWS (FIRESIDE ROOM): RECONVENE TO STUDY SESSION (MCTAGGART HALL): 6:00 P.M. - STUDY SESSION Immediately Following the Closed Session The Study Session will commence immediately following the Closed Session. The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session. The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session. No action shall be taken during any Study Session unless the agenda so provides. PUBLIC COMMENTS FOR STUDY SESSION: This section is intended to provide members of the public with the opportunity to comment on Study Session items only. Each speaker will be limited to one (1) minute to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. DISCUSSION TOPICS FOR STUDY SESSION: SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities Recommendation: Receive and file the Tentative Agendas and 2014 City Council Goals and Priorities. Tentative Agendas and City Council Goals and Priorities ADJOURN TO REGULAR MEETING: 10/12/2017

24 Page 3 -~.., 7:00 P.M. - REGULAR MEETING CALL TO ORDER: Mayor Campbell ROLL CALL: Councilwoman Brooks Councilman Dyda Councilman Misetich Mayor Pro Tern Duhovic Mayor Campbell PLEDGE OF ALLEGIANCE: To be announced CLOSED SESSION REPORT: MAYOR'S ANNOUNCEMENTS: RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: APPROVAL OF AGENDA: PUBLIC COMMENTS FOR NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CITY MANAGER REPORT: CONSENT CALENDAR: Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. A. Motion to Waive Full Reading Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Approval of Minutes (Colborn) Recommendation: Approve the Minutes of the Adjourned Regular Viewer. php?view _id=5&event_id=961 10/12/2017

25 Page 4, September 19, 2017; Special September 19, 2017 (Interviews); and Adjourned Regular October 2, 2017 City Council meetings. Draft Minutes - September Interviews Draft Minutes - September <>, Draft Minutes - October 2, 2017 C. Register of Demands (Cullen) Recommendation: Adopt Resolution No _, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Register of Demands D. Consideration and possible action to adopt Amendment No. 1 to the Professional Service Agreement with Art Bashmakian to provide on-call planning services for the processing of Wireless Telecommunication Facility Permits in the public right-of-way. (Mihranian) Recommendation: Approve Amendment No. 1 to the Professional Service Agreement with Art Bashmakian to provide on-call planning services until August 2, 2019, in an amount not to exceed a total contract cost of $266,500. Agenda Report E. Consideration of possible action regarding Health Insurance Premiums for (Bradley) Recommendation: Adopt Resolution No _, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INCREASING THE CITY'S MAXIMUM MONTHLY CONTRIBUTION AMOUNTS FOR EMPLOYEE AND COUNCIL MEMBER HEAL TH INSURANCE PREMIUMS FOR CALENDAR YEAR 2018 AND RESCINDING AND REPLACING RESOLUTION NO Agenda Report F. Consideration and possible action to authorize the City Clerk to file a Notice of Completion for the Palos Verdes Drive East Traffic Safety (Guardrails) Project (Federal-Aid Highway Safety Improvement Program Project #6544). (Carrasco) Recommendation: (1) Accept the work as complete; (2) Authorize the City Clerk to file a Notice of Completion with the Los Angeles County Registrar Recorder's Office and, if no claims are filed within 35 days after recordation, and upon the contractor posting an acceptable warranty bond, notice the surety company to exonerate the Performance Bond; and, (3) Authorize the Director of Public Works to release the 5% retention payment in the amount of $8, to ACE Fence Company, 35 days after recordation of the 10/12/2017

26 Page 5, Notice of Completion, contingent upon no claims being filed on the project and the contractor posting an acceptable warranty bond. Agenda Report G. Consideration and possible action to approve the first amendment to the Contract Services Agreement between the City of Rancho Palos Verdes and Stay Green, Inc., for Labor and Equipment for City Landscaping, General Maintenance, and Litter & Trash Services. (Larvenz) Recommendation: (1) Approve the First Amendment to the Agreement; and, (2) Authorize the Mayor and City Clerk to execute the First Amendment to the Contract Services Agreement with Stay Green, Inc. for Labor and Equipment for City Landscaping, General Maintenance, and Litter & Trash Services. Agenda Report H. Consideration and possible action to award a construction change order for the Eastview Park Improvements and Dog Park Project. (Dragoo) Recommendation: (1) Authorize Staff to execute the attached Construction Contract Change Order #4 allowing for the addition of new grass in the dog run areas at an amount not to exceed $66,394.47; (2) Authorize Staff to use up to an additional $5,000 for a project contingency; and, (3) Authorize an additional appropriation to the project in the amount of $47, (Quimby funds) Agenda Report I. Consideration and possible action to enter an agreement with Matrix Imaging for $147,300 to digitize approximately 1.5 million City geology files, encroachment and building permits, and planning address files; and authorize a $9,950 increase in the Information Technology part-time staff budget for verification of scanning accuracy. (Landon) Recommendation: Approve an agreement with Matrix Imaging to digitize the City's permits, planning and geologic documents and plan set records. Agenda Report J. Consideration and possible action to amend a Professional Services Agreement with CTC Technology & Energy to perform Analysis and Services for Wireless Telecommunications Facility Application Materials. (Eder) Recommendation: Approve Amendment No. 1 to the agreement with CTC Technology & Energy to authorize the expenditure of up to $156,050 to accommodate additional costs associated with additional Wireless Telecommunications Facilities applications. Agenda Report CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: This section is for item(s) that have been pulled from the Consent Calendar, and a 10/12/2017

27 Page 6 member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. PUBLIC HEARINGS: This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The Mayor will provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10) minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if requested). None. REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 1. Consideration and possible action relating to State-imposed standards for accessory dwelling units (ADUs) and small cell wireless facilities in the public right-of-way. (Gerli) (30 mins.) Recommendation: Provide direction regarding creating or joining a coalition of California cities to oppose State encroachment on local control over issues such as ADUs and small cell wireless facilities. Agenda Report 2. Consideration and possible action to introduce an ordinance amending Rancho Palos Verdes Municipal Code Chapter Highway Permits. (Jules) (10 mins.) Recommendation: Re-introduce Ordinance No. 599, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES AMENDING CHAPTER (HIGHWAY PERMITS) OF TITLE 12 OF THE CITY'S MUNICIPAL CODE. Agenda Report 3. Consideration and possible action to appoint one member to the Emergency Preparedness Committee (EPC). (Colborn) (10 mins.) Recommendation: Appoint one member to the Emergency Preparedness Committee (EPC). Agenda Report 10/12/2017

28 Page Consideration and possible action to receive and file a memorandum from the City Attorney regarding the City of Rancho Palos Verdes' and California's parliamentary conflict of interest law and recusal procedure. (Aleshire) (15 mins.) Recommendation: Receive and file memorandum. Agenda Report CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification. FUTURE AGENDA ITEMS: This section is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section. CITY COUNCIL ORAL REPORTS: This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City's website. 10 minutes has been allotted for this section. ADJOURNMENT: Adjourn to 6:00 P.M. on November 8, 2017, for a Closed Session meeting and 7:00 P.M. for an Adjourned Regular meeting. City Council Agendas and Staff Reports: Agendas and staff reports are available for public review within 72 hours of the meeting at City Hall, Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, Hawthorne Boulevard during regular business hours Monday - Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City's website Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. Public Correspondence: We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including s, submitted to the City are public records and may be posted on the City's website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agendized item. In addition, City meetings may be televised and may be accessed through the City's website. Public Participation: Participants must speak from the podium using the lectern microphone; comments are to be directed Viewer. php?view _id=5&event_id=961 10/12/2017

29 Pagel 1 c OF RANCHO PALOS VERDES AGENDA RANCHO PALOS VERDES CITY COUNCIL SPECIAL MEETING OCTOBER 17, 2017 FRED HESSE COMMUNITY PARK, HAWTHORNE BOULEVARD FIRESIDE ROOM Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time. 6:30 P.M. INTERVIEW APPLICANTS FOR CHAIR OF THE EMERGENCY PREPAREDNESS COMMITTEE CALL TO ORDER: ROLL CALL: APPROVAL OF AGENDA: PUBLIC COMMENTS: (This section of the agenda is for audience comments for items NOT on the agenda.) REGULAR BUSINESS: 1. Interview Applicants for the special vacancy on the Emergency Preparedness Committee (Colborn) Recommendation: Conduct interviews as scheduled. 6:30 P.M. Michael de los Reyes 6:40 P.M. Richard R. Einhorn 6:50 P.M. Dale A. Spiegel Jr. 7:00 P.M. Larry Maizlish Viewer.php?view _id=5&event_id=l /2017

30 Page 1,, c OF RANCHO PALOS VERDES AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING REGULAR MEETING OCTOBER 3, 2017 FRED HESSE COMMUNITY PARK, MCTAGGART HALL HAWTHORNE BOULEVARD, RANCHO PALOS VERDES :00 P.M. CLOSED SESSION 7:00 P.M. REGULAR MEETING LATE CORRESPONDENCE Late Correspondence NEXT RESOLUTION NO NEXT ORDINANCE NO :00 P.M. CLOSED SESSION CALL TO ORDER: Mayor Campbell ROLL CALL: Councilwoman Brooks Councilman Dyda Councilman Misetich Mayor Pro Tern Duhovic Mayor Campbell PUBLIC COMMENTS FOR CLOSED SESSION: This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from 10/12/2017

31 Page 2 - the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CLOSED SESSION ITEMS ANNOUNCED: Based on Government Code Section All Statutory References are to California Government Code Sections 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION GC 54957(b) Title: City Manager 2. INITIATION OF LITIGATION (Green Hills Memorial Park) GC (d)(4) Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to initiate litigation against Green Hills Memorial Park regarding indemnification for litigation in the following cases: Sharon Loveys vs. City of Rancho Palos Verdes, et al., Los Angeles Superior Court. Case No. BS ; Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los Angeles Superior Court. Case No. BS160652; Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los Angeles Superior Court. Case No. BC INITIATION OF LITIGATION BY THE CITY GC (d)(4) Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to initiate litigation. One potential case 4. POTENTIAL LITIGATION AGAINST THE CITY GC (d)(2) and (e)(3) A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on a letter dated April 19, 2016 from Ted. K. Lippincott, legal counsel for Mark Doddy, to Deputy City Manager Yap; a letter dated May 9, 2016 from Mr. Lippincott to City Manager Willmore; and, a letter dated August 18, 2016 from Ted. K. Lippincott, legal counsel for Maria Serrao, to Former Assistant City Attorney Christina Burrows. A copy of the letters are on file in the City Clerk's Office. RECESS TO CLOSED SESSION (FIRESIDE ROOM}: ADJOURN TO REGULAR MEETING (MCTAGGART HALL): 7:00 P.M. - REGULAR MEETING CALL TO ORDER: Mayor Campbell Viewer. php?view _id=5&clip _ id= /12/2017

32 Page 3 ROLL CALL: Councilwoman Brooks Councilman Dyda Councilman Misetich Mayor Pro Tern Duhovic Mayor Campbell PLEDGE OF ALLEGIANCE: To be announced CLOSED SESSION REPORT: MAYOR'S ANNOUNCEMENTS: RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: APPROVAL OF AGENDA: PUBLIC COMMENTS ON NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CITY MANAGER REPORT: CONSENT CALENDAR: Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. A. Motion to Waive Full Reading Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Approval of Minutes (Colborn) Recommendation: Approve the Minutes of the August 15, 2017 and September 5, 2017 City Council meetings. Draft Minutes - August 15, 2017, Draft Minutes - September 5, Viewer. php?view _id=5&clip _id= /12/2017

33 Page 4 -- C. Register of Demands (Cullen) Recommendation: (1) Adopt Resolution No _, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID (register date 09/08/17); and (2) Adopt Resolution No _, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID (register date 09/22/17). Register - September Register - September D. Consideration and possible action to submit veto and signature requests to Governor Brown regarding various pending bills. (Fox) Recommendation: (1) Authorize the Mayor to sign a signature request to Governor Brown regarding AB 1408 (Crimes: Supervised Release); (2) Authorize the Mayor to sign a veto request to Governor Brown regarding SB 35 (Planning and Zoning: Affordable Housing: Streamlined Approval Process); (3) Authorize the Mayor to sign a veto request to Governor Brown regarding SB 231 (Local Government: Fees and Charges); and, (4) Authorize the Mayor to sign a veto request to Governor Brown regarding SB 649 (Wireless Telecommunications Facilities); Agenda Report E. Consideration and possible action regarding the August 2017 Cash Balances/ Monthly Treasurer's Report. (Lin) Recommendation: Receive and file the August 2017 Cash Balances/Monthly Treasurer's Report. Agenda Report F. Consideration and possible action to award a Public Works Agreement to Econolite Systems for the Traffic Signal Maintenance Contract FY through FY (Jules) Recommendation: (1) Award a multi-year Public Works Agreement to Econolite Systems for the Traffic Signal Maintenance Contract FY through FY in an amount not-to-exceed $121,910 excluding inflationary changes in the producer price index; and, (2) Authorize the Mayor and City Clerk to execute the agreement with Econolite Systems pending City Attorney's approval as to form. Agenda Report G. Consideration and possible action to adopt a resolution authorizing the City's use of Senate Bill 1 (SB 1 ), the Road Repair and Accountability Act of 2017 (RMRA), funds towards the rehabilitation of Crest Road East. (Gibson) Recommendation: Adopt Resolution No , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES Viewer.php?view _id=5&clip _id= /12/2017

34 Page 5, AMENDING THE FISCAL YEAR BUDGET TO INCORPORATE CREST ROAD EAST ROADWAY REHABILITATION PROJECT TO BE FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT Agenda Report CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. PUBLIC HEARINGS: None. REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 1. Consideration and possible action regarding a stipulated proposed consent decree settling a Clean Water Act case against the City by California River Watch ("RW'). (Carson) (10 mins.) Recommendation: (1) adopt Resolution No _, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, APPROVING A STIPULATED PROPOSED CONSENT DECREE SETTLEMENT BETWEEN THE CITY AND CALIFORNIA RIVER WATCH; and (2) Approve proposed settlement which would become effective after stipulated proposed consent decree is fully executed by all parties and approved by the court, and approve stipulated proposed consent decree. Agenda Report 2. Consideration and possible action to introduce a Video Service Providers Regulatory Ordinance. (Fox) (15 mins.) Recommendation: Introduce Ordinance No. _, AN ORDINANCE REPEALING AND REPLACING CHAPTER (TELECOMMUNICATIONS REGULATORY ORDINANCE) OF TITLE 13 (PUBLIC SERVICES) RELATING TO VIDEO PROVIDERS Agenda Report 3. Consideration and possible action to initiate code amendment proceedings in order to prohibit commercial marijuana activities in the City. (Kim) (10 mins.) Recommendation: Initiate code amendment proceedings to amend Title 17 (Zoning) of the Rancho Palos Verdes Municipal Code in order to prohibit commercial marijuana activities in the City that will be licensed by the State beginning in January 2018 (Case No. ZON ). 10/12/2017

35 Page 6 Agenda Report 4. Consideration and possible action to execute the Purchase and Sale Agreement with Southern California Edison (SCE) for the acquisition of SCEowned street lights. (Jules) (20 mins.) Recommendation: Authorize the Mayor and City Clerk to execute the Purchase and Sale Agreement with Southern California Edison (SCE) for the acquisition of the City's 1,799 LS-1 streetlights for an amount not-to-exceed $667,216 (acquisition and transaction costs) and $57,838 (severance Costs), for a total authorized amount of $724,054. Agenda Report CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification. FUTURE AGENDA ITEMS: This section is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section. CITY COUNCIL ORAL REPORTS: This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City's website. 10 minutes has been allotted for this section. ADJOURNMENT: Adjourn to 6:00 P.M. on October 17, 2017 for a Closed Session meeting and 7:00 P.M. for a Regular meeting. City Council Agendas and Staff Reports: Agendas and staff reports are available for public review within 72 hours of the meeting at City Hall, Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday - Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, Hawthorne Boulevard during regular business hours Monday - Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City's website Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. Public Correspondence: We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including s, submitted to the City are public records and may be posted on the City's website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an Viewer.php?view _id=5&clip _id= /12/2017

36 Page 1 CITY OF RANCHO PALOS VERDES AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING REGULAR MEETING OCTOBER 2, 2017 FRED HESSE COMMUNITY PARK, MCTAGGART HALL HAWTHORNE BOULEVARD, RANCHO PALOS VERDES LATE CORRESPONDENCE Late Correspondence 6:00 P.M. - ADJOURNED REGULAR MEETING CALL TO ORDER: Mayor Campbell ROLL CALL: Councilwoman Brooks Councilman Dyda Councilman Misetich Mayor Pro Tern Duhovic Mayor Campbell PLEDGE OF ALLEGIANCE: To be announced APPROVAL OF AGENDA: PUBLIC COMMENTS ON NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each 10/12/2017

37 Page 2 r speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 1. Consideration and possible action to receive a status update on the City's Natural Communities Conservation Plan (NCCP) and Habitat Conservation Plan. (Mihranian) (2 hours) A. Introduction I Background of the NCCP B. Major Differences between the 2004 and 2017 NCCP C. Components/Sections of the NCCP i. Management Agreement ii. Conservation Easements iii. PUMP Document D. Next Steps Recommendation: Receive and file a status update on the City's Natural Communities Conservation Plan and Habitat Conservation Plan. Agenda Report ADJOURNMENT: Adjourn to 6:00 P.M. on October 3, 2017 for a Closed Session meeting and 7:00 P.M. for a Regular meeting. City Council Agendas and Staff Reports: Agendas and staff reports are available for public review within 72 hours of the meeting at City Hall, Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, Hawthorne Boulevard during regular business hours Monday- Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City's website Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. Public Correspondence: We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including s, submitted to the City are public records and may be posted on the City's website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agendized item. In addition, City meetings may be televised and may be accessed through the City's website. Public Participation: Participants must speak from the podium using the lectern microphone; comments are to be directed Viewer.php?view _id=5&clip _id= /12/2017

38 Page 1 - CITY OF RANCHO PALOS VERDES AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING REGULAR MEETING SEPTEMBER 19, 2017 FRED HESSE COMMUNITY PARK, MCTAGGART HALL HAWTHORNE BOULEVARD, RANCHO PALOS VERDES :30 P.M. CLOSED SESSION (ADJOURNED REGULAR MEETING) 6:30 P.M. SPECIAL MEETING INTERVIEWS (see separate agenda) STUDY SESSION (IMMEDIATELY FOLLOWING THE SPECIAL MEETING) 7:00 P.M. REGULAR MEETING LATE CORRESPONDENCE Late Correspondence NEXT RESOLUTION NO NEXT ORDINANCE NO :30 P.M. CLOSED SESSION -ADJOURNED REGULAR MEETING CALL TO ORDER: Mayor Campbell ROLL CALL: Councilwomen Brooks Councilman Dyda Councilman Misetich Mayor Pro Tern Duhovic Mayor Campbell PUBLIC COMMENTS: This section is intended to provide members of the public with the opportunity to 10/12/2017

39 Page 2 1 comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CLOSED SESSION ITEMS ANNOUNCED: Based on Government Code Section All Statutory References are to California Government Code Sections 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GC (d)(1) One Case: California River Watch v. City of Rancho Palos Verdes, United States District Court for the Central District of California, Case No. 2: 17-cv AS. 2. POTENTIAL LITIGATION AGAINST THE CITY GC (d)(2) and (e)(3) A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on a letter dated April 19, 2016 from Ted. K. Lippincott, legal counsel for Mark Doddy, to Deputy City Manager Yap, a letter dated May 9, 2016 from Mr. Lippincott to City Manager Willmore, a letter dated July 21, 2016 from Ted. K. Lippincott, legal counsel for Rocco Sigona, to Former Assistant City Attorney Christina Burrows, and a letter dated August 18, 2016 from Ted. K. Lippincott, legal counsel for Maria Serrao, to Former Assistant City Attorney Christina Burrows. A copy of the letters are on file in the City Clerk's Office. 3. POTENTIAL LITIGATION AGAINST THE CITY GC (d)(2) and (e)(1) A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, but which the local agency believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed. 4. INITIATION OF LITIGATION BY THE CITY GC (d)(4) Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to initiate litigation. 5. INITIATION OF LITIGATION BY THE CITY GC (d)(4) Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to initiate litigation. Four potential cases 10/12/2017

40 Page 3 1 " - RECESS TO CLOSED SESSION (FIRESIDE ROOM): ADJOURN TO SPECIAL MEETING {FIRESIDE ROOM): See separate agenda - Civic Center Advisory Committee Chair Interviews ADJOURN TO STUDY SESSION (MCTAGGART HALL): STUDY SESSION Immediately following the Special Meeting The Study Session will commence immediately following the Closed Session. The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session. The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session. No action shall be taken during any Study Session unless the agenda so provides. PUBLIC COMMENTS FOR STUDY SESSION: This section is intended to provide members of the public with the opportunity to comment on Study Session items only. Each speaker will be limited to one (1) minute to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. DISCUSSION TOPICS FOR STUDY SESSION: SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities Recommendation: Receive and file the Tentative Agendas and 2014 City Council Goals and Priorities. Tentative Agendas & City Council Goals and Priorities ADJOURN TO REGULAR MEETING 7:00 P.M. - REGULAR MEETING CALL TO ORDER: Mayor Campbell ROLL CALL: Councilwomen Brooks Councilman Dyda Councilman Misetich Mayor Pro Tern Duhovic Mayor Campbell PLEDGE OF ALLEGIANCE: To be announced CLOSED SESSION REPORT: MAYOR'S ANNOUNCEMENTS: 10/12/2017

41 Page 4 l -- - RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: APPROVAL OF AGENDA: PUBLIC COMMENTS ON NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CITY MANAGER REPORT: CONSENT CALENDAR: Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. A. Motion to Waive Full Reading Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Approval of Minutes (Colborn) Recommendation: Approve the Minutes of the August 1, 2017 City Council meeting. Draft Minutes - August C. Register of Demands (Cullen) Recommendation: Adopt Resolution No _, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Register D. Consideration and possible action to authorize the Mayor to sign a letter of thanks to Supervisor Janice Hahn for additional funding for the Palos Verdes Peninsula Transit Authority (PVPTA) (Fox) Recommendation: Authorize the Mayor to sign the letter to Supervisor Hahn. 10/12/2017

42 Page 5 < Agenda Report E. Consideration and possible action to award a Professional Services Agreement to McGee Surveying Consulting to perform precision surveying in the landslide area. (Dragoo) Recommendation: 1) Award a contract to Michael R. McGee, PLS, d/b/a McGee Surveying Consulting, in the amount of $59,070 to perform GPS surveys of all existing points within the Portuguese Bend/Abalone Cove/Klondike Canyon Landslide areas and to prepare the associated report; and, 2) Authorize the expenditure of up to $4,000 as a project contingency in the event additional work is identified during the field surveys and is determined to be required by the Director of Public Works. Agenda Report F. Consideration and possible action to award a construction contract for the Residential Street Rehabilitation Project, Area 7 - Phase II to American Asphalt South, and award a Professional Services Agreements to lnterwest and Sunbeam for inspection services and community outreach respectively. (Chan) Recommendation: 1) Approve the plans and specifications for Area 7, Phase 11, Project No , which are on file in the Department of Public Works; 2) Award a construction contract to American Asphalt South, Inc. (American Asphalt South) in the not to exceed amount of $1,404,458.64; 3) Authorize Staff to utilize an additional 10% ($140,445.36) to be used as a project contingency in the event additional work is identified; 4) Award a Professional Services Agreement to lnterwest Consulting Group (lnterwest) for Inspection Services in the amount of $81,240; 5) Award a Professional Services Agreement to Sunbeam Consulting (Sunbeam) for Community Outreach/ Resident Liasion/Utility Coordination (Community Outreach) Services in the amount of $48,800; 6) Authorize the Mayor and City Clerk to execute Agreements with American Asphalt South, Inc., lnterwest Consulting Group, and Sunbeam Consulting; subject to approval as to form by the City Attorney Agenda Report CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. PUBLIC HEARINGS: This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The Mayor will provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. For appeal hearings, the appellant or their representative speaks first and will generally 10/12/2017

43 Page 6, be allowed ten (10) minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10) minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if requested). 1. Consideration and possible action to adopt by reference more restrictive building standards of Title 32. entitled "Fire Code." of the Los Angeles County Code within the jurisdictional boundaries of the City. (De Fazio) (10 mins.) Recommendation: Adopt Ordinance No. 598, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES ADOPTING BY REFERENCE TITLE 32, ENTITLED "FIRE CODE," OF THE LOS ANGELES COUNTY CODE FOR THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY, WHICH IN TURN ADOPTS BY REFERENCE, WITH CERTAIN CHANGES AND AMENDMENTS, THE 2016 EDITION OF THE CALIFORNIA FIRE CODE AND THE 2015 EDITION OF THE INTERNATIONAL FIRE CODE, AND RATIFYING THE MORE RESTRICTIVE BUILDING STANDARDS CONTAINED IN TITLE 32, AND DELEGATING ENFORCEMENT OF THE FIRE CODE IN THE CITY TO THE FIRE CHIEF Agenda Report REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 2. Consideration and possible action to receive a presentation on the upcoming Palos Verdes Peninsula Water Reliability Project from California Water Service (CalWater) (Chan) (20 mins.) Recommendation: Receive a presentation from CalWater regarding the Palos Verdes Peninsula Water Reliability Project. Agenda Report PowerPoint Presentation 3. Consideration and possible action to review and approve a proposal for extra services for preliminary design development of the Ladera Linda Park Master Plan. (Waters) (15 mins.) Recommendation: Review and approve the proposal for extra services for preliminary design development from Richard Fisher and Associates (RFA) for the Ladera Linda Park Master Plan. Agenda Report 4. Consideration and possible action to receive and file a report on Peninsulawide measures to address coyote issues. (Peterson) (30 mins.) Viewer.php?view _id=5&clip _id= /12/2017

44 Page 7 Recommendation: Receive and file a report on measures that Peninsula cities are implementing to address coyote issues and how they relate to the City's measures. Agenda Report, PowerPoint Presentation 5. Consideration and possible action to appoint Chair to the Civic Center Advisory Committee (CCAC). (Cloke) (10 mins.) Recommendation: Appoint Chair to the Civic Center Advisory Committee (CCAC). Agenda Report, 6. Consideration and possible action to explore options to expand programming for RPVtv (Yap) (20 mins.) Recommendation: Direct Staff regarding options to expand programming for RPVtv. Agenda Report 7. Consideration and possible action to receive and file a memorandum from the City Attorney regarding the City of Rancho Palos Verdes' and California's parliamentary conflict of interest law and recusal procedure. (Aleshire) (15 mins.) Recommendation: Receive and file memorandum. Agenda Report CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification. FUTURE AGENDA ITEMS: This section is designated for individual Councilmembers to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section. CITY COUNCIL ORAL REPORTS: This section is designated for oral reports from Councilmembers, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Councilmembers are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City's website. 10 minutes has been allotted for this section. ADJOURNMENT: Adjourn to 6:00 P.M. on October 2, 2017 for an Adjourned Regular meeting to discuss the Natural Communities Conservation Plan (NCCP). 10/12/2017

45 Page 1, CrTYOF RANCHO PALOS VERDES AGENDA RANCHO PALOS VERDES CITY COUNCIL SPECIAL MEETING SEPTEMBER 19, 2017 FRED HESSE COMMUNITY PARK, HAWTHORNE BOULEVARD FIRESIDE ROOM Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time. 6:30 P.M. INTERVIEW APPLICANTS FOR CHAIR OF THE CIVIC CENTER ADVISORY COMMITTEE CALL TO ORDER: ROLL CALL: APPROVAL OF AGENDA: PUBLIC COMMENTS: (This section of the agenda is for audience comments for items NOT on the agenda.) REGULAR BUSINESS: 1. Interview Applicants for Chair of the Civic Center Advisory Committee (Colborn) Recommendation: Conduct interviews as scheduled. ADJOURNMENT: 6:30 P.M. Noel Park 6:45 P.M. Bill Gerstner Viewer. php?view _id=5&clip _ id= /12/2017

46 MEMORANDUM RANCHO PALOS VERDES DATE: OCTOBER 19, 2017 TO: FROM: CHAIR SPAIN AND MEMBERS OF THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE NICOLE JULES, PE, DEPUTY DIRECTOR OF PUBLIC WORKS SUBJECT: AGENDA ITEM NO. 10-A PRESENTATION ON PRESERVATION OF SCIENTIFIC AND ENGINEERING DATA RECOMMENDATION Receive and file the presentation. DISCUSSION Member Wedemeyer requested a presentation on the collection and preservation of scientific and engineering data as it relates to private property improvement/development plans submitted to the City s Community Development Department for permits and approvals. At the August 10, 2017 meeting, IT Manager Landon made a brief presentation on the City s 2017 IT Plan, and current state of geologic record storage, and the efforts underway to digitize historic records and capture new geologic data. This presentation allows for more detailed discussion on the city s plans for the preservation of scientific and engineering data. Agenda Item 10-A Page 1 of 1

47 MEMORANDUM RANCHO PALOS VERDES DATE: OCTOBER 19, 2017 TO: FROM: CHAIR SPAIN AND MEMBERS OF THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE NICOLE JULES, PE, DEPUTY DIRECTOR OF PUBLIC WORKS SUBJECT: AGENDA ITEM NO. 12-A APPOINT TWO MEMBERS TO REPRESENT IMAC AT PORTUGESE BEND LAND FLOW MITIGATION MEETINGS RECOMMENDATION Appoint Vice Chair Vanderlip and Member Wedemeyer to represent IMAC at meetings regarding the mitigation of the Portuguese Bend Land Flow. DISCUSSION Vice Chair Vanderlip and Member Wedemeyer are knowledgeable on the subject of the Portuguese Bend Land Flow and have expressed an interest in representing the Committee at relevant meetings. The City is and will continue to hold formal and informal meetings to evaluate the best way(s) to mitigate the Portuguese Bend Land Flow. It is proposed for Members Vanderlip and Wedemeyer to represent IMAC and attend such meetings and then report back the findings to the full Committee. Agenda Item 12-A Page 1 of 1

48 MEMORANDUM RANCHO PALOS VERDES DATE: OCTOBER 19, 2017 TO: FROM: CHAIR SPAIN AND MEMBERS OF THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE NICOLE JULES, PE, DEPUTY DIRECTOR OF PUBLIC WORKS SUBJECT: AGENDA ITEM NO. 12-B PURPOSE AND SCOPE OF THE CIP DATABASE TOOL (CURRENT VERSION) RECOMMENDATION Member Swanson to facilitate a discussion among Committee members. DISCUSSION This item is added to this meeting s agenda at the request of Chair Spain. Chair Spain s objective is to achieve consensus on the purpose and scope of the current version of the CIP database tool so the rollout can proceed. Member Swanson will facilitate the discussion and has included a worksheet for discussion on the purpose and scope of the CIP database. Attachment: Database Worksheet Agenda Item 12-B Page 1 of 1

49 IMAC Agenda Item 12(b): Worksheet for Discussion on Purpose and Scope of the CIP Database DATABASE FEATURES & CONTENT TYPE AS IS TO BE Search by Project Name Feature Search by Project Description Feature Enter "Meeting Comments" (all currently empty) Content? Enter "Project Management" (all currently 0% completion) Content? DATABASE PURPOSES, POLICIES, PROCESSES PURPOSE POLICY PROCESS IMAC (and others) utilize Database to compare merits of unfunded projects Database contains all CIP projects presented to Council for budget approval Public Works staff creates projects and performs most data entry and edits

50 MEMORANDUM RANCHO PALOS VERDES DATE: OCTOBER 19, 2017 TO: FROM: CHAIR SPAIN AND MEMBERS OF THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE NICOLE JULES, PE, DEPUTY DIRECTOR OF PUBLIC WORKS SUBJECT: AGENDA ITEM NO. 12-C AMEND IMAC S PREVIOUSLY APPROVED FY WORKPLAN AND IMAC SCHEDULE OF TASKS RECOMMENDATION 1. Approve IMAC s amended FY work plan with the addition of supporting the mitigation of the Portuguese Bend Land Flow. 2. Review and discuss the proposed schedule of tasks. DISCUSSION IMAC s FY work plan was approved by City Council on September 5, At the September 19 th City Council meeting, Councilmember Dyda suggested that all Committees and Commissions work plans include activities to support mitigation of the Portuguese Bend Land Flow. This item was included in the approved work plan (Item #3). However, further enhancements are made. The amended IMAC FY Work Plan is presented for the Committee s review and approval. Once approved, it will be represented to the City Council at the December 5, 2017 City Council meeting. Additionally, Chair Spain submitted a draft detailed task plan, which outlines details regarding the work plan tasks, identifies a point of contact, and outlines work product and estimated completion dates. This document is for internal Committee planning purposes only and is intended to assist the committee with tracking the accomplishments and progress of IMAC s FY work plan. Attachments: Draft Amended Work Plan Proposed Detailed Schedule of Tasks Agenda Item 12-C Page 1 of 1

51 INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE REVISED WORK PLAN FOR The City Council resolution that established the Infrastructure Management Advisory Committee (IMAC) in October 2014 specifies its Mission Statement as follows: The mission of the Infrastructure Management Advisory Committee shall be to provide community input by advising the City Council on matters concerning public works and park infrastructure, capital improvement projects, and maintenance and preventative maintenance programs for public buildings; park sites; trails; the stormwater system; the sanitary sewer system including the Abalone Cove Sewer District; street rights-of-way and traffic control devices; the Palos Verdes Drive South/Portuguese Bend landslide; and special projects as assigned by the City Council. During the fiscal year, the IMAC will continue to implement its mission, with emphasis upon the following goals: 1. Continue to work in cooperation with the Public Works, Information Technology, Finance and other City Staff, to improve significantly the capital projects database including: 1.1 Enable stakeholders (i.e. city council, committees, staff and residents) to easily create reports from the database, including both standardized and as needed reports. 1.2 Design methods for stakeholders to enable on-demand tracking of project status, for early identification of items that require attention. 1.3 Refine project database access permissions for various stakeholders. 1.4 Monitor and evaluate data quality and completeness for each project. 1.5 Add the capacity for appropriate stakeholders to record their justification and rationale for each project and to track the history of project decisions and changes. 1.6 Roll out the project database for hands-on review by members of the City Council and members of other City committees. 1.7 Receive, evaluate and implement changes and improvements suggested by members of the City Council and other City committees. 1.8 If feasible, identify a cost-effective interface with MUNIS software and other city systems so that the master budgeting spreadsheet can be easily and routinely updated for use by City Council, Staff, IMAC and FAC. 2. Systematically review and evaluate current and proposed individual projects, with emphasis on projects proposed for funding in fiscal , as well as any inprocess projects not performing to plan. 3. Provide support, as desired, to the Portuguese Bend Land Flow Subcommittee in terms of participation and public discussion regarding potential mitigating solutions to protect the health and safety of the residents. IMAC Draft Revised Work Plan for Discussion Item 12-C Attachment a Page 1

52 4. As desired by the City Council, develop and present an annual briefing to the City Council regarding IMAC accomplishments and future plans. This briefing is to be presented at a scheduled Council meeting. 5. Begin development of an infrastructure management system (IMS) including City capital assets. The RPV IMS should: 5.1 Define the scope of a comprehensive, master inventory of capital assets. 5.2 Incorporate into the master inventory the existing partial and separate inventories, including records of the Finance and Public Works Departments. 5.2 Establish maintenance and preventive maintenance projections for each category of capital asset, folding into the master projection system the projections that now exist for some asset categories (such as buildings, streets, storm drains and trees). 5.3 Establish systematic, routine tracking and monitoring of maintenance and preventive maintenance for each capital asset. 5.4 Initiate review and evaluation of off-the-shelf inventory and maintenance tracking software systems, emphasizing compatibility with existing City systems. (Note: It is anticipated that it will take several years to develop and implement an IMS satisfying the above objectives). IMAC Draft Revised Work Plan for Discussion Item 12-C Attachment a Page 2

53 INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE WORK PLAN FOR Schedule of Tasks The City Council resolution that established the Infrastructure Management Advisory Committee (IMAC) in October 2014 specifies its Mission Statement as follows: The mission of the Infrastructure Management Advisory Committee shall be to provide community input by advising the City Council on matters concerning public works and park infrastructure, capital improvement projects, and maintenance and preventative maintenance programs for public buildings; park sites; trails; the stormwater system; the sanitary sewer system including the Abalone Cove Sewer District; street rights-of-way and traffic control devices; the Palos Verdes Drive South/Portuguese Bend landslide; and special projects as assigned by the City Council. During the fiscal year, the IMAC will continue to implement its mission, with emphasis upon the following goals: Note Italicized Tasks are lower level sub-tasks not listed in the Approved Work Plan. Work Plan Task POC/Actionee Work Product/ Action Desired 1.Continue to work in cooperation with the Public Works, Information Technology, Finance and other City Staff, to improve significantly the capital projects database including See Details Below See Details Below Estimated Completion Date (Actual Completion Date) See Details Below 1.1 Enable stakeholders (i.e. city council, committees, staff and residents) to easily create reports from the database, including both standardized and as needed reports. TBD TBD TBD Item 12-C Attachment b IMAC 10/19/2017 Meeting

54 1.2 Design methods for stakeholders to enable ondemand tracking of project status, for early identification of items that require attention. 1.3 Refine project database access permissions for various stakeholders. TBD TBD TBD TBD TBD TBD 1.4 Monitor and evaluate data quality and completeness for each project. PW Staff Report Quarterly (TBR) to IMAC Ongoing 1.5 Add the capacity for appropriate stakeholders to record their justification and rationale for each project and to track the history of project decisions and changes. 1.6 Roll out the project database for hands-on review by members of the City Council and members of other City committees Develop Rollout Plan and supporting Documentation Conduct Project Database Demonstrations for staff and other committee members TBD TBD TBD See Details Below Rollout Subcommittee Individual IMAC members See Details Below Develop Rollout Plan and supporting documents Conduct one-on-one demonstrations, receive feedback and report to IMAC See Details Below November 2017 (TBR) As Required 1.7 Receive, evaluate and implement changes and improvements suggested by members of the City Council and other City committees. 1.8 If feasible, identify a cost-effective interface with MUNIS software and other city systems so that the master budgeting spreadsheet can be easily and routinely updated for use by City Council, Staff, IMAC and FAC. Full IMAC PW Staff Receive feedback and assign actions as appropriate Coordinate with Finance and IT department to determine feasibility and utility of this As Required December 2017 Item 12-C Attachment b IMAC 10/19/2017 Meeting

55 2. Systematically review and evaluate current and proposed individual projects, with emphasis on projects proposed for funding in fiscal , as well as any in-process projects not performing to plan Systematically review and evaluate current projects, with emphasis on any in-process projects not performing to plan. See Details Below PW Staff capability. Report findings to IMAC. See Details Below Standing agenda item for monthly reports on a subset of ongoing projects. See Details Below On Going 2.2 Review and evaluate proposed projects for funding in fiscal , PW Staff and IMAC Conduct reviews of proposed projects in advance of budget cycle January 2018-April Provide support as desired by the City Staff or Council to the Land Flow Subcommittee. 4. As desired by the City Council, develop and present an annual briefing to the City Council regarding IMAC accomplishments and future plans. This briefing is to be presented at a scheduled Council meeting. Members Vanderlip and Wedemeyer PW Staff and Chair Spain Attend Land Flow subcommittee meetings as required/desired by CC. Report findings to IMAC. Prepare and present the annual briefing to CC On Going January 2018 (TBR) 5. Begin development of an infrastructure management system (IMS) including City capital assets. The RPV IMS should: See Details Below See Details Below See Details Below Item 12-C Attachment b IMAC 10/19/2017 Meeting

56 5.1 Define the scope of a comprehensive, master inventory of capital assets. 5.2 Incorporate into the master inventory the existing partial and separate inventories, including records of the Finance and Public Works Departments. PW Staff TBD Present scope and plans to IMAC Detailed action plans to be developed after item 5.1 above is completed 11/09/17 (Initial Briefing to IMAC Scheduled) TBD 5.3 Establish systematic, routine tracking and monitoring of maintenance and preventive maintenance for each capital asset. 5.4 Initiate review and evaluation of off-the-shelf inventory and maintenance tracking software systems, emphasizing compatibility with existing City systems. TBD TBD Detailed action plans to be developed after item 5.1 above is completed Detailed action plans to be developed after item 5.1 above is completed TBD TBD Item 12-C Attachment b IMAC 10/19/2017 Meeting

57 MEMORANDUM RANCHO PALOS VERDES DATE: OCTOBER 19, 2017 TO: FROM: CHAIR SPAIN AND MEMBERS OF THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE NICOLE JULES, PE, DEPUTY DIRECTOR OF PUBLIC WORKS SUBJECT: AGENDA ITEM NO. 12-D REPRESENT IMAC AT FINANCE ADVISORY COMMETTIEE MEETINGS RECOMMENDATION Select two members to represent IMAC at Finance Advisory Committee (FAC) meetings as needed and directed by IMAC. DISCUSSION IMAC and FAC have some common goals, including having a smooth and methodical annual CIP budgeting process. Both committees have expressed an interest to work closely with each other. A FAC representative attended the last IMAC meeting and commented that it would be helpful for IMAC representatives to meet with FAC s subcommittee and help design the add-ons to the database tool. It is proposed to select two IMAC members to attend FAC s 10/24/17 meeting and other meeting(s) when necessary, or as directed by the committee, in order to support, improve communication between the two committees and provide input and feedback. Agenda Item 12-D Page 1 of 1