MINUTES OF PROCEEDINGS OF THE ENGLISH MONTREAL SCHOOL BOARD

Transcription

1 MINUTES OF PROCEEDINGS OF THE ENGLISH MONTREAL SCHOOL BOARD A meeting of the English Montreal School Board was held in the Laurence Patterson Conference Room, 6000 Fielding Avenue, on Wednesday, November 23, 2005 at 7:45 p.m. Commissioners Present: Absent: Mr. Dominic Spiridigliozzi, Chairman Mrs. Elizabeth Fokoefs, Vice-Chairman Mr. Daniel Andrelli Mr. Rocco Barbieri Mr. Mario Caggiano Mr. Agostino Cannavino Mrs. Rosa Cerrelli Mr. Frank Di Cesare Mr. Luciano D Iorio Mr. Marvin Helfenbaum Ms. Viky Keller(Parent Commissioner) Mr. James Kromida Mrs. Liz Leaman (Parent Commissioner) Mrs. Sylvia Lo Bianco Mrs. Angela Mancini Mr. Ronald C. Paterson Mr. Joseph N. Petraglia Mr. Bernie Praw Mrs. Ginette Sauvé-Frankel Dr. John A. Simms Mr. Frank Verrillo Mr. George Vogas Dr. Syd Wise Mrs. Michèle Ciampini Mr. Zev Neuwirth Also Present: Mr. A. Lacroce, Director General Mr. D. A. Reid, Deputy Director General Miss J. Bisbikos, Secretary General/Director of Archives Ms. P. Moffa, Regional Director, Region 1 Mrs. A. Roumeliotis, Regional Director, Region 2 Mr. M. Tirelli, Regional Director, Region 3 Mrs. S. Kakouratos, Director of Human Resources Mrs. A. Furfaro, Director of Pedagogical Services Mr. L. Lewis, Director of Student Services Dr. H. I. Goddard, Director of Community Services Mr. R. Ortona, Director of Adult Education & Vocational Services Mr. R. A. Stocker, Director of Financial Services

2 2 Mrs. J. Sarhan, Acting Director of Information Technology Services Mr. J. Nicolopoulos, Director of Buildings and Grounds Me D. Launay, Director of Legal Services Mr. L. Harvey, Assistant Director of Community Services Mr. G. Alexiou, Assistant Director of Financial Services Mr. C. Spyridakos, Assistant Director of Buildings and Grounds Mrs. J. Lacroix, Communications Consultant Mrs. L. Cesari, Administrative Technician Observers from Consultative Groups Mr. P. Saletnig, Quebec Federation of Labour Local 800 (QFL) Approximately ten members of the public were in attendance. The Chairman welcomed the two new Parent Commissioners, Mrs. Liz Leaman and Ms. Viky Keller and wished them good luck during their term of office. He also welcomed Mrs. Angie Bertone, President of the Central Parents Committee. With regard to the EMSB Scholarship Award, the Chairman thanked the Commissioners, Board and In-school Administrators, support staff and schools for their support at the Annual Golf Tournament which raised funds for this award. There will be twenty-two scholarship awards given out on November 30. He encouraged the Commissioners to attend. A.1 ROBERT A. PECK PRIZE FOR EXCELLENCE IN FRENCH Document presented - Memorandum dated November 18, 2005 from Miss J. Bisbikos, Secretary General/Director of Archives. Mr. D. A. Reid, Deputy Director General, gave a brief history of the Robert A. Peck Prize for Excellence in French, stating that Mr. Peck had been an employee of The Protestant School Board of Greater Montreal and was co-author of a textbook entitled, Le français pratique which was in use in PSBGM schools for many years. The winner of the prize this year was Alysa Alexandra Pompeo of Royal West Academy, who received a mark of 99% on her final examination in French Mr. Peck s daughter, Natalie Chapman, presented Alysa with a medal and a cheque in the amount of $150. Alysa was congratulated by all present. A.2 NATIONAL CHILDREN S DAY FLAG Mrs. Angela Mancini, Commissioner, Ward 19, presented the Chairman with a flag which she and Mr. Luciano D Iorio, Commissioner, Ward 21, received from students at École St-Vincent Marie, at a luncheon hosted by Madame Line Beauchamp, Member of the National Assembly for Bourassa-Sauvé, in honor of National Children s Day.

3 3 1. APPROVAL OF AGENDA IT WAS MOVED BY MR. JOSEPH N. PETRAGLIA AND UNANIMOUSLY RESOLVED THAT the Agenda, with the supplement, be approved with the following addition - 7A. Recommendation from Executive Committee VOTE: (Mr. L. D Iorio not present for vote; Ms. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # SEATING OF PARENT COMMISSIONERS ON EMSB FOR Document presented - Memorandum dated November 16, 2005 from Miss J. Bisbikos, Secretary General/Director of Archives, with accompanying documentation. The Secretary General reported that the two Parent Commissioners elected by the Central Parents Committee, had been duly sworn in, viz. Mrs. Liz Leaman Elementary School Representative Ms. Viky Keller High School Representative Term of Office is for one-year, viz. November 20, 2005 to November 18, ADOPTION OF MINUTES OF PROCEEDINGS OF MEETINGS HELD ON 3.1 October 26, 2005 Regular Meeting IT WAS MOVED BY MR. RONALD C. PATERSON AND RESOLVED THAT the Minutes of the regular meeting of the Board held on October 26, 2005, having been circulated, be taken as read and be approved and so entered in the Minute Book. VOTE: (Mr. J. Kromida, Mr. J. N. Petraglia abstained; Mr. L. D Iorio not present for vote; Mrs. M. Ciampini, Mr. Z. Neuwirth absent) 3.2 November 3, 2005 Special Meeting Resolution # IT WAS MOVED BY MR. DANIEL ANDRELLI AND RESOLVED THAT the Minutes of the special meeting of the Board held on November 3, 2005, having been circulated, be taken as read and be approved and so entered in the Minute Book.

4 4 VOTE: (Mr. A. Cannavino, Mr. J. Kromida, Mr. J. N. Petraglia, Mr. F. Verrillo, Mr. G. Vogas abstained; Mr. L. D Iorio not present for vote; Mrs. M. Ciampini, Mr. Z. Neuwirth absent) 4. BUSINESS ARISING OUT OF MINUTES Resolution # Mrs. Ginette Sauvé-Frankel, Commissioner, Ward 7, asked if there will be a follow-up of the special meeting of the Ethics Committee which had been convened earlier that day. The Director General stated that the information received required clarification and the Committee would proceed from there. Mr. L. D Iorio entered the meeting. 5. EMSB SCHOLARSHIPS Document presented - Letter dated November 16, 2005 from Mr. D. A. Reid, Deputy Director General, with accompanying documentation. The Deputy Director General spoke to this item. There are twenty-two recipients of the EMSB Scholarship Award, twenty-one of which will be attending the presentation ceremony in the Administration Building on November 30 at 6:30 p.m. Commissioners and administrators were encouraged to attend. In response to a question posed, he stated that recipients were chosen in Category I for high academic achievement and in Category II for perseverance, with involvement in school life a factor in both categories. The above-noted documentation was received for purposes of information. 6. INITIAL QUESTION PERIOD In response to a question posed by the President of the Quebec Federation of Labour-Local 800, the Director General stated that the issue of twinning of day caretakers was a labour relations issue and should be dealt with the Director of Human Resources. 7. RECOMMENDATIONS FROM BOARD IN COMMITTEE OF THE WHOLE Miss J. Bisbikos, Secretary General/Director of Archives, presented the recommendations of the Board in Committee of the Whole made at a meeting held earlier that day and the following resolutions were adopted: 7.1 Health and Safety in the Workplace CSST Retrospective Plan Choice of Limit per Claim and CSST Dues for 2006 WHEREAS the English Montreal School Board (EMSB) had advised the Commission de la santé et de la sécurité au travail (CSST) of the Board s choice of limit per claim regarding the maximum insurable annual salary of an employee

5 5 for the period of January 1, 2005 to December 31, 2005 (resolution # C5); WHEREAS the CSST has set the maximum insurable annual salary of an employee at $57,000 for 2006; WHEREAS the EMSB is required to advise the CSST, prior to December 15, 2005, of its choice of limit per claim covering the financial year 2006; WHEREAS Optimum Consultants & Actuaries Inc., after a study of the CSST documentation received in 2005, the year for finalizing claims which occurred during 2002, recommend in their report a choice of 9 x (nine times) the maximum insurable annual salary, viz. $513,000 for year 2006; IT WAS MOVED BY MR. BERNIE PRAW AND UNANIMOUSLY RESOLVED THAT - a) the Commission de la santé et de la sécurité au travail be advised that the Board s choice of limit per claim in Phase II of the CSST Retrospective Plan for 2006, regarding occupational injuries and diseases, be set at 9 x (nine times) the maximum insurable annual salary, viz. $513,000; b) the Director General be authorized to sign on behalf of the Board the pertinent documents related to the CSST Retrospective Plan; c) since years 2003, 2004 and 2005 still may generate a recalculation of CSST costs, the Director General be mandated to hire a firm to forecast the upcoming costs in the years to come. VOTE: (Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # C6 7.2 Expenditure Over and Above Approved Operating Budget - Request from Deputy Director General WHEREAS in conformity with Operating Budget procedures, all requests to incur additional expenditure over and above the approved original Operating Budget, and to transfer budget in excess of $20,000 must be approved by the Board; WHEREAS the established protocol whereby departments are to submit (via the Budget Control Committee) to the Finance and Legislation Committee cannot be followed at this time; WHEREAS an initial diagnosis of caretaking services was conducted in six (6) schools at a cost of $38,000;

6 6 WHEREAS there is a need to proceed with an analysis of the Board s remaining facilities; IT WAS MOVED BY MR. RONALD C. PATERSON AND UNANIMOUSLY RESOLVED THAT - a) approval be given to the Deputy Director General to incur additional expenditure totalling $90,000 to cover the cost of an analysis of the Board s caretaking services, as outlined in the documentation submitted to the meeting; b) authorization be given to Financial Services to take the appropriate action necessary to reflect the additional expenditure. VOTE: (Mrs. M. Ciampini, Mr. Z. Neuwirth absent) 7.3 Selection of Professionals - Resolution # C Royal West Academy Gymnasium Addition Project WHEREAS authorization was given by the Ministry of Education, Recreation and Sport (MELS) on May 11, 2005 to proceed with the Royal West Academy Gymnasium Addition Project; WHEREAS in the same letter, dated May 11, 2005, the MELS requested that professionals be appointed via the tendering process if a project exceeds $250,000 in cost; WHEREAS a Selection Committee was established and an invitational tender was called in conformity with the MEQ Instruction # , dated August 25, 1995, pertaining to professional services contracts; WHEREAS the Selection Committee has submitted its recommendation for the appointment of professionals; IT WAS MOVED BY DR. JOHN A. SIMMS AND UNANIMOUSLY RESOLVED THAT, as recommended by the Selection Committee, there be approved the appointment of the following professionals for the Royal West Academy Gymnasium Addition Project to be funded by the Ministry of Education, Recreation and Sport Professionals Type Cost of Project Poirier Fontaine, Architects Architects $1,951,677 Saia Deslauriers & Associés Structural Engineers Teknika HBA Mechanical/Electrical

7 7 Engineers VOTE: (Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # C7A Dunrae Gardens School Classroom Addition Project WHEREAS authorization was given by the Ministry of Education, Recreation and Sport (MELS) on May 11, 2005 to proceed with the Dunrae Gardens School Classroom Addition Project; WHEREAS in the same letter, dated May 11, 2005, the MELS requested that professionals be appointed via the tendering process if a project exceeds $250,000 in cost; WHEREAS a Selection Committee was established and an invitational tender was called in conformity with the MEQ Instruction # , dated August 25, 1995, pertaining to professional services contracts; WHEREAS the Selection Committee has submitted its recommendation for the appointment of professionals; IT WAS MOVED BY MR. RONALD C. PATERSON AND UNANIMOUSLY RESOLVED THAT, as recommended by the Selection Committee, there be approved the appointment of the following professionals for the Dunrae Gardens School Classroom Addition Project to be funded by the Ministry of Education, Recreation and Sport Professionals Type Cost of Project Duschenes & Fish, Architects Architects $ 925,266 Teknika HBA Structural Engineers Nacev Consultants Inc. Mechanical/Electrical Engineers VOTE: (Mrs. M. Ciampini, Mr. Z. Neuwirth absent) 73.3 East Hill School Classroom Addition Project Resolution # C7A.2 WHEREAS authorization was given by the Ministry of Education, Recreation and Sport (MELS) on May 11, 2005 to proceed with the East Hill School Classroom Addition Project; WHEREAS in a letter, dated May 11, 2005, the MELS requested that professionals be appointed via the tendering process if a project exceeds $250,000 in cost;

8 8 WHEREAS a Selection Committee was established and an invitational tender was called in conformity with the MEQ Instruction # , dated August 25, 1995, pertaining to professional services contracts; WHEREAS the Selection Committee has submitted its recommendation for the appointment of professionals; IT WAS MOVED BY MR. MARIO CAGGIANO AND UNANIMOUSLY RESOLVED THAT, as recommended by the Selection Committee, there be approved the appointment of the following professionals for the East Hill School Classroom Addition Project to be funded by the Ministry of Education, Recreation and Sport Professionals Type Cost of Project Un Architecture Architects $ 500,000 Boulva Verganelakis & Associés Structural Engineers Petropoulos Bomis & Assoc. Inc. Mechanical/Electrical Engineers VOTE: (Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # C7A Appointment of Director of Information Technology Services WHEREAS there is a need for the Board to appoint a Director of Information Technology Services; WHEREAS the procedures requested by the Association of English Montreal Board Administrators (AEMBA) and the Association of Quebec School Board Administrators EMSB Section (ACSQ EMSB) regarding Board-level appointments have been taken into account; WHEREAS the Selection Committee has submitted the recommended candidate; IT WAS MOVED BY MRS. GINETTE SAUVÉ-FRANKEL AND UNANIMOUSLY RESOLVED THAT Mrs. Julia Sarhan, Assistant Director of Information Technology Services, be appointed Director of Information Technology Services (D-1 Classification), effective November 28, VOTE: (Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # A

9 9 7A. RECOMMENDATION FROM EXECUTIVE COMMITTEE Miss J. Bisbikos, Secretary General/Director of Archives, presented the recommendation of the Executive Committee made at a meeting held earlier that day and the following resolution was adopted: Revised By-Law No. 2 (2005) Delegation of Powers to Executive Committee WHEREAS By-Law No. 2 (2005) which outlines the delegation of powers to the Executive Committee was approved by virtue of resolution # ; WHEREAS it was recommended by the Executive Committee that Article 11 of By-Law No. 2 be modified to include approval of the list of professionals; WHEREAS in conformity with Section 394 of the Education Act the revised By-Law will come into force on the day of the publication of a public notice that it has been adopted; IT WAS MOVED BY MRS. SYLVIA LO BIANCO AND UNANIMOUSLY RESOLVED THAT the following amendment be made to Article 11 of By-Law No. 2 (2005), pertaining to the Delegation of Powers to the Executive Committee Article 11 to read Approval of the lists of professionals, contractors, trades-person and suppliers prepared by the Buildings and Grounds Department to be used by schools and centres. VOTE: (Mrs. M. Ciampini, Mr. Z. Neuwirth absent) 8. ENROLMENT POLICY FOR Resolution # A-E4.1 Document presented - Memorandum dated November 4, 2005 from Dr. H. I. Goddard, Director of Community Services, with accompanying documentation. Dr. Goddard stated that the Central Parents Committee unanimously approved the Enrolment Policy and the only change under the Procedures section were the dates for Registration Week which will be February 6 10, WHEREAS the Education Act requires that the Board consult the Central Parents Committee annually on the Enrolment Policy; WHEREAS in accordance with Section 239 of the said Act, the Central Parents Committee was consulted on the criteria for enrolment;

10 10 WHEREAS the Central Parents Committee has submitted its response; WHEREAS the Board Administrators have endorsed the current Enrolment Policy for the school session; IT WAS MOVED BY MR. JAMES KROMIDA AND UNANIMOUSLY RESOLVED THAT the Enrolment Policy for the school session be approved as outlined in the documentation submitted to the meeting. VOTE: (Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # PROPOSED RELOCATION OF OUTREACH HIGH SCHOOL AND YOUTH HORIZONS FOCUS PROGRAM TO ST. IGNATIUS OF LOYOLA FACILITY Document presented - Letter dated November 15, 2005 from Dr. H. I. Goddard, Chairman of the Long Range Planning Committee, with accompanying documentation. Using a power point presentation, Dr. Goddard reviewed the documentation presented to the meeting, noting that the move would maximize the use of EMSB facilities. The Chairman thanked him for the well prepared presentation. WHEREAS the English Montreal School Board s elementary, secondary, adult and vocational networks, as detailed in the Three-Year Plan are subject to review on an annual basis; WHEREAS the Long Range Planning Committee has reviewed the Three-Year Plan for to and has made specific recommendations concerning major school changes for reorganization for ; WHEREAS the Board, in accordance with the Education Act, must consult the Central Parents Committee, the City and the Boroughs of Montreal on revisions to the Three- Year Plan of schools and centres; WHEREAS the Board wishes to advise the governing boards of these schools and centres which might be affected by the Long Range Planning Committee s recommendations for reorganization for ; WHEREAS in conformity with the Education Act, the Board must consult with the governing boards of the schools and centres concerned regarding the amendment or revocation of the deeds of establishment of these schools and centres; IT WAS MOVED BY MRS. ELIZABETH FOKOEFS AND MRS. GINETTE SAUVÉ- FRANKEL AND UNANIMOUSLY RESOLVED THAT, as recommended by the Long Range Planning Committee, the Governing Boards of Outreach High School and Youth

11 11 Horizons Centre Focus Program, the Central Parents Committee, the City and the Boroughs of Montreal be advised of the recommendation that - Outreach High School and Youth Horizons Centre - Focus Program be relocated to the St. Ignatius of Loyola facility with their own deeds of establishment as of July 1, 2006; IT WAS FURTHER RESOLVED THAT - a) the aforementioned Governing Boards be invited to submit their views in writing to the Regional Director by Tuesday, January 31, 2006; b) the Central Parents Committee, the City and the Boroughs of Montreal be invited to submit their views in writing to the Director General by Tuesday, January 31, 2006; IT WAS STILL FURTHER RESOLVED THAT the aforementioned Governing Boards, the Central Parents Committee, the City and the Boroughs of Montreal be invited to present theirviews on the matter at a Board Hearing to be held in February, following which a final decision by the Council of Commissioners will be taken at the Board meeting scheduled for February 22, VOTE: (Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # PROPOSED THREE YEAR PLAN OF SCHOOLS AND CENTRES FOR TO Document presented - Letter dated November 16, 2005 from Dr. H. I. Goddard, Chairman of the Long Range Planning Committee, with accompanying documentation. Dr. Goddard spoke to this item and answered questions posed. WHEREAS the Education Act requires the Board to establish a Three-Year Plan for the allocation and utilization of its immovables; WHEREAS the said Act also requires the Board to issue a Deed of Establishment for each school and adult and vocational centre under its jurisdiction; WHEREAS the Three-Year Plan is subject to an annual review; WHEREAS a decision was taken by the Montreal Children s Hospital to close the Allan Memorial Institute Adolescent In-patient and Day Hospital to which was attached Victoria High School;

12 12 WHEREAS a proposal has been submitted by the Long Range Planning Committee for the relocation of Outreach School and the Youth Horizons Centre - Focus Program; WHEREAS the aforementioned decision and proposal will affect the Three-Year Plan for to ; WHEREAS the Deeds of Establishment of those schools affected by the decision and the proposed reorganization for July 1, 2006 will have to be revised; WHEREAS in conformity with the Education Act, the Board must consult the Central Parents' Committee, the City and the Boroughs of Montreal on the Three-Year Plan of the allocation and destination of the immovables of the School Board: WHEREAS in accordance with the same Act, the Board must consult the governing boards concerned on the proposed revisions to the Deeds of Establishment; WHEREAS the process of consultation with the Central Parents' Committee was approved by virtue of resolution # ; IT WAS MOVED BY MR. JOSEPH N. PETRAGLIA AND RESOLVED THAT the proposed Three-Year Plan for to and the proposed Deeds of Establishment for July 1, 2006 be approved for consultation with the Central Parents' Committee, the governing boards of schools affected by the proposed reorganization, the City and the Boroughs of Montreal, as outlined in the documentation submitted to the meeting. IT WAS FURTHER RESOLVED THAT the Central Parents' Committee, the City and the Boroughs of Montreal be invited to forward their views in writing by February 28, VOTE: (Mrs. G. Sauvé-Frankel dissented; Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # ENERGY MANAGEMENT AND EFFICIENCY REPORT Document presented - Letter dated November 18, 2005 from Mr. J. Nicolopoulos, Director of Buildings and Grounds, with accompanying documentation. Using a power point presentation, Mr. Nicolopoulos reviewed the documentation presented to the meeting. Mr. C. Spyridakos, Assistant Director of Buildings and Grounds and Mr. G. Alexious, Assistant Director of Financial Services, who participated in developing the report were present to assist with any questions posed. This item will be presented to the Board s two standing committees for further discussion, with

13 13 recommendation to the Council in December. The Chairman thanked him for a fine report. The above-noted documentation was received for purposes of information. Dr. S. Wise and Mr. G. Vogas left the meeting. 12. DRAFT BY-LAW NO. 5 DELEGATION OF POWERS TO DIRECTOR GENERAL Document presented - Letter dated November 18, 2005 from Mr. D. A. Reid, Deputy Director General, with accompanying documentation. Mrs. E. Fokoefs, Chairman of the Ad Hoc Committee which developed Draft By-Law No. 5, spoke to this item. She stated that the document was presented for purposes of reflection at this point in time and will be submitted for approval in January. The Director General suggested that a workshop could be held to provide more details to enable Commissioners to have a clear understanding of the implications involved in each article. Mrs. S. Lo Bianco, a member of the Ad Hoc Committee, suggested that since consensus had not been reached on certain issues, the originator of the report from the legal firm of Gowling Lafleur Henderson LLP (Gowlings) be invited to the workshop to answer any questions that Commissioners may have. A lengthy discussion ensued during which some Commissioners saw no need to invite Me Mainville of Gowlings since Me Launay, Director of Legal Services, participated on the Ad Hoc Committee and could answer questions posed at the workshop, while others supported Mrs. Lo Bianco s suggestion. It was also stated that Me Launay had consulted with Me Mainville and Me Jacob during the development of the draft by-law. Some concerns were also expressed about the cost involved in inviting Me Mainville to the workshop which the Director General stated would be in the area of $2500. The following motion was subsequently presented. IT WAS MOVED BY MRS. SYLVIA LO BIANCO AND RESOLVED THAT Me Robert Mainville of the legal firm, Gowlings, be invited to a workshop to review Draft By-Law No. 5 pertaining to the delegation of Powers to the Director General. VOTE: (Mr. L. D Iorio, Mr. M. Helfenbaum, Mr. J. Kromida, Mrs. A. Mancini, Mr. B. Praw, Mrs. G. Sauvé-Frankel, Dr. J.A. Simms dissented; Mr. G. Vogas, Dr. S. Wise not present for vote; Mrs. M. Ciampini, Mr. Z. Neuwirth absent)

14 14 12A. RECESS At approximately 10:15 p.m. a short recess was called. 12B. RETURN TO MEETING The meeting was reconvened at approximately 10:25 p.m. 13. RECOMMENDATIONS FROM FINANCE AND LEGISLATION COMMITTEE Miss J. Bisbikos, Secretary General/Director of Archives, presented the recommendations of the Finance and Legislation Committee emanating from a meeting held on November 9, Inner City/Operation Renewal (ICOR) Final Funding Distribution for Document presented - Letter dated November 1, 2005 from Mrs. A. Furfaro, Director of Pedagogical Services, with accompanying documentation. WHEREAS on June 22, 2005 the Board adopted the preliminary Comité de gestion de la taxe Scolaire de l île de Montréal (CGTSIM) and the Ministère de l Éducation, du Loisir et du Sport (MELS) funding allocations for for distribution to designated ICOR elementary and secondary schools, as outlined in appendix 1 of the documentation submitted (resolution # ); WHEREAS the CGTSIM adopted its final allocations to school boards for regulation on June 16, 2005 (appendix 5); WHEREAS the MELS funding allocations have not changed since the Board s adoption of the preliminary funding distribution for as confirmed by the Financial Services Department for the Board meeting of June 22, 2005; WHEREAS the Board Administrators have endorsed the Pedagogical Services Department s final report which presents how the funding received from the CGTSIM and the MELS will be allocated for centralized project support to schools and decentralized project support to designated ICOR schools for the school year; IT WAS MOVED BY MR. AGOSTINO CANNAVINO AND UNANIMOUSLY RESOLVED THAT, as recommended by the Finance and Legislation Committee - a) the final CGTSIM allocations for Local Projects (appendix 1) in be approved for each elementary school in Categories I, II, and III, excluding St. Patrick s School in Category I, St. Ignatius of Loyola School in Category III and Dunrae Gardens in Category II, since the first two schools were closed

15 15 for the school year and Dunrae Gardens is no longer eligible as an ICOR designated school for ; b) the final MELS allocations for Local Projects (appendix 1) be approved for each elementary school in Categories I, II, and III, excluding St. Patrick s School in Category I, St. Ignatius of Loyola School in Category III and Dunrae Gardens school in Category II for the same reasons stated in a above; c) the MELS final allocations for Homework Assistance (appendix 1) be approved for each elementary school in Category I, excluding St. Patrick s School; d) the MELS final allocations for Student Retention (appendix 1) be approved for each secondary school in Category I; e) the CGTSIM and the MELS funding allocations for St. Patrick s School and St. Ignatius of Loyola School be transferred to the following schools: Westmount Park, Pierre Elliott Trudeau, FACE, St. Monica and Bancroft as identified in (appendix 2); f) the Principles, Procedures, and Allowable Expenses document (appendix 3) be enforced as approved. VOTE: (Mr. M. Caggiano, Mr. F. Di Cesare, Mr. J. Kromida, Mr. R. C. Paterson, Mr. B. Praw, Mr. G. Vogas, Dr. S. Wise not present for vote; Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # Expenditures Over and Above Approved Original Budget Request from Student Services Department Document presented - Memorandum dated November 2, 2005 from Mr. R. A. Stocker, Director of Financial Services, with accompanying documentation. WHEREAS in conformity with Operating Budget procedure, all requests to incur additional expenditures over and above the approved original Operating Budget, and to transfer budget in excess of $20,000 must be approved by the Board; WHEREAS there has been established a protocol whereby departments are to submit (via the Budget Control Committee) the appropriate form indicating such requests with supporting rationale to the Finance and Legislation Committee;

16 16 WHEREAS Financial Services is to submit such department requests on a month-to-month basis as deemed warranted; IT WAS MOVED BY MR. JOSEPH N. PETRAGLIA AND UNANIMOUSLY RESOLVED THAT, as recommended by the Finance and Legislation Committee - a) approval be given to the Director of Student Services to incur additional expenditures totalling $200,000, plus $24,000 for employer s share of fringe benefits, to cover the cost for child care workers, as outlined in the documentation submitted to the meeting; b) authorization be given to Financial Services to take the appropriate action necessary to reflect the additional expenditures. VOTE: (Mr. F. Di Cesare, Mr. J. Kromida, Mrs. S. Lo Bianco, Mr. G. Vogas, Dr. S. Wise not present for vote; Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Resolution # Request from Buildings and Grounds Department Document presented - Memorandum dated November 2, 2005 from Mr. R. A. Stocker, Director of Financial Services, with accompanying documentation. WHEREAS in conformity with Operating Budget procedure, all requests to incur additional expenditures over and above the approved original Operating Budget, and to transfer budgets in excess of $20,000 must be approved by the Board; WHEREAS there has been established a protocol whereby departments are to submit (via the Budget Control Committee) the appropriate form indicating such requests with supporting rationale to the Finance and Legislation Committee; WHEREAS Financial Services is to submit such department requests on a month-to-month basis as deemed warranted; IT WAS MOVED BY MR. BERNIE PRAW AND UNANIMOUSLY RESOLVED THAT, as recommended by the Finance and Legislation Committee - a) approval be given to the Director of Buildings and Grounds to incur additional expenditures totalling $145,000 to cover the cost of

17 17 summer cleaning ($75,000) and the cost of cartage ($70,000), as outlined in the documentation submitted to the meeting; b) authorization be given to Financial Services to take the appropriate action necessary to reflect the additional expenditures. VOTE: (Mr. F. Di Cesare, Mrs. S. Lo Bianco, Mr. G. Vogas, Dr. S. Wise not present for vote; Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Mr. A. Cannavino left the meeting. Resolution # Purchasing Proposed Establishment of a Procurement Operation Document presented - Memorandum dated November 3, 2005 from Mr. R. A. Stocker, Director of Financial Services, with accompanying documentation. Using a power point presentation, Mr. G. Alexiou, Assistant Director of Financial Services, reviewed the pros and cons of the proposal and answered questions posed. The Chairman congratulated Mr. Alexiou on a very informative presentation. WHEREAS successive annual external auditor reports have recommended improvements to various procurement processes, including the establishment of blanket orders for various products; WHEREAS sound public sector procurement practices include, among others, processes which respect and protect the public interest; WHEREAS a structured procurement operation does not presently exist at the English Montreal School Board; WHEREAS the Board Administrators support the creation of a structured procurement function in the year, on condition that this service be selffinanced through incremental savings in the procurement of goods and services; IT WAS MOVED BY MR. FRANK VERRILLO AND UNANIMOUSLY RESOLVED THAT, as recommended by the Finance and Legislation Committee a) authorization be given to the Board Administrators to create a procurement operation in , with the proviso that this operation be fully selffinanced through incremental savings in the procurement of goods and services;

18 18 b) the creation of this service be reflected in the administrative Organization Chart of the English Montreal School Board VOTE: (Mr. A. Cannavino, Mrs. S. Lo Bianco, Mr. G. Vogas, Dr. S. Wise not present for vote; Mrs. M. Ciampini, Mr. Z. Neuwirth absent) Mr. F. Di Cesare left the meeting. Resolution # CENTRAL PARENTS COMMITTEE MONTHLY REPORT Ms. Viky Keller, Parent Commissioner, advised that there was nothing to report at this time. 15. COMITÉ DE GESTION DE LA TAXE SCOLAIRE DE L ÎLE DE MONTRÉAL 15.1 Monthly Report Mr. Marvin Helfenbaum, EMSB delegate to the Comité de gestion de la taxe scolaire de l ile de Montréal, reported that the Comité approved the appointment of Mrs. Sylvie Dorion as Director General. Me Hélène Meagher, Secretary General, will replace Mrs. Dorion in her absence Resolutions Adopted on October 20, 2005 re Financial Statements as at June 30, Sale of Property for Non-Payment of School Taxes Cooperative Purchasing System Report of Autumn 2005 and List of Products for Risk Management Plan Annual Report for Mr. Helfenbaum stated that the above noted items were self-explanatory and received for purposes of information. 16. QESBA MONTHLY REPORT Mr. Frank Verrillo, Vice-President of the QESBA Executive Committee, reported on the success of the EMSB Town Hall meeting and advised that the Lester B. Pearson School Board would be holding a similar one in the near future. Thank-you letters have been sent to all participants along with a report of the meeting to all governing board chairpersons. He stated that meetings are presently taking place regarding school board elections which will be held on November 4, 2007.

19 19 Mr. Verrillo stated that the cost to register for the CSBA Conference to be held in Montreal in May is $395 for delegates from Quebec. He stated that the packages for this Conference would be mailed out shortly. Mr. Rocco Barbieri, EMSB delegate to QESBA, reported that he and Mrs. Ginette Sauvé- Frankel, sit on the sub-committee of the QESBA Task Force on Public Education along with members of other school boards. He stated that a report by the focus groups along with other strategies promoting English education in Quebec would be part of the next QESBA Professional Development Seminar. 17. REPORT OF EXECUTIVE COMMITTEE MEETING OF OCTOBER 26, 2005 RE - There was received for purposes of information the report of the Executive Committee as to the results of action that had been taken at a meeting held on October 26, 2005 in connection with the following items Director General s Report of Staff Changes for Period July 1 to October 21, Westmount Park School Boiler Replacement Project Awarding of Contract 17A. RESOLUTIONS ADOPTED BY OTHER SCHOOL BOARDS 17A.1 Commission scolaire des Rives-du Saguenay re- 17A.1.1 Request to MELS for Information re Textbooks and Instructional Materials Approved by the Comité d évaluation des resources didactiques 17A.1.2 Request to MELS to Extend Deadline for Utilization of Allocation for the Purchase of Textbooks 17A.2 Commission scolaire du Lac-Abitibi re Request to MELS for Funding re Home Schooling. 18. QUESTION PERIOD In response to a question posed by the President of the Quebec Federation of Labour-Local 800, the Director of Buildings and Grounds stated that there would be training for caretakers with the installation of new equipment indicated in the Energy and Management Report. 19. OTHER BUSINESS Nil.

20 ADJOURNMENT On motion of Mr. J. Kromida, the meeting was adjourned at 10:50 p.m.... Chairman... Secretary General