BOARD OF DIRECTORS MEETING

Transcription

1 BOARD OF DIRECTORS MEETING OF THE HUNTSVILLE AREA ASSOCIATION OF REALTORS April 19th, 2016 CONSENT AGENDA (Items listed on the Consent Agenda are expected to be routine and non-controversial and, unless the Board directs that an item be held for further discussion, the entire CONSENT AGENDA will be acted upon for block approval. If the Board directs that an item listed on the CONSENT AGENDA be held for further discussion, the item will be addressed under Other Business. ) 1

2 HAAR Consent Agenda April 19 th, 2016 ITEM PAGE Approval of the March 2016 Minutes 3-6 Approval of the April 11, 2016 Minutes 7 Committee Reports 8 March April Membership Report 9 NALMLS March Statistics 10 2

3 HUNTSVILLE AREA ASSOCIATION OF REALTORS OFFICERS & DIRECTORS MEETING MINUTES March 29, :30 am Present: President Kathy Mann, President-Elect Larry Carroll, MLS President Valerie Miles, Opie Balch, Martha Bishop, Ginny Brandau, Paul Buxton, Loraine Cordule, Thelma Dawson, Mike James, Sha Jarboe, Jay Jones, Lori Mayhall, Jeff Nixon, Landa Pennington, Cindi Peters, Monica Sanford, Rod Schumann, Bill Stewart, Regina Underwood, Sharita Whitehead, Mark Williams Excused Absences: Jim Johnson; Jean Nelson; and Chris Husler. Absent: Lynn Kilgore Legal Counsel: Bo Harrison Staff: Josh McFall, Katy Fitzgerald, Arely Jaimes, Rhonda Ricketts, Page Brooks At a meeting of the Officers and Directors, held at 535 Monroe Street, Huntsville, AL., 35801, the meeting was called to order by President Kathy Mann at 10:10am Central Standard Time. The Pledge of Allegiance and invocation were led at the NALMLS O&D meeting. MOTION: To approve the HAAR Consent Agenda. Motion Carried. MOTION: To approve the Motions that were passed in the NALMLS Officers and Directors Meeting. Motion Carried. TREASURERS REPORT The Treasurer s report was given by President Kathy Mann. There being no questions, the financials are to be filed for audit. a Auditors Report: These findings were presented at the March Finance & Budget meeting and the auditors will present the findings at the April Membership Meeting. Notes from James Moody, CPA for Presentation of the Audit: Dent Moses completed the audits of the 2015 HAAR and NALMLS financial statements, and the 2015 non-profit and corporate tax filings have been prepared and filed. Dent Moses expressed a clean opinion of the financial statements for each organization. Both organizations report their financial statements on the income-tax basis of accounting. Both organizations reported an increase in revenues due to increased membership, and both organizations reported a positive net income after expenses were paid. Dent Moses also reported that the IRS completed an examination (audit) of HAAR s 2013 Form 990 and 990T in the summer of The audit covered a variety of tax reporting matters including payroll taxes, income taxes, and related party transactions between HAAR and NALMLS. The IRS issued a no change report at the conclusion of the audit last summer. Investment Update: These findings were presented at the March Finance & Budget meeting on the investment account performance and market activity for the past year. Grant Thompson of Morgan Stanley gave an update to the Finance & Budget on the investment account performance and recapped the financial market activity for the past year. The HAAR investment has at 1.43% on return for the month of March. The year to date return is -0.68% and the performance since inception (10/10/14-3/7/16) is -1.13%. 3

4 MOTION from Finance & Budget: Motion: To approve the proposed amendment 1 with the amount to be X dependent on what the budget is each fall and to allow the proposed amendment to be retroactive to January 1, Proposed Amendment 1: State Directors a. State Directors, unless otherwise reimbursed, shall be reimbursed for travel up to $1,430 per year per State Director, with receipts being required, provided they attend the State Directors meeting in its entirety, and are present at the time of adjournment. b. Eligible travel allowances must be provided for in the annual budget or otherwise approved in advance in accordance with the Association s Financial Policies. RATIONALE: The amendment will allow the state director to choose which of the AAR meetings they wish to attend and to submit receipts for reimbursement. When F&B set the 2016 budget, the travel reimbursement for the AAR Winter Meeting was set at mileage and $50 per diem. The AAR Summer meeting was set at mileage and $50 per diem only as this meeting would be a 1 day regional meeting. The Annual Conference was budgeted for registration and per diem as this meeting will be held in Huntsville, AL. The total 2016 budgeted travel for State Directors is $14,320. Motion Carried. PRESIDENT REMARKS i Officer Vacancy: The Secretary/Treasurer is open and Bylaws state that the Board of Directors can appoint that position or can be voted on by special election. It is this body s pleasure to determine how we will fill that vacancy. MOTION: Move to do a special election to fill the Secretary/Treasurer position and allow members to vote. Motion seconded Motion Carried. NOTE: The nominating committee per Bylaws is composed of the last five presidents, who have agreed to serve. Two At Large Positions serve on this committee to be voted on by membership. The vote from the floor will take place at the April 7 th Membership Meeting. Valerie Miles is a past president in the last five years and is also a standing Officer of HAAR. Instead of making a motion to change the Bylaws, Valerie Miles will recuse herself as past president on the nominating committee. Timeline: April 7 th Membership Luncheon, the two At Large members will be nominated from the floor. Kathy will appoint an election committee which is comprised of three members. April 21 st the nominating committee will meet and hold open nominations. The report from the committee with all of the names will be electronically transmitted to each member eligible to vote, which will be at least 3 weeks preceding the election. May 13 th through the 16 th the elections will be held and May 17 th the election committee will reveal the results. MOTION: To endorse Landa Pennington for the position of the Northern Regional RVP. Motion seconded. MOTION Carried REALTORS in Action Service Day April 22 nd : Several local organizations have been selected by REALTORS in Action to assist on this day. Request this body sign up. CEO REMARKS i Echoed Kathy s remarks about REALTORS in Action Service Day and encourage participation. April is a very busy month and a multitude of projects are being worked on by Staff here. The Education Committee has a series for Brokers and also It Takes a Team. The MLS Department is helping people with Instanet. The Membership Department is taking in memberships at astronomical numbers every day. The deadline for REALTOR Emeritus status is on April 8th. This would have been Roy Claytor s 40 th year thus eligible for this award and Arely is working on this. Josh was able to attend Associations Executive Institute in San Antonio and gather a lot of great information and new and innovative ideas. One of the most notable things was they made two announcements: REALTORS Campaign is in negotiations with the ABC show, 4

5 Modern Family network show to employ them to share comments about REALTORS and why use a REALTOR. There are big changes coming to the core standards requirements from NAR. One of the big changes is: Beginning 2017, we will have 18 months to submit. Another change is all associations must offer Professional Development in their education program, advocacy is being taken out and replaced with Vote, Act and Invest, calls for action and investment to ARPAC. More changes coming in the next few months and notices will be going out. Martha Bishop: It Takes a Team Update only 3 weeks away. It will be a great event similar to first one last year but not the same. Cost is $12 and includes a meal and the show. Mayors from Huntsville and Madison will be there and other celebrity guests. Please go online and register. There are sponsorships still available and VIP table that may be reserved. MOTION: To request the Alabama Association of REALTORS do a resolution in honor of Roy Claytor. MOTION passed. COMMITTEE REPORTS c ARPAC Committee Chair, Ginny Brandau, -Directors are at 72% in ARPAC Investments. There will be a raffle on the 7 th of April. The phone bank will be done on the afternoon of the 19 th and anyone not attending the training is welcome to participates. We have one committee that is 100%. Affiliate Director, Martha Bishop, - The Affiliate Counsel has a meeting set for May 17 th from 9:00am to 11:30am. Speaker will be from Genworth Mortgage Insurance - Shut the Door on Fraud. Both REALTORS and Affiliates are invited to attend. Next meeting will be on June 14 th from 9:00am to 10:30am. Speaker will be Cynthia Smith with local USDA Office and she will be speaking on the USDA s latest guidelines. REALTORS always welcome. Governmental Affairs Chair, Sha Jarboe, - John Richard is here and is working really hard on our behalf making contacts and bringing back information to Governmental Affairs. Committee will be sending out questionnaires in April to candidates for several different offices up for election here locally. Sha asked O&D to help with names of candidates. They are also finalizing the group that will be doing the interviews, however anyone is welcome to sit in on these interviews. CRS President, Sharita Whitehead, - CRS is offering two half day classes April 18 th. They are Real Estate Connections that Last and here comes the Judge There Goes Your Commission. Instructor is Gee Dunsten for both. Cost is $30 for members and $40 for non-members. Details will be in the newsletter going out Saturday. WCR President, Monica Sanford, - 20 th April annual derby event at 11:30 at the Board. Sponsor is Craig Paulus with Paulus Title. His grand prize is a weekend stay at the Ruin Bed and Breakfast in Lexington Kentucky with tickets to see The Kingland Horse Race in October. YPN Chair, Loraine Cordule, - Had their first event on March 15 th and was a huge success. Next event will be on May 17 th. They will participate in REALTOR Action Day. Other Business i MOTION: To approve adding Section 3 to Article III-Jurisdiction of the HAAR Bylaws, to read: Section 3: HAAR Policies and Procedures approved by HAAR Board of Directors to define/clarify the HAAR Bylaws are herein incorporated into these Bylaws. Rationale: to reflect that all HAAR policies supplement and further define our Bylaws and are officially incorporated therein. Statement from NAR Policy Department: Clarification from NAR: If you incorporate your policies and procedures into your bylaws, we would assume they would effectively become one document and the voting procedures for your bylaws, whatever they may be, would also apply to the incorporated policies and procedures. Kate Lawton 5

6 Manager, Professional Standards and Administration Member Policy Department National Association of REALTORS Membership tabled this Motion when it came before them last month. Question: Do we want Policy and Procedures to be a part of the Bylaws or do we want them to remain separate? Discussion: Policy and Procedures are to be abided by and it is understood. Should there be a penalty when committees violate the Policy and Procedures. This body has the power to. Bo: Your committees if they do not follow this Boards policy and procedures and committee says they don t have to, the committee will be disbanded. Let record state some of those committee members are members of this Board. CALL for Question. Motion Passed. MOTION: To withdraw this Motion. MOTION Passed. Lock Box Task Force Ginny Brandau, Chair: (members: Jeff Nixon, Chris Hulser, Pat West, Barbara Schiavone, Philip Fraley, Steve Handback and Page Brook Staff) MOTION: To issue Affiliate lockbox key to Home Inspector that require a CBS code to enter property. The following requirements must be met to be eligible to have an affiliate lockbox key issued: 1. Be an affiliate member in good standing with the Huntsville Area Association of REALTORS 2. Must have 3 REALTORS (who are in good standing with HAAR) sign off on the application for lockbox access and attest to the character of the Home Inspector 3. Must have a current Inspector s license with the state of Alabama 4. Must carry a minimum of $500,000 of General Liability Insurance and $500,000 E&O Insurance. HAAR shall be named as an additional Insured. 5. Inspector is required to notify Listing agent prior to opening a lockbox in order to obtain a CBS Code or upon previously unscheduled return visit. 6. Written permission is required by the seller, on occupied properties, for all inspections when clients are present without their agent in attendance. 7. Violation of this agreement by the inspector will result in suspension of all key privileges. MOTION was seconded. Discussion: Need to update Inspection Addendum (handle item 6). Costs to Affiliate: Belong as HAAR member, $400 processing fee to get the key and annual affiliate dues of $275 and $111 annual for maintenance fee and Supra charges. Friendly Amendment: 1. Be an affiliate member added to Item Item 7 will result in suspension of all key privileges. Amendment Passed. Main MOTION passed as amended. Officers & Directions went into Executive Session to discuss Personnel Policy Manual. Minutes respectfully submitted by Elizabeth Pruett for Kathy Mann. 6

7 HUNTSVILLE AREA ASSOCIATION OF REALTORS OFFICERS and DIRECTORS SPECIAL CALLED MEETING MINUTES Monday, April 11, :00 am Present: President Kathy Mann, President-Elect Larry Carroll, MLS President Valerie Miles, Opie Balch, Martha Bishop, Ginny Brandau, Paul Buxton, Mike James, Sha Jarboe, Jim Johnson, Jay Jones, Lori Mayhall, Jeff Nixon, Landa Pennington, Cindi Peters, Monica Sanford, Rod Schumann, Bill Stewart, Regina Underwood, Mark Williams, Present via Conference Call: Jean Nelson Others Present: Zelda Lanza Excused Absences: Absent: Loraine Cordule, Thelma Dawson, Chris Hulser, Lynn Kilgore, Sharita Whitehead Legal Counsel: Staff: Josh McFall, Katy Fitzgerald, Page Brooks, Christina Hearne At a special called meeting of the Officers and Directors, held at 535 Monroe Street, Huntsville, AL., 35801, the meeting was called to order by President Kathy Mann at 9:00 am Central Standard Time. The Pledge of Allegiance and Invocation were led by Kathy Mann, President. Kathy gave an update on the elections for the nominating committee. Three names were presented to the membership. Two members were voted on by the membership: Carey Rosenblum and Barbara Martin of Century 21. Josh McFall, CEO, reminded everyone of the ITAT event on April 26 th at the Stone Center. Josh also informed everyone there were still openings available for the Realtors in Action Day on April 22 nd. Zelda Lanza gave an update to the O&D on the AAR Annual Convention. A local committee was formed and named the Rocket City Connections. Zelda announced the event speakers as Trista Curzydlo and Steve Gilliland. She reviewed the state committee as well as presented the logo. Zelda also reviewed the daily events of the convention. Zelda then briefed the Board of Directors on discussion between Zelda, Josh, Jeremy Walker, Interim CEO of AAR, and Shawn Reeves, 2016 AAR President. Following the briefing, discussion was held on how to support the convention. Motion: To support Zelda when she goes to AAR in having an open, registered HAAR event for the AAR convention. Motion carried. Rationale: HAAR will provide AAR with the $10,000 if AAR will allow HAAR members to attend the event. Motion: To move that the HAAR President with the full support of the HAAR Board of Directors write a letter to AAR to regarding the behavior and conduct of their CEO during a conference call. Motion carried. Next, Josh requested the minutes reflect that he is not trying to take down or not support AAR. During comments, Ginny Brandau also requested she go on record to say Unless this event is done with separate registration, for different events during the convention, that we ve got to look at it as you pay for all or you pay for none and that is where my negative has been on this. It has not been because of what you have done you have done an excellent job, it is just the fact that AAR, it is their convention and he who has the party dictates the rules and we have to abide by those rules. Meeting adjourned. Minutes respectfully submitted by Katy Fitzgerald for President Kathy Mann. 7

8 HAAR Committee Reports 1 ARPAC- No report provided. BYLAWS- No report provided. CARAVAN- Nothing to report at this time. FINANCE & BUDGET FORMS - The forms committee has been working on the home inspection addendum to cover the changes implemented at the March O&D meeting related to home inspectors with Supra Keys being able to access a seller's property without the buyers agent being present. I will forward the final changed home inspection addendum so O&D may review prior to the meeting. I will make a motion that the new home inspection addendum be approved and I will present the changes at the meeting. GRIEVANCE Grievance committee met on March 29, One ethics complaint was reviewed and referred to Professional Standards for a hearing. GOVERNMENTAL AFFAIRS - No report provided. EDUCATION COMMITTEE No report provided. ORIENTATION- No report provided. PROFESSIONAL STANDARDS Nothing to report at this time. REALTORS in Action The REALTORS in Action Service Day will be held April 22 nd. 8

9 The Huntsville Area Association of REALTORS has received the following applications: 1 Designated REALTOR Applications; 29 REALTOR Applications; 0 Affiliate Applications; and 1 Member Benefits Partners Applications DESIGNATED REALTOR HAAR MEMBERSHIP REPORT New Members from 3/21/16 to 4/12/16 Scott Carden (appraiser) Carden Appraisals REALTOR Kayla Bolyard Zachary Tyler Canoles Stephanie Click Jessica Davis Cynthia Dobbs Justin Draper Tiffany Elix-Pressley Anthony Gosnell Kara Hetrick Kimberly Johnson Clayton Joyner Julie LaTorre Melanie McGriff Jamie Myers William Nelson Dorothy Peoples Teresa Rexing Kyong Roberts Hailie Seaton Megan Lynsey Sparks Megan Starkey Richard (Mac) Thompson Laura Thomson Frances Touchon Meleah Turner Anna Veach Dana R. Wilbanks Rachel Woeller David Worley *These agents are doing MLS orientation online. **No orientation required Adams Realty Group NextHome Kel Mitchell First Choice Real Estate Cryke-Leike-Madison New Home Star Alabama, Realty Group RealtySouth Huntsville Leading Edger R.E. Group-Madison Exit Realty North Leading Edge Real Estate Group Exit Realty North Rise-Parkway Plaza Coldwell Banker of the Valley Advantage Property Management Weichert, Realtors The Space Place Exit Realty North Keller Williams Keller Williams Realty Re/Max Unlimited Carnival Real Estate Stoneridge Real Estate Rise Real Estate Keller Williams-Madison Green Group Realty Exit Realty North Legendy Realty R.E. Intelligence Agency Capstone Realty AFFILIATE MEMBER BENEFITS PARTNERS Joseph Puckett Allstate Insurance-Craig Wiggins Agencies 9

10 Alabama Housing Statistics Reporting Form North Alabama Multiple Listing System, Inc. NALMLS Board: Huntsville Area Association of Realtors March 2016 Monthly Totals (representative of previous form). # Sold in Median Selling Average Days on Month Average Sales Price Price Market # of Units on the Market Total , , # Pending this Month Average Pending Price Median Pending Price Average Days on Market Total , , # Sold this Month By Property Type (Please mark NR if MLS System cannot retrieve these figures) Average Selling Median Selling Average Days on Price Price Market # of Units Currently Pending # of Units on the Market Existing SF (Single Family, and Garden/Patio) , , Condo and Townhomes (New and Existing) , , New Construction (Single Family, Garden/Patio) , , Price Distribution Price Range # of Total Sales # of Current Active Listings $99,999 or UNDER $100,000-$124, $125,000-$149, $150,000-$199, $200,000-$249, $250,000-$299, $300,000-$349, $350,000-$399, $400,000-$449, $450,000-$499, $500,000-$549, $550,000-$599, $600,000-$649, $650,000-$699, $700,000-$749, $750,000-$799, $800,000 OR OVER