The HAAR Officers, Directors and Committee Chairs Orientation will commence immediately following the O&D meeting. Breakfast will be provided.

Transcription

1 HUNTSVILLE AREA ASSOCIATION OF REALTORS BOARD OF DIRECTORS MEETING AGENDA 535 Monroe Street, Huntsville, AL Tuesday, December 15 th, :30 am CALL MEETING TO ORDER I. INVOCATION OPIE BALCH II. PLEDGE OF ALLEGIANCE III. CONSENT AGENDA OPIE BALCH a) Motion to approve the HAAR Consent Agenda/Minutes IV. TREASURER S REPORT JIM HOEKENSCHNIEDER a) October Financials b) F&B Committee Report V. PRESIDENT REMARKS OPIE BALCH VI. CEO REMARKS JOSH MCFALL VII. COMMITTEE REPORTS a) Governmental Affairs SHA JARBOE b) ARPAC GINNY BRANDAU c) Affiliate Director LISA GLISSON d) North Alabama CRS SHARITA WHITEHEAD e) WCR MONICA SANFORD f) YPN Huntsville BRANDI CAGLE VIII. OTHER BUSINESS a) Bylaws Committee LANDA PENNINGTON b) Forms Committee ADJOURN MEETING The HAAR Officers, Directors and Committee Chairs Orientation will commence immediately following the O&D meeting. Breakfast will be provided. IMPORTANT DATES Jan. 9 th Jan. 19 th Feb HAAR Gala HAAR/NALMLS O&D Meetings AAR Conference

2 BOARD OF DIRECTORS MEETING OF THE HUNTSVILLE AREA ASSOCIATION OF REALTORS December 15 th, 2015 CONSENT AGENDA (Items listed on the Consent Agenda are expected to be routine and non controversial and, unless the Board directs that an item be held for further discussion, the entire CONSENT AGENDA will be acted upon for block approval. If the Board directs that an item listed on the CONSENT AGENDA be held for further discussion, the item will be addressed under Other Business. ) 1

3 HAAR Consent Agenda December 15 th, 2015 ITEM PAGE Approval of the November 2015 Minutes 3-8 Approval of the Nov. 19 th Electronic Minutes 9 Approval of the December 3 rd SC Minutes 10 November Committee Reports 11 November-December Membership Report 12 NALMLS October Statistics 13 2

4 HUNTSVILLE AREA ASSOCIATION OF REALTORS OFFICERS & DIRECTORS MEETING MINUTES November 17 th, 2015 Present: President Opie Balch, President Elect Kathy Mann, MLS President Larry Carroll, Secretary/Treasurer Jim Hoekenschnieder, Ginny Brandau, Paul Buxton, Lisa Glisson, Betty Hughes, Sha Jarboe, Jim Johnson, Julie Lockwood, Zelda Lanza, Terry Lewis, Valerie Miles, Landa Pennington, Cindi Peters, Rod Schumann, Robert Simons, Bill Stewart, Regina Underwood, Rod Weaver, Sharita Whitehead, Mark Williams Absent: Brandi Cagle, Lynn Kilgore, Monica Sanford Staff: Arely Jaimes, Katy Fitzgerald, Tammy Owen, Rhonda Ricketts, Josh McFall Other: Matt Curtis At a meeting of the Officers and Directors, held at 535 Monroe Street, Huntsville, AL., 35801, the meeting was called to order by President Opie Balch at 10:30 a.m., Central Standard Time. MOTION: To approve the HAAR Consent Agenda. Motions made by the NALMLS Officers and directors were presented. MOTION: To approve the motions passed by NALMLS O&D. TREASURERS REPORT a 3

5 There being no questions, the financials are to be filed for audit.. PRESIDENT REMARKS i President, Opie Balch, updated the Board of Directors on Elbert Balch s health and explained that due to this she was not able to attend the NAR Conference. President, Opie Balch, welcomed Josh McFall, HAAR s new CEO. CEO REMARKS i CEO, Josh McFall, thanked everyone for the opportunity to be part of such a great Association. Josh gave an update on the office visits he had made since starting at HAAR back on November 2 nd. COMMITTEE REPORTS c Governmental Affairs Chair, Sha Jarboe, announced their November meeting was cancelled due to low participation. Sha will be calling committee members to ask their opinion on how the committee can be better. With the committees input the committee will prepare for next year is an election year therefore organization will be key to having a successful year. Sha encouraged the Board of Directors to respond to the Calls for Action sent from NAR and emphasized the importance of doing so. ARPAC Committee Chair, Ginny Brandau, reported she had visited several member offices encouraging them to contribute their fair share to ARPAC. Ginny also updated the BOD as to the contributions collected as of November ($59,722). The $59,722 collected reflect at 41% member participation. Cindi Peters for WCR President, Monica Sanford, announced they had met their goal to donate to Harris Home for children. CRS President, Sharita Whitehead, reminded the Board of Directors that CRS in changing over to a new model. The CRS State leadership team has been inducted and moving forward there will be 5 official networking groups. They hope that these networking groups will encourage more participation. Other Business Bylaws Committee Motions Presented by bylaws committee chair, Landa Pennington. i MOTION: To approve adding Section 3 to Article III Jurisdiction of the HAAR Bylaws, to read: Section 3: 4

6 HAAR Policies and Procedures approved by HAAR Board of Directors to define/clarify the HAAR Bylaws are herein incorporated into these Bylaws. Rationale: to reflect that all HAAR policies supplement and further define our Bylaws and are officially incorporated therein. MOTION: To approve the Standing Committees Policy (Appendix A) MOTION: To approve the HAAR Dues Schedule Policy (Appendix B) Questions regarding the placement of the Policy arose. MOTION: To send policy to Bo Harrison for review. President Elect, Kathy Mann, presented the following directors to serve as State Directors: Opie Balch Larry Carroll Roy Claytor Julie Lockwood Valerie Miles Jean Nelson Cindi Peters Presidents position Kathy Mann MOTION: To appoint the previously state as State Directors. President Elect, Kathy Mann, presented members of the Personnel Committee: A Past President Steve Cawthon MLS President? Director Mike James Member At Large Betty Hughes Member At Large Jan Wells Ex officio (pres.)kathy Mann MOTION: To approve the Personnel Policy Committee as presented. Julie Lockwood nominated Valerie Miles for the position of 2016 NALMLS President. There was a second. President, Opie Balch, asked if there were any other nominations. 5

7 Betty Hughes nominated Rod Weaver for the position of 2016 NALMLS President. Ginny Brandau brought up moving Roy Claytor to NALMLS President and appoint a new Treasurer Secretary. Meeting was moved to Executive Session. Non voting members and members being discussed were asked to step out (10:16 am). Meeting was moved to regular session (11:43 am). MOTION: Send back to Nominating Committee to solicit nominations and then present to O&D. The proposed 2016 Calendar was ed to the BOD: MOTION: To approve the 2016 Calendar. There being no other business the meeting adjourned 11:45 am. Minutes respectfully submitted by Arely Jaimes for Jim Hoekenschnieder 6

8 (Appendix A) SUBJECT: SOURCE: STANDING COMMITTEES HAAR Bylaws, Article XIII Section 1. Standing Committees The President shall appoint from among the REALTOR Members, subject to confirmation by the Board of Directors, the following committees: Finance & Budget Grievance Governmental Affairs ARPAC Bylaws Forms Education Orientation Personnel Policy Professional Standards Caravan Realtor Expo The Finance and Budget Committee shall be composed of the President Elect, the President of the Multiple Listing Service, the Secretary/Treasurer, and six (6) REALTOR Members who shall be appointed to serve for three (3) year terms and staggered so that two (2) members are appointed each year. The Secretary/Treasurer shall serve as Chairman of the Finance and Budget Committee. If any appointed Member should move into an Officer position during his/her appointed term, the current President shall appoint a REALTOR Member to complete the remainder of the term, subject to approval of the Board of Directors. The Professional Standards Committee shall be composed of up to fifty (50) members from whose membership hearing panels will be selected in accordance with the procedures established within the Code of Ethics and Arbitration Manual as said Manual may, from time to time, be amended. The Grievance Committee shall be composed of up to nine (9) members and function in accordance with the procedures established within the Code of Ethics and Arbitration Manual as said Manual may, from time to time, be amended. Appointments will be for three (3) year terms with appointments staggered so that approximately onethird (1/3) of the committee membership is appointed each year. The Bylaws Committee will be composed of the Secretary/Treasurer, the Second Vice President and other members willing to serve. The Personnel Policy Committee will be structured and function as follows: The Personnel Policy Committee shall consist of five (5) Members, who shall be appointed by the President and approved by the Board of Directors. Members of the committee shall elect a chairperson during January of each year. Committee Position Source of Appointment Term of Appointment 1 MLS President For Term of Office 2 Elected Directors For Term of Office 3 General Membership Two (2) Years 4 General Membership Two (2) Years 5 A Past President Two (2) Years Regarding the personnel policy committee: should a member serving in a General Membership position be selected to fill a Board of Directors vacancy, that member will continue to serve as a member of the Personnel Policy Committee through the end of that year. At the beginning of the next year A replacement for the person who was selected to fill the Director vacancy will be named by the current incoming President to fill the General Membership position on the Personnel Policy Committee, with approval of the Board of Directors. Any other vacancies occurring on the Personnel Policy Committee during the year shall be filled by the current President, with approval of the Board of Directors. The President shall be an ex-officio, non-voting member of this committee. (02-13) Committee Chairman will be limited to two (2) consecutive years (4-97) Past Presidents are a special resource and shall serve as advisors to the President, Association leadership, and staff, and shall meet as needed. (11-01) 7

9 (Appendix B) SUBJECT: HAAR DUES SCHEDULE REFERENCE: HAAR Bylaws, Article X- Dues and Assessments HUNTSVILLE AREA ASSOCIATION OF REALTORS New REALTOR Applicant: (checks payable to HAAR) MONTH HAAR (LOCAL) DUES HAAR APPLICATION FEE NAR (NATIONAL) NAR ASMT AAR (STATE) DUES AAR APPLICATION FEE TOTAL January $ $ $ $35.00 $ $ $ February $ $ $ $35.00 $ $ $ March $92.50 $ $ $35.00 $ $ $ April $83.25 $ $90.00 $35.00 $ $ $ May $74.00 $ $80.00 $35.00 $ $ $ June $64.75 $ $70.00 $35.00 $99.17 $ $ July $55.50 $ $60.00 $35.00 $85.00 $ $ August $46.25 $ $50.00 $35.00 $70.83 $ $ September $37.00 $ $40.00 $35.00 $56.67 $ $ October $27.75 $ $30.00 $35.00 $42.50 $ $ November $18.50 $ $20.00 $35.00 $28.33 $ $ December $9.25 $ $10.00 $35.00 $14.17 $ $ Returning REALTOR Applicant: If returning agent paid dues in the prior year, (s)he owes the dues in full for the current year plus a $100 AAR processing fee for a total of $ payable to HAAR. If there has been a lapse in payment for the prior year, the new applicant dues and fees schedule applies. Returning Realtors must complete orientation requirements if inactive for 6 months or longer. A returning agent will need to re-apply to HAAR as follows: o Returning within 0 2 months: no application fee o Returning within 2 6 months: ½ application fee is due o Returning after 6 months: full application fee is due + attend orientation OPTIONAL: A Key is available to REALTORS and Appraisers only. Prices vary. AN APPOINTMENT IS NECESSARY TO GET A KEY. AFFILIATE FEES (make check payable to HAAR) MONTH HAAR DUES AAR DUES TOTAL DUES January $ $ $ February $ March $ April $ May $ June $ July $ August $ September $91.67 October $68.75 November $45.83 December $22.92 Appraisers who hold AFFILIATE membership and wish access to Sold Data will pay: $50 application fee to NALMLS plus $87/quarter. Last revision: January,

10 HUNTSVILLE AREA ASSOCIATION OF REALTORS OFFICERS AND DIRECTORS ELECTRONIC MEETING MINUTES November 19 th, 2015 ELECTRONIC NOTICE SENT TO: President Opie Balch, President Elect Kathy Mann, MLS President Larry Carroll, Secretary/Treasurer Jim Hoekenschnieder, Attorney Bo Harrison, Ginny Brandau, Paul Buxton, Lisa Glisson, Betty Hughes, Sha Jarboe, Jim Johnson, Julie Lockwood, Zelda Lanza, Terry Lewis, Valerie Miles, Landa Pennington, Cindi Peters, Rod Schumann, Robert Simons, Bill Stewart, Regina Underwood, Rod Weaver, Mark Williams ELECTRONIC RESPONSE RECEIVED FROM: Ginny Brandau, Paul Buxton, Lisa Glisson, Sha Jarboe, Jim Johnson, Zelda Lanza, Terry Lewis, Valerie Miles, Landa Pennington, Cindi Peters, Rod Schumann, Robert Simons, Bill Stewart, Regina Underwood, Rod Weaver, Mark Williams ELECTRONIC NOTICE SENT TO ASSOCIATION STAFF: Josh McFall, Katy Fitzgerald and Arely Jaimes The following was sent via on November 19 th, Your URGENT action is needed on the following issue: At the November HAAR O&D meeting President Elect, Kathy Mann, presented the 2016 State Directors. One of the names presented was Landa Pennington. Landa will be serving on AAR s Executive Committee and will not able to finish the last year of her term as a HAAR State Director. At this time we need to replace Landa Pennington as a HAAR State Director. Please see motion below: Motion: To approve Betty Hughes as 2016 State Director, to serve a one year term. We ask that you please submit your vote for this motion ASAP. Voting will close Today, November 19 th, at 4pm. MOTION PASSED. Minutes respectfully submitted by Arely Jaimes 9

11 HUNTSVILLE AREA ASSOCIATION OF REALTORS OFFICERS & DIRECTORS MEETING MINUTES December 3 rd, am Present: President Opie Balch, President Elect Kathy Mann, Secretary/Treasurer Jim Hoekenschnieder, Bo Harrison, Paul Buxton, Betty Hughes, Sha Jarboe, Jim Johnson, Terry Lewis, Zelda Lanza, Julie Lockwood, Valerie Miles, Cindi Peters, Monica Sanford, Rod Schumann, Robert Simons, Bill Stewart, Regina Underwood, Rod Weaver, Mark Williams Present via conference call: Landa Pennington, and Ginny Brandau, Excused Absence: Brandi Cagle, Lisa Glisson, Lynn Kilgore, Sharita Whitehead, MLS President Larry Carroll At a special called meeting of the Officers and Directors, held at 535 Monroe Street, Huntsville, AL., 35801, the meeting was called to order by President Opie Balch at 9 am Central Standard Time. President, Opie Balch, welcomed the Board of Directors. Bo Harrison covered the confidentiality and conflict of interest statements. MOTION: To go into executive session. MOTION PASSED. During executive session the Board of Directors heard a report from the 2015 Nominating Committee. Executive session was adjourned. MOTION: To add Sha Jarboe, Landa Pennington and Craig Lamar to the slate of nominees, originally composed of Valarie Miles and Rod Weaver. MOTION PASSED. MOTION: To present the slate of candidates to HAAR membership for a vote. MOTION FAILED. Since the previous motion failed the Board of Directors was charged with filling the MLS President vacancy. Bylaws: SECTION 7 VACANCIES. Vacancies among the Officers and Directors shall be filled by the Board of Directors until the next annual election, or at its option, a special election may be called to fill the vacancy. Any appointment to an unexpired Director position that exceeds 12 months shall fall under the definition of term limits as stated under Article X1 Section 3 C. (07 10) A paper vote was taken. Results: Valerie Miles was elected to serve at the 2016 NALMLS President. Meeting adjourned at 10:03 am. 10

12 HAAR Committee Reports 1 ARPAC- No report BYLAWS Coming Soon CARAVAN- Nothing to report. FINANCE & BUDGET- No report FORMS There will be two forms presented at the December O&D meeting. GRIEVANCE-Nothing to report. GOVERNMENTAL AFFAIRS- No report EDUCATION COMMITTEE No report ORIENTATION Nothing to report PROFESSIONAL STANDARDS- Nothing to report. REALTORS in Action- Nothing to report 11

13 HAAR MEMBERSHIP REPORT New Members from 11/09/15 to 12/08/15 The Huntsville Area Association of REALTORS has received the following applications: 0 Designated REALTOR Applications, 15 REALTOR Applications and 2 Affiliate Applications. REALTOR AGENT NAME Russell Bowling Valesia Vikki Caffie Connie Cummings Corrie Ann Edmondson Lee Gavitt Charles Ronnie Knox Connor Nuckles Amy MacDonald Kelli Malace Matt McDowell Apryl Murphy Connor Nuckles Heather Olson Elizabeth Power Arelis Rodriguez COMPANY NAME New Home Star Alabama Weichert REALTORS The Space Place Weichert REALTORS The Space Place Quest Real Estate, LLC Exit Realty North Re/Max Unlimited Intero Real Estate Services Zeriss Realty, LLC Matt Curtis Real Estate Weichert REALTORS The Space Place Exit Realty North Intero Real Estate Services Keller Williams Matt Curtis Real Estate Amanda Howard Real Estate AFFILIATE RESPONSIBLE PERSON James Froman Rachel Jarrett COMPANY NAME Churchill Mortgage Stephens Millirons, P.C. 12

14 Alabama Housing Statistics Reporting Form North Alabama Multiple Listing System, Inc. NALMLS Board: Huntsville Area Association of Realtors November 2015 Monthly Totals (representative of previous form). # Sold in Month Average Sales Price Median Selling Price Average Days on Market # of Units on the Market Total , , # Pending this Month Average Pending Price Median Pending Price Average Days on Market Total , , By Property Type (Please mark NR if MLS System cannot retrieve these figures) # Sold this Month Average Selling Price Median Selling Price Average Days on Market # of Units Currently Pending # of Units on the Market Existing SF (Single Family, and Garden/Patio) , , Condo and Townhomes (New and Existing) 10 96,190 60, New Construction (Single Family, Garden/Patio) , , Price Distribution Price Range # of Total Sales Average DOM # of Current Active Listings $99,999 or UNDER $100,000 $124, $125,000 $149, $150,000 $199, $200,000 $249, $250,000 $299, $300,000 $349, $350,000 $399, $400,000 $449, $450,000 $499, $500,000 $549, $550,000 $599, $600,000 $649, $650,000 $699, $700,000 $749,999 0 #DIV/0! 5 $750,000 $799,999 0 #DIV/0! 12 $800,000 OR OVER