Association of Lutheran Development Executives Great Rivers Chapter

Transcription

1 Association of Lutheran Development Executives Great Rivers Chapter Registration and Networking Annual Meeting Luncheon May 10, 2012 Welcome and Opening Prayer Matt Cesare Lunch Panel Discussion - CRFE What does this mean? Panel presenters: Deborah Rutt Marcy Bursac Mark Hofman Al Koepke Business Meeting Call to Order Reports Membership Matt Cesare Treasury Vicki Helling President Matt Cesare Revisions to Chapter By-Laws Elections Concluding Terms Matt Cesare Current Members Vicki Helling (2013)* Amy Dake (2013)* Deborah Rutt (2013) Brad Neathery (2012)** Martha Mitkos (2012)** Terry Biesboer (2012)**

2 * indicates in second term ** elected by Executive team to fill vacancies Slate of Nominations Terry Biesboer Martha Mitkos Brad Neathery Blake Tilley Floor open to nominations Election Recognition Other business - Breakfast Club Adjournment

3 BYLAWS OF THE Great Rivers CHAPTER OF THE ASSOCIATION OF LUTHERAN DEVELOPMENT EXECUTIVES (ALDE) * indicates required article or statement. Approved by Chapter membership on. Approved by Chapter Support Team on. *Purpose Statement: The Great Rivers Chapter is an unincorporated branch of the Association and exists for the purpose of accomplishing the goals and objectives of the Association in accordance with its strategic plan, policies, procedures, and Articles of Incorporation and Bylaws. Chapter goals are centered on support of the ALDE mentoring program; providing opportunities for education; and fostering networking & support for professional and spiritual growth of its members. ARTICLE I: MEMBERS * 1. The members of the Great Rivers Chapter of ALDE shall be those members of the Association of Lutheran Development Executives who at any time are described in one of the ALDE membership categories as established by ALDE s Board of Directors. A member should affiliate with the chapter assigned to the area in which the member resides unless not practical. *2. A member is eligible to vote if (s)he meets the criteria for voting membership as listed in ALDE s International bylaws in the Chapter. Each such member present at a membership meeting of the Chapter shall be entitled to one vote. *3. Members shall pay annual dues to the Association as determined by the Board of Directors. ARTICLE II: MEETINGS OF CHAPTER MEMBERSHIP * 1. An annual meeting of the members of the Great Rivers Chapter shall be held for the purpose of electing members of the Executive Committee and for the transaction of other business as may be brought before the meeting. The annual meeting shall take place at a time following the adjournment of the ALDE International Annual Business Meeting and prior 1

4 to the end of that fiscal year. The members of the Great Rivers Chapter may also meet in such capacity at the time of any regular meeting of the Executive Committee of the chapter. * 2.Written or electronic notice of regular and annual meetings shall be given to the members at least fifteen (15) days in advance of the meeting. Those members present or attending via electronic media at any duly called meeting shall constitute a quorum for the transaction of business and constitute a meeting of the chapter. Every decision by a majority of those present and voting shall be valid as an act of the Great Rivers Chapter unless a larger vote is required by these bylaws. 3. Members may act on a matter through electronic means if a consent in writing setting forth the action so taken shall be responded to by two-thirds (2/3) of the members. b. Electronic voting may be conducted by the chapter with a two-thirds (2/3) response of the members, and with ratification of said action taken at the next duly called face-toface chapter meeting. a. The officers are assigned the responsibility of determining whether a particular action should be taken by /written consent or at a chapter meeting. All such votes are recorded in the minutes of the next meeting. *5. An active chapter will hold its annual business meeting and at least one additional meeting in the same fiscal year for the purpose of achieving chapter goals. ARTICLE III: OFFICERS *1. The officers of the chapter shall consist of President, Vice President, Secretary and Treasurer. All officers must be members of the Chapter Executive Committee and shall serve without compensation. The officers shall have the following duties: *a. President - The president shall preside at meetings of the chapter and all meetings of the Executive Committee, and shall perform all duties incident to the office of president and such other duties as may be assigned by the Executive Committee. *b. Vice President - The Vice President shall have such powers and perform such duties as may be prescribed by the membership or as the president may delegate. If the president is absent and unable to act, the Vice President shall perform the duties of the president. The Vice President may be designated as the main communicator to ALDE International. *c. Secretary - The secretary shall keep, or cause to be kept, including the minutes of the chapter meetings, the annual meeting, the Executive Committee meetings, and all special meetings, and shall perform all duties incident to the office of secretary and such other duties as may be assigned to the secretary by the president or Executive Committee. The Secretary shall assure that all notices are duly given in accordance with the provisions of these Bylaws. The secretary shall send a complete copy of the minutes of all meetings to the office of the Executive Director of ALDE on a timely basis. *d. Treasurer - The treasurer shall perform the duties commonly incident to the office of the treasurer and such other duties as the President or Executive Committee may designate. The treasurer shall work closely with the Financial Services staff of the Association. 2

5 *2. Election. The chapter executive committee shall be elected for a term of ALDE s fiscal year by the members of the chapter at its first meeting following the adjournment of the ALDE International annual meeting and prior to the end of that fiscal year. 3. At its first meeting following the chapter elections, the executive committee will determine which office each executive committee member will take. The Executive Committee may choose other roles to be identified for that fiscal year (liaison to the international organization, mentoring liaison, membership coordinator, chapter workshop coordinator, etc.). The retiring president may serve as a non-voting, ex-officio member of the Executive Committee. 4. Vacancies. Whenever any vacancy shall occur in any office by death, resignation, or otherwise, the same shall be filled by the Executive Committee for the balance of the applicable term and the officer so elected shall hold office until his/her successor is elected and qualifies. Election of members to fill vacancies shall be by the majority vote of those present at that meeting of the Executive Committee. 5. Delegation of Authority. In case of the absence of any officer of the chapter, or for any reason that the Executive Committee may deem sufficient, the Executive Committee may delegate powers or duties of such officer to any other officer or committee member for a set period of time, provided that a majority of the members of the Executive Committee concurs. ARTICLE IV: THE EXECUTIVE COMMITTEE *1. The Executive Committee shall manage, supervise, and control the business and affairs of the Chapter consistent with the strategic plan, policies and procedures, and Articles of Incorporation and Bylaws of the Association. No action taken by the Chapter s Executive Committee shall conflict with action taken by ALDE s Board of Directors. *2 The Executive Committee shall be composed of a minimum of five (5) elected members and shall include all chapter officers. All officers shall be members in good standing of the Association and the Chapter and shall maintain such membership at all times during their terms in office. *3. Members of the Executive Committee shall serve a two-year term and shall serve without compensation. 4. The Executive Committee shall be elected at the annual meeting by the members of the chapter, all of whom must be voting members of ALDE. Members of the Executive Committee may serve two consecutive terms. Each member of the Executive Committee shall serve until his or her resignation, death, removal, or expiration of his or her term. The election is so arranged that half of the Executive Committee is elected in even-numbered years and half is elected in odd-numbered years. 5. Vacancies on the Executive Committee or in officer positions shall be filled by the remaining members of the Executive Committee. A person elected to fill a vacancy shall serve for the remainder of the unexpired term. Election of members to fill vacancies shall be by the majority vote of those present at that meeting of the Executive Committee. If the office of President becomes vacant, the Vice-President shall become President for the unexpired term and shall continue to serve as President for a full term beginning at the end of the unexpired term. 3

6 *6. One Executive Committee member shall be designated as liaison member to the ALDE Chapter Support Team and be able and willing to meet with the team should such a meeting be requested. *7. A quorum for the transaction of business of the Executive Committee shall be a majority of the members of the Executive Committee. ARTICLE V: DUTIES OF THE EXECUTIVE COMMITTEE 1. The Executive Committee shall: *a. Serve as a Nominating Committee and present a slate of nominees for election to the Executive Committee at the annual meeting of the chapter. *b. Plan quality programs for professional growth opportunities at least once during the fiscal year. *c. Communicate plans and events regularly with members of the chapter through ALDE s web site or other means of communication and in cooperation with ALDE staff. *d. Coordinate activities and report regularly to the ALDE Chapter Support Team. e. Encourage guests at ALDE events to consider membership. *g. Review the chapter's bylaws on a regular basis and recommend to the membership changes which enhance the goals and objectives of the chapter. All changes, however, shall be submitted to the ALDE Chapter Support Team for approval in accordance with provisions under Article IX of these bylaws. ARTICLE VI: FINANCE *1. The treasurer shall maintain financial records, in collaboration with ALDE Financial Services, as shall be sufficient to establish the items of gross income, receipts, and disbursements of the chapter. 2. The chapter may approach potential sources of funding, i.e., grant support, to support specific programs or activities provided the Executive Director of ALDE has approved the request prior to formal submission. Event registration fees and annual fund share are excluded. *3. The Chapter shall use its funds only to accomplish the objectives and purposes specified in these Bylaws, and no part of the net earnings, gains or assets of the Chapter shall inure to the benefit of, or be distributable to, its directors, officers, other private individuals, or organizations organized and operating for profit, except that the Chapter is authorized and empowered to pay reasonable fees for products and services consistent with the limitations set forth in policies, procedures, or the Bylaws of the Association. ARTICLE VII: FISCAL YEAR *The fiscal year of the chapter shall be July 1 to June 30. ARTICLE VIII: CHAPTER DISSOLUTION 4

7 *1. The Chapter may be subject to dissolution by the ALDE Board of Directors upon determination by the Chapter Support Team that the chapter is no longer active. Fulfilling the duties of the Executive Committee as outlined in Article V of these bylaws constitutes the main criteria for being an active chapter. *2. Upon dissolution, the chapter must *a. Yield its assets to the Board of Directors of ALDE or to an entity so designated by the Board of Directors of ALDE. *b. Cease from the further use of any name that implies or connotes a relationship with ALDE. *c. Lose its tax-exempt status as a chapter organized under the authority of ALDE. ARTICLE IX: AMENDMENTS *After study and review by the Executive Committee and initial review by the ALDE Chapter Support Team, these bylaws may be altered, amended, or repealed, and new bylaws may be adopted by an affirmative vote of the majority of the voting membership of the chapter at its annual meeting. Amendments are submitted to the ALDE Chapter Support Team for final approval. Changes do not take effect until final approval from the board. Original Bylaws Amended June, 1997, November 6, 2006, February 10,