PMHS ROBOTICS BOOSTER CLUB BYLAWS. ARTICLE I: Name. ARTICLE II: Purpose

Transcription

1 PMHS ROBOTICS BOOSTER CLUB BYLAWS ARTICLE I: Name The name of this organization is the PMHS Robotics Booster Club, ARTICLE II: Purpose The purpose of the PMHS Robotics Booster Club is to promote STEM ( Science, Technology, Engineering and math) education for high school students by providing support to the PMHS FIRST Robotics Team 329. PMHS Robotics Booster Club will: A) Fundraise and solicit donations to bring financial support to the PMHS Robotics team 329 for the various costs associated with running a FIRST Robotics team.including but not limited to, competition entrance fee s, Traveling fee s, equipment fee s. B) Start an annual scholarship fund for Robotics team 329 seniors graduating from Patchogue Medford High School. C) Provide support to Team 329 as requested by Advisors, Mentors and Administrators. ARTICLE III: Basic Policies The following are basic policies for the PMHS Robotics Booster Club: Section 1. The organization shall be noncommercial, nonsectarian and nonpartisan Section 2. the name of the organization or the name of it s affiliated school shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the purpose of this organization. Section 3. The organization shall not directly or indirectly participate or intervene, in any way, in any political campaign on behalf of, or in opposition, any candidate for public office. Section 4. The organization shall not use any EIN ( tax number) other than it s own. Section 5. No part of the net earnings of this organization shall inure to the benefit of, or be distributable to, its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.

2 Section 6. This organization shall prohibit voting by proxy. Section 7. No part of this membership roster shall be sold to any entity or exchanged for any services or products. Section 8. Upon dissolution of this organization: A) After paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to the Patchogue Medford High School FIRST Robotics Team 329. B) Shall cease and desist from further use of any name that implies or connotes association with Patchogue Medford High school or Patchogue Medford High School FIRST Robotics Team 329. Section 9. The organization shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the organization. Such books of accounts and records shall at all reasonable times be open to inspection by its members. ARTICLE IV: Members and Dues Section 1. Membership dues in this organization shall be made available without regard to race, color, creed or national origin. Section 2. A person s paid membership dues allow membership in the organization from July 1st to June 30th. Section 3. Upon payment of annual dues, a person shall have membership in the organization for one year. ARTICLE V: Officers and Their Election Section 1. Each officer must be a member of this organization and have a child in one of the robotics programs of Patchogue Medford School District. Section 2. Officers and their election A) The officers of this organization shall consist of a president, one vice president, a secretary, a treasurer and a student liaison. B) Officers shall be elected by voice vote in the month of June. C) An individual must be a member prior to taking office.

3 D) Officers shall assume their official duties following the close of the school year and shall serve a term of one year or until their successors are elected. WIth the exception of student liaison which will be a one year term. Section 3. Nominating Committee: A) There shall be a nominating committee elected by the general body of members. The committee shall be composed of 3 members. One alternate shall be elected to serve in the event a member is unable to serve. The committee shall elect its own chairman immediately following the meeting. B) The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at a regular meeting in May at which time additional nominations may be made from the floor. C) No member shall automatically serve on this committee because of his office in the organization or position in the school district. Section 4. Vacancies: A) A vacancy occurring in any elected office shall be filled for the unexpired term by a person elected by a majority vote of the executive board, notice of such election being given. B) In case a vacancy occurs in the office of president, the vice president shall serve notice to the executive board of the election. Section 5. Reason to remove: By two thirds vote of the executive board an officer or chairman shall be removed from office for failure to perform duties, criminal misconduct or unethical behavior in the organization s business. Section 1. The president shall: ARTICLE VI: Duties of Officers A) Coordinate the work for the officers and committees of the organization. B) Confirm that a quorum is present before conducting any business at any meeting of the organization. C) Presides at all meetings of the organization. D) Appoints chairman of special committees, subject to approval of executive board. E) Is a member ex officio of all committees, except the nominating and audit committees F) Submit a copy of its bylaws to the Patchogue Medford High school principal

4 Section 2. The vice president shall: A) Act as aide to the president B) preside in the absence of the president Section 3. The secretary shall A) Record the minutes of all meetings of the organization B) Maintain a compilation of the organizations minutes C) Be responsible for correspondence D) Have a current copy of the bylaws E) Maintain current membership list Section 4. The treasurer shall: A) Have custody of all funds of the organization B) Keep books of account and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks. C) Make disbursements in accordance with the budget adopted by the organization D) Sign on bank accounts ( two signatures shall be required for all transactions) E) Present financial report, both written and verbal, at every meeting and as requested by the executive board of the organization F) Submit books to the audit committee as requested Section 5. Student Liaison shall A. Be an appointed position. This position will be appointed by the executive committee and the team advisors by the June meeting. Term will begin July 1st. B. be responsible for attending booster club meetings, giving brief updates to organizations members regarding team happenings, important information, competition information and any information that the advisors would like to be brought to the organization's members. C. Provide Executive Board with outline 48 hours prior to each booster club meeting detailing what they will be addressing at meeting. D. Ensure team is aware of Booster Club fundraisers, as well as ensuring that team members receive appropriate information and handouts pertaining to fundraisers E. Coordinate team members to participate in fundraisers F. Coordinate when necessary between booster club and advisors on matters deemed appropriate. Section 6. All officers shall: A) Attend all meetings of the organization

5 B) Perform the duties as outlined in these bylaws C) Deliver to their successors, or the president, all official materials following the date their successor assumes their duties ARTICLE VII: Meetings Section 1. This organization shall hold a minimum of 6 meetings a year. A) regular meeting dates will be established by the executive board at the first meeting of the year. Dates and times will be announced to the membership at its first meeting of the year. B) The regular meeting held in May shall be the election meeting C) The annual meeting in June shall be for the purpose of receiving reports of officers and chairmen and for any other necessary business. Section 2. Special meetings of the association may be called by the president or by a majority of the executive board, at least three days notice have been given. Section 3. Three members shall constitute a quorum for the transaction of business in any meetings of this organization. ARTICLE VIII: Executive Board Section 1. the executive board shall consist of the officers of the organization and the chairmen of standing committees. Section 2. The duties of the executive board shall be to: A) Transact necessary business in the intervals between organization meetings and such other business as may be referred to it by the organization. B) Present a report at the regular meetings of the organization C) Approve plans of work for committee chairmen D) Appoint an audit committee consisting of not less that three members, who are not authorized signers, at least thirty days before the annual meeting, to audit the treasurer's accounts E) Fill vacancies of officers and chairmen F) Prepare and submit a budget for the year to the organization for adoption G) Approve routine bills within the limits of the budget H) Ensure that the organization, through its practices and policies, does not violate such rules and regulations that govern Patchogue Medford School District Section 3. Meetings

6 A) Regular meetings for the executive board shall be held prior to each regular organization meetings, the time to be fixed by the executive board at its first meeting of the year B) A majority of the executive board shall constitute a quorum C) Special meetings of the executive board may be called by the president or a majority of the executive board members, at least three days notice being given ARTICLE IX: Special Committees Section 1. Only members of the organization may be eligible to serve in any elective position Section 2. The executive board may create such special committees as it may deem necessary to carry on the work of the organization. The term of each chairmen shall be one year or until the selection of a successor Section 3. All committee chairmen shall: A) deliver to their successors or to the president all official material within fifteen days following the date at which their successor assumes their duties B) present a plan of work to the executive board for approval Section 4. The president shall be a member ex officio of all committees except for the nominating committee and the audit committee Section 5. The quorum of any committee shall be the majority of its members ARTICLE X: Fiscal Year Section 1. The fiscal year of this organization shall begin July 1st and end June 30th Section 2. An Audit committee consisting of not less than three members, who are not authorized signers, shall be appointed by the executive board at least thirty days before the last meeting of the fiscal year Section 1. ARTICLE XI: Amendments

7 A) These bylaws may be amended at any member meeting of the association, providing a quorum is present, by two thirds vote of the members present and voting. Notice of the proposed amendment shall be given at the previous meeting or twenty days prior to the meeting at which the amendment is to be voted upon. B) A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of the organization, or by a majority vote of the executive board. The requirement for adoption of a revised set of bylaws shall be the same as in the case of an amendment. Section 2. This organization shall review and if necessary amend its bylaws at least every three years. Bylaws adopted: _9/23/2014 Bylaws amended _5/8/2015 President : Vice President: Secretary: Treasurer: