Houston Parks and Recreation Advisory Commission (PARC) Houston City Hall Armstrong Rd, Houston, Alaska 99694

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1 Chair - Christian Hartley, Seat B Vice Chair - Adam Rein, Seat A Robert Lyons, Seat C Brittany Mohar, Seat D Katie Stavick, Seat E Virgie Thompson, Mayor Tom Copelin, Public Works Director Jessie Meybin, Public Works Deputy Director Houston Parks and Recreation Advisory Commission (PARC) Houston City Hall Armstrong Rd, Houston, Alaska I) CALLTO ORDER REGULAR MEETING AGENDA Thursday, December 7, 2017, 6:00 p.m. II) ROLLCALL III) PLEDGE OF ALLEGIANCE- INVOCATION IV) PUBLIC COMMENTS V) APPROVALOFTHE AGENDA Vl) SPECIALORDERSOFTHEDAY VII) REPORTS 1) Mayor/Council report 2) Planning Commission report 3) Public Works staff report 4) November 27, 2017 MSB Parks, Recreation, Trails and Advisory Board Azenda 5) October 23, 2017 MSB Parks, Recreation, Trails and Advisory Board %enda VIII) MINUTESOFTHEPREVIOUSMEETING 1) R'ezular Meeting November 2, 2017 IX) PERSONSTOBEHEARD X) UNFINISHED BUSINESS 1) Bear Paw Lake community activity park 2) Prator Lake North secured gate NEW BUSINESS 1) Little Susitna River Campground winter use Xlll PUBLICCOMMENTS Xllll COMMISSION AND COMMISSION ST AFF COMMENTS 1) Commissioners 2) Staff 3) Chair XIV) ADJOURNMENT Houston Parks and Recreation Advisory Commission (PARC) Page 1 of 1

2 MATANUSKA-SUSITNA BOROUGH PARKS, RECREATION, AND TRAILS Al)VISORY BOARD - David Palmer - At Large 4 Vice Chair - Ed Strabel - District 6 Amy O'Connor - District 1 Stuart Leidner - At Large 1 George Brown - District 2 Kenneth Barber - At Large 2 Sonya Walden - District 3 Scott Lapiene - At Large 3 Roy Wahl - District 4 Cindy Bettiiie - District 5 Thomas Phillips - District 7 AGENDA REGULAR MEETING Lower Level Conference Room October 23, :00 P.M. I. CALL TO ORDER II. ROLL CALL - DETERMINATION OF QUOR{JM III. APPROVAL OF AGENDA IV. PLEDGE OF ALLEGIANCE V. MINUTES OF PRECEDING MEETING * August 28, 2017 VI. BOROUGH STAFF REPORT * Hugh Leslie, Recreation Services Manager * Bond Updates VII. PERSONSTOBEHEARD/A{JDIENCEPARTICIPATION-3minutesperperson VIII. UNFINISHED Alaska LNG project - * Bed Tax discussion IX. PUBLIC NOTICESd * MSBOO7290-LeaseforOfficeSpace-commentsdue9/22/17 * MSBOO Easement - comments due 10/1 1/2017 * MSBOO Sale - Little Su Campground - comments drie 10/30/17 X. NEW PRTAB Reso A RESOLUTION OF THE MATANUSKA-SUSITNA BOROUGH PARKS, RECREATION, AND TRAILS ADVISORY BOARD SUPPORTING THE MATANUSKA-SUSITNA BOROUGH RETAINING TAX PARCEL 17NO3E18BOOI FOR THE PURPOSE OF PUBLIC RECREATION. * Generally Allowed Uses on Borough Owned Land XI. VOLUNTEER NOMINATIONS XII. CORRESPONDENCE XIn. MEMBER COMMENTS PRT Board Agenda 10/23/17 Page l of 2

3 XIV. NEXT MEETING XV. ADJOURNMENT * November27,2017-LowerLevelConferenceRoom,DSJBuildiiig,Palmer PRT Board Agenda 10/23/17 Page 2 of 2

4 MATANUSKA-SUSITNA BOROUGH PARKS, RECREATION, AND TRAILS ADVISORY BOARD - David Palmer - At Large 4 Vice Chair - Ed Strabel - District 6 Atny O'Connor - District 1 Stuart Leidner - At Large l George Brown - District 2 Kenneth Barber - At Large 2 Sonya Walden - District 3 Scott Lapiene - At Large 3 Roy Wahl - District 4 Cindy Bettine - District 5 Thomas Phillips - District 7 AGENDA REGULAR MEETING Lower Level Conference Room November 27, :00 P.M. I. CALL TO ORDER II. ROLL CALL - DETERMINATION OF QUORUM III. APPROVAL OF AGENDA IV. PLEDGE OF ALLEGIANCE V. MINUTES OF PRECEDING MEETING * October23,2017 W. BOROUGH STAFF REPORT * Hugh Leslie, Recreation Services Trail Bond Project Updates VII. PERSONSTOBEHEARD/AUDIENCEPARTICIPATION-3minutesperperson VIn. UNFINISHED BUSINESS * Bed Tax discussion IX. PUBLIC Pool Renovation Project Public Meeting-1 1/29/2017 X. NEW BUSINESS * Enforcement * Draft Rules for Jim Creek Campground * 2018 PRTAB meeting schedule XI. VOLtJNTEER NOMINATIONS XII. CORRESPONDENCE XIn. MEMBER COMMENTS XIV. NEXT MEETING * January22,2018-LowerLevelConferenceRoom,DSJBuilding,Palmer XV. ADJOURNMENT PRT Board Agenda 11/27/17 Page I of 1

5 CITY OF HOUSTON, ALASKA REGULAR MEETING MINUTES PARKS & RECREATION ADVISORY COMMISSIONMINUTES November02,2017 Approved : I. CALLTOORDER The Regular Meeting of the Houston Planning Commission was held on Thursday, November 02, 2017 at Houston City Hall, W. Armstrong Road, Houston Alaska. Chair Hartley called the meeting to order at 6:00 p.m. II. ROLL CALL Commission Members Present and establishing a quorum were: Chair Christian Hartley Vice-Chair Adam Rein Commissioner Robert Lyons Commissioner Brittany Mohar Commissioner Katie Stavick City of Houston Staff and Officials in Attendance: Mayor, Virgie Thompson Public Works Deputy Director, Jessie Meybin Council Member, "F. Jay" Kruger IIIs Pledge of Allegiance and Invocation "F.Jay" Kruger led the pledge of alleg!ance. There ias no Invocation. IV. Public Comments There were no comments. V. Approval of the Agenda MOTION: Commissioner Mohar moved to approve the Agenda of Thursday, November 02, MOTION: Chair Hartley moved to amend the Agenda to remove under section 9 Persons to be Heard item 1. Sony."i Dukes Parli.:imcnt.:iry r)roccdurc Education. DISCUSSION: The person to discuss it was not present. VOTE: There were none opposed and the agenda as amended was approved. VOTE: There were none opposed and the agenda was approved. Vl. Special Orders Of The Day There were no special orders of the day. City of Houston PARC Regular Meeting Minutes, Page 1 of 4

6 CITY OF HOUSTON, ALASKA PARKS & RECREATION ADVISORY COMMISSION MINUTES REGULAR MEETING MINUTES November 02, 2017 Approved : Vll. Reports 1. Mayor/Council Report-Mayor Cottell of Wasilla has a resource list of used playground equipment that is going to be replaced and will let the City know as it comes available. She recommended that the PARC's commission do a list of goals to add to the Capital Improvement Plan. This would help them in getting possible grants in a couple of years. She gave some background on the Matanuska Susitna Borough Transportation on the Bond proposal for projects around the City of Houston. S spoke on the projects she had suggested to them. They will be at the City Coun ang November 9, 2017 to speak more on the subject. She spoke on the annexation of Miller's Reach. They will depend on the percentages. The City Cle the the City Council will go forward in the process. It residents in that area will be able to There are no updates under unfina no updates for Prator Lake and the Planning Commission the Conditional Use Perm Commissioner Mohar signatures but it if all goes well and only the. There are no complaints. a Meybin spoke on ng. ot being accessible. in, Deputy Director of Public e. The Mayor gave some information at has some interest in running one in the ed that it not be high on the recreational list. 4. ry Board Report 5. Vllli MOTION: Commissioner Mohar moved to approve the Regular Meeting Minutes of September 28, VOTE: There were none opposed and the Regular Meeting Minutes of September 28, 2017 was approved. IX. Persons To Be Heard City of Houston PARC Regular Meeting Minutes, Page 2 of 4

7 ma, CITY OF HOUSTON, ALASKA PARKS & RECREATION ADVISORY COMMISSION MINUTES 1. Sony.:i Dukes P.:irli.:irncntary Proccdun:' Education REGULAR MEETING MINUTES November 02, 2017 Approved : X. Unfinished Business 1. Bear Paw Lake community activity park (Proposal by Katie Stavik) Commissioner Stavik gave a presentation on the Bear Paw Lake plan. There was discussion on the proposal plan for Bear Paw Lake. They came up with doing this in three phases for Bear Paw Lake Public Park. MOTION: Chair Hartley moved to have the Parks & R three different Capital Improvement Projects for Bear Pa 1)Access-Survey-Design.Phase2(Project2)T a Fields.Phase3(Project3)CommunityEnrichment - m VOTE: XI. Xll. Public Comments There were no public comments. Xlll. Commission and Commission Staff Comments * Commissioner Lyons o Thank you. He is in favor of an ice rink. He would like an ice rink this winter at Houston Lodge. * Commissioner Stavik City of Houston PARC Regular Meeting Minutes, Page 3 of 4

8 CITY OF HOUSTON, ALASKA REGULAR MEETING MINUTES PARKS & RECREATION ADVISORY COMMISSIONMINUTES November02,2017 Approved: o Commented on Bear Paw Park community support and grants to help with the funding. * Commissioner Mohar o Suggested the school support an ice Vice-Chair Rein o Discussed the ice Chair Hartley o Commented on getting the school to support an ice rink. o Suggested the Commission take a field trip on their own or ask only one Council Member or ask Jessie to go on the field trip. XIV. Adjournment MOTION: Chair Hartley moved to adjourn the meeting. With no other business at hand, Chair Hartley adjourned the meeting at 7:04 pm; there were no objections. ATTEST: Christian Hartley, Chair Sonya Dukes, CMC, City Clerk City of Houston PARC Regular Meeting Minutes, Page 4 of 4

9 Approved Resolution 2017 City of Houston Parks and Recreation Advisory PARC Bylaws Consistent with HMC, Chapter 7,05 and Chapter 7.10 Ist Edition ARTICLE I Purpose The following bylaws are hereby adopted by the Houston Parks and ("PARC") of the City of Houston in order to: A. Improve interactions between the PARC and administrative agencies; B. Provide for the efficient use of the time by P the the planning staff; C. Balance the efforts of the PARC D. Recreation Commission the public, and other public, applicants, and and the planning work ; and ng Commission on all rrperson, a at the first regularly assume office immediately aff:er PARC members for a term of one year. of business at any time that an officer's seat E. after two votes and neither nominee by a flip of coin controlled by a neutral A. The duties shall be to preside at all PARC meetings, to call meetings and to a as required, retaining the full right to vote in all deliberations of the PARC. B. The Chairperson shall decide on all points of order and procedure, subjed to Robert's Rules of Order and the Houston Municipal Code. The Chairperson shall sign documents on behalf of the PARC. The Chairperson is responsible to ensure that all meetings are properly documented and recorded, E. The duties of the Vice-Chairperson shall be to perform the duties of the Chairperson in the Chairperson's absence. ARTICLE IV Open Meetings Houston PARC Bylaws 1"' Edition Proposed November 02, 2017 Page 1 of 5

10 Approved Resolution 2017 All meetings of the PARC shall be open to the public and shall proceed in accordance with AS , the State of Alaska Open meetings Act. Section 1. Regular MeeUngs Regular meetings of the PARC shall be held at 6 PM on the first Thursday of each month. Only those matters stated in the public notice of the meeting shall be acted upon at a regular meeting. C. An exception to B above may occur for an be placed on the agenda too late for public notice or time sensitive action item to 1. The request is presented by the May Deputy Mayor, and includes a immediate PARC consideration and I. II. III. IV. V. VI. VIL VIII. Call to Order Roll Call Invocation and Pledge of Allegiance Public Comments Approval of Agenda Special Orders of the Day Reports Minutes Houston PARC Bylaws l" Edition ProposedNovember 02, 2017 Page 2 of 5

11 Approved Resolution 2017 IX. X. XI. XII. XIII. XIV. Persons to be heard Unfinished Business New Business Public Comments Commission and Commission Staff Comments Adjournment Section 2. Procedure A. B. all persons having an interest in of a specific agenda item to be heard for a maximum of the meeting, of the public to address the that is not on the agenda C. r name, community lawful ' of the PARC all testi and evidence, as a regular form of participation II be taken by roll call. the Vice-Chair shall preside. item "reports" shall file ng a on which the person intends seven utes. under "reports" the requestor must be a rty with the City has an agreement, or a ARC. request. C under the agenda item "persons to be heard" the Clerk specifying the topic on which the person the appearance request on the next available by the administration 2. Items for public hearing on an agenda; 3. Items upon which litigation involving the applicant or applicant's representative is currently pending, G. In lieu of appearance requests, the PARC shall accept brief communications on any subjed. H. Persons who do not wish to speak before the PARC under persons to be heard, and who do not wish to submit written communications, may be heard under "public comments," which is scheduled for each regular meeting. I. All presentations to the PARC shall be limited to three minutes, unless otherwise ordered by the PARC. Houston PARC Bylaws 1" Edition Proposed November 02, 2017 Page 3 of 5

12 Approved Resolution 2017 ARTICLE Vl Conflict of Interest No PARCmember shall vote on any question that he/she has a direct or indirect financial interest. Interest will be interpreted as presented in AS 39.52, MSB 2.71,020(c) and HMC , Additionally, no PARC member shall represent any non-municipal board before the PARC of which he/she is a member. This restriction does not apply to any board, PARCor Committee under the City of Houston governance. ARTICLE X Staff Support A. The Public Works Director and the public works staff shall assist the PARC. B. The City Clerk's office shall act as the parliamentarian to the PARC and shall keep minutes of all meetings, which shall be a public record. Houston PARC Bylaws 1" Edition Proposed November 02, 2017 Page 4 of 5

13 Approved Resolution 2017 ARTICLE XI Notice of Meetings In accordance with AS , 6 calendar days public notice of all regular and special meetings of the PARC shall be posted at City Hall and on the City of Houston's web site through the clerk's office. ARTICLE X Amendment These bylaws may be amended by an affirmative vote of at least three members of the PARC at any regular or special meeting, provided that notice in writing has been given to each PARC member at least ten days prior to the meeting, or provided that the proposed amendment was read at the last regular meeting of the PARC. Houston PARC Bylaws 1"' Edition Proposed November 02, 2017 Page 5 of 5