Approved by Council Burlington Elementary School Site-Based Council General Meeting Thursday, June 18, :45 p.m. Office Conference Room

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1 Approved by Council Burlington Elementary School General Meeting Thursday, June 18, :45 p.m. Office Conference Room Council Members Present: Kim Gilbert, Ryan Dittmer, Valerie Bailey, Durran Alexander, Kristina Rawe (left at 5:47 pm), and Patricia Kaylor Council Members Absent: None Public Present: Alyson Scheper and Janet Lee, Secretary The Meeting was called to order at 4:50 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed. Mr. Dittmer moved to accept the June 18, 2015 Agenda as written. Ms. Kaylor seconded the motion. The Agenda was accepted as written. 2. May Minutes the May 28, 2015 Special Meeting Minutes were reviewed and were accepted as written, by consensus. 3. Good News Reports Summer school is going well. The electronic sign should arrive in mid-july. 4. Public Comment None. b. Personnel 1. Closed Session The meeting was closed by consensus at 4:55 pm. Under KRS (1) (f) Council is allowed to go into closed session to discuss personnel matters. The meeting was opened at 4:57 pm. Council made the following recommendations: Beth Webster, Special Education Teacher Kelly Blasdel, Special Education Teacher. 2. Staff Vacancies Mrs. Gilbert listed the following staff vacancies: Beck Cope is moving leaving a vacancy in 2 nd grade. Dana Dirkes will become ELL teacher and will be here 3 days a week. This leaves a 2 nd grade vacancy. Pam Backer has retired leaving a 1 st grade vacancy. Janet Baker s retirement is pending, leaving a 4 th grade vacancy. Ann Wilford is retiring leaving a vacant position as Speech teacher. Beth Dieter has resigned leaving an Aide vacancy in the Multi-handicap room. Brenda Freking is possibly retiring leaving an Aide vacancy in Kindergarten. c. Budget Report Mrs. Gilbert presented and reviewed the attached Budget. Council reviewed and accepted the Budget by consensus. d. TELL SURVEY Data Mrs. Gilbert presented the attached TELL SURVEY Data. Council reviewed and discussed.

2 e. Review Committees Policy Mrs. Gilbert presented the attached KASC Committees Policy. Council reviewed and discussed. Ms. Kaylor and Mr. Dittmer volunteered to rewrite Policy #3.1 Policy for Committees. Council accepted by consensus. Mrs. Bailey moved to adjourn the meeting. Mr. Alexander seconded the motion. The meeting was adjourned at 5:49 PM.

3 a. Interviews 12:30 3:30 PM b. Personnel - Closed Session Burlington Elementary School Special Meeting Monday July 14, :30 pm Office Conference Room

4 Approved by Council Burlington Special Meeting Monday July 14, 2014 Office Conference Room Council Members Present: Kim Carnes, Kristina Rawe, Patricia Kaylor, Ryan Dittmer Council Members Absent: Valerie Bailey and Durran Alexander Public Present: None The Meeting was called to order at 3:30 PM. Opening Business Agenda Approval - The Agenda was reviewed. The Agenda was approved, by consensus, as written. a. Personnel Ms. Kaylor moved to close the meeting to discuss personnel matters. Mr. Dittmer seconded the motion. Under KRS (1) (f) Council is allowed to go into closed session to discuss personnel matters. Mrs. Rawe moved to open the meeting. Mr. Dittmer seconded the motion. Council made the following recommendations: Alexandra Shepherd for 2 nd Grade Teacher Cheryl Quinn for 5 th Grade Teacher Molly Ahlman for PE Teacher Council agreed, by consensus, to adjourn at 4:00 PM.

5 Burlington Elementary School Special Meeting Monday July 21, :30 p.m. Library AGENDA a. Opening Business 1. Agenda Approval 2. June Minutes 3. Good News Reports 4. Public Comment b. Photography Proposals c. Budget Report d. Textbook Funds e. Personnel - Closed Session f. Review Policies 4.1, 5.1, 5.2, 5.3, 5.4 g. New Business a. Set Schedule for SBDM Meetings b. Select Council Vice-Chair c. Select Council Secretary d. The 2 publications (1) Your Duty Under the Law (Open Records and Open Meetings Acts); (2) Managing Government Records e. Signature form Proof of Receipt Each NEW Council member must sign form Established norms for working as a group o Focus on committee conversations no sidebar conversations o We work on a level playing field everyone s input is equally valued o Avoid bird walks

6 Approved by Council Burlington Special Meeting Monday July 21, :30 PM in the Library Council Members Present: Kim Gilbert, Durran Alexander, Patricia Kaylor, and Ryan Dittmer Council Members Absent: Kristina Rawe and Valerie Bailey Public Present: None The Meeting was called to order at 4:30 PM a. Opening Business 1. Agenda Approval Council reviewed and accepted the Agenda, by consensus, as written. 2. June Minutes Council reviewed and accepted the June 19, 2014 Minutes, by consensus, as written. 3. Good News Reports - School starts August 13 th. 4. Public Comments None b. Photography Proposals Council reviewed proposals and agreed, by consensus, to continue with Lifetouch. c. Budget Report d. Textbook Funds - Our allocation for textbook purchase for SY is $29, We are in the process of placing the purchase plan documents onto SharePoint and will send a link to them in a separate . More information regarding this process will be forthcoming at that time. Council agreed, by consensus, to form a Textbook Committee consisting of 1 representative per grade level. e. Review Music and World Language Hiring Rubrics f. Review Policies FIRST READING #4.1 (REVISED), 5.1 REVIEWED and accepted as written, 5.2 REVIEWED and accepted as written, 5.3 (REVISED), 5.4 (REVISED) g. New Business a. Set Schedule for SBDM Meetings - Council agreed, by consensus, to continue meeting on the 3 rd Thursday of each month, but the time was moved to 4:45 PM. b. Select Vice Chairperson After discussion, Council agreed, by consensus, to select Kristina Rawe as Vice Chairperson. c. Select SBDM Secretary Council agreed, by consensus, Janet Lee will continue as SBDM Secretary. d. Two Publications (1) Your Duty Under the Law (Open Records and Open Meetings Acts); (2) Managing Government Records, were distributed to those Members who do not already have copies.

7 e. Proof of Receipt Proof of Receipt forms were signed by each NEW Council Member. The next meeting will be August 21, 2014 at 4:45 PM in the Library. Council reached consensus to adjourn at 6:10 PM.

8 a. Interviews 3:30 4:45 PM b. Personnel - Closed Session Burlington Elementary School Special Meeting Thursday August 7, :30 pm Office Conference Room

9 Approved by Council Burlington Special Meeting Thursday August 7, :30 PM Office Conference Room Council Members Present: Kim Gilbert, Valerie Bailey, Patricia Kaylor, Ryan Dittmer Council Members Absent: Durran Alexander and Kristina Rawe Public Present: None The Meeting was called to order at 3:30PM. Opening Business Agenda Approval - The Agenda was reviewed. The Agenda was approved, by consensus, as written. a. Interviews 3:30-4:45 b. Personnel Mrs. Bailey moved to close the meeting at 5:15 PM to discuss personnel matters. Ms. Kaylor seconded the motion. Under KRS (1) (f) Council is allowed to go into closed session to discuss personnel matters. Mr. Dittmer moved to open the meeting at 5:28 PM. Mrs. Bailey seconded the motion. Council made the following recommendation: Maria Rosales, World Language Teacher Council agreed, by consensus, to adjourn at 5:30 PM.

10 Burlington Elementary School General Meeting Thursday, August 21, :45 p.m. Library a. Opening Business 1. Agenda Approval 2. July Minutes 3. Good News Reports 4. Public Comment b. Student Achievement 1. Assessing Student Achievement Benchmark dates 2. Math Intervention Grant Discussion c. Program Review and Achievement Gap Report d. Budget Report a. Copier Contract Quotes e. Committee Reports a. Textbook Committee f. Personnel Closed Session a. ESS Coordinator b. Cheerleader Sponsor c. Basketball Sponsor g. Program Review Leads Review a. Policies i. 2 nd Read 4.1, 5.4 ii. Review 6.1, 6.2, 6.3

11 Not Yet Approved by Council Burlington Elementary School General Meeting Thursday, August 21, :45 p.m. Library Council Members Present: Kim Gilbert, Valerie Bailey, Patricia Kaylor, Ryan Dittmer, Durran Alexander Council Members Absent: Kristina Rawe Public Present: Sam James and Janet Lee, Secretary The Meeting was called to order at 4:45 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed and approved by consensus. 2. July 14, July 21, and August 7, 2014 Minutes - The Minutes for the General Meeting on July 21, 2014 and Special Meetings on July 14 and August 7, 2014 were reviewed and approved as written by consensus 3. Good News Reports - Our enrollment is under 800 and our attendance is around Public Comment - Mr. James expressed concerns about inspecting students' lunches. Mrs. Gilbert explained that no student lunches are inspected. Mr. James expressed concern about the brand names called for on the list of foods allowed for snacks. Mrs. Gilbert explained that the brands were chosen to avoid foods processed in nut or tree nut facilities. Kroger brands were chosen because it is the most convenient location for shopping. If similar items are bought elsewhere, the nurse will check the label to make sure they weren't manufactured in any nut or tree nut facilities and they will be accepted if there is no danger of allergic reaction for students. In an aside, Ms. Kaylor asked about collaboration days with Special Areas. Mrs. Gilbert said Special Area Teachers must prepare lesson plans and dates and submit them to her or Mr. Roberts. Sub money is available for grade level meetings with Special Area Teachers. b. Student Achievement 1. Assessing Student Achievement Benchmark dates - Star testing is taking place now. Students should be at 75 percentile on math. Benchmark dates to be set after District advises. 2. Math Intervention Grant Discussion - Council reviewed the attached information on Math Intervention Teacher and Program Grant. Discussion ensued. Council agreed to pursue the grant. c. Program Review and Achievement Gap Report - Mrs. Gilbert explained that the Council will need to schedule a Special Meeting to review Achievement Gap Report. Council agreed, by consensus, to hold a Special Meeting for this purpose on September 8, 2014 at 4:15 PM. d. Budget Report - The Budget Report is attached. Mrs. Gilbert stated that the carryover from last year has not been added in yet. Council agreed that the Budget Report is largely unintelligible.

12 a. Copier Contract Quotes - Mrs. Gilbert presented three quotes for copier service from Ricoh, Toshiba, and Waltz. These are attached. Council reviewed, discussed and agreed, by consensus, to accept the Toshiba quote. e. Committee Reports a. Textbook Committee - The Textbook Committee is an Ad Hoc committee consisting of Kelly Bitter, Julie McCleese, Alex Shepherd, Marlene Price, and Amy Campbell. The District recommendation to Council is for textbooks to focus on math. There has been no money for textbooks for the last seven years. Existing money must be exhausted by September 15, A textbook plan should be in place by the second semester. f. Personnel Closed Session - Mrs. Bailey moved to close the meeting to discuss personnel matters. Ms. Kaylor seconded the motion. The meeting was closed at 6:20 PM. Under KRS (1) (f) Council is allowed to go into closed session to discuss personnel matters. Mr. Dittmer moved to open the meeting. Mr. Alexander seconded the motion. The meeting was opened at 6:22 PM. The following recommendations were made by Council: a. ESS Coordinator - Vicki Tekouk b. Cheerleader Sponsor - Alex Shepherd c. Basketball Sponsor - Molly Ahlman d. Program Review Leads g. Review a. Policies i. 2 nd Read 4.1, 5.3, Policy #4.1 was reviewed and accepted as written. Policy #5.3 was reviewed and accepted with correction of typos. Policy #5.4 was reviewed and accepted with correction of typos. ii. Review 6.1, 6.2, 6.3 Council reviewed Policy #6.1 and accepted, by consensus, with corrections and addition. (Policy #6.1 was reviewed in April, 2013 (copy attached). This copy will be presented at the next General Meeting for Council s review.) Council reviewed Policy #6.2 and #6.3. Council recommended that this Policy be reviewed by Team Leaders and taken back to their teams for input before further review and revisions are made. Ms. Kaylor moved to adjourn the meeting. Mrs. Bailey seconded the motion. Meeting was adjourned at 6:45 PM.

13 a. Approval of Achievement Gap Plan b. Personnel - Closed Session Burlington Elementary School Special Meeting Monday, September 08, :15 p.m. Library

14 Not Yet Approved by Council Burlington Special Meeting Monday September 8, :30 PM Office Conference Room Council Members Present: Kim Gilbert, Valerie Bailey, Patricia Kaylor, Ryan Dittmer Council Members Absent: Durran Alexander and Kristina Rawe Public Present: None The Meeting was called to order at 4:20 PM. a. Approval of Achievement Gap Plan Council reviewed and discussed the attached plan, Closing the Achievement Gap. Council approved the Plan pending District approval. b. Personnel Closed Session Mr. Dittmer moved to close the meeting. Ms. Kaylor seconded the motion. The meeting was closed at 4:26 PM. Under KRS (1) (f) Council is allowed to go into closed session to discuss personnel matters. Mrs. Bailey moved to open the meeting. Ms. Kaylor seconded the motion. The meeting was opened at 4:28 PM. Council recommended Arlene Jones for part-time morning Bus Duty. Council agreed, by consensus, to adjourn at 4:29 PM.

15 Burlington Elementary School General Meeting Thursday, September 18, :45 p.m. Library a. Opening Business 1. Agenda Approval 2. August 21st General Meeting Minutes and September 8 th Special Meeting Minutes 3. Good News Reports 4. Public Comment b. Student Achievement c. Program Review and Achievement Gap Report d. Budget Report a. ESS Plan e. Personnel Closed Session a. ESS Teachers b. Program Review Leads Practical Living/Career Studies, World Language f. Review a. Policies i. Wellness Policy ii. Review of Policy #6.1

16 Approved by Council Burlington Elementary School General Meeting Thursday, September 18, :45 p.m. Library Council Members Present: Kim Gilbert, Valerie Bailey, Patricia Kaylor, Ryan Dittmer, Kristina Rawe Council Members Absent: Durran Alexander Public Present: Janet Lee, Secretary The Meeting was called to order at 4:47 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed and approved by consensus. 2. August 21st General Meeting Minutes and September 8 th Special Meeting Minutes - The Minutes for the General Meeting on August 21, 2014 and Special Meeting on September 8, 2014 were reviewed. The August 21st Minutes were approved, by consensus, with the addition of "tabled until next month under Item f.(d), page 2. The September 8th Minutes were approved as written by consensus 3. Good News Reports -We will have test scores to share next month. We have new copiers! 4. Public Comment - Mrs. Bailey presented the attached letter from parent, Lori Gamble and Mrs. Gilbert presented the attached letter from parent, Nikole Hoskinds. Discussion ensued. b. Student Achievement - ATM's have met and students have been flexibly grouped based on Star data. c. Program Review and Achievement Gap Report - The Program Review and Achievement Gap Report has been submitted. d. Budget Report - The Budget Report is attached and approved with the stipulation that the Carryover amount from last school year is still not credited. The new budget should reflect the corrected amount. a. ESS Plan - The ESS Plan is attached. Council reviewed the Plan and agreed, by consensus, to approve the ESS Plan. e. Personnel Closed Session - Mrs. Rawe moved to close the meeting to discuss personnel matters. Ms. Kaylor seconded the motion. The meeting was closed at 5:13 PM. Under KRS (1) (f) Council is allowed to go into closed session to discuss personnel matters. Mrs. Bailey moved to open the meeting. Ms. Kaylor seconded the motion. The meeting was opened at 5:28 PM. The following recommendations were made by Council: a. ESS Teachers - Council recommended all Certified teachers be available to fill ESS positions.

17 b. Program Review Leads - Practical Living/Career Studies, World Language - The following teachers were recommended by Council: Tara Fields - PL/CS Susan Arnold - World Language K-3 - Not filled Writing - Not Filled f. Review a. Policies i. Wellness Policy #7.3 - Council reviewed Policy #7.3 and accepted with the removal of reference to KAR under Nutrition. ii. Review of Instructional Practice Policy #6.1 - Council reviewed and accepted Policy #6.1 by consensus. Ms. Kaylor moved to adjourn the meeting. Mrs. Bailey seconded the motion. Meeting was adjourned at 6:00 PM.

18 Approved by Council Burlington Elementary School General Meeting Thursday, September 21, :45 p.m. Library Council Members Present: Kim Gilbert, Valerie Bailey, Patricia Kaylor, Ryan Dittmer, Kristina Rawe Council Members Absent: Durran Alexander Public Present: Janet Lee, Secretary The Meeting was called to order at 4:47 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed and approved by consensus. 2. August 21st General Meeting Minutes and September 8 th Special Meeting Minutes - The Minutes for the General Meeting on August 21, 2014 and Special Meeting on September 8, 2014 were reviewed. The August 21st Minutes were approved, by consensus, with the addition of "tabled until next month under Item f.(d), page 2. The September 8th Minutes were approved as written by consensus 3. Good News Reports -We will have test scores to share next month. We have new copiers! 4. Public Comment - Mrs. Bailey presented the attached letter from parent, Lori Gamble and Mrs. Gilbert presented the attached letter from parent, Nikole Hoskinds. Discussion ensued. b. Student Achievement - ATM's have met and students have been flexibly grouped based on Star data. c. Program Review and Achievement Gap Report - The Program Review and Achievement Gap Report has been submitted. d. Budget Report - The Budget Report is attached and approved with the stipulation that the Carryover amount from last school year is still not credited. The new budget should reflect the corrected amount. a. ESS Plan - The ESS Plan is attached. Council reviewed the Plan and agreed, by consensus, to approve the ESS Plan. e. Personnel Closed Session - Mrs. Rawe moved to close the meeting to discuss personnel matters. Ms. Kaylor seconded the motion. The meeting was closed at 5:13 PM. Under KRS (1) (f) Council is allowed to go into closed session to discuss personnel matters. Mrs. Bailey moved to open the meeting. Ms. Kaylor seconded the motion. The meeting was opened at 5:28 PM. The following recommendations were made by Council: a. ESS Teachers - Council recommended all Certified teachers be available to fill ESS positions.

19 b. Program Review Leads - Practical Living/Career Studies, World Language - The following teachers were recommended by Council: Tara Fields - PL/CS Susan Arnold - World Language K-3 - Not filled Writing - Not Filled f. Review a. Policies i. Wellness Policy #7.3 - Council reviewed Policy #7.3 and accepted with the removal of reference to KAR under Nutrition. ii. Review of Instructional Practice Policy #6.1 - Council reviewed and accepted Policy #6.1 by consensus. Ms. Kaylor moved to adjourn the meeting. Mrs. Bailey seconded the motion. Meeting was adjourned at 6:00 PM.

20 Burlington Elementary School General Meeting Thursday, October 16, :45 p.m. Library a. Opening Business 1. Agenda Approval 2. September Minutes 3. Good News Reports 4. Public Comment b. By-Laws Revision and Review a. Schedule a date and time for KASC to facilitate c. Student Achievement KPREP Data d. Budget Report e. Personnel Closed Session f. Executive Session (CLOSED) Review Safety Plan

21 Approved by Council Burlington Elementary School General Meeting Thursday, October 16, :45 p.m. Library Council Members Present: Kim Gilbert, Valerie Bailey, Patricia Kaylor, Ryan Dittmer, Durran Alexander Council Members Absent: Kristina Rawe Public Present: Molly Ahlman, Lori Gamble, and Janet Lee, Secretary The Meeting was called to order at 4:50 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed and approved by consensus. 2. September Minutes - The September 18, 2014 General Meeting Minutes were reviewed and accepted by consensus. 3. Good News Reports -The courtyard renovation looks amazing! A group of over 50 people including Toyota employees, parents, and students volunteered to update the courtyard and turn it into an outdoor learning environment. Mr. Dittmer mentioned the new Alliance for a Healthier Generation banner and we are up for an award from them. Our test scores which will be shared later in the meeting also fall under the Good News category. There were 185 participants in the recent All-Pro Dads event. The kids enjoyed the time spent with their dads. 4. Public Comment - Lori Gamble voiced support for the work involved on the Health and Wellness Policy. She is now serving on the Wellness Committee to help with communication and public relations. Mrs. Gilbert expressed appreciation for Mrs. Gamble's efforts with public relations. b. By-Laws - Revision and Review - a. Schedule a date and time for KASC to facilitate - Council agreed, by consensus, to request a date for a KASC member to facilitate the review and revision of SBDM's By- Laws. Mrs. Gilbert will get tentative dates and inform Council of availability. c. Student Achievement - K-Prep data is attached. Mrs. Gilbert summarized and explained the data with a power point presentation. We were moved from "Needs Improvement" to "Needs Improvement - Progressing." There were significant score increases. d. Budget Report - The Budget Report is attached and approved with the stipulation that we are still awaiting 2-month ADA Revision. e. Personnel Closed Session - Mrs. Bailey moved to close the meeting to discuss personnel matters. Mr. Dittmer seconded the motion. The meeting was closed at 5:39 PM. Under KRS (1) (f) Council is allowed to go into closed session to discuss personnel matters. Mrs. Bailey moved to open the meeting. Ms. Kaylor seconded the motion. The meeting was opened at 5:40 PM. No recommendations were made by Council. f. Executive Session (CLOSED) - Review Safety Plan - Council closed the meeting, by consensus, at 5:41 to review the Safety Plan. Mrs. Bailey moved to open the meeting and Ms. Kaylor seconded the motion. The meeting was opened at 6:01 PM.

22 Mr. Dittmer moved to adjourn the meeting and Mr. Alexander seconded the motion. The meeting was adjourned at 6:01 PM.

23 Burlington Elementary School General Meeting Thursday, November 20, :45 p.m. Library AGENDA (Preliminary) a. Opening Business 1. Agenda Approval 2. October Minutes 3. Good News Reports 4. Public Comment b. By-Laws Revision and Review (Update) c. Student Achievement a. RTI Report b. Program Review Update d. Budget Report e. Policy Revision 6.2 Literacy Plan

24 Approved by Council Burlington Elementary School General Meeting Thursday, November 20, :45 p.m. Library Council Members Present: Kim Gilbert, Kristina Rawe, Patricia Kaylor, Ryan Dittmer, Durran Alexander Council Members Absent: Valerie Bailey Public Present: Janet Lee, Secretary The Meeting was called to order at 4:50 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed. Mrs. Gilbert asked to add an item to the Agenda. "Personnel Request" was added to the Agenda as Item f. Mrs. Rawe moved to approve the Agenda and Ms. Kaylor seconded the motion. The Agenda for this General Meeting was approved with the abovenoted change. 2. October Minutes - The October 16, 2014 General Meeting Minutes were reviewed and accepted by consensus. 3. Good News Reports - Ms. Kaylor passed her National Certification Boards. 4. Public Comment - None. b. By-Laws - Revision and Review (Update) - Mrs. Gilbert sent the By-Laws to Christy Hogan for update electronically. They should be back by Christmas. A kit will be sent to add recommendations. c. Student Achievement - 1. RtI Report - Mrs. Gilbert presented and explained the attached RtI Summary. 2. Program Review Update - Grade levels will start working on rationales and evidence. d. Budget Report - Mrs. Gilbert presented the attached Budget Report and pointed out the errors. She has ed the Finance and Budget Department to correct them. The carryover from last year is still not reflected. e. Policy Revision - Policy # 6.2 Literacy Plan 1st Reading - The attached Literacy Plan was taken to Team Leaders for input. The highlighted areas are suggested changes. Change from 80% to 85% was recommended for comprehension score on AR tests. Council agreed to the change by consensus.

25 f. Personnel Request - Mrs. Gilbert stated the Attendance Clerk needs extra time to complete records during the summer. She now works 5 days before schools starts and 5 days after the end of the year. Council discussed the request. Mrs. Gilbert will find out if it would be paid by 12-month or days. Decision tabled until information is obtained. Mr. Dittmer moved to adjourn the meeting and Mrs. Rawe seconded the motion. The meeting was adjourned at 5:25 PM.

26 Burlington Elementary School General Meeting Thursday, December 18 th, :45 p.m. Library a. Opening Business 1. Agenda Approval 2. November Minutes 3. Good News Reports 4. Public Comment b. By-Laws Revision and Review (Update waiting on the return of review from the KASC Consultant) c. Student Achievement a. STAR Testing (Winter Benchmark) b. KPREP Update d. Budget Report e. Comprehensive School Improvement Plan Approval

27 Approved by Council Burlington Elementary School General Meeting Thursday, December 18, :45 p.m. Library Council Members Present: Kim Gilbert, Valerie Bailey, Patricia Kaylor, Ryan Dittmer, Durran Alexander Council Members Absent: Kristina Rawe Public Present: Janet Lee, Secretary The Meeting was called to order at 4:50 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed. Mrs. Bailey moved to accept the Agenda and Ms. Kaylor seconded the motion. The Agenda for this General Meeting was approved as written. 2. November Minutes - The November 20, 2014 General Meeting Minutes were reviewed and accepted by consensus. 3. Good News Reports - The PTA 101 meeting was well attended. The first Bring Your Own Technology (BYOT) Parent Meeting on Wednesday for the 5th Grade had a large turnout. Some 3rd and 4th Grade level meetings will be held after holiday break. The classes taking part, at this time, are Westphal, Bitter and Scheper for 4th Grade and McCleese, Cooper, and Hearn for 3rd Grade. 4. Public Comment - None. b. By-Laws - Revision and Review (Update) waiting on the return of review from the KASC Consultant) - Mrs. Gilbert received a letter from KASC. They are still working on the by-laws update. Hopefully we will receive the kit in January, c. Student Achievement a. STAR Testing (Winter Benchmark) - January growth reports. b. KPREP Update - We will get Program Review score updates in January. c. Budget Report - Mrs. Gilbert presented and summarized the attached SBDM Budget Report. Corrections mentioned in the last 2 Council General Meetings have been made. After reviewing the attached Budget, Council agreed to add days in summer for the Attendance Clerk. The Clerk will be paid for the number of days that she works. The Budget was then approved by consensus.

28 d. Comprehensive School Improvement Plan (CSIP) Approval - Mrs. Gilbert presented the attached packets. She summarized each and Council discussed each packet. CSIP was approved by consensus. Mrs. Kaylor moved to adjourn the meeting and Mr. Alexander seconded the motion. The meeting was adjourned at 5:56 PM.

29 a. Opening Business 1. Agenda Approval 2. December Minutes 3. Good News Reports 4. Public Comment b. By-Laws Revisions c. Student Achievement a. KPREP Update b. Growth Reports d. ESS Report e. Budget Report Burlington Elementary School General Meeting Thursday, January 15 th, :45 p.m. Library

30 Approved by Council Burlington Elementary School General Meeting Thursday, January 15, :45 p.m. Library Council Members Present: Kim Gilbert, Patricia Kaylor, Ryan Dittmer, Durran Alexander, and Kristina Rawe Council Members Absent: Valerie Bailey Public Present: Janet Lee, Secretary The Meeting was called to order at 4:54 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed. The Agenda was approved by consensus with the addition of, Create Teacher Survey for P.D. Days. 2. December Minutes - The December 18, 2014 General Meeting Minutes were reviewed and a typo was pointed out under By-Laws. The December 18 th minutes were accepted by consensus with above noted correction. 3. Good News Reports Attendance is up since the Break. The BYOT meeting was heavily attended on January 12 th. Mr. Dittmer had an excellent presentation. 4. Public Comment - None. b. By-Laws Revisions Council discussed the By-Laws revisions. Mrs. Gilbert will distribute sections to each council member. Members will work on sections and present them to Council for review once the Kit is received. (See attached). c. Student Achievement a. KPREP Update KPREP scores will be released by the end of the month. Science has been removed and Program Review added b. Growth Reports Star Math, Early Literacy, and Star Reading reports are attached. d. ESS Report The ESS Report is not available. Council agreed to table the Report until the next General Meeting. e. Budget Report Council reviewed the attached Budget Report. Money has been returned for Ricoh copiers. The Budget Report was accepted by consensus. f. Create Teacher Survey for P.D. Days Ms. Kaylor presented some questions regarding preparing the survey. Council discussed Waiver Days and P.D. topics. Ms. Kaylor will prepare the Survey and publish when it is ready. Mr. Alexander moved to adjourn the Meeting. Mr. Dittmer seconded the motion. The Meeting was adjourned at 5:55 PM.

31 a. Opening Business 1. Agenda Approval 2. January Minutes 3. Good News Reports 4. Public Comment b. ESS Report c. Budget Report d. Student Achievement e. Program Review Update f. By-Laws Revisions Burlington Elementary School General Meeting Thursday, February 19, :45 p.m. Library

32 Approved by Council Burlington Elementary School General Meeting Thursday, March 19, :45 p.m. Library Council Members Present: Kim Gilbert, Patricia Kaylor, Ryan Dittmer, Valerie Bailey (arrived at 6:20 PM), Durran Alexander (left at 6:00 PM), and Kristina Rawe (left at 6:45 PM) Council Members Absent: None Public Present: Kristine Konsulis and Janet Lee, Secretary The Meeting was called to order at 4:51 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed. The Agenda was approved by consensus. 2. January Minutes The January 15, 2015 General Meeting Minutes were reviewed and were accepted by consensus. There was no February General Meeting because school was cancelled due to snow. 3. Good News Reports The check for the School Mall fundraiser was $1,500. That is $300 more than last year. The electronic sign, approved by PTA, will arrive in 4 weeks. 4. Public Comment - None. b. ESS Report Mrs. Gilbert presented the attached ESS Report. Council reviewed the ESS Budget. A $100,000 grant is being provided to elementary schools who must provide transportation for Summer School. Funds are available for required kindergarten camp. The camp will last for 3 days. Plans should be in by May 11. c. Personnel a. Support Staff Council discussed extra days for Jimmi Willett to be worked during summer. Mrs. Gilbert presented the attached options that will be given to the District Finance Department. A 12-month position will be posted. Mrs. Gilbert presented the attached breakdown of overtime charges for office staff support. b. Closed Session Mr. Alexander moved to close the meeting and Mr. Dittmer seconded the motion. The meeting was closed at 5:17 PM. Under KRS (1) (f) Council is allowed to go into closed session to discuss personnel matters. The meeting was opened at 5:18 PM. Council recommended Jimmi Willett for summer Staff Support. d. Budget Report Mrs. Gilbert presented and reviewed the attached SBDM Budget and Student Fee Budget.

33 a Budget Mrs., Gilbert presented the attached SBDM Budget and summarized it. Council discussed the projected budget. Council agreed to combine Arts & Humanities/Practical Living Coordinator position and drop Lego and Foreign Language Clubs and replace with Drama and Art Clubs. Council also recommended adding the Eagle News position. The Budget will be adjusted accordingly. The Budgets were approved by consensus with the changes discussed. Mrs. Gilbert reviewed the attached line-item Budget projection and explained changes. Council approved the projected Budget by consensus. e. Student Achievement Mrs. Gilbert presented and summarized the attached Growth/Proficiency Update. f. Professional Development Plan Mrs. Gilbert presented the attached teacher survey. Council discussed the survey. Mrs. Gilbert presented the attached Calendar Exchange Request Form. Council discussed and prepared for submission to teachers for a vote. a. Service Learning Mrs. Gilbert stated that the District is working with Children s Inc. They could provide Professional Development. Mr. Dittmer presented a pamphlet on recognizing child abuse. g. Program Review Update Mrs. Gilbert said that Mrs. Brake would be able to upload the rationales by April 15 th. h. CSIP Rubric Review - Mrs. Gilbert presented and summarized the attached CSIP Review. i. Complete Allocations Form and Extra Duty Recommendation Form Mrs. Gilbert presented the attached Certified Allocations Form. Two positions have been added for Special Education, not including Multi-handicap Teacher. Mrs. Gilbert presented four options for council s consideration. Council agreed, by consensus, on the attached Allocations Form. Council recommended discontinuing funding of Practical Living and Writing Coordinators (see SBDM Budget (revised). j. By-Laws Revisions Council reviewed the changes made to By-Laws (attached) and discussed them. Council agreed, by consensus, to continue study of the By-Laws Revisions. Mr. Dittmer moved to adjourn the Meeting. Ms. Kaylor seconded the motion. The Meeting was adjourned at 7:23 PM.

34 a. Opening Business 1. Agenda Approval 2. March Minutes 3. Good News Reports 4. Public Comment b. Personnel a. Closed Session c. Budget Report d. Student Achievement e. Professional Development Plan f. Program Review Update g. By-Laws Revisions 2 nd Read Burlington Elementary School General Meeting Thursday, April 16, :45 p.m. Library

35 Approved by Council Burlington Elementary School General Meeting Thursday, April 16, :45 p.m. Library Council Members Present: Kim Gilbert, Patricia Kaylor, Ryan Dittmer, Valerie Bailey (left at 6:00 pm), Durran Alexander, and Kristina Rawe Council Members Absent: None Public Present: Chante Austin and Janet Lee, Secretary The Meeting was called to order at 4:50 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed. The Agenda was approved, by consensus, with the following additions: Add Collaboration Days as Item B. Add Staff Support under Item C, number b. 2. January Minutes The March 19, 2015 General Meeting Minutes were reviewed and were accepted by consensus. 3. Good News Reports Valorie Cooper was named Florence Rotary Teacher of the Year. Alex Shepherd was named Outstanding Teacher by Cincinnati Christian University. She was one of ten chosen in the Tri-State area. Nutrition classes are going well. They are hosted by the PTA working with Boone County Extension Office. The Young Rembrandts Organization is hosting morning and afternoon classes on June 22 nd. We are one of four schools in the District hosting classes. Each school has different topics. Boone County Parks and Recreation will offer programs on June 22, 23, and 24. Morning classes will be Lego Robotics and afternoon classes will be Minecraft. There will, in addition, possibly be three dates in July offered. Kindergarten Camp will be held on July 22, 23, and 24. All expenses will be paid by the District. 4. Public Comment NKU student Chante Austin was welcomed as an observer. b. Collaboration Days Ms. Kaylor had questions from staff members. First, it was questioned why class lists can t be posted earlier? Mrs. Gilbert stated that there are so many on-going changes being made that classes can t be finalized any sooner than is already being done. Second, how are collaboration days being used? Mrs. Gilbert stated that collaboration days will be discussed at a later date. There has been miscommunication regarding collab days. Several possible solutions were discussed on how to improve communication of what Special Area teachers do during collaboration time. Mr. Dittmer will research possible calendar/scheduling options.

36 c. Personnel a. Sign Staff Request Forms Council signed all Extra Duty Request Forms for Coordinators for Writing, AH/PL, World Language, Drama Club, FPS, Art Club, and Eagle News. Staff Request Forms will be sent to District as part of Extra Duty Requests. b. Support Staff Council will post a 35-day position for summer. d. Budget Report Mrs. Gilbert presented and reviewed the attached Budget. Council reviewed and accepted the Budget by consensus. e. Student Achievement Star Testing is finished. The Board of Education meets tonight. Tomorrow the last day of school and testing window will be announced. f. Professional Development Plan The Calendar Exchange Request Form, developed by Council at last month s General Meeting, did not receive 2/3 majority of the vote at the Staff Meeting yesterday. Council discussed input from the teachers. Council re-did the Calendar Exchange Request Form and gave it to Mr. Dittmer, KEA representative, for presentation to the staff for voting. g. Program Review Update Rationales will be presented to the Leadership Team for scoring. h. By-Laws Revisions Council discussed various changes regarding notification of Agenda and Teacher Election dates. Council accepted the By-Laws Revisions with the recommended changes. Mrs. Rawe moved to adjourn the Meeting. Mr. Dittmer seconded the motion. The Meeting was adjourned at 6:30 PM.

37 Approved by Council Burlington Elementary School Special Meeting Thursday, May 28, :45 p.m. Office Conference Room Council Members Present: Kim Gilbert, Ryan Dittmer, Valerie Bailey, Durran Alexander (left at 6:20 pm), and Kristina Rawe (left at 5:45 pm), Council Members Absent: Patricia Kaylor Public Present: Jayna Brake and Janet Lee, Secretary The Meeting was called to order at 4:54 PM. a. Opening Business 1. Agenda Approval - The Agenda was reviewed. Mr. Dittmer moved to accept the May 28, 2015 Agenda as written. Mrs. Rawe seconded the motion. The Agenda was accepted as written. 2. April Minutes the April 16, 2015 General Meeting Minutes were reviewed and were accepted as written, by consensus. 3. Good News Reports Tomorrow is the last day of school. The 5 th Grade Promotions went very well. 4. Public Comment None. b. Personnel a Room Assignments Mrs. Gilbert presented the attached list of room assignments for next school year. Changes and additions are highlighted. Trish Stephens is taking the Multi-Handicap Room. Shannon Smith will occupy the Office Conference Room on days that she is here. Council approved the Room Assignments by consensus. b. Interviews Mrs. Gilbert stated that we need to have interviews for two Special Education Teachers. We must interview transfers first. The first interview is scheduled to June 5 th at 9:00 AM. c. Budget Report Mrs. Gilbert presented and reviewed the attached Budget. Council reviewed and accepted the Budget by consensus. d. Student Achievement KPREP is finished. e. Master Schedule The Scheduling Committee met twice. Grade level teachers requested not to have Specials during the 1 st period of the day. They felt there was too much to get done before that period to get there on time. Fourth and Fifth grade will go back to dedicated Eagle Time for Math and Reading. A correction should be made for First and Second Grade Specials. They should be transposed. Kindergarten Special should read: 1:20-1:45 PM. Council agreed, by consensus, to send the Master Schedule back to Committee with questions about K Eagle Time.

38 f. Program Review Update Mrs. Brake presented the attached Program Review Draft. Most areas are Proficient or Distinguished. Council reviewed the Draft and accepted by consensus. g. Title I Plan Mrs. Gilbert presented the attached Title I Plan. Council reviewed the Plan and accepted, by consensus, with a note that on Page 24 Activity Best Practice doesn t stop in 2014 but is ongoing. h. Textbook Plan Mrs. Gilbert presented the attached Textbook purchasing information. The Math series is not recommended until next year. Council reviewed and discussed the information. Council agreed, by consensus, to accept Benchmark Education as ELA textbook supplier. i. Review Committees Policy Council agreed to table the review of Committees Policy until the next General Meeting. Council agreed, by consensus, to adjourn the meeting. The meeting was adjourned at 6:37 PM.