Metro Waste Authority Board Meeting March 22, 2017

Transcription

1 Metro Waste Authority Board Meeting March 22, 2017 Page 1 of 21 Board of Directors 2017 Calendar Year Dean O Connor Chair Mark Holm Vice-Chair Dean O Connor Altoona Mark Holm Ankeny Wes Enos Bondurant John Edwards Clive Skip Moore Des Moines Kevin Smith Elkhart Ty Blackford Grimes Matt Brown Johnston Jon Woods Mitchellville Jaki Livingston Norwalk Barb Malone Pleasant Hill Dan Lane Polk City Tom Hockensmith Polk County Skip Dunbar Runnells Ron Pogge Urbandale John Mickelson West Des Moines Threase Harms Windsor Heights Michael McCoy Executive Director 1. Call to Order, Roll Call MWA Central Office 300 E. Locust Street, Suite 100, Des Moines, IA :45 p.m. Agenda 2. Approval of Regular Agenda 3. Public Forum CONSENT AGENDA The following are routine items enacted by one roll call vote without separate discussion unless someone, Board or Public, requests an item be removed for consideration: 4. Approval of Consent Agenda Items 4 through 7 5. Consideration of Minutes of February 15, 2017, Metro Waste Authority Board Meeting Action for Approval 6. Resolution Consideration of January 2017, Financial Statements Action to Receive and File 7. Resolution Consideration of February 2017, Monthly Expenditures Action for Approval END CONSENT AGENDA Regular Agenda Items for Approval Item 8 and 9 8. Resolution Approval of Compliance Coordinator Position for Metro Park East Landfill - Action Item 9. Resolution Approval of City of Perry Leachate Treatment & Monitoring Agreement with Metro Park West Landfill (revised) - Action Item 10. Director s Report Price adjustment for MHWD Shredding Services. Change of Insurance Broker Price adjustment for extended hours for MCC Odor issue update Leachate Evaporation System 11. Chair s Report 12. General Board Discussion and Other Business Bottle Bill Review 13. Adjournment April Executive/Finance Meeting: April 5, 2017, MWA Central Office, 300 E. Locust Street, Suite 100, Des Moines, IA 50309, 12:00 p.m. April Board Meeting: April 19, 2017, MWA Central Office, 300 E. Locust Street, Suite 100, Des Moines, IA 50309, 5:45 p.m.

2 Page 2 of E. Locust Street, Suite 100 Des Moines, IA MEMORANDUM DATE: March 17, 2017 TO: CC: MWA Board Members MWA Staff FROM: Michael McCoy, Executive Director RE: Wednesday, March 22, 2017, Board Meeting This month s board meeting is scheduled for Wednesday, March 22, 2017, at 5:45 p.m. in the boardroom at Central Office (300 East Locust Street, Ste. 100, Des Moines, Iowa). If you have questions about any items listed below, please call me at (w) or (c). I look forward to seeing you on Wednesday. The following numbered items correspond with the number of the item on the agenda: Regular Agenda Items for Approval 8. Resolution Approval of Compliance Coordinator Position for Metro Park East Landfill Action Item After a review of the operations department needs, a compliance coordinator position will replace operations analyst position that was approved for the current fiscal year. We anticipate salary range of compliance coordinator position will be no more than operational analyst position. 9. Resolution Approval of City of Perry Leachate Treatment & Monitoring Agreement with Metro Park West Landfill (revised) Action Item In January 2017, Perry realized that the treatment agreement provided to and approved by MWA at the December 2016 meeting contained monitoring frequencies that did not match the requirements of the City s NPDES permit. The Perry attorney required that the agreement be amended prior to going before City Council. An amended agreement was provided to MWA to which MWA s consultant provided minor comments, which were accepted. The revised agreement was approved by the Perry City Council on February 6, 2017 and MWA s staff and legal counsel. Staff recommends that the Board authorize the Executive Director to execute: 1. the City of Perry Leachate Treatment and Monitoring Agreement 2. the IDNR Treatment Agreement Form. Both agreements are included in the Board Packet.

3 Page 3 of E. Locust Street, Suite 100 Des Moines, IA February 15, 2017, Metro Waste Authority Board Meeting Minutes 1. Call to Order The meeting was held at Metro Waste Authority s Central Office. Dean O Connor, chair, called the February 15, 2017, Metro Waste Authority board meeting to order at 5:45 p.m. A quorum was present. Roll Call MWA Board Representatives/Alternates in Attendance Present: Dean O Connor, Altoona Mark Holm, Ankeny Wes Enos, Bondurant John Edwards, Clive Skip Moore, Des Moines Jon Woods, Mitchellville Tim Hoskins, Norwalk Barb Malone, Pleasant Hill Dan Lane, Polk City Ron Pogge, Urbandale Threase Harms, Windsor Heights 2. Resolution Approval of MWA Board of Directors for Calendar Year Action Item Moved by Clive, seconded by Mitchellville, to approve Dean O Connor representing Altoona as Chairman and Mark Holm representing Ankeny as Vice Chairman for calendar year Motion carried unanimously by voice vote. 3. Approval of Regular Agenda John Edwards representing Clive requested the agenda be revised to remove item #14, Approval of Policy for Change Orders to Public Improvements Projects, and replace it with Approval of the 2017 Schedule of Executive/Finance and full Board meetings. It was proposed to move the March meeting from the 15 th to the 22 nd due to scheduling conflicts. Moved by Clive, seconded by Urbandale, to approve the revised 2017 Board meeting schedule. Motion carried unanimously by voice vote. 4. Public Forum David Mueller representing Mid America Recycling presented an Award of Excellence to the Metro Waste Authority Board. Accepting the award were Chairman, Dean O Connor and Executive Director, Michael McCoy. CONSENT AGENDA The following are routine items enacted by one roll call vote without separate discussion unless someone, Board or Public, requests that an item be removed for consideration:

4 Page 4 of Approval of Consent Agenda Items 4 through 11 Moved by Clive, seconded by Pleasant Hill, to approve the Consent Agenda, items 4 through 11. Motion carried unanimously by voice vote. 5. Consideration of Minutes of December 21, 2016, Metro Waste Authority Board Meeting Action for Approval 6. Resolution Consideration of November 2016, Financial Statement - Action to Receive and File 7. Resolution Consideration of December 2016, Financial Statement - Action to Receive and File 8. Resolution Consideration of December 2016, Monthly Expenditures - Action for Approval 9. Resolution Consideration of January 2017, Monthly Expenditures - Action for Approval 10. Resolution Approval of Yard Waste Delivery Agreement with Aspen Waste - Action for Approval 11. Resolution Approve Collection of Recyclables at International Paper Drop-Off Location - Action for Approval END CONSENT AGENDA Regular Agenda Items for Approval - Items 12 through Resolution Mid America Recycling Contract Renegotiation - Action Item Skip Moore representing Des Moines praised Mid America Recycling for their recycling efforts. Ron Pogge representing Urbandale expressed concerns as the board has reviewed this contract for renegotiation several times. Dean O Connor representing Altoona expressed concerns with Mid America Recycling s pricing regarding the minimum wage. Mid America Recycling representative Mick Berry responded with the industry has evolved and the agreement needs to reflect those pricing changes. O Connor stated the need for renegotiations has been reviewed and updated 4 times thus far. Executive Director Michael McCoy made a clarification stating the last contract was the 2015 contract not 2008 as stated by Mid America Recycling. Mark Holm representing Ankeny stated the board needs to carefully review this topic. He also added the resolution stated to have Director McCoy enter discussions with Mid America Recycling and final decision on the matter is to be made by the Board. Moved by Skip Moore representing Des Moines, seconded by Mark Holm representing Ankeny, to approve Resolution and authorize Executive Director McCoy to enter further contract negations discussions with Mid America Recycling. Voice vote was split. Roll call vote: Aye: Ankeny, Bondurant, Clive, Des Moines, Urbandale, and Windsor Heights Nay: Altoona, Mitchellville, Norwalk, Pleasant Hill, and Polk City Roll call vote 6-5, Motion carried.

5 Page 5 of Resolution Approve Contractor for Transfer Trailer Storage Facility at Metro Park East Landfill Action Item Bret Wolf representing HDR Engineering presented an overview of the project. Mike Classen representing HDR Engineering, gave a summary of the project costs. Chairman O Connor reaffirmed Johnston representative Matt Brown s concerns and the need to reduce the costs. Director McCoy added two items were removed which lowered the cost. Moved by John Edwards representing Clive, seconded by Wes Enos representing Bondurant, to approve Resolution Motion carried unanimously by voice vote. 14. Resolution Approval of revised 2017 Meeting Schedule Action Item Moved by John Edwards representing Clive, seconded by Ron Pogge Representing Urbandale, to approve Resolution Motion carried unanimously by voice vote. 15. Resolution Approval of Professional Services for Construction of P51 Trailer Storage Building Action Item Information and discussion where established during the Contractor portion of the project. Moved by Threase Harms representing Windsor Heights, seconded by Wes Enos representing Bondurant, to approve Resolution listing HDR Engineering Inc. as the professional services provider for the P51 project. Motion carried unanimously by voice vote. 16. Education & Outreach Update Jenny Koska, Metro Waste Authority Education and Outreach Coordinator gave an update on the increased educational efforts. She also explained the expanded outreach efforts to include additional participants. Chairman O Connor praised her for her work and program success. 17. Director s Report Director McCoy reported the success of the 2017 Home and Garden show. A. Gretta Geneser MWA Communications Coordinator presented an overview of attendees, core services, and Turf Gold composting goals. She also presented the Bring Your Own Bag recycled bag campaign. B. McCoy reported on the following topics: Appreciation Luncheon on March 7 th 11:00-1:00 at the Central Office. C. City Spring cleanups are being scheduled and we re working with the haulers and communities on getting ahead of issues that were prevalent last year including residents setting out electronics and other non-accepted items. D. Tire Drop-Off events are also being scheduled

6 Page 6 of 21 E. Yuta Naganuma, Site Engineer, gave an update on the MPE Odor Issue. He explained the purpose and success of the Nasal Ranger. Barb Malone representing Pleasant Hill expressed her appreciation of his efforts and dedication to resolve this issue. Director McCoy also praised him for his efforts and numerous hours given to this project. F. The price of compost will reduce from $11 to $10 per cubic yard. The minimum purchase amount was also reduced from 4 cubic yards to 1 cubic yard in an attempt to sell more compost. McCoy expressed sympathy for our partner company Waste Management regarding the death of one of their drivers. Chair s Report Chairman O Connor inquired the status of the progress of gas margination of gas Jeff Dworek Director of Operations replied the project is on schedule and the conceptual design is to wrap up in April. Attorney s Report No report. General Board Discussion and Other Business No report. Correspondence None Adjournment Moved by Pleasantville, seconded by Polk County, to adjourn the February 15, 2017, board meeting. Motion carried unanimously by voice vote. Meeting adjourned at 6:50 p.m. Michael McCoy, Executive Director Dean O Connor, Chair

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11 Page 11 of 21 Metro Waste Authority Board Monthly Board Meeting March 22, 2017 AGENDA ITEM 8 ITEM: Resolution Approval of Compliance Coordinator Position for Metro Park East Landfill - Action Item SUMMARY: Under the direction of the Site Engineer, implements the compliance program at all MWA facilities using applicable environmental and government regulations. Assist with environmental studies, project design, review, and inspections relating to MWA s facilities. Monitors and inspects the environmental systems, including leachate treatment, groundwater quality, surface water quality, and air quality. Team collaboration with Operations staff as needed. DISCUSSION POINTS: After a review of the operations department needs, a compliance coordinator position will replace operations analyst position that was approved for the current fiscal year. We anticipate salary range of compliance coordinator position will be no more than operational analyst position. STAFF RECOMMENDATION: Staff recommends the Board accept the Compliance Coordinator position CONTACT: Michael McCoy, Executive Director Phone:

12 Metro Waste Authority Board Monthly Board Meeting March 22, 2017 Page 12 of 21 AGENDA ITEM 9 ITEM Approval of agreements for treatment of leachate from Metro Park West Landfill SUMMARY The City of Perry has revised their treatment limits and the charges for leachate disposed from the Metro Park West Landfill (MPW). DISCUSSION POINTS In January 2017, Perry realized that the treatment agreement provided to and approved by MWA at the December 2016 meeting contained monitoring frequencies that did not match the requirements of the City s NPDES permit. The Perry attorney required that the agreement be amended prior to going before City Council. An amended agreement was provided to MWA to which MWA s consultant provided minor comments, which were accepted. The revised agreement (Attachment A) was approved by the Perry City Council on February 6, Attachment B contains the treatment agreement form provided by Perry s consultant that is required by the Iowa DNR. Both documents have been reviewed by MWA staff, MWA s consultant, and MWA legal counsel. STAFF RECOMMENDATION Staff recommends that the Board authorize the Executive Director to execute: 1. the City of Perry Leachate Treatment and Monitoring Agreement 2. the IDNR Treatment Agreement Form. ATTACHMENTS Attachment A City of Perry Leachate Treatment and Monitoring Agreement Attachment B IDNR Treatment Agreement Form CONTACTS Yuta Naganuma, Site Engineer Phone:

13 Page 13 of 21 Attachment A City of Perry Leachate Treatment and Monitoring Agreement

14 Page 14 of 21 City of Perry Leachate Treatment & Monitoring Agreement With the Metro Park West Landfill (Metro Waste Authority) WHEREAS, on December 15, 2016, the Metro Park West Landfill (MPW Landfill) owned and operated by the Metro Waste Authority (MWA), enters into this agreement with the City of Perry, hereinafter referred to as the City, for treatment of leachate from MPW Landfill by City s wastewater treatment facility. The MPW Landfill leachate characteristics shall be limited to those parameters and limits as set forth herein. Said agreement shall allow the MPW Landfill to haul year-round, from January 1 to December Leachate Characteristics, parameters and limits: a. The batch discharge of leachate into the City POTW shall be limited to five days per week, excluding weekends and City observed holidays between the hours of 7:00 a.m. and 3:00 p.m. Said discharge into the Municipal system shall be restricted to such point(s) as the City may designate. b. The range of ph level in the batch shall be 6.0 minimum and 10.0 maximum. c. Compatible leachate parameters in batch discharges: Leachate Parameter Average Maximum Flow (GPD) 60, ,000 BOD 5 (lbs./day) TSS (lbs./day) Ammonia Nitrogen (lbs./day) Oil and Grease (mg/l) d. Incompatible leachate parameters in batch discharge (Incompatible Parameters): Leachate Average Parameter Maximum Mg/L lbs./day Mg/L lbs./day Zinc Nickel Silver Lead Cyanide Copper Chromium Cadmium City agrees to sample and have an independent state certified laboratory test said leachate for the Incompatible Parameters listed in 1(d) once per month when discharging or more frequently if required by the IDNR as representative parameters for discharge into the City POTW. Said test results shall be

15 Page 15 of 21 submitted to MWA within ten calendar days of receipt of the results by the City. MWA shall pay the City for laboratory services fees. 3. MWA agrees that prior to discharge of leachate to the City s POTW and once per month when discharging, the leachate shall be sampled by the City for BOD5, TSS, ph and Ammonia Nitrogen. Testing may be performed by the City s POTW laboratory at no cost to MWA for one sample. Additional tests requested by MWA or required by the City may be performed by the City s POTW laboratory at a cost to MWA of $25.00 per test per sample. Said test results shall be submitted to MWA within ten calendar days of sampling by the City. MWA, at their option and expense, may have these tests performed by an independent state certified laboratory in lieu of the City s POTW laboratory. Said test results shall be submitted to the City within ten calendar days of sampling by MWA. 4. MWA agrees that prior to discharge of leachate to the City s POTW, the leachate shall be sampled by MWA and tested by an independent state certified laboratory for the additional inorganic parameters (Arsenic, Antimony, Barium, Beryllium, Cobalt, Thallium, Selenium and Vanadium) of the (IAC) (455B) Appendix I list and the list of conventional pollutants, metals and organic compounds as required of the Industrial Contributor, Outfall No. 001 (landfill leachate) by the City s NPDES discharge permit. This testing shall be performed once per year if leachate is discharged to the City s POTW during that year. The City agrees to pursue permission from IDNR for a reduced sampling frequency of this list should test results show that these parameters are within IDNR s set limits. 5. MWA agrees to allow the City to obtain a sample of the leachate during the discharge into the POTW for assurance of compatibility and compliance with the limitations set forth in this agreement. Incompatible or noncompliance leachate from the City s or the independent laboratory s testing shall cause MWA to cease discharging into the POTW until such time as the leachate is in compliance with the limitations set forth in this agreement or by IDNR. Dilution of the leachate to achieve concentration limits will not be allowed. 6. MWA agrees to cooperate with the City in its efforts of complying with the requirements of its National Pollution Discharge Elimination System (NPDES) permit. 7. MWA agrees to pay rates as identified in Attachment A. MWA and the City shall re-address each of the prices contained in Attachment A on an annual basis (on the first of the Month following the annual anniversary of the date of execution). The updated Attachment A shall then become part of this Agreement without further negotiation of the Agreement. 8. The quantities of CBOD, Total Suspended Solids, and Ammonia Nitrogen used for calculation of monthly user bills shall be based on the average concentrations for all samples analyzed during the month and the total monthly discharge volume.

16 Page 16 of MWA shall weigh each load of leachate hauled to and discharged into City POTW and shall provide a scale report to the City on a monthly basis. The volume of leachate discharged to the City POTW (gallons) shall be calculated by dividing the total weight of leachate by MWA shall notify City POTW staff at least seven days in advance of its intention to haul leachate to City POTW. 11. The term of this Agreement shall be one year from the date of this Agreement. This Agreement shall be automatically extended in one year increments unless one party notifies the other party of its intent to not continue the Agreement no later than sixty (days) prior to the Agreement termination date. 12. City may suspend treatment of MWA leachate and terminate its obligations under this Agreement if: a. City determines that the wastewater is causing treatment process performance issues, biosolids quality issues, or violations of City s NPDES discharge permit; b. the City s POTW wet weather storage lagoon is nearly full; c. MWA fails to pay monthly bills for wastewater treatment service; or d. MWA violates the discharge limits for any parameters stated in Part 1 of this Agreement. 13. City and MWA shall execute a DNR Treatment Agreement and submit to DNR for review. This Agreement shall be amended in the event that DNR rejects the Treatment Agreement or requires revisions to leachate discharge limits. 14. The parties agree that should a dispute arise under this agreement, the parties shall negotiate such dispute genuinely and in good faith to reach a resolution. This agreement shall be governed by the laws of the State of Iowa and any suit hereunder shall be filed in the Iowa District Court for Dallas County. Should legal action be necessary, the prevailing party shall be entitled to recover all costs, including reasonable attorney fees and paralegal fees, if any.

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18 Page 18 of 21 ATTACHMENT A City of Perry Leachate Treatment & Monitoring Agreement With the Metro Park West Landfill (Metro Waste Authority) Base Fixed Charge Volume CBOD Total Suspended Solids Ammonia Nitrogen $80.00 per month $7.00 per 1,000 gallons $0.50 per pound $0.50 per pound $1.50 per pound

19 Page 19 of 21 Attachment B IDNR Treatment Agreement Form

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21 TREATMENT AGREEMENT FORM Page 21 of PROCESS DESCRIPTION SPECIFIC MANUFACTURING PROCESS Sanitary Landfill SIC CODES CONSUMPTION PRODUCTION PRINCIPAL RAW MATERIAL AMOUNT CONSUMED PER DAY PRINCIPAL PRODUCTS AMOUNT PRODUCED PER DAY Municipal Solid Waste N/A 2. HOURLY MAXIMUM FLOW CONTRIBUTION 3. DAYS OF OPERATION PER WEEK Municipal Solid Waste Landfill Leachate 4. HOURS OF OPERATION DURING PEAK DAY OF OPERATION 120,000 gal/d hours Up to 120,000 gallons delivered 5. RANGE OF ph LEVEL IN CONTRIBUTION MINIMUM MAXIMUM DESCRIPTION OF PRETREATMENT PROVIDED None 7. DESCRIPTION OF ANY BATCH OR PERIODIC DISCHARGES Leachate is collected over a period of time in a leachate storage lagoon on-site and is periodically hauled via tanker truck to the City of Perry POTW in batches. 8. COMPATIBLE WASTE IN CONTRIBUTION WASTEWATER PARAMETER AVERAGE MAXIMUM WASTEWATER PARAMETER AVERAGE MAXIMUM Flow (MGD) Ammonia Nitrogen (lbs/day) BOD5 (lbs/day) Oil and Grease (mg/l) Total Suspended Solids (lbs/day) Total Kjeldahl Nitrogen (lbs/day) INCOMPATIBLE WASTE IN CONTRIBUTION AVERAGE MAXIMUM WASTEWATER PARAMETER mg/l lbs/day mg/l lbs/day Zinc Nickle Silver Lead Cyanide Copper Chromium Cadmium /2/12 ccsw DNR Form